WORK ORDER
Sub: Work Order for Fire Fighting Labour Work
Work Order Ref. No. : VS/NEBULA/2024/001
Date : 01/06/2024
Sub Contractor’s Details
Name : Imran Ahmad Khan Mobile No : 9453478686
Designation : Proprietor Office Phone No : --
Company Name : RAZA Enterprises Company PAN Card No. : --
Request Letter Date : 01.06.2024 Individual PAN Card No. : BEFPK3003R
Office Address: MOHANA,RAEBARELI GST No : - 09BEFPK3003R2Z8
UTTAR PRADESH,229001.
PF No. : --
Company Email Id : - razaent1w@[Link] ESI No. : --
Bank Details
Bank A/c. Number : 18780200000237 A/c Holder Name : RAZA ENTERPRISES
Type of Bank A/c : Current Bank Name : Canara Bank
Branch Name : Bahadurpur,UP IFSC Code of Bank : BARBOBAHLUC
Project Details
Project Name : Nebula Aavaas
Location of Work : Basement 1 & 2 Project Address : Miyapur, Hyderabad
Work Start Date : 01.06.2024 Schedule Date for Project Completion : 8 Months
Work Order Value for Sub Contractor :
As Per Actuals
Minimum No. of Worker’s guaranteed by
Sub Contractor in this Project : 10 Nos
Dear Sir,
Further to your request letter and subsequent discussions we had, we are pleased to award you
Labour Work for Fire Fighting Works as Sub contractor for the above mentioned project as per
the details in attached BOQ / Price List and below mentioned terms and conditions.
In this Agreement where-ever it is mentioned "VS" it means "Vashishta Systems.", & where ever
it is mentioned "Sub Contractor" it means above mentioned sub contractor firm.
Accepted Seal & Sign By Sub Contractor: Contd…. 2
Scope of Work : The scope of work will be as detailed in Sub Contractor price list and also as
mentioned in approved working drawing. Clearing the Debris on Daily basis, the final quantities
will be established based on actual joint measurements. The scope of work includes
a) Transportation of all required materials from site stores within the site premises to the
erection locations, including lifting of materials as required.
b) Execution of the job in full compliance with the Technical specifications of the project.
c) Continuity Testing of laid cable as per VS’s client Project Specifications & as per VS
Erection Instructions
d) Commissioning of the installed systems to fullest satisfaction of our PM, PH & QC
e) Handing Over of complete system to our Clients / Consultant / PMC in full satisfaction
f) The entire project execution and payment is on a back-to-back basis and you will be
responsible for the project completion as per the requirement of the Client / Consultant
through us.
Site Visit : Sub Contractor has visited the site and also checked the working drawing, he has
accepted to do all works as per site condition and working drawing before signing this
agreement.
Schedule of Rates & Quantities : This is an item rate contract, Sub Contractor should raise bill
for the quantity mentioned in Joint Measurement sheet signed by Client. Applicable Item Rates
for the works / systems indicated in the scope of work shall be as detailed in attached BOQ. The
relevant quantities mentioned in BOQ and approved working drawings are indicative only and
can vary depending on the quantum of work allocated to you. Unit rates mentioned in BOQ are
firm, The final quantities payable will be established based on actual measurements of the works
completed by you. No claims for idle wages or other extra payments will be applicable or be
entertained under any circumstances.
Price : Unit rate mentioned in BOQ for Sub Contractor is firm and valid until job is completed in
entire project till our satisfaction. Cost for all the below mentioned points is included in unit
price mentioned in BOQ, no escalation on amount will be entertained for what so ever reason.
100% Work Completion - Zone Wise / Floor Wise : Sub Contractor should complete 100%
Work in Zone Wise / Floor Wise including all size branch work, sprinkler fixing, flexi drop,
rigid drop, flow switch, Butterfly valve, tapping to header, one coat of primer and one coat of
paint before raising GST Bill only. Sub Contractor should never raise GST Bill only for header
line / only riser work / portion of floor / zone / ring main, even if quantity in captured in Joint
Measurement
Minimum Wages : Sub Contractor should pay minimum labour payment as per Government
norms.
Payments to Laborers : Sub Contractor should pay to all their labours on time and maintain
records for payment made, these documents should be submitted to VS as and when requested.
Approaching our Client : Sub Contractor should never approach our Client for any payment
related / material related / power related / clearance related / any Litigation / any other reason, if
found doing so, Sub Contractor will be Terminated immediately without any notice.
Accepted Seal & Sign By Sub Contractor: Contd…. 3
Payment Terms:
1. No Mobilization Advance will be paid.
2. 90% Against Testing : 90% of Unit Rate will be Paid Against Testing, after submitting
following documents only for fully completed work in that Floor / Zone with concerned
Project Manager & Project Head Seal & Signature on every document.
i. Sub Contractor’s Original GST Bill for 90% of Unit Rate as per issued WO, for
concerned work, GST Bill should have been addressed to concerned VS Registered
Branch Office with GST No. of the State where project is happening, as per the attached
GST Bill format / all points as mentioned in our Format with description of the Area /
Location of work done
ii. Joint Measurement Sheet with Client seal and signature, confirming the quantity of Sub
Contractor’s GST Bill is same.
iii. If work done is cabling, Continuity Test Report with Client seal and signature, for
concerned Area / Location of work done
iv. If work done is Fixing of Devices & Detectors, Client seal and signature confirming
positioning & alignment, for concerned Area / Location of work done
3. 5% Against Commissioning : 5% of Unit Rate will be Paid Against Commissioning of
Complete System, after claiming Erection Bill for concerned Area / Location, after
submitting following documents with concerned Project Manager & Project Head Seal &
Signature on every document.
i. Sub Contractor Original GST Bill for 5% of Unit Rate of issued WO, for concerned
work, GST Bill should have been addressed to concerned VS Registered Branch Office
with GST No. of the State where project is happening, as per the attached GST Bill
format / all points as mentioned in our Format with description of the Area / Location of
work done and total quantity not exceeding Erection Bill quantity of Sub Contractor’s
GST Bill.
i. Testing & Commissioning Certificate with Client Seal and Signature
4. 5% Against Handing Over : 5% of Unit Rate will be Paid Against Handing Over of
complete system, after claiming Erection Bill, Testing & Commissioning Bill for
concerned Area / Location / Tower / Block / Project, after submitting following documents
with concerned Project Manager & Project Head Seal & Signature on every document.
i. Sub Contractor Original GST Bill for 10% of Unit Rate of issued WO, for concerned
work, GST Bill should have been addressed to concerned VS Registered Branch Office
with GST No. of the State where project is happening, as per the attached GST Bill
format / all points as mentioned in our Format with description of the Area / Location of
work done and total quantity not exceeding Testing & Commissioning Bill quantity of
Sub Contractor’s GST Bill.
ii. Handing Over Certificate with Client seal and signature, for complete project
Accepted Seal & Sign By Sub Contractor: Contd…. 4
Deductions :
TDS : 1% of Net Bill Amount will be deducted towards TDS for all Proprietorship Firm. 2% of
Bill Amount will be deducted towards TDS for all other Firms.
Administrative Charges : 1% of Net Bill Amount will be deducted towards Administrative
charges. If ESI & PF paid challan of previous month is attested with this Bills, Administration
charges on this running bill will be waved off.
GST Bill Submission : Sub Contractor should submit all GST Bills to our Office and should
obtain acknowledgement Seal & Signature.
Payment of Net Bill Amount : After submitting GST Bill, Payment of Net Bill Amount will be
made through Online transfer to concerned given bank account within 15 days, after Deducting
TDS, Administration Charges, Advance Amount and any Other Debit Amount.
Payment of GST Amount : Payment of GST Amount mentioned in concerned GST Bill, will be
paid immediately after it is reflected in our GSTR 2.
Back-To-Back : The entire project execution is on a back-to-back basis and you will be
responsible for the project completion as per the requirement of the Client / Consultant through
us.
Paying GST Amount : Sub Contractor should pay GST amount on time, since VS will avail the
benefit of input credit for GST paid amount, in the event VS is unable to avail the Input Credit
(ITC) due to any non-compliance by the Sub Contractor, then VS reserves the right to with-hold
same amount from the payments due to the Sub Contractors till such time that the Compliance
has been effected. In the event that VS permanently lose the right to avail any such benefits due
to non-compliance by the Sub Contractor, then such lose shall be recovered from the amount
payable to the Sub Contractor
Each Payment made from time to time to the Sub Contractor shall be subjected to the deduction
of all Statutory Taxes as per the provisions of the Rules & Regulations prevailing at the time.
Man Power: Required manpower shall be arranged and mobilized for timely completion of the
job including Site Engineer, PIs, Skilled Fitters, qualified Welders, Riggers, Electrician, etc as
necessary, with worker deployment to be indicated daily. The supervision of this manpower,
including accommodation, transportation, providing of all other facilities etc, will be your
responsibility and is deemed to be within the agreed rates. The manpower deployed shall be
subject to approval by VS / Clients / Consultants.
Specific Manpower Requirement : All welders deployed will have to undergo onetime Welder
Performance Test, which will be witnessed by any of our VS Project Team. The test piece will
be subjected to our QC Engineer approval / radiography test. If satisfied Project Team will issue
VS certificate & ID Card, only those with VS Certified Welder ID card shall be deployed for the
welding works, other welders will not be allowed to do welding.
Accepted Seal & Sign By Sub Contractor: Contd…. 5
Behaviour : Sub Contractor should appoint Technician, Engineer & Labours who will behaved
well and Respect all VS Employees, Client & all other persons inside the site. If our Project
Head compliance to sub contractor about wrong behaviour on any Technician, Engineer &
Labours with any of our Employees / Client / any other person inside the site. Sub Contractor
should replace that Technician, Engineer / Labours with immediate effect and make sure that
Technician, Engineer / Labour never comes to any of our project again.
Tools & Plant / Equipment : Sub Contractor shall arrange to mobilize all required tools,
tackles, machineries, ladders, scaffoldings, scaffolding ladder with wheels, testing equipment,
etc. as required for installation works and provide our Project Team with a list of these.
Tools & Equipment to be deployed at site : These include as a minimum, but are not limited to
the following items. Adequate number of welding machines, Radial Drilling machines with
pedestal stand of 19mm capacity, Impact / Hand - drilling machines (pistol-type), Pipe-Cutting
machines, hole cutting machine, threading machine, oven, core cutting machine, AG3 Grinding
machines, Oxy-Acetylene gas - cutting sets, pulleys, etc. and sufficient number of hand - tools
like spanners, crimping tools, holiday test, spirit - levels, plumb - bobs, pliers, hammers, welding
- helmets, chipping hammers, welding & power cables, lighting & bulbs, fixtures, clamps,
barricades, barricade tape, etc. All tools and equipment that are deployed shall meet the required
safety standards and carry current validity certificates for usage and the testing equipment /
instruments shall have current calibration certification.
VS Supply : If any Tools, Tackles, Machineries, PPEs and any other Items which are not
adequate at Site, VS will supply the same and Raise GST Bill for Actual Purchase Amount with
transportation charge without any written permission from Sub Contractor.
Free-Issue Materials : All materials and equipment that are required for permanent
installations, such as pipes and fittings, motors and pumps, etc, including hangers, threaded rods,
nuts, bolts, gaskets, angles, channels etc will be issued free of cost to you. Receiving, Storing,
maintaining until installation & handover all material to client will be your responsibility.
Consumables : All required consumables like welding rods (Advani / Esab / Client approved
make) & a oven to heat the welding rods, gas (DA), oxygen, jutes, Selac, Teflon tapes for fixing
sprinkler and all fittings, Masking Tape for covering Sprinkler Bulb & Rosette Plate / Rosette
Cup front portion, painting brush, emery sheet and any other consumable materials required to
complete the job. Fabrication of angle or channel supports will be in Sub Contractor scope of
work and meet the requirements and approvals of the Project specifications and the Client. Usage
of these consumables will be only after getting written approval from our Project-in-Charge.
Consumable Supplies to be Available at Site : These include as a minimum, but are not
limited to, the following items, Regular and sufficient supplies of welding gloves, electrodes,
holders, wire - brushes, cables and wires, paint - brushes, masking tape, Teflon tape manila &
plastic rope, cotton - waste, etc that may be required for execution of the works.
Accepted Seal & Sign By Sub Contractor: Contd…. 6
Sub Contractor Material & Tools Stores : Required space and material for construction will
be provided by VS, Sub Contractor shall build a separate store for himself with lockable facility
at his own cost and shifting the same whenever Client instructs, will be Sub Contractor scope of
work. In case if any materials / tools / machinery is stolen / missing from site, VS will not be
responsible for the same / it will not be compensating any amount. Sub Contractor should make
his own safety & security arrangement.
Maintaining VS Stores and Sub Contractor Stores : Maintaining the VS stores and Sub
Contractor Stores to the fullest satisfaction of Project Manager will be Sub Contractor scope of
work.
Housekeeping & Cleanliness : All works carried at site shall be ensured for proper usage of
materials and any resultant wastage material and debris are transported back to the stores at the
end of the each day. Work spots shall be kept neat and clean.
Electricity : We shall provide Electricity free of cost at any one location with reading meter in
the site. Sub Contractor shall arrange required approved distribution board with DB switches,
MCCB, RCCB, 3 phase / 2 phase / single phase socket outlets, armored cable, gland, lugs etc to
take electricity to all floors / towers / blocks, all meeting the Safety standards to carry out your
works at different locations. These Electrical items deployed are subject to VS and Clients
approval. Maintaining has to be done at different intervals, if any product / cable found
damaged, the same has to be replaced immediately.
Water for Testing : We shall provide Water free of cost at any one location in the site for
Pressure Testing purpose. Sub Contractor shall make required arrangement like Hose pipes,
motor etc for taking water to all floors / towers / blocks for pressure testing purpose wherever /
whenever required.
Chipping / Through Hole Work : To lay the pipes in wall / ceiling, all required chipping /
through hole in all types of wall will be Sub Contractor scope. Before executing core cutting in
R.C.C, Columns / beams / slab / Lintel, prior written permission should be obtained from our
VS / Client.
Mandatory Quality Requirements : These include as a minimum but are not limited to the
following only E6013 electrode brands of reputed manufacturers ESAB / client approved make,
Oerlikon are to be used for all welding works and local electrode brands like LG, Sunmax,
Techno Arc etc. are not to be used under any circumstances or even brought to the project /
work - site.
Openings in larger - dia piping is to be done by gas cutting only & all weld joints prepared with
V-groove. Holes in smaller dia Sprinkler branch piping are to be made by drilling only. Cutting
or puncturing of pipes by welding electrodes is not acceptable & strictly forbidden. Only Oxy -
Acetylene is allowed and LPG is not allowed.
Technical Specification : The systems are to be installed with reference to the approved Design
/ Layout Drawings and Bill of Materials (BOM) and are to be executed as per the applicable
Project Specification, as per the directions and day to day instructions of the VS Project
Manager and Site Engineers and the Client / Consultant's site representatives, in coordination
with the other agencies and Contractors.
Accepted Seal & Sign By Sub Contractor: Contd…. 7
Safety : The Sub Contractor shall ensure compliance with the project / site safety plans,
applicable safety procedures and the safety requirements as specified by the clients / consultants
and as specified in HSE (Health Safety and Environment) Modules during execution of works
Full Welding : After completing erection work as per approved working drawing in complete
floor / complete zone, sub contractor should obtain approval seal & signature from Project
Manager in "Full Welding Approval sheet” before doing full welding, however sub contractor
can do full welding if they are only fabricating without erecting in position
Mandatory Safety Requirements : Following are the minimum mandatory requirements
which need to be supplemented with project / site specific requirements as per the nature of
work.
a. Shall ensure that all personnel are competent to perform the job activities assigned to them
safely and that they have been given the necessary HSE and job-related training through
Tool Box Talks / HSE Induction.
b. All workers are to be provided with safety helmets (yellow/blue), safety shoes, gloves,
goggles and other safety gear as per requirement and the subcontractor is responsible for
ensuring their usage at work site at all the times.
c. Ladders, scaffolds and job built working platforms etc. shall be fabricated / erected /
procured / hired as per HSE standard module and shall be periodically checked and
maintained for safe working
d. Shall report any incident / accident / near miss or hazard occurring at the site in accordance
with the Incident Reporting procedure.
e. Shall ensure stopping any work that is unsafe.
f. Sub contractor should buy and keep 4kg / 6kg Fire Extinguisher with validity whenever sub
contractor is doing welding work.
The subcontractor is also responsible for any untoward incident due to NC to safety
standards and non- use of PPE's etc. Any consequences arising out unsafe acts by the
subcontractor workmen, will be his sole responsibility.
Quality : The Sub Contractor shall deploy a designated Quality PI to ensure full compliance
with the applicable Quality Control Procedures under the Project Specifications and it will be the
Sub - Contractor's responsibility to get all the installations approved by the Client / Consultant
and VS QC engineer. Rework, if any, may entail penalty back - charges, and will be carried out
by you at no extra cost to us.
Pressure Testing: Sub Contractor shall arrange all required materials, testing equipment and
other temporary products for testing purpose like Testing pumps, Ball valves, Dummy Flange,
Dummy Plug, Pressure Gauges with calibrated certificate & required pipes for making
arrangement for testing purpose. Required extra manpower should be arranged on pressure
testing day. Whenever Sub Contractor is doing Pressure testing in Falls Ceiling area / Cornice
area, Sub contractor should fix Rosette Plate for every Sprinkler before doing Pressure testing,
for any reason if Rosette Plate is fixed after Pressure testing, sub contractor should do again
pressure Testing without any extra cost.
Testing & Commissioning : You shall arrange all required consumable materials, testing
equipment and other temporary installations for testing purpose and shall deploy required
manpower for testing and commissioning purpose.
Accepted Seal & Sign By Sub Contractor: Contd…. 8
Sprinkler Work - Inside Flat / False Ceiling Area : For all sprinkler works - Inside flat / False
Ceiling Area, Sub Contractor should make sure below mentioned points are followed before
doing pressure testing & before cornice work starts :-
a) Sprinkler starting point should be in alignment with cornice / False Ceiling finishing level (As
per sample cornice / As per sample False Ceiling / As per measurement given by mail or given in
writing)
b) Rosette Plate / Rosette Cup should be fixed.
c) Sprinkler bulb Protection Cap (red colour plastic) should be removed.
d) Sprinkler Bulb & Rosette Plate front portion should be covered with masking tape.
Mandatory Testing Requirements : These include as a minimum, but are not limited to
Hydrostatic / Pneumatic testing and Flushing of all A/G & U/G piping, Holiday - testing of all
underground yard pipelines, radiography inspection of welds (where required) etc. The required
15 mm plugs for Sprinkler pipeline pressure testing will be provided by VS where applicable,
while all other items like the hydro - test pressurizing Pumps, Holiday Detector equipment,
temporary vales and testing arrangements, calibrated pressure gauges (with certificates), etc will
be in your scope of supply and deemed to be covered by the agreed unit - rates.
Additional Work: It is agreed that the contractor shall carryout minor modification and
additional work without charging any extra amount.
Non-Acceptance of Subcontract Work Order : During the validity of this Agreement, the Sub
Contractor is not permitted to refuse to undertake any specific works that he may be nominated
to execute, offered through a formal Sub Contract Work Order. Refusal to undertake or start
work on any new project, or non-acceptance of a sub contract work order that has been issued,
will be viewed seriously and will entail a penalty up to 25% of Work Order Value and possible
cancellation of this Agreement.
Fire Inspection : Sub Contractor should give full support for project team to finish all work and
show complete demo of the system to Client / Fire Officer as and when required.
Completion Period : Completion schedule for this project will be indicated in first sheet of this
Work Order and sufficient resources have to be deployed to meet the schedule as required by the
available work front / clearances.
Repair and Rework : Sub Contractor should do work as per Client & Consultants approved
working drawing, if work is done without Client & Consultants approved working drawing and
any rework comes due to that, complete rework should be done without any extra charges. Cost
for all materials including consumables will be debited to sub contractor without any approval.
All repairs and / or reworks required to complete the works to the applicable specifications and
standards are the responsibility of the Sub Contractor and any additional costs incurred towards
such repairs / reworks will be to your account.
If work is done as per Client & Consultant approved working drawing and if any major rework
comes, sub contractor should obtain work order for rework or obtain email confirmation with
rework cost calculation from our PSH from company email id before starting the rework. If not
rework charges will not be paid
Accepted Seal & Sign By Sub Contractor: Contd…. 9
Debit from Client : If VS gets debit from Client for any reason like safety issue, quality
issue, statutory issue, any accident, any damages / robbery done by your workers or any other
reason if debit is done to us, the same will be debited to your account.
Revision of Terms & Conditions : VS reserves the right to change / alter the Terms and
Conditions of this Subcontract Agreement, including revision of unit rates, when required and
same should be followed by Sub Contractor.
Termination / Off - loading of Work : In the event you are not showing sufficient progress
to meet the delivery schedule then VS reserves the right to offload the incomplete portion of
the work to another Sub Contractor and all additional costs incurred toward the completion of
the works will be deducted from you by way of back charge.
Penalties & Back charges : The works are to be executed fully and completed as per the
dates mentioned in the Project Schedule mentioned in Sub Contractor Work Order / detailed
schedule given to client by VS, based on available material / Site clearances. Any delay in
execution of the works will incur a penalty of 1% per day of order value will be deducted on
daily basis to the maximum of 10% of order value and VS reserves the rights to get the
pending work done through other agencies & debit 1.5 times the amount paid to other
agencies. In case of non - compliance with mandatory Quality & Safety requirements or the
Projects Technical specification, VS reserves the right to levy appropriate amounts by way of
penalty / fine which will be deductible from your running account bills. Damages to third
party equipment and installations, and all such involved costs will be recovered from you as
back charge.
Accidents at Site: Sub Contractor should make sure highest safety is maintained and work
with zero accident policy, even after that if any accident occurs, the complete responsibility
and cost of all untoward incidents including but not limited to hazards and accidents at site
shall be borne by the Sub Contractor.
Statutory Requirement : Contractor shall take care of all statutory requirements and any cost
due to the same shall be borne by the contractors. Sub Contractor should submit a copy of all
statutory documents before start of the work. The statutory obligations of the contractors are
as follows
1. Contactor Labour License
2. Workmen's compensation coverage for contractor's labourers
3. PF's registration for contractor's employees and labourers
4. ESIC registration for contractor's employees and labourers
5. Professional Tax registration for contractors Employees
6. PAN details
7. GST Registration Number
If any of the above statutory requirement is not fulfilled / any penalty / any Government official
visit, if sub contractor doesn't take care, we will do the same and debit that amount to sub
contractor
Accepted Seal & Sign By Sub Contractor: Contd…. 10
Cost : Sub Contractor should have considered cost for consumables, Labour, tools & tackles,
safety equipment, civil work and to full fill all statutory requirement in BOQ unit rate. Sub
Contractor should not ask for extra cost for what so ever reason.
BOQ : Attached "BOQ for Sub Contractor" is part of this Agreement, VS will consider sub
contractor bill only up to the quantity mentioned in it. As per site condition if quantity is
reduced, actual joint measurement quantity will be considered for payment, if quantity is
increased, "BOQ for Sub Contractor" should be amended before Sub Contractor doing such
work. If Sub Contractor submits his bill with more quantity VS will not consider those
quantity till amendment BOQ is issued.
Disputes : All disputes are Subject to Hyderabad Jurisdiction only.
Yours sincerely,
For Vashishta Systems.
Authorised Signatory
(Seal & Signature)
Accepted By Sub Contractor
Name:
Designation:
Company Seal:
Signature:
Date :
Contd…. to BOQ / Price List
SUB CONTRACTOR - BOQ
SI Description Unit Qty Rate
Fabrication, Erection & Testing of M.S. / G.I. "B" Class /
1 "C" Class Pipes for Hydrant and Sprinkler Systems,
25 dia Mtrs. Ro 80
32 dia Mtrs. Ro 95
40 dia Mtrs. Ro 130
50 dia Mtrs. Ro 144
65 dia Mtrs. Ro 180
80 dia Mtrs. Ro 216
100 dia Mtrs. Ro 288
150 dia Mtrs. Ro 432
Erection & Testing of Butterfly Valves (Inclusive of Slip-
2
on flanges &fasteners)
80 dia each Ro 216
100 dia each Ro 288
150 dia each Ro 432
Erection & Testing of Water Type Check Valve Sleek
3
Type (NRV) (including of slip-on flanges fasteners)
100 dia each Ro 288
150 dia each Ro 432
Fixing of Sprinkler bulbs with Teflon tape (all Deg)
4 each Ro 45
Pendent / Upright / Side Wall
Accepted by - Sub Contractor : Seal & Signature : Date :