The University of Lahore

Lahore School of Accountancy and Finance

SAP FICO Assignment

Complete Step-by-Step Solution Guide (A to Z)

Quick Reference: Chart of Accounts (COA)

Use these account groups/ranges whenever a G/L account number is required in any transaction below.

Group Description Number Range

1000 Share Capital 1000000-1000100
1005 Sundry Creditors (Vendor Recon.) 1005000-1005999
2000 Fixed Assets 2000000-2000999
2001 Accumulated Depreciation 2001000-2001999
2005 Sundry Debtors (Customer Recon.) 2005000-2005999
2006 Cash Accounts 2006000-2006999
2007 Bank Accounts 2007000-2007999
3000 Sales 3000000-3000999
4002 Manufacturing Expenses 4002000-4002999
4003 Administrative Expenses 4003000-4003999
4005 Depreciation 4005000-4005999

1. GL Accounting
1.1 Create GL Master Data (Expense) — e.g. Account 4003036
T-code: FS00

Field Value to Enter

G/L Account 4003036 (Administrative Expenses range 4003000-4003999)
Company Code UL01
Action Click the "Create" icon (blank page icon) or press Ctrl+F1
Tab: Type/Description → G/L
Primary Costs or Revenue
Account Type
Tab: Type/Description → Account
Administrative Expenses (must match the account's number range)
Group
Short Text Office Expense (max 20 characters)
G/L Acct Long Text Office Expense Account
Tab: Control Data → Account
PKR
Currency
Tab: Control Data → Balances in
Unticked
Local Currency Only
Tab: Control Data → Open Item
Unticked (expense accounts don't need this)
Management
Tab: Control Data → Line Item
Ticked
Display
Tab: Control Data → Sort Key 001
Tab: Create/Bank/Interest → Field G001
 Field Value to Enter
Status Group
Ctrl+S — status bar should show "G/L account 4003036 has been
Save
created"
Note: Account Group must always match the account number's range. Number 4003xxx always belongs to an Expense-type group,
never to Accumulated Depreciation (2001xxx) or any Asset/Liability group.

1.2 Create GL Master Data (Bank)

T-code: FS00

Field Value to Enter

G/L Account 2007000 (Bank Accounts range 2007000-2007999)
Company Code UL01
Tab: Type/Description → G/L
Balance Sheet Account
Account Type
Tab: Type/Description → Account
Bank Accounts
Group
Short Text Main Bank A/c
G/L Acct Long Text Main Operating Bank Account
Tab: Control Data → Open Item Ticked (recommended for bank sub-accounts, optional for main bank
Management GL)
Tab: Control Data → Line Item
Ticked
Display
Tab: Create/Bank/Interest → Field
G005 (Bank accounts) or G001
Status Group
Save Ctrl+S

1.3 GL to GL Entry
T-code: F-02

Field Value to Enter

Document Date / Posting Date Today's date
Type SA (G/L Account Posting)
Company Code UL01
Currency PKR
First line — Posting Key 40 (Debit)
First line — Account 4003036 (Expense G/L)
First line — Amount Enter amount, e.g. 5000
Second line — Posting Key 50 (Credit)
Second line — Account 2007000 (Bank G/L)
Second line — Amount Same amount, e.g. 5000
Before saving Click the "Simulate" (glasses) icon — Debit must equal Credit
Save Ctrl+S — note the Document Number shown at the bottom

1.4 Reverse Document

T-code: FB08

Field Value to Enter

Document Number Enter the document number generated in F-02
 Field Value to Enter
Company Code UL01
Fiscal Year 2026
Reversal Reason 01 — Reversal in current period
Save Ctrl+S — a new reversal document number is generated

2. Accounts Payable — Scenario 1

2.1 Create Vendor Master Data
T-code: XK01

Field Value to Enter

Company Code UL01
Purchasing Organization UL01 (if prompted)
Account Group e.g. KRED (Standard Vendor)
General Data → Name / Address Fill vendor name & address
Company Code Data → Reconciliation
1005000 (Sundry Creditors — from COA)
Account
Company Code Data → Payment
e.g. 0001 (Payable immediately)
Terms
Save Ctrl+S — note the Vendor Number created
Note: The Reconciliation Account links every vendor posting automatically to the Sundry Creditors G/L (1005000). You never post
to this G/L directly.

2.2 Create Vendor Invoice

T-code: FB60

Field Value to Enter

Vendor Vendor number created in XK01
Invoice Date / Posting Date Today's date
Amount e.g. 20000
G/L Account line (Expense) 4003036 or relevant expense account
Amount in G/L line Same as invoice amount
Simulate Check Debit = Credit
Save Ctrl+S — note Document Number

2.3 Vendor Payment

T-code: F-53

Field Value to Enter

Document Date / Posting Date Today's date
Bank Account (Posting Key 50) 2007000
Vendor Account (Posting Key 25) Vendor number
Process Click "Process Open Items" → select the invoice from FB60
Check Amount entered must equal amount assigned (0 difference)
Save Ctrl+S
3. Accounts Payable — Scenario 2
3.1 Create Vendor Down Payment
T-code: F-47

Field Value to Enter

Vendor Vendor number
Special G/L Indicator A (Down Payment)
Target Special G/L Indicator Leave blank
Amount e.g. 5000
Save Ctrl+S — note Document Number
Note: F-47 only creates a noted/request document. If actual cash outflow is required, post the payment via F-48 (Down Payment
Posting) referencing this request.

3.2 Create Vendor Invoice

T-code: FB60

Field Value to Enter

Vendor Same vendor
Amount e.g. 20000 (full invoice value)
G/L Expense line Relevant expense account
Save Ctrl+S — note Document Number

3.3 Clearing Vendor (Down Payment + Invoice)

T-code: F-54

Field Value to Enter

Vendor Same vendor
Transaction Transfer Posting with Clearing
Invoice Reference Select the FB60 invoice document
Down Payment Selected Select the F-47 down payment document
Simulate & Save Ctrl+S — down payment gets adjusted against invoice

4. Accounts Receivable — Scenario 1

4.1 Create Customer Master Data
T-code: XD01

Field Value to Enter

Company Code UL01
Sales Organization / Division /
Fill if prompted
Channel
Account Group e.g. DEBI (Standard Customer)
General Data → Name / Address Fill customer details
Company Code Data → Reconciliation
2005000 (Sundry Debtors — from COA)
Account
Company Code Data → Payment
e.g. 0001
Terms
Save Ctrl+S — note Customer Number
4.2 Create Customer Invoice
T-code: FB70

Field Value to Enter

Customer Customer number created in XD01
Amount e.g. 30000
G/L Account line (Revenue) 3000000 (Sales)
Simulate & Save Ctrl+S — note Document Number

4.3 Customer Payment

T-code: F-28

Field Value to Enter

Bank Account (Posting Key 40) 2007000
Customer Account (Posting Key 15) Customer number
Process Click "Process Open Items" → select the FB70 invoice
Save Ctrl+S

5. Accounts Receivable — Scenario 2

5.1 Create Customer Invoice
T-code: FB70

Field Value to Enter

Customer Customer number
Amount e.g. 30000
G/L Account line (Revenue) 3000000 (Sales)
Save Ctrl+S — note Document Number

5.2 Create Customer Credit Memo

T-code: FB75

Field Value to Enter

Customer Same customer
Amount e.g. 5000 (partial return/discount)
G/L Account line 3000000 (Sales, contra entry)
Save Ctrl+S — note Document Number

5.3 Clearing Customer (Invoice + Credit Memo)

T-code: F-32

Field Value to Enter

Customer Same customer
Process Open Items Select both the FB70 invoice and the FB75 credit memo
Check Assigned amount difference = 0
Save Ctrl+S
6. Asset Accounting
6.1 Create Asset Master Data
T-code: AS01

Field Value to Enter

Asset Class e.g. relevant class (Furniture/Equipment/Vehicle)
Company Code UL01
General Tab → Description e.g. Office Laptop
Time-Dependent Tab Cost Center (if applicable)
Depreciation Area Tab →
e.g. LINR (Straight Line)
Depreciation Key
Depreciation Area Tab → Useful Life e.g. 5 years
Save Ctrl+S — note Asset Number
Note: Asset Master is linked in the background to Fixed Assets G/L (2000000) and Accumulated Depreciation G/L (2001000)
through the Asset Class configuration — you do not enter these manually here.

6.2 Asset Acquisition from Purchase with Vendor

T-code: F-90

Field Value to Enter

Document Date / Posting Date Today's date
Vendor (Posting Key 31) Vendor number
Asset (Posting Key 70) Asset number from AS01
Transaction Type 100 (External Asset Acquisition)
Amount e.g. 50000
Simulate & Save Ctrl+S — note Document Number

6.3 Asset Retirement with Customer

T-code: F-92

Field Value to Enter

Document Date / Posting Date Today's date
Customer (Posting Key 01) Customer number
Asset (Posting Key 75) Asset number
Asset Value Date Today's date
Amount Sale value, e.g. 40000
Simulate & Save Ctrl+S — note Document Number

7. Final Assignment Tracker (fill after completing all transactions)

Copy the Document Number generated by SAP after each Save into your assignment table below.

GL Accounting
Sr. Description T-code Document No.
1 Create GL Master Data (Expense) FS00
2 Create GL Master Data (Bank) FS00
3 GL to GL Entry F-02
Sr. Description T-code Document No.
4 Reverse Document FB08

Accounts Payable — Scenario 1

Sr. Description T-code Document No.
1 Create Vendor Master Data XK01
2 Create Vendor Invoice FB60
3 Vendor Payment F-53

Accounts Payable — Scenario 2

Sr. Description T-code Document No.
1 Create Vendor Down Payment F-47
2 Create Vendor Invoice FB60
3 Clearing Vendor (Down Payment + Invoice) F-54

Accounts Receivable — Scenario 1

Sr. Description T-code Document No.
1 Create Customer Master Data XD01
2 Create Customer Invoice FB70
3 Customer Payment F-28

Accounts Receivable — Scenario 2

Sr. Description T-code Document No.
1 Create Customer Invoice FB70
2 Create Customer Credit Memo FB75
3 Clearing Customer (Invoice + Credit Memo) F-32

Asset Accounting
Sr. Description T-code Document No.
1 Create Asset Master Data AS01
2 Asset Acquisition from Purchase with Vendor F-90
3 Asset Retirement with Customer F-92