PHILIPPINE BIDDING DOCUMENTS

Construction of Pump House

and Perimeter Fence for
Pump Station 7 & 8
(Re-bid)

BUENAVISTA
WATER DISTRICT

BIDDING DOCUMENTS

October 2024

Sixth Edition
 Preface

These Philippine Bidding Documents (PBDs) for the procurement of Infrastructure

Projects (hereinafter referred to also as the “Works”) through Competitive Bidding have
been prepared by the Government of the Philippines for use by all branches, agencies,
departments, bureaus, offices, or instrumentalities of the government, including
government-owned and/or -controlled corporations, government financial institutions,
state universities and colleges, local government units, and autonomous regional
government. The procedures and practices presented in this document have been
developed through broad experience and are for mandatory use in projects that are
financed in whole or in part by the Government of the Philippines or any foreign
government/foreign or international financing institution in accordance with the
provisions of the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act
(RA) No. 9184.

The PBDs are intended as a model for admeasurements (unit prices or unit rates in
a bill of quantities) types of contracts, which are the most common in Works contracting.

The Bidding Documents shall clearly and adequately define, among others: (i) the
objectives, scope, and expected outputs and/or results of the proposed contract; (ii) the
eligibility requirements of Bidders; (iii) the expected contract duration; and (iv)the
obligations, duties, and/or functions of the winning Bidder.

Care should be taken to check the relevance of the provisions of the PBDs against
the requirements of the specific Works to be procured. If duplication of a subject is
inevitable in other sections of the document prepared by the Procuring Entity, care must
be exercised to avoid contradictions between clauses dealing with the same matter.

Moreover, each section is prepared with notes intended only as information for the
Procuring Entity or the person drafting the Bidding Documents. They shall not be included
in the final documents. The following general directions should be observed when using
the documents:

a. All the documents listed in the Table of Contents are normally required for
the procurement of Infrastructure Projects. However, they should be
adapted as necessary to the circumstances of the particular Project.

b. Specific details, such as the “name of the Procuring Entity” and “address for
bid submission,” should be furnished in the Instructions to Bidders, Bid Data
Sheet, and Special Conditions of Contract. The final documents should
contain neither blank spaces nor options.

c. This Preface and the footnotes or notes in italics included in the Invitation
to Bid, BDS, General Conditions of Contract, Special Conditions of Contract,
Specifications, Drawings, and Bill of Quantities are not part of the text of the
final document, although they contain instructions that the Procuring Entity
should strictly follow.

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d. The cover should be modified as required to identify the Bidding Documents
as to the names of the Project, Contract, and Procuring Entity, in addition to
date of issue.

e. Modifications for specific Procurement Project details should be provided in

the Special Conditions of Contract as amendments to the Conditions of
Contract. For easy completion, whenever reference has to be made to
specific clauses in the Bid Data Sheet or Special Conditions of Contract,
these terms shall be printed in bold typeface on Sections I (Instructions to
Bidders) and III (General Conditions of Contract), respectively.

f. For guidelines on the use of Bidding Forms and the procurement of Foreign-
Assisted Projects, these will be covered by a separate issuance of the
Government Procurement Policy Board.

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 TABLE OF CONTENTS

Glossary of Terms, Abbreviations, and Acronyms .......................................... 5

Section I. Invitation to Bid............................................................................... 8
Section II. Instructions to Bidders .................................................................. 11
1. Scope of Bid............................................................................................................ 12
2. Funding Information .............................................................................................. 12
3. Bidding Requirements ........................................................................................... 12
4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices ................. 12
5. Eligible Bidders ....................................................................................................... 13
6. Origin of Associated Goods ................................................................................... 13
7. Subcontracts .......................................................................................................... 13
8. Pre-Bid Conference ................................................................................................ 14
9. Clarification and Amendment of Bidding Documents ......................................... 14
10. Documents Comprising the Bid: Eligibility and Technical Components ............. 14
11. Documents Comprising the Bid: Financial Component ....................................... 15
12. Alternative Bids ...................................................................................................... 15
13. Bid Prices ................................................................................................................ 15
14. Bid and Payment Currencies.................................................................................. 16
15. Bid Security ............................................................................................................. 16
16. Sealing and Marking of Bids .................................................................................. 16
17. Deadline for Submission of Bids............................................................................ 16
18. Opening and Preliminary Examination of Bids ..................................................... 16
19. Detailed Evaluation and Comparison of Bids ....................................................... 17
20. Post Qualification ................................................................................................... 17
21. Signing of the Contract .......................................................................................... 17
Section III. Bid Data Sheet .............................................................................. 18
Section IV. General Conditions of Contract ................................................... 21
1. Scope of Contract .................................................................................................. 22
2. Sectional Completion of Works............................................................................. 22
3. Possession of Site................................................................................................... 22
4. The Contractor’s Obligations ................................................................................ 22
5. Performance Security ............................................................................................ 23
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 6. Site Investigation Reports ..................................................................................... 23
7. Warranty ................................................................................................................. 23
8. Liability of the Contractor...................................................................................... 23
9. Termination for Other Causes ............................................................................... 23
10. Dayworks ................................................................................................................24
11. Program of Work ....................................................................................................24
12. Instructions, Inspections and Audits ....................................................................24
13. Advance Payment ..................................................................................................24
14. Progress Payments ................................................................................................24
15. Operating and Maintenance Manuals .................................................................. 25
Section V. Special Conditions of Contract .....................................................26
Section VI. Specifications ...............................................................................28
Section VII. Drawings ..................................................................................... 30
Section VIII. Bill of Quantities ........................................................................ 53
Section IX. Checklist of Technical and Financial Documents ........................ 55

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 Glossary of
Terms, Abbreviations, and Acronyms

ABC – Approved Budget for the Contract.

ARCC – Allowable Range of Contract Cost.

BAC – Bids and Awards Committee.

Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response

to and in consonance with the requirements of the bidding documents. Also referred to as
Proposal and Tender. (2016 revised IRR, Section 5[c])

Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who

submits a bid in response to the requirements of the Bidding Documents. (2016 revised
IRR, Section 5[d])

Bidding Documents – The documents issued by the Procuring Entity as the bases for bids,
furnishing all information necessary for a prospective bidder to prepare a bid for the
Goods, Infrastructure Projects, and/or Consulting Services required by the Procuring
Entity. (2016 revised IRR, Section 5[e])

BIR – Bureau of Internal Revenue.

BSP – Bangko Sentral ng Pilipinas.

CDA – Cooperative Development Authority.

Consulting Services – Refer to services for Infrastructure Projects and other types of
projects or activities of the GOP requiring adequate external technical and professional
expertise that are beyond the capability and/or capacity of the GOP to undertake such as,
but not limited to: (i) advisory and review services; (ii) pre-investment or feasibility studies;
(iii) design; (iv) construction supervision; (v) management and related services; and (vi)
other technical services or special studies. (2016 revised IRR, Section 5[i])

Contract – Refers to the agreement entered into between the Procuring Entity and the
Supplier or Manufacturer or Distributor or Service Provider for procurement of Goods and
Services; Contractor for Procurement of Infrastructure Projects; or Consultant or
Consulting Firm for Procurement of Consulting Services; as the case may be, as recorded
in the Contract Form signed by the parties, including all attachments and appendices
thereto and all documents incorporated by reference therein.

Contractor – is a natural or juridical entity whose proposal was accepted by the Procuring
Entity and to whom the Contract to execute the Work was awarded. Contractor as used
in these Bidding Documents may likewise refer to a supplier, distributor, manufacturer, or
consultant.

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CPI – Consumer Price Index.

DOLE – Department of Labor and Employment.

DTI – Department of Trade and Industry.

Foreign-funded Procurement or Foreign-Assisted Project – Refers to procurement whose

funding source is from a foreign government, foreign or international financing institution
as specified in the Treaty or International or Executive Agreement. (2016 revised IRR,
Section 5[b]).

GFI – Government Financial Institution.

GOCC – Government-owned and/or –controlled corporation.

Goods – Refer to all items, supplies, materials and general support services, except
Consulting Services and Infrastructure Projects, which may be needed in the transaction
of public businesses or in the pursuit of any government undertaking, project or activity,
whether in the nature of equipment, furniture, stationery, materials for construction, or
personal property of any kind, including non-personal or contractual services such as the
repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial,
security, and related or analogous services, as well as procurement of materials and
supplies provided by the Procuring Entity for such services. The term “related” or
“analogous services” shall include, but is not limited to, lease or purchase of office space,
media advertisements, health maintenance services, and other services essential to the
operation of the Procuring Entity. (2016 revised IRR, Section 5[r])

GOP – Government of the Philippines.

Infrastructure Projects – Include the construction, improvement, rehabilitation,

demolition, repair, restoration or maintenance of roads and bridges, railways, airports,
seaports, communication facilities, civil works components of information technology
projects, irrigation, flood control and drainage, water supply, sanitation, sewerage and
solid waste management systems, shore protection, energy/power and electrification
facilities, national buildings, school buildings, hospital buildings, and other related
construction projects of the government. Also referred to as civil works or works. (2016
revised IRR, Section 5[u])

LGUs – Local Government Units.

NFCC – Net Financial Contracting Capacity.

NGA – National Government Agency.

PCAB – Philippine Contractors Accreditation Board.

PhilGEPS - Philippine Government Electronic Procurement System.

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Procurement Project – refers to a specific or identified procurement covering goods,
infrastructure project or consulting services. A Procurement Project shall be described,
detailed, and scheduled in the Project Procurement Management Plan prepared by the
agency which shall be consolidated in the procuring entity's Annual Procurement Plan.
(GPPB Circular No. 06-2019 dated 17 July 2019)

PSA – Philippine Statistics Authority.

SEC – Securities and Exchange Commission.

SLCC – Single Largest Completed Contract.

UN – United Nations.

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 Section I. Invitation to Bid

Notes on the Invitation to Bid

The Invitation to Bid (IB) provides information that enables potential Bidders to decide
whether to participate in the procurement at hand. The IB shall be posted in accordance
with Section 21.2 of the 2016 revised IRR of RA No. 9184.

Apart from the essential items listed in the Bidding Documents, the IB should also
indicate the following:

a. The date of availability of the Bidding Documents, which shall be from the time
the IB is first advertised/posted until the deadline for the submission and receipt
of bids;

b. The place where the Bidding Documents may be acquired or the website where
it may be downloaded;

c. The deadline for the submission and receipt of bids; and

d. Any important bid evaluation criteria.

The IB should be incorporated into the Bidding Documents. The information contained
in the IB must conform to the Bidding Documents and in particular to the relevant
information in the Bid Data Sheet.

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 Invitation to Bid for

Construction of Pump House for Pump Station 8

and Perimeter Fence for Pump Station 7 & 8
1. The BUENAVISTA WATER DISTRICT, through the Corporate Budget intends to apply
the sum of One Million Five Hundred Seven Thousand Two Hundred Ninety-three
Pesos & 92/100 only being the Approved Budget for the Contract (ABC) to payments
under the contract for 2024-01. Bids received more than the ABC shall be
automatically rejected at bid opening.

Project Description Approved Budget for

the Contract (ABC)
1 Php. 658,244.90
Construction of Pump House for Pump Station 8

2 Construction of Perimeter Fence for Pump Station 849,049.02

7 and 8.
Total Php. 1,507,293.92

2. The BUENAVISTA WATER DISTRICT now invites bids for the above Procurement
Project. Completion of the Works is required to be One hundred twenty calendar
days (120). Bidders should have completed a contract similar to the Project. The
description of an eligible bidder is contained in the Bidding Documents, particularly,
in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using

non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing
Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

4. Interested bidders may obtain further information from BUENAVISTA WATER

DISTRICT and inspect the Bidding Documents at the address given below from 8:00
a.m. to 5:00 p.m.

5. A complete set of Bidding Documents may be acquired by interested bidders on

October 22, 2024, from given address and website/s below:

Rizal Avenue, Barangay 3,

Buenavista, Agusan del Norte
Cellphone Nos. 09989771038
Email: bwd_adn@[Link]
Website: [Link].p

and upon payment of the applicable fee for the Bidding Documents, pursuant to the
latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (Php
5,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for
the fees in person, by facsimile, or through electronic means.

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 6. The Buenavista Water District will hold a Pre-Bid Conference1 on October 28, 2024, 1:30 in
the afternoon at Board Room, 2nd Floor, Buenavista Water District, Rizal Avenue,
Barangay 3, Buenavista, Agusan del Norte which shall be open to prospective bidders.

7. Bids must be duly received by the BAC Secretariat through manual submission at the office
address indicated below, on or before November 11, 2024, at 12:00 noon. Late bids shall not
be accepted.

8. All bids must be accompanied by a bid security in any of the acceptable forms and
in the amount stated in ITB Clause 16.
9. Bid opening shall be on November 11, 2024, at 1:30 in the afternoon at

Board Room, 2nd Floor, Buenavista Water District,

Rizal Avenue, Barangay 3, Buenavista, Agusan del Norte.
Bids will be opened in the presence of the bidders’ representatives who choose to attend
the activity.

10. All bid documents must be properly marked and sealed.

11. The Buenavista Water District reserves the right to reject any and all bids, declare a
failure of bidding, or not award the contract at any time prior to contract award in
accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and
Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the
affected bidder or bidders.

12. For further information, please refer to:

ENGR. EDMAR R. HARANAY
BAC Chairman
BUENAVISTA WATER DISTRICT

Rizal Avenue, Barangay 3, Buenavista, Agusan del Norte

Telephone No. 09989771038
Email: bwd_adn@[Link]
Website: [Link]

13. You may visit the following websites:

For downloading of Bidding Documents: [Link]

October 22, 2024 ENGR. EDMAR R. HARANAY

BAC Chairperson

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May be deleted in case the ABC is less than One Million Pesos (PhP1,000,000) where the Procuring Entity may not hold a
pre-bid conference.

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 Section II. Instructions to Bidders

Notes on the Instructions to Bidders

This Section on Instruction to Bidders (ITB) provides the information necessary for
bidders to prepare responsive bids, in accordance with the requirements of the
Procuring Entity. It also provides information on bid submission, eligibility check,
opening and evaluation of bids, post-qualification, and on the award of contracts.

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1. Scope of Bid

The Procuring Entity, Buenavista Water District invites Bids for the Construction of
Pump House for Pump Station 8 and Perimeter Fence for Pump Station 7 and 8 with
Project Identification Number 2024- 01.

The Procurement Project (referred to herein as “Project”) is for the construction of

Works, as described in Section VI (Specifications).

2. Funding Information

2.1. The GOP through the source of funding as indicated below for FY 2024 in the
amount of One Million five hundred seven thousand two hundred ninety-
three pesos & 92/100 (1,507,293.00).

2.2. The source of funding is:

GOCC and GFIs, the proposed Corporate Operating Budget.

3. Bidding Requirements

The Bidding for the Project shall be governed by all the provisions of RA No. 9184
and its 2016 revised IRR, including its Generic Procurement Manual and associated
policies, rules and regulations as the primary source thereof, while the herein
clauses shall serve as the secondary source thereof.

Any amendments made to the IRR and other GPPB issuances shall be applicable
only to the ongoing posting, advertisement, or invitation to bid by the BAC through
the issuance of a supplemental or bid bulletin.

The Bidder, by the act of submitting its Bid, shall be deemed to have inspected the
site, determined the general characteristics of the contracted Works and the
conditions for this Project, such as the location and the nature of the work; (b)
climatic conditions; (c) transportation facilities; (c) nature and condition of the
terrain, geological conditions at the site communication facilities, requirements,
location and availability of construction aggregates and other materials, labor,
water, electric power and access roads; and (d) other factors that may affect the
cost, duration and execution or implementation of the contract, project, or work
and examine all instructions, forms, terms, and project requirements in the Bidding
Documents.

4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices

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 The Procuring Entity, as well as the Bidders and Contractors, shall observe the
highest standard of ethics during the procurement and execution of the contract.
They or through an agent shall not engage in corrupt, fraudulent, collusive,
coercive, and obstructive practices defined under Annex “I” of the 2016 revised IRR
of RA No. 9184 or other integrity violations in competing for the Project.

5. Eligible Bidders

5.1. Only Bids of Bidders found to be legally, technically, and financially capable
will be evaluated.

5.2. The Bidder must have an experience of having completed a Single Largest
Completed Contract (SLCC) that is similar to this Project, equivalent to at
least fifty percent (50%) of the ABC adjusted, if necessary, by the Bidder to
current prices using the PSA’s CPI, except under conditions provided for in
Section [Link] of the 2016 revised IRR of RA No. 9184.

A contract is considered to be “similar” to the contract to be bid if it has the

major categories of work stated in the BDS.

5.3. For Foreign-funded Procurement, the Procuring Entity and the foreign
government/foreign or international financing institution may agree on
another track record requirement, as specified in the Bidding Document
prepared for this purpose.

5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.2 of
the 2016 IRR of RA No. 9184.

6. Origin of Associated Goods

There is no restriction on the origin of Goods other than those prohibited by a

decision of the UN Security Council taken under Chapter VII of the Charter of the
UN.

7. Subcontracts

7.1. The Bidder may subcontract portions of the Project to the extent allowed
by the Procuring Entity as stated herein, but in no case more than fifty
percent (50%) of the Project.

The Procuring Entity has prescribed that:

a. Subcontracting is not allowed.

7.1. [If Procuring Entity has determined that subcontracting is allowed during the
bidding, state:] The Bidder must submit together with its Bid the
documentary requirements of the subcontractor(s) complying with the
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 eligibility criteria stated in ITB Clause 5 in accordance with Section 23.4 of the
2016 revised IRR of RA No. 9184 pursuant to Section 23.1 thereof.

7.2. [If subcontracting is allowed during the contract implementation stage, state:]
The Supplier may identify its subcontractor during the contract
implementation stage. Subcontractors identified during the bidding may be
changed during the implementation of this Contract. Subcontractors must
submit the documentary requirements under Section 23.1 of the 2016
revised IRR of RA No. 9184 and comply with the eligibility criteria specified
in ITB Clause 5 to the implementing or end-user unit.

7.3. Subcontracting of any portion of the Project does not relieve the Contractor
of any liability or obligation under the Contract. The Supplier will be
responsible for the acts, defaults, and negligence of any subcontractor, its
agents, servants, or workmen as fully as if these were the Contractor’s own
acts, defaults, or negligence, or those of its agents, servants, or workmen.

8. Pre-Bid Conference
The Procuring Entity will hold a pre-bid conference for this Project on the specified
date and time and at its physical address:

October 28, 2024, at 1:30 in the afternoon at

Board Room, 2nd Floor,
Buenavista Water District,
Rizal Avenue, Barangay 3,
Buenavista, Agusan del Norte.
As indicated in paragraph 6 of the IB.

9. Clarification and Amendment of Bidding Documents

Prospective bidders may request clarification on and/or interpretation of any part

of the Bidding Documents. Such requests must be in writing and received by the
Procuring Entity, either at its given address or through electronic mail indicated in
the IB, at least ten (10) calendar days before the deadline set for the submission
and receipt of Bids.

10. Documents Comprising the Bid: Eligibility and Technical Components

10.1. The first envelope shall contain the eligibility and technical documents of
the Bid as specified in Section IX. Checklist of Technical and Financial
Documents.

10.2. If the eligibility requirements or statements, the bids, and all other
documents for submission to the BAC are in foreign language other than
English, it must be accompanied by a translation in English, which shall be
authenticated by the appropriate Philippine foreign service establishment,

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 post, or the equivalent office having jurisdiction over the foreign bidder’s
affairs in the Philippines. For Contracting Parties to the Apostille
Convention, only the translated documents shall be authenticated through
an apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019. The
English translation shall govern, for purposes of interpretation of the bid.

10.3. A valid special PCAB License in the case of Joint Ventures, and registration
for the type and cost of the contract for this Project. Any additional type of
Contractor license or permit shall be indicated in the BDS.

10.4. A List of Contractor’s key personnel (e.g., Project Manager, Project

Engineers, Materials Engineers, and Foremen) assigned to the contract to
be bid, with their complete qualification and experience data shall be
provided. These key personnel must meet the required minimum years of
experience set in the BDS.

10.5. A List of Contractor’s major equipment units, which are owned, leased,
and/or under purchase agreements, supported by proof of ownership,
certification of availability of equipment from the equipment lessor/vendor
for the duration of the project, as the case may be, must meet the minimum
requirements for the contract set in the BDS.

11. Documents Comprising the Bid: Financial Component

11.1. The second bid envelope shall contain the financial documents for the Bid
as specified in Section IX. Checklist of Technical and Financial Documents.

11.2. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be
accepted.

11.3. For Foreign-funded procurement, a ceiling may be applied to bid prices

provided the conditions are met under Section 31.2 of the 2016 revised IRR
of RA No. 9184.

12. Alternative Bids

Bidders shall submit offers that comply with the requirements of the Bidding
Documents, including the basic technical design as indicated in the drawings and
specifications. Unless there is a value engineering clause in the BDS, alternative
Bids shall not be accepted.

13. Bid Prices

All bid prices for the given scope of work in the Project as awarded shall be
considered as fixed prices, and therefore not subject to price escalation during
contract implementation, except under extraordinary circumstances as

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 determined by the NEDA and approved by the GPPB pursuant to the revised
Guidelines for Contract Price Escalation guidelines.

14. Bid and Payment Currencies

14.1. Bid prices may be quoted in the local currency or tradeable currency
accepted by the BSP at the discretion of the Bidder. However, for purposes
of bid evaluation, Bids denominated in foreign currencies shall be converted
to Philippine currency based on the exchange rate as published in the BSP
reference rate bulletin on the day of the bid opening.

14.2. Payment of the contract price shall be made in:

a. Philippine Pesos.

15. Bid Security

15.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid
Security in the amount indicated in the BDS, which shall be not less than the
percentage of the ABC in accordance with the schedule in the BDS.

15.2. The Bid and bid security shall be valid until February 11, 2025. Any bid not
accompanied by an acceptable bid security shall be rejected by the
Procuring Entity as non-responsive.

16. Sealing and Marking of Bids

Each Bidder shall submit one copy of the first and second components of its Bid.

The Procuring Entity may request additional hard copies and/or electronic copies of
the Bid. However, failure of the Bidders to comply with the said request shall not
be a ground for disqualification.

If the Procuring Entity allows the submission of bids through online submission to
the given website or any other electronic means, the Bidder shall submit an
electronic copy of its Bid, which must be digitally signed. An electronic copy that
cannot be opened or is corrupted shall be considered non-responsive and, thus,
automatically disqualified.

17. Deadline for Submission of Bids

The Bidders shall submit on the specified date and time and either at their physical
address or through online submission as indicated in paragraph 7 of the IB.

18. Opening and Preliminary Examination of Bids

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 18.1. The BAC shall open the Bids in public at the time, on the date, and at the
place specified in paragraph 9 of the IB. The Bidders’ representatives who
are present shall sign a register evidencing their attendance. In case video
conferencing, webcasting or other similar technologies are used, the
attendance of participants shall likewise be recorded by the BAC Secretariat.

In case the Bids cannot be opened as scheduled due to justifiable reasons,

the rescheduling requirements under Section 29 of the 2016 revised IRR of
RA No. 9184 shall prevail.

18.2. The preliminary examination of Bids shall be governed by Section 30 of the

2016 revised IRR of RA No. 9184.

19. Detailed Evaluation and Comparison of Bids

19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation
of all Bids rated “passed” using non-discretionary pass/fail criteria. The BAC
shall consider the conditions in the evaluation of Bids under Section 32.2 of
2016 revised IRR of RA No. 9184.

19.2. If the Project allows partial bids, all Bids and combinations of Bids as
indicated in the BDS shall be received by the same deadline and opened and
evaluated simultaneously so as to determine the Bid or combination of Bids
offering the lowest calculated cost to the Procuring Entity. Bid Security as
required by ITB Clause 15 shall be submitted for each contract (lot)
separately.

19.3. In all cases, the NFCC computation pursuant to Section [Link] of the 2016
revised IRR of RA No. 9184 must be sufficient for the total of the ABCs for
all the lots participated in by the prospective Bidder.

20. Post Qualification

Within a non-extendible period of five (5) calendar days from receipt by the Bidder
of the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder
shall submit its latest income and business tax returns filed and paid through the
BIR Electronic Filing and Payment System (eFPS), and other appropriate licenses
and permits required by law and stated in the BDS.

21. Signing of the Contract

The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall
form part of the Contract. Additional Contract documents are indicated in the BDS.

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 Section III. Bid Data Sheet

Notes on the Bid Data Sheet (BDS)

The Bid Data Sheet (BDS) consists of provisions that supplement, amend, or specify in
detail, information, or requirements included in the ITB found in Section II, which are
specific to each procurement.

This Section is intended to assist the Procuring Entity in providing specific information
in relation to corresponding clauses in the ITB and has to be prepared for each specific
procurement.

The Procuring Entity should specify in the BDS information and requirements specific to
the circumstances of the Procuring Entity, the processing of the procurement, and the
bid evaluation criteria that will apply to the Bids. In preparing the BDS, the following
aspects should be checked:

a. Information that specifies and complements provisions of the ITB must be

incorporated.

b. Amendments and/or supplements, if any, to provisions of the ITB as necessitated

by the circumstances of the specific procurement, must also be incorporated.

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 Bid Data Sheet
ITB Clause
5.2 For this purpose, contracts similar to the Project refer to contracts which
have the same major categories of work, which shall be:
Construction of Building and Perimeter Fence

7.1 Not Applicable

10.3 No further instruction.
10.4 The key personnel must meet the required minimum years of experience set
below:

Key Personnel Minimum No. Work Experience

Civil Engineer 1 Duly licensed to practice their professions, with at
least Five (5) years’ experience in their fields of
specialization
Safety Officer 1 The contractor shall put up and continuously maintain
adequate safety measures that shall prevent undue loss,
damage and injury to workers or loss of property.
Project Foreman 1 With at least 5 years of experience in Construction

Skilled Workers 12 Masons (Finishing), Carpenters (Rough and Finishing),

(Mason, Carpenter, Building Painters (Finishing),
Painter, Steel man, Tile Setters
Tile Setter)
Electrician 1 Duly Licensed Master Electrician or NC II holder with at least
3 years of experience
Pipe Fitters / 2 Duly Licensed Master Plumber or NC II holder with at least 3
Plumbers years of experience
Welder 2 Skilled in any types of welding and with at least 2 years-
experience
Laborers 16 Of Legal Age, at least 18 years old.

10.5 The minimum major equipment requirements are the following:

No. EQUIPMENT NUMBER OF UNITS
1 One-Bagger Cement Mixer 2 units
2 Welding Machine 1 unit
3 Internal Vibrator 2 units
4 Mini Backhoe Hydraulic Excavator 1 unit
5 Plate Compactor 2 units
6 Water Pump 1 unit
7 Portable AC Generator 1 unit
8 Power Tools (Electric Drill / Grinder / Tile Cutter) 1 unit

12 No further instruction.
15.1 The bid security shall be in the form of a Bid Securing Declaration or any of
the following forms and amounts:

19
 a. The amount of not less than 30,145.88, if bid security is in cash,
cashier’s/manager’s check, bank draft/guarantee or irrevocable
letter of credit [Insert two percent (2%) of ABC];
b. The amount of not less than 75,364.70 if bid security is in Surety
Bond [Insert five percent (5%) of ABC].
19.2 Partial bids are not allowed. The infrastructure project is packaged in a single
lot shall not be divided into sub-lots for the purpose of bidding, evaluation,
and contract award.
20 Post-Qualification

To facilitate post-qualification, the bidder at its option may submit in advance,

i.e. on the deadline for submission and receipt of bids, the documents required
in Section II. ITB 28.2, in a separate sealed envelope as follows:

1. Latest income and business tax returns: Printed copies of the

Electronically filed Income Tax / Business Tax Returns with copies of their
respective Payment Confirmation Forms for the immediately preceding
calendar / tax year from the authorized agent bank.
Only tax returns filed and taxes paid through the BIR Electronic Filing and
Payment System (EFPS) shall be accepted.

2. PhilGEPS Certificate of Membership (Platinum), in case bidder opts to

submit Class “A” Legal Documents during submission and opening of bids.
21 Signing of the Contract-Other Documents Forming Part of the Contract
Additional contract documents relevant to the Project are required by the
Procuring Entity and shall be submitted by the successful bidder within 10
calendar days from successful bidder’s receipt of the Notice of Award
(NOA), such as:
1. Construction Schedule and S-curve;
2. PERT/CPM 27
3. Manpower schedule;
4. Construction methods;
5. Equipment utilization schedule; and
6. Construction safety and health program approved by the Department
of Labor and Employment

20
 Section IV. General Conditions of Contract

Notes on the General Conditions of Contract

The General Conditions of Contract (GCC) in this Section, read in conjunction with the
Special Conditions of Contract in Section V and other documents listed therein, should
be a complete document expressing all the rights and obligations of the parties.

Matters governing performance of the Contractor, payments under the contract, or

matters affecting the risks, rights, and obligations of the parties under the contract are
included in the GCC and Special Conditions of Contract.

Any complementary information, which may be needed, shall be introduced only

through the Special Conditions of Contract.

21
1. Scope of Contract

This Contract shall include all such items, although not specifically mentioned, that
can be reasonably inferred as being required for its completion as if such items
were expressly mentioned herein. All the provisions of RA No. 9184 and its 2016
revised IRR, including the Generic Procurement Manual, and associated issuances,
constitute the primary source for the terms and conditions of the Contract, and
thus, applicable in contract implementation. Herein clauses shall serve as the
secondary source for the terms and conditions of the Contract.

This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No.
9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement
activities, the advertisement, posting, or invitation of which were issued after the
effectivity of the said amendment.

2. Sectional Completion of Works

If sectional completion is specified in the Special Conditions of Contract (SCC),
references in the Conditions of Contract to the Works, the Completion Date, and
the Intended Completion Date shall apply to any Section of the Works (other than
references to the Completion Date and Intended Completion Date for the whole of
the Works).

3. Possession of Site
3.1 The Procuring Entity shall give possession of all or parts of the Site to the
Contractor based on the schedule of delivery indicated in the SCC, which
corresponds to the execution of the Works. If the Contractor suffers delay
or incurs cost from failure on the part of the Procuring Entity to give
possession in accordance with the terms of this clause, the Procuring
Entity’s Representative shall give the Contractor a Contract Time Extension
and certify such sum as fair to cover the cost incurred, which sum shall be
paid by Procuring Entity.

3.2 If possession of a portion is not given by the above date, the Procuring Entity
will be deemed to have delayed the start of the relevant activities. The
resulting adjustments in contract time to address such delay may be
addressed through contract extension provided under Annex “E” of the
2016 revised IRR of RA No. 9184.

4. The Contractor’s Obligations

The Contractor shall employ the key personnel named in the Schedule of Key
Personnel indicating their designation, in accordance with ITB Clause 10.3 and
specified in the BDS, to carry out the supervision of the Works.

The Procuring Entity will approve any proposed replacement of key personnel only
if their relevant qualifications and abilities are equal to or better than those of the
personnel listed in the Schedule.
22
5. Performance Security
5.1. Within ten (10) calendar days from receipt of the Notice of Award from the
Procuring Entity but in no case later than the signing of the contract by both
parties, the successful Bidder shall furnish the performance security in any
of the forms prescribed in Section 39 of the 2016 revised IRR.

5.2. The Contractor, by entering into the Contract with the Procuring Entity,
acknowledges the right of the Procuring Entity to institute action pursuant
to RA No. 3688 against any subcontractor be they an individual, firm,
partnership, corporation, or association supplying the Contractor with
labor, materials and/or equipment for the performance of this Contract.

6. Site Investigation Reports

The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports
referred to in the SCC supplemented by any information obtained by the
Contractor.

7. Warranty

7.1. In case the Contractor fails to undertake the repair works under Section
62.2.2 of the 2016 revised IRR, the Procuring Entity shall forfeit its
performance security, subject its property(ies) to attachment or
garnishment proceedings, and perpetually disqualify it from participating in
any public bidding. All payables of the GOP in his favor shall be offset to
recover the costs.

7.2. The warranty against Structural Defects/Failures, except that occasioned-on

force majeure, shall cover the period from the date of issuance of the
Certificate of Final Acceptance by the Procuring Entity. Specific duration of
the warranty is found in the SCC.

8. Liability of the Contractor

Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability
under this Contract shall be as provided by the laws of the Republic of the
Philippines.
If the Contractor is a joint venture, all partners to the joint venture shall be jointly
and severally liable to the Procuring Entity.

9. Termination for Other Causes

Contract termination shall be initiated in case it is determined prima facie by the

Procuring Entity that the Contractor has engaged, before, or during the
implementation of the contract, in unlawful deeds and behaviors relative to

23
 contract acquisition and implementation, such as, but not limited to corrupt,
fraudulent, collusive, coercive, and obstructive practices as stated in ITB Clause 4.

10. Dayworks

Subject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR
of RA No. 9184, and if applicable as indicated in the SCC, the Dayworks rates in the
Contractor’s Bid shall be used for small additional amounts of work only when the
Procuring Entity’s Representative has given written instructions in advance for
additional work to be paid for in that way.

11. Program of Work

11.1. The Contractor shall submit to the Procuring Entity’s Representative for
approval the said Program of Work showing the general methods,
arrangements, order, and timing for all the activities in the Works. The
submissions of the Program of Work are indicated in the SCC.

11.2. The Contractor shall submit to the Procuring Entity’s Representative for
approval an updated Program of Work at intervals no longer than the period
stated in the SCC. If the Contractor does not submit an updated Program of
Work within this period, the Procuring Entity’s Representative may withhold
the amount stated in the SCC from the next payment certificate and
continue to withhold this amount until the next payment after the date on
which the overdue Program of Work has been submitted.

12. Instructions, Inspections and Audits

The Contractor shall permit the GOP or the Procuring Entity to inspect the
Contractor’s accounts and records relating to the performance of the Contractor
and to have them audited by auditors of the GOP or the Procuring Entity, as may be
required.

13. Advance Payment

The Procuring Entity shall, upon a written request of the Contractor which shall be
submitted as a Contract document, make an advance payment to the Contractor in
an amount not exceeding fifteen percent (15%) of the total contract price, to be
made in lump sum, or at the most two installments according to a schedule
specified in the SCC, subject to the requirements in Annex “E” of the 2016 revised
IRR of RA No. 9184.

14. Progress Payments

The Contractor may submit a request for payment for Work accomplished. Such
requests for payment shall be verified and certified by the Procuring Entity’s

24
 Representative/Project Engineer. Except as otherwise stipulated in the SCC,
materials and equipment delivered on the site but not completely put in place shall
not be included in payment.

15. Operating and Maintenance Manuals

15.1. If required, the Contractor will provide “as built” Drawings and/or operating
and maintenance manuals as specified in the SCC.

15.2. If the Contractor does not provide the Drawings and/or manuals by the
dates stated above, or they do not receive the Procuring Entity’s
Representative’s approval, the Procuring Entity’s Representative may
withhold the amount stated in the SCC from payments due to the
Contractor.

25
 Section V. Special Conditions of Contract

Notes on the Special Conditions of Contract

Similar to the BDS, the clauses in this Section are intended to assist the Procuring Entity
in providing contract-specific information in relation to corresponding clauses in the GCC
found in Section IV.

The Special Conditions of Contract (SCC) complement the GCC, specifying contractual
requirements linked to the special circumstances of the Procuring Entity, the Procuring
Entity’s country, the sector, and the Works procured. In preparing this Section, the
following aspects should be checked:

a. Information that complements the provisions of the GCC must be

incorporated.

b. Amendments and/or supplements to provisions of the GCC as necessitated by

the circumstances of the specific purchase, must also be incorporated.

However, no special condition which defeats or negates the general intent and purpose
of the provisions of the GCC should be incorporated herein.

26
 Special Conditions of Contract
GCC Clause
2 Completion of Works is within the One hundred twenty days (120 – 30 days for
Plans and Permits and 90 days for Building Construction) upon receipt of the
Notice to Proceed:
a. Construction of Pump House for Pump Station 8
b. Construction of Perimeter Fence for Pump Station 7 and 8.

4.1 The Procuring Entity shall give possession of all parts of the Site to the
Contractor after submission of the notarized Contract by the Contractor to the
Procuring Entity and on or before date of receipt of the NTP by the Contractor.
6 The site investigation reports are: None
7.2 Fifteen (15) years.
10 No dayworks are applicable to the contract.
11.1 The Contractor shall submit the Program of Work to the Procuring Entity’s
Representative within Seven (7) days of delivery of the Notice of Award.
11.2 The amount to be withheld for late submission of an updated Program of
Work is Twenty-Five Thousand Pesos.
The period between Program of Work updates is every fifteen (15) days.
13 The amount of the advance payment shall not exceed 15% of the total
contract price, which will only be released upon complete mobilization.
(Deployment of workforce and partial delivery of construction materials at
project site)
14 Progress Payments
Request for Progress Payment for Work Accomplished:
Schedule of Payment
First Payment Upon 40% work accomplished
Second Payment Upon 80% work accomplished
Final Payment Upon 100% work accomplished
Materials and equipment delivered on the site but not completely put in place
shall not be included for payment.
15.1 The date by which operating, and maintenance manuals are required is upon
acceptance of the project.
The date by which “as built” drawings are required is prior to the release of
certificate of completion.
15.2 No amount will be withheld for failing to submit “as built drawings and/or
operating and maintenance manuals and warranty certificate of all
equipment within the date required.
However, such documents will form part of the requirements in processing
the final payment.

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 Section VI. Specifications
Notes on Specifications
A set of precise and clear specifications is a prerequisite for Bidders to respond
realistically and competitively to the requirements of the Procuring Entity without
qualifying or conditioning their Bids. In the context of international competitive
bidding, the specifications must be drafted to permit the widest possible competition
and, at the same time, present a clear statement of the required standards of
workmanship, materials, and performance of the goods and services to be procured.
Only if this is done will the objectives of economy, efficiency, and fairness in
procurement be realized, responsiveness of Bids be ensured, and the subsequent task
of bid evaluation facilitated. The specifications should require that all goods and
materials to be incorporated in the Works be new, unused, of the most recent or current
models, and incorporate all recent improvements in design and materials unless
provided otherwise in the Contract.

Samples of specifications from previous similar projects are useful in this respect. The
use of metric units is mandatory. Most specifications are normally written specially by
the Procuring Entity or its representative to suit the Works at hand. There is no standard
set of Specifications for universal application in all sectors in all regions, but there are
established principles and practices, which are reflected in these PBDs.

There are considerable advantages in standardizing General Specifications for repetitive

Works in recognized public sectors, such as highways, ports, railways, urban housing,
irrigation, and water supply, in the same country or region where similar conditions
prevail. The General Specifications should cover all classes of workmanship, materials,
and equipment commonly involved in construction, although not necessarily to be used
in a particular Works Contract. Deletions or addenda should then adapt the General
Specifications to the particular Works.

Care must be taken in drafting specifications to ensure that they are not restrictive. In
the specification of standards for goods, materials, and workmanship, recognized
international standards should be used as much as possible. Where other particular
standards are used, whether national standards or other standards, the specifications
should state that goods, materials, and workmanship that meet other authoritative
standards, and which ensure substantially equal or higher quality than the standards
mentioned, will also be acceptable. The following clause may be inserted in the SCC.

Sample Clause: Equivalency of Standards and Codes

Wherever reference is made in the Contract to specific standards and codes to be met
by the goods and materials to be furnished, and work performed or tested, the
provisions of the latest current edition or revision of the relevant standards and codes
in effect shall apply, unless otherwise expressly stated in the Contract. Where such
standards and codes are national, or relate to a particular country or region, other

28
authoritative standards that ensure a substantially equal or higher quality than the
standards and codes specified will be accepted subject to the Procuring Entity’s
Representative’s prior review and written consent. Differences between the standards
specified and the proposed alternative standards shall be fully described in writing by
the Contractor and submitted to the Procuring Entity’s Representative at least twenty-
eight (28) days prior to the date when the Contractor desires the Procuring Entity’s
Representative’s consent. In the event the Procuring Entity’s Representative
determines that such proposed deviations do not ensure substantially equal or higher
quality, the Contractor shall comply with the standards specified in the documents.

These notes are intended only as information for the Procuring Entity or the person
drafting the Bidding Documents. They should not be included in the final Bidding
Documents.

29
 Minimum Performance Standards and Parameters (MPSP)
Including DPWH Blue Book
1.0 PURPOSE
The purpose of the Minimum Performance Standards and Parameters (MPSP), among
others, is to:
1.1 Establish the MPSP that the Contractor must comply with under the Contract
Agreement with the Buenavista Water District for the Construction of Pump
Station No. 8 and Construction of Perimeter Fence for Pump Station 7 and 8
(hereinafter referred to as “the Project”), using the Implementing Rules and
Regulations, Republic Act No. 9184 (IRR/ R.A No. 9184) especially Annex “A”
Detailed Engineering for the Procurement of Infrastructure Projects;
1.2Ensurecompliance in adopting Architectural, Engineering, and other Technical
Guidelines and define performance standards for the Detailed Engineering Design
(DED) of the Project; and
1.3 Provide a Quantifiable and verifiable basis for physical progress as a basis for
Claims for Payments in accordance to standards accounting and auditing rules and
regulations of the Procuring Entity.
2.0 SCOPE OF THE PROJECT
2.1 Construction of Pump Station No. 6 (Table 2.1):

APPROVED BUDGET
FOR THE
PROJECT DESCRIPTION CONTRACT (ABC)

1 Construction of Pump House for Pump Station 8 Php. 658,244.90

Construction of Perimeter Fence for Pump Station 7
2 849,049.02
and 8.
GRAND TOTAL 1,507.293.92

2.2 Project Components. The Bid Documents include the following components
(Table 2.2):

Table 2.2 Project Components

COMPONENTS PARTICULARS
Architectural and Complete plans, drawings, specifications, BOQ and cost
Engineering Design estimation, construction management, progress reports
and claims for payments and completion reports.
Site Civil Works Site drainage/ flood control, site stabilization, sanitary works
forming part of the civil works, and pavement and road right-
of-way (RROW) improvements as applicable/needed,
including pavement markings, etc., with pertinent plans and
30
 designs prepared by a duly-Registered and Licensed Civil
Engineer.
Architectural Works All masonry, finishing, acoustic, lighting, moisture
protection/thermal, glazing, wood/plastics, fenestration
(doors & windows), with pertinent plans and designs
prepared by a duly-registered and Licensed Architect.
Structural Works Foundation (Progressive Type), superstructure and roof
support systems, etc. with the pertinent plans and designs
prepared by a duly-registered and Licensed Civil Engineer,
who may specialize in structural design practice.
Electrical Works All electrical systems and works with pertinent plans and
design prepared by a duly-registered and Licensed
Professional Electrical Engineer (PPE)
Plumbing Works Water Sewerage, sanitary and disposal systems with
pertinent plans and designs prepared by a duly-registered
and Licensed Master Plumber.
Sanitary Works Water Sewerage, sanitary and disposal systems with
pertinent plans and designs prepared by a duly-registered
and Licensed Sanitary Engineer.
3.0 SCOPE OF CONTRACT AGREEMENT
3.1 Preparation of the Complete and Detailed Plans for the Project. The
contractor shall prepare and submit to the Buenavista Water District’s
Engineering Team the prepared complete set and detailed plans with
engineer’s seal and signature of the plans.
3.2 Approval of the complete set and detailed plan. After the Procuring Entity had
received and signed the complete set and detailed plan, the contractor shall
then prepare the necessary documents for the needed permits and licenses
for the project.
3.3 Scope of Construction. The contractor shall fully undertake the Construction
Works for all project components.
3.3.1 The contractor shall implement at the construction of the Project in
accordance with its Bid Proposal and any modifications which may be
agreed upon during the discussion on Engineering Designs as officially
recorded in the Minutes of Discussion with Buenavista Water District and
final detailed Engineering Designs approved by Buenavista Water District.
3.3.2 The contractor shall undertake the construction of the Project in
accordance with this Section VI. Minimum Performance Standards and
Parameters (MPSP).

The contractor shall undertake the following activities in accordance with the
Bidding Documents and its Bid Proposal which form an integral part of the
Contract Agreement.
4.0 DESIGN STANDARDS AND SPECIFICATIONS

31
 The Contractor shall adopt the conceptual design made by the Buenavista
Water District Technical Working Group (TWG) and shall observe the following
design standards.

4.1 Architectural Design Parameters

4.1.1 Codes and Standards. The Architectural Works shall be in accordance
with the following Laws, Codes, and Standards.
A. Laws and Codes
A.1: National Building Code of the Philippines and its Latest and
Amended IRR.
A.2: RA 9266 or Architecture Law and its Latest and Amended IRR.
A.3: RA 4226 or Hospital Licensing Act and its Latest and Amended
IRR.
A.4: BP 344 or Accessibility Law and its Latest and Amended IRR.
A.5: RA 9514 New Fire Code of the Philippines.
A.6: Existing Local Codes and Ordinances.
A.7: And other Laws that applies to the Projects Standards.
4.1.2 General Drawing Guidelines
a. All drawings shall be computer-drafted. Drawings shall be
submitted both in printed and electronic copies.
b. Keep the same orientation for all plans. The orientation of the
architectural plans shall be consistent with all the engineering
plans.
c. Detailed plans shall have a scale not smaller than 1:50 meters.
d. Spot detailed plans, elevations, and sections shall have a scale not
smaller than 1:50 meters.
4.1.3 Floor Plans
a. All plans shall be 1:100 meters. The same scale shall be used for the
rest of the architectural, structural, sanitary, plumbing, electrical
and mechanical plans, except for each trade’s site plan, detailed
plans and spot details.
b. Section line callouts on the floor plans shall be consistent with the
section drawing.
c. Floor plans shall be indicated with boxed room callout numbers,
including the callout for floor finishes and wall finishes.
d. Door callouts shall be circles with the proper numbering, e.g. D-01.
e. Window callouts shall be hexagons with the proper numbering, e.g.
W-01.

4.1.4 Elevations and Sections

a. Finish floor lines shall be consistent in all the elevations, sections
and structural plans and details.

32
 b. All dimensions and finishing materials shall be indicated in all
elevation and section and must be consistent with the specification.
4.1.5 Reflected Ceiling Plans
a. Reflected ceiling plans shall be indicated with boxed room callout
numbers, including the callout for ceiling finishes and lighting
fixtures.
b. Ceiling height relative and in reference to the finish floor line shall
be indicated in the reflected ceiling plans in each room with boxed
dimensions. This is to ensure that the ceiling heights of all rooms are
established whether or not reflected in the sections.
4.1.6 Doors and Windows

a. Door and window schedules shall indicate the type of door or

window, the number of sets, the location/s of the door or window,
the materials and accessories included and other special
specifications, e.g. color or finish.
4.2.1 Building Architectural Works

4.2.1. Floor Plans

a. The structural, sanitary, plumbing, and electrical designs are
required to refer to the architectural plans and specifications in case
of discrepancies. If an engineering design will have any possible
conflict or interference on the architectural design, the latter may
be adjusted provided that the aesthetic value will not be
compromised.
b. The architectural and engineering plans shall be consistent all
throughout in terms of dimensions and locations of columns,
beams, walls, roof line, conduits, ducts, pipes, and fixtures, among
others. Column and beam grid lines shall also be consistent in all the
architectural and engineering plans.

4.2.2 Walls
a. Layout and work on wall and floor tiles must be aligned, plumb,
leveled, and squared.
b. Tile color and design should be approved first before installation.
4.2.3 Floors
a. Layout and work on wall and floor tiles must be aligned, plumb,
leveled, and squared.
b. Tile color, size and design shall be approved first before installation.
4.2.4 Ceiling Works. The following room shall have a minimum ceiling height.
4.2.5 Doors and Windows

33
 a. Minor rooms that do not require security should at least have wood
flush doors.
b. Aluminum frames of glass doors and windows shall be “analoc
brown” finish.
c. Door finish and color shall be approved first before application.
4.2.6 Fixtures and Accessories
a. Electrical switches and outlets shall be installed plumb and level.
4.2.7 Painting
a. Ceiling shall be in paint finish.
b. Painted interior wall shall be at least in semi-gloss paint finish for
ordinary rooms, e.g. offices, unless specified to a higher type of
paint.
c. Paint color and shade shall be approved first before application.
4.2.8 Summary of Materials
a. Wet areas, e.g. toilets, and kitchen shall use non-skid/non-slip
vitrified ceramic floor tiles.
b. Ramps and stairs shall use the materials as specified in the plan.

4.3 DESIGN PARAMETERS STRUCTURAL/CIVIL WORKS

4.3.1 Codes and Standards. The Civil/Structural Design shall be in accordance with
the following Codes and Standards.
A. Codes

A.1: National Structural Code of the Philippines (NSCP) 2015, Volume I.

A.2: National Building Code of the Philippines.
A.3: Accessibility Law.
A.4: Local Codes and Ordinances.
B. Standard
B.1: American Concrete Institute (ACI).
B.2: American Society for Testing Materials (ASTM).
B.3: American Welding Society.
B.4: American Institute of Steel Construction (AISC).
C. Structural Design Criteria
C.1: The site shall be soil investigated to determine the actual soil
bearing capacity.
C.2: In summary, site suitability, conformity with structural code, shape
and form subject to structural evaluation and monitoring shall be in
effect.
4.4.1 SANITARY/PLUMBING DESIGN PARAMETERS

34
 4.4.1 Codes and Standards. The Sanitary/Plumbing Design shall be in
accordance with the following Codes and Standards.
A. Codes
A.1: National Building Code of the Philippines.
A.2: Fire Code of the Philippines.
A.3: National Plumbing Code of the Philippines (NPCP)
A.4: Sanitation Code of the Philippines.
A.5: Existing Local Code and Ordinances.
B. Standards
B.1: National Water Resources Board (NWRB)
B.2: National Plumbers Association of the Philippines (NAMPAP)
B.3: Philippine Society of Sanitary Engineers, Inc. (PSSE)
4.4.2 Building Facilities Sanitary/Plumbing System
a. Waterline System. Provide complete water system. Complete with Pipes
& Fittings and necessary accessories.
4.4.3 Summary of Materials
a. SDR 11 HDPE pipe brass faucets for buildings water line.
b. Plumbing fixtures including Trims, Fittings and accessories; (BPS
Certified)
b.1: Water Closet-Tank Button-Type flush
b.2: Lavatory-(Pedestral/Counter Type)/semi-pedestral with faucet.
4.5 ELECTRICAL DESIGN PARAMETERS
4.5.1 Codes and Standards. The Electrical System Design Parameters shall be in
accordance with the following Codes and Standards.
A. Codes
A.1: Latest Edition of Philippine Electrical Code.
A.2: National Electrical Code.
A.3: New Fire Code of the Philippines.
A.4: National Building Code of the Philippines and its New IRR
A.5: Existing Local Codes and Ordinances
B. Standards
B.1: Bureau of Product Standards (BPS)
B.2: Underwriters Laboratory (UL)
B.3: National Fire Protection Association
B.4: International Electro-Mechanical Commission (IEC)
B.5: Illumination Engineering Society (IES)
B.6: National Electrical Manufacturer’s Association (NEMA)
4.5.2 Site Works. Based on the proposed project plan, complete Electrical Layout
shall be provided with the following.

35
 a. Panel Board Layout
b. Electrical Devices
c. Service Conductors and Conduit Layout
d. Grounding System
4.5.3 Building Facilities Electrical System
a. Lighting System. Provide and install adequate normal branch circuits for
Lighting System to all areas using the standard Lighting Design Analysis.
Utilize the standard illumination requirements per area of concern using
the preferred particular type of luminaries.
b. Power System. Provide and install adequate normal branch circuits for
the Power System.
c. Provide Details of the following:
e1. Lighting Fixtures
e2. Panel board and Circuit Breakers
e3. Electrical Equipment
d. Summary of Materials
f. General Lighting. Fixtures type shall be as indicated on the Lighting
Layout Plan.

f1. Lighting requirements shall be as approved by the implementing

agency.
f2. Wiring Devices: Wiring devices shall be non-automatic control
devices, the contract is guaranteed by the pressure of the special
spiral springs.
f2.1 Switches shall be of 15A, 250V or 300V except as otherwise
noted and approved. Terminals shall be screw-type or quick-
connected type.
f2.2 General use receptacle shall be 15A, 240V grounding type
unless otherwise indicated on the drawings.

f3. Panel boards and Circuit Breakers: The Panel Board and Circuit
Breakers shall be equipped with molded-case circuit breakers and
shall be the type as indicated in the panel board schedule and
details.
f3.1 Provide molded-case circuit breakers of frame, trip rating and
interrupting capacity as shown on the drawings. The circuit
breakers shall be quick break, trip-indicating and shall have
common trip on all multiple breakers with internal trip
mechanism.
f3.2 All current-carrying parts of the panel boards shall be plated.
Provide solid neutral (S/N) assembly when required. The
assembly shall be isolated from the enclosure.

36
 f4. Electrical Conduits, Boxes and Fittings: All conduits, boxes and
fittings shall be standard rigid steel, zinc coated or galvanized.
f4.1 Rigid Steel Conduits (RSC)
f4.2 Rigid Metal Conduits (RMC)
f4.3 Intermediate Metal Conduits (IMC)
f4.4 Electrical Metallic Tubing (EMT)
f4.5 Unplasticized Polyvinyl Chloride (uPVC) if required shall be
schedule 40.

f5. Conductors: Wires and cables shall be of the approval type and
unless specified or indicated otherwise.

f5.1 The conductors used in wiring system shall be of soft-

annealed copper having a conductivity of not less than 98% of
that of pure copper and insulated for 60 degree
temperatures.

f5.2 All conduits of convenience outlets and wire ways for lighting
branch circuit homeruns shall be wired with a minimum 3.5
mm square in size.

f6. Fire Detection and Alarm System:

f6.1 The Fire Detection and Alarm System shall be zonal

conventional fire detection.

f6.2 Signaling system shall occur by manual pull station and fire
detection shall be by automatic smoke or heat detector,
sprinkler flow switch and tamper switch.
5.0 INSTALLATION AND WORKMANSHIP
5.1 The Key Personnel of the Contractor shall be specialists highly skilled in their
respective trades, performing all labor according to first-class standards. The
Contractor shall assign a full time Project Engineer/Architect/Foreman at the
jobsite during the construction of the project.
5.2 All works to be subcontracted shall be declared by the Contractor in its
Technical Proposal and shall be approved by Buenavista Water District.
5.3 The Contractor shall rectify, resubmit, and review any errors, omissions,
inconsistencies, inadequacies or failure which do not comply with the
requirements at its own cost. If the Contractor wishes to modify any design or
document which has been previously submitted, reviewed, and approved, the
Contractor shall notify the Buenavista Water District within a reasonable period
of time and shall shoulder the cost of such changes.

37
 Section VII. Drawings
1. PROPOSED PUMP HOUSE NUMBER 8

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2. a. PROPOSED PERIMETER FENCE FOR PUMP STATION NO. 7

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b. PROPOSED PERIMETER FENCE FOR PUMP STATION NO. 8

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 Section VIII. Bill of Quantities

Notes on the Bill of Quantities

Objectives

The objectives of the Bill of Quantities are:

a. to provide sufficient information on the quantities of Works to be performed to

enable Bids to be prepared efficiently and accurately; and

b. when a Contract has been entered into, to provide a priced Bill of Quantities for
use in the periodic valuation of Works executed.

In order to attain these objectives, Works should be itemized in the Bill of Quantities in
sufficient detail to distinguish between the different classes of Works, or between
Works of the same nature carried out in different locations or in other circumstances
which may give rise to different considerations of cost. Consistent with these
requirements, the layout and content of the Bill of Quantities should be as simple and
brief as possible.

Daywork Schedule

A Daywork Schedule should be included only if the probability of unforeseen work,

outside the items included in the Bill of Quantities, is high. To facilitate checking by the
Entity of the realism of rates quoted by the Bidders, the Daywork Schedule should
normally comprise the following:

a. A list of the various classes of labor, materials, and Constructional Plant for which
basic daywork rates or prices are to be inserted by the Bidder, together with a
statement of the conditions under which the Contractor will be paid for work
executed on a daywork basis.

b. Nominal quantities for each item of Daywork, to be priced by each Bidder at

Daywork rates as Bid. The rate to be entered by the Bidder against each basic
Daywork item should include the Contractor’s profit, overheads, supervision,
and other charges.

Provisional Sums

A general provision for physical contingencies (quantity overruns) may be made by

including a provisional sum in the Summary Bill of Quantities. Similarly, a contingency
allowance for possible price increases should be provided as a provisional sum in the
Summary Bill of Quantities. The inclusion of such provisional sums often facilitates
budgetary approval by avoiding the need to request periodic supplementary approvals
53
as the future need arises. Where such provisional sums or contingency allowances are
used, the SCC should state the manner in which they will be used, and under whose
authority (usually the Procuring Entity’s Representative’s).

The estimated cost of specialized work to be carried out, or of special goods to be

supplied, by other contractors should be indicated in the relevant part of the Bill of
Quantities as a particular provisional sum with an appropriate brief description. A
separate procurement procedure is normally carried out by the Procuring Entity to
select such specialized contractors. To provide an element of competition among the
Bidders in respect of any facilities, amenities, attendance, etc., to be provided by the
successful Bidder as prime Contractor for the use and convenience of the specialist
contractors, each related provisional sum should be followed by an item in the Bill of
Quantities inviting the Bidder to quote a sum for such amenities, facilities, attendance,
etc.

Signature Box

A signature box shall be added at the bottom of each page of the Bill of Quantities where
the authorized representative of the Bidder shall affix his signature. Failure of the
authorized representative to sign each and every page of the Bill of Quantities shall be
a cause for rejection of his bid.

These Notes for Preparing a Bill of Quantities are intended only as information for the
Procuring Entity or the person drafting the Bidding Documents. They should not be
included in the final documents.

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 BILL OF QUANTITIES

1. PROPOSED PUMP HOUSE NUMBER 8

ITEM
NO.
ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL
I PREPARATION OF PLANS, 1 Lot
ANALYSIS, PERMITS, LICENSING,
ETC
Engineering Designs, complete 1 Lot
detailed Plans, Permits, etc.
TOTAL FOR REINFORCING STEEL BARS
II SITE WORKS 14.168 cu.m.
a. Clearing & Excavation
Construction Foreman - 1 3 days
Laborers - 4 3 days
b. EMBANKMENT
Filling Materials 20 cu.m.
Labor
Construction Foreman - 1 2 days
Laborers - 4 2 days
TOTAL FOR SITE WORKS
III CONCRETE WORKS 9.16 cu.m.
a. Materials:
Portland Cement (40 kgs) 85 bags
Washed Gravel 3/4 dia 9 cu.m.
Washed Sand 5 cu.m.
b. Labor
Labor Cost (40% of material Cost)

IV REINFORCING STEEL BARS 188 lengths

a. Materials:
12 mm dia x 6 m RSB 102 lengths
10 mm dia x 6 m RSB 86 lengths
# 16 G.I. Tie Wire 22 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR REINFORCING STEEL BARS
V MASONRY WORKS w/ PLASTER FINISH 82.13 sq.m.
a. Materials:
4" CHB 920 pcs
Skim Coat 5 pcs
10 mm dia x 6 m RSB 28 lengths
#16 G.I. TIE WIRE 3 kgs.
Portland Cement (40 kgs) 90 bags
Washed Sand 9 cu.m.
b. Labor:

55
 Labor Cost (40% of material Cost) 1 lot
TOTAL FOR MASONRY WORKS
VI FORMWORKS & SCAFOLDINGS 51.44 sq.m.
a. Materials:
1/4" Thick Ordinary Plywood 18 pcs.
180 - 2" X 2' X 10' Coco Lumber 600 [Link].
20 - 2" X 3' X 10' Coco Lumber 100 [Link].
1" x 2" x 8' Sticks 20 bdls
Assorted CWN 20 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR FORMWORKS & SCAFOLDINGS
VII TILE WORKS
a. Materials:
40 X 40 cm Glazed Ceramic Tiles 45 pcs.
40 X 40 cm Unglazed Ceramic Tiles 20 pc.
. ABC Grout 3 bags
Portland Cement (40 kgs) 5 bags
Washed Sand 0.5 cu.m.
Tile Trim 3 pcs.
Tile Adhesive 5 bags
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR TILE WORKS
VIII ELECTRICAL WORKS 1 lot
a. Materials
Electrical works complete w/ bulbs, 1 lot
receptacles, switches & other
appurtenances

TOTAL FOR ELECTRICAL WORKS

IX PLUMBING WORKS 1 lot
a. Materials:
Plumbing works complete w/ sanitary 1 lot
pipes, faucets, pipelines and other
appurtenances.
TOTAL FOR PLUMBING WORKS
X PAINTING WORKS 93.99 sq.m.
a. Materials:
Wall putty (Glazing) 1 gal.
Skim Coat 11 bags
Concrete Neutralizer 2 gal.
Flat Latex (White) 5 gal.
Semi-gloss Latex (Blue) 5 gal.
Quick Drying Enamel Paint (White) 2 gals.
Paint Thinner 2 lit
Mixing Pan 2 pcs.
6" Paint Roller w/ Handle 2 sets
56
 4" Paint Brush 2 pcs.
2" Paint Brush 2 pcs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR PAINTING WORKS
XI ROOFING WORKS 28.42 sq.m.
a. Materials:
Corr. G.I. Sheets 0.40 mm (8') 20 pcs.
G.I. Sheets Ga. 24 Plain (8') 3 pcs.
Tek Screw #14 x 2" 250 pcs.
Elasto Seal (Sachet) 2 pcs.
Red Oxide 2 gal.
LC- 100mm X 50 mm X 15 mm X 1.50
mm 8 pcs.
LC- 75mm X 50 mm X 15 mm X 1.50 mm 10 pcs.
Angle Bars 1" X 1" X 1/4" thick 4 pcs.
Welding Rod 10 kgs.
b. Labor
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR ROOFING WORKS
XII DOORS 5 sets
a. Materials:
PVC Flush Door 2.10 X .60 m complete
with PVC Jamb and Doorknobs 1 set

Aluminum Framed Sliding Glass Door

1 set
(2.10 X .95)
2.10 X .70 m Wooden Panel Door 1 set
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR DOORS
XIII SLIDING GLASS WINDOW 5.87 sq.m.
Installation of Sliding Glass Window 5.87 sq.m.
1/4" thick complete w/ aluminum frames &
accessories
TOTAL FOR SLIDING GLASS WINDOW
XIV SEPTIC VAULT 1 lot
Construction of Septic Vault (materials 1 lot
& labor)
TOTAL FOR SEPTIC VAULT
Total Cost of Pump House no. 8 P

2. a. PROPOSED PERIMETER FENCE FOR PUMP STATION NO.7

ITEM
NO.
ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL
PREPARATION OF PLANS, ANALYSIS, 1 lot
I PERMITS, LICENSING, ETC

57
 Engineering Designs, complete
detailed Plans, Permits, etc. 1 lot

TOTAL FOR PREPARATION OF PLANS, ANALYSIS, PERMITS, LICENSING, ETC

II SITE WORKS 9 cu.m.
a. Clearing and Excavation
Clearing and Excavation 1 lot
B. Labor
1 - Construction Foreman 3 days
2 - Laborers 3 days
TOTAL FOR SITE WORKS
III CONCRETE WORKS 3.76 cu.m.
A. Materials:
Portland Cement (40 kgs) 38 bags
Washed Gravel 3/4 dia 4 cu.m.
Washed Sand 2 cu.m.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR CONCRETE WORKS
IV REINFORCING STEEL BARS 93 lengths
a. Materials:
12 mm dia x 6 m RSB 52 lengths
10 mm dia x 6 m RSB 31 lengths
# 16 G.I. Tie Wire 10 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR REINFORCING STEEL BARS
V MASONRY WORKS 43.3 sq.m.
a. Materials:
4" Concrete Hollow Blocks HB 542 pcs
10 mm dia x 6 m RSB 43 lengths
#16 G.I. TIE WIRE 4 kgs.
Portland Cement (40 kgs) 40 bags
Washed Sand 4 cu.m.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR MASONRY WORKS
VI FORMWORKS & SCAFOLDINGS 33.6 sq.m.
a. Materials:
Plywood 1/4" thick Ordinary 12 pcs.
Lumber 1"x2"x8' 8 bundle
Coco Lumber 15- 2" X 2' X 10' 50 [Link].
Assorted CWN 15 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR FORMWORKS & SCAFOLDINGS
VII STEEL WORKS 18 lengths
a. Materials:

58
 G.I. Pipe 1-1/2"Ø 18 lengths
Cyclone Wire 6' X 8m X 2" holes 27 m
GI Barbed Wire 9 rolls
Welding Rod 5 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR STEEL WORKS
VIII PAINTING WORKS 73.29 sq.m.
a. Materials:
Semi-Gloss Latex Paint (Blue) 8 gal.
Red Oxide Paint (Primer) 2 gal.
Mixing Pan 2 pcs.
Paint Thinner 2 lit
6" Paint Roller with Handle 4 pcs.
2" Paint Brush 4 pcs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR PAINTING WORKS
IX ENTRANCE GATE W/ MANHOLE 1 lot
Fabrication and Installation of STEEL
GATE 4.85m x 2.2m with Manhole including 1 lot
Painting.
TOTAL FOR ENTRANCE GATE W/ MANHOLE

Total Cost of Perimeter Fence of Pump Station 7 P

b. PROPOSED PERIMETER FENCE FOR PUMP STATION NO.8

ITEM
NO.
ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL
PREPARATION OF PLANS, ANALYSIS,
1 lot
I PERMITS, LICENSING, ETC
Engineering Designs, complete
detailed Plans, Permits, etc. 1 lot

TOTAL FOR PREPARATION OF PLANS, ANALYSIS, PERMITS, LICENSING, ETC

II SITE WORKS 12.16 cu.m.
a. Clearing and Excavation
Clearing and Excavation 1 lot
B. Labor 4 days
1 - Construction Foreman 4 days
2 - Laborers
TOTAL FOR SITE WORKS
II CONCRETE WORKS 5.472 cu.m.
a. Materials:
Portland Cement (40 kgs) 55 bags
Washed Gravel 3/4 dia 6 cu.m.
Washed Sand 4 cu.m.

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 b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR CONCRETE WORKS
III REINFORCING STEEL BARS 213 lengths
a. Materials:
12 mm dia x 6 m RSB 114 lengths
10 mm dia x 6 m RSB 76 lengths
# 16 G.I. Tie Wire 23 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR REINFORCING STEEL BARS
IV MASONRY WORKS 78.28 sq.m.
a. Materials:
Concrete Hollow Blocks 4” (HB) 979 pcs
10 mm dia x 6 m RSB 79 lengths
#16 G.I. Tie Wire 7 kgs.
Portland Cement (40 kgs) 79 bags
Washed Sand 8 cu.m.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR MASONRY WORKS
V FORMWORKS & SCAFOLDINGS 45.6 sq.m.
a. Materials:
Plywood 1/4" Thick - Ordinary 10 pcs.
Lumber 1"x2"x8' 14 bundle
Coco Lumber 2" X 2' X 10' - 30 100 [Link].
Assorted CWN 20 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR FORMWORKS & SCAFOLDINGS
VI STEEL WORKS 10 lengths
a. Materials:
1 - 1/2"Ø G.I. Pipe 10 lengths
Cyclone Wire 6' x 8 m x 2" holes 23 m
GI Barbed Wire 9 rolls
Welding Rod 5 kgs.
b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR STEEL WORKS
VII PAINTING WORKS 67.5 sq.m.
a. Materials:
Semi-Gloss Latex Paint (Blue) 8 gal.
Red Oxide Paint (Primer) 1 gal.
Mixing Pan 2 pcs.
Paint Thinner 2 lit
Paint Roller 6" w/ Handle 4 pcs.
Paint Brush 2" 4 pcs.

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 b. Labor:
Labor Cost (40% of material Cost) 1 lot
TOTAL FOR PAINTING WORKS
VIII ENTRANCE GATE W/ MANHOLE 1 lot
a. Materials:
STEEL GATE 4.85m x 2.2m with Manhole
including Painting, Fabrication and 1 lot
Installation
TOTAL FOR ENTRANCE GATE W/ MANHOLE

Total Cost of Perimeter Fence of Pump Station 8 P

TOTAL PROJECT COST P

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Section IX. Checklist of Technical and Financial
Documents

Notes on the Checklist of Technical and Financial Documents

The prescribed documents in the checklist are mandatory to be submitted in the Bid,
but shall be subject to the following:

a. GPPB Resolution No. 09-2020 on the efficient procurement measures during a

State of Calamity or other similar issuances that shall allow the use of alternate
documents in lieu of the mandated requirements; or

b. any subsequent GPPB issuances adjusting the documentary requirements after

the effectivity of the adoption of the PBDs.

The BAC shall be checking the submitted documents of each Bidder against this checklist
to ascertain if they are all present, using a non-discretionary “pass/fail” criterion
pursuant to Section 30 of the 2016 revised IRR of RA No. 9184.

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 Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE

Class “A” Documents

Legal Documents
(a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages)
in accordance with Section 8.5.2 of the IRR;

Technical Documents
(b) Statement of the prospective bidder of all its ongoing government and
private contracts, including contracts awarded but not yet started, if any,
whether similar or not similar in nature and complexity to the contract to be
bid; and

(c) Statement of the bidder’s Single Largest Completed Contract (SLCC)

similar to the contract to be bid, except under conditions provided under
the rules; and

(d) Special PCAB License in case of Joint Ventures and registration for the type
and cost of the contract to be bid; and

(e) Original copy of Bid Security. If in the form of a Surety Bond, submit also a
certification issued by the Insurance Commission or original copy of
Notarized Bid Securing Declaration; and

(f) Project Requirements, which shall include the following:

a. Organizational chart for the contract to be bid;
b. List of contractor’s key personnel (e.g., Project Manager, Project
Engineers, Materials Engineers, and Foremen), to be assigned to the
contract to be bid, with their complete qualification and experience
data;
c. List of contractor’s major equipment units, which are owned, leased,
and/or under purchase agreements, supported by proof of
ownership or certification of availability of equipment from the
equipment lessor/vendor for the duration of the project, as the case
may be; and

(g) Original duly signed Omnibus Sworn Statement (OSS) and if applicable,
Original Notarized Secretary’s Certificate in case of a corporation,
partnership, or cooperative; or Original Special Power of Attorney of all

63
 members of the joint venture giving full power and authority to its officer
to sign the OSS and do acts to represent the Bidder.

Financial Documents
(h) The prospective bidder’s computation of Net Financial Contracting
Capacity (NFCC).

Class “B” Documents

(i) If applicable, duly signed joint venture agreement (JVA) in accordance with
RA No. 4566 and its IRR in case the joint venture is already in existence or
duly notarized statements from all the potential joint venture partners
stating that they will enter into and abide by the provisions of the JVA in
the instance that the bid is successful.

II. FINANCIAL COMPONENT ENVELOPE

(j) Original of duly signed and accomplished Financial Bid Form; and

Other documentary requirements under RA No. 9184

(k) Original of duly signed Bid Prices in the Bill of Quantities; and
(l) Duly accomplished Detailed Estimates Form, including a summary sheet
indicating the unit prices of construction materials, labor rates, and
equipment rentals used in coming up with the Bid; and
(m) Cash Flow by Quarter.

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