INTRODUCTION TO MS OFFICE

Notes of Module 1

Part 1: One-Word / Short Questions & Answers

Q1. What type of software automates daily office tasks and workflows?
Ans: Office automation software

Q2. What software type allows users to inspect, modify, and distribute its source code freely?
Ans: Open-source

Q3. What software type is restricted by copyright and owned by a specific creator or company?
Ans: Proprietary

Q4. Name a popular open-source alternative to Microsoft Office.

Q5. Is Microsoft Office 2016 open-source or proprietary?

Q6. What human-readable programming code is kept hidden in proprietary software?

Q7. What legal agreement defines the terms under which proprietary software can be used?
Ans: License (or EULA)

Q8. Which software type typically provides formal, vendor-backed customer support?
Ans: Proprietary

Q9. What term describes software that is distributed free of cost but remains proprietary?
Ans: Freeware

Q10. What open-source operating system is a major alternative to Windows?

Q11. In which year was the Microsoft Office 2016 suite officially released?
Ans: 2015

Q12. Which MS Office 2016 application is primarily used for word processing?
Ans: MS Word
Q13. Which MS Office 2016 application is used for creating spreadsheets and running calculations?
Ans: MS Excel

Q14. Which MS Office 2016 application is used to design slide presentations?

Q15. What database management system is included in the MS Office 2016 suite?
Ans: MS Access

Q16. What MS Office application serves as an email and personal information manager?
Ans: MS Outlook

Q17. What is the cloud-integrated, subscription-based version of MS Office called?

Q18. What is the default file extension for an MS Word 2016 document?
Ans: .docx

Q19. What is the default file extension for an MS Excel 2016 workbook?
Ans: .xlsx

Q20. What is the default file extension for an MS PowerPoint 2016 presentation?
Ans: .pptx

Q21. What does the abbreviation UI stand for?

Q22. What interface type uses visual elements like icons and menus instead of text commands?
Ans: GUI (Graphical User Interface)

Q23. Which UI element at the top of the window displays the active document name?
Ans: Title bar

Q24. What is the default name given to a new, blank document in MS Word?
Ans: Document1

Q25. On which side of the Title bar are the Minimize, Maximize, and Close buttons located?
Ans: Right

Q26. Which button on the Title bar reduces the application window to a taskbar icon?
Ans: Minimize

Q27. Which button on the Title bar restores a window to its full-screen size?
Ans: Maximize (or Restore Down)

Q28. What customizable toolbar contains frequently used commands like Save, Undo, and Redo?
Ans: Quick Access Toolbar
Q29. Where is the Quick Access Toolbar located by default?
Ans: Above the Ribbon (or on the Title bar)

Q30. Can a user add custom commands to the Quick Access Toolbar?
Ans: Yes

Q31. To what alternative position can the Quick Access Toolbar be moved?
Ans: Below the Ribbon

Q32. What is the wide panel containing commands and tabs at the top of the window called?
Ans: Ribbon

Q33. How are commands organized within the Ribbon?

Q34. How are commands clustered inside a single tab on the Ribbon?
Ans: Groups

Q35. Which tab is active by default when you open MS Word 2016?
Ans: Home

Q36. Which tab do you select to add tables, pictures, and shapes to a document?
Ans: Insert

Q37. Which tab contains options for page margins, orientation, and columns?
Ans: Layout (or Page Layout)

Q38. Which special tab switches the interface to the Backstage view?
Ans: File

Q39. What keyboard shortcut collapses or expands the Ribbon?

Q40. What do you call a tab that only appears when a specific element, like a picture or table, is
selected?
Ans: Contextual tab

Q41. Which tab contains the Spell Check, Thesaurus, and Word Count tools?
Ans: Review

Q42. Which tab is used to insert footnotes and generate a Table of Contents?
Ans: References

Q43. What is the primary white workspace area where text is typed in MS Word called?
Ans: Document page
Q44. What blinking vertical line shows where the next typed letter will appear?
Ans: Cursor (or Insertion point)

Q45. What visual tool can be enabled at the top and left margins of the document page to align
elements?
Ans: Ruler

Q46. What is the default page orientation in MS Word?

Q47. Where is the Status bar located in an MS Office application window?

Q48. What information is displayed on the left side of the MS Word Status bar?
Ans: Page number (and Word count)

Q49. What tool on the right side of the Status bar adjusts the on-screen size of the document?
Ans: Zoom slider

Q50. Which view mode button on the Status bar optimizes the document layout for reading?
Ans: Read Mode
Part 2: True or False Questions

# Statement Answer

1 Open-source software source code can be edited by any user. True

2 Microsoft Office 2016 is categorized as proprietary software. True

3 Proprietary software allows unrestricted copying and distribution. False

4 LibreOffice is a closed-source, proprietary software suite. False

5 MS Excel 2016 is primarily used for creating presentations. False

6 The Title bar is located at the bottom of the MS Office window. False

7 The default name of a blank spreadsheet in MS Excel is Document1. False

8 Users can customize the Quick Access Toolbar by adding preferred True
commands.

9 The Quick Access Toolbar cannot be repositioned below the Ribbon. False

10 The Ribbon interface was introduced for the very first time in Office False
2016.

11 Double-clicking any Ribbon tab collapses or expands the Ribbon. True

12 The Home tab contains the command to insert shapes and pictures. False

13 Page margins and orientation are managed under the Insert tab. False

14 Backstage view is accessed by clicking on the File tab. True

15 The keyboard shortcut Ctrl + F1 is used to toggle the Ribbon. True

16 Contextual tabs are always visible on the Ribbon. False

17 The Review tab contains tools for Spell Check and Thesaurus. True

18 The blinking vertical line on the document page is called the cursor. True

19 The Ruler cannot be hidden from the document page. False

20 The default orientation for a document page in MS Word is Portrait. True

21 The Status bar is located at the top of the application screen. False
22 The Zoom Slider is used to change the actual print size of the text. False

23 Read Mode adjusts the document view to look like a book. True

24 Office automation software is designed to increase office productivity. True

25 MS Outlook 2016 is a database management software. False

26 Proprietary software typically offers formal customer support services. True

27 Open-source software is always completely free of charge for True

28 The File extension for Microsoft Word 2016 is .docx. True

29 Microsoft PowerPoint 2016 is used to perform financial calculations. False

30 The Minimize button completely closes the application. False

31 Double-clicking the Title bar can maximize a window. True

32 The Quick Access Toolbar resides on the Status Bar by default. False

33 Commands on the Ribbon are organized into Tabs and Groups. True

34 The Insert tab is used to adjust page margins and orientation. False

35 A contextual tab on the Ribbon is visible at all times. False

36 The Ruler helps you align text and graphics on a document page. True

37 You can access the Backstage view using the Design tab. False

38 The Status Bar shows the current page number and word count in MS True
Word.

39 Zooming in on a document changes the actual size of the font on paper False
when printed.

40 MS Access is a database management software in the MS Office Suite. True

41 Office Automation includes using software to record, store, and True

42 Open-source software is usually developed by a single private False

43 The Close button on the Title bar is represented by a minus sign. False
44 You can hide the Ribbon to increase your visible workspace. True

45 The layout tab is used to insert a Table of Contents. False

46 The default name of a PowerPoint presentation on the Title bar is Book1. False

47 The references tab is used to create Citations and Footnotes. True

48 The Home tab contains the Font and Paragraph groups. True

49 An insertion point or cursor shows where text will appear when you True
type.

50 The View Shortcuts on the Status bar allow you to switch document True
layouts.