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TANZANIA PEOPLES DEFENCE FORCES
SCHOOL OF INFANTRY MONDULI - ARUSHA
STAFF DUTY AND MILITARY WRITING QUESTIONERE
NARRATIVE ONE
1. Orders and instructions are the means by which the intentions and
directions of commanders are conveyed to his subordinates. These may be
either in written signal or verbal form. They have to be clear and in a form
which can be acted upon correctly. It is not easy to draw a dividing line
between orders and instructions.
REQUIRMENT ONE
2. a. Briefly explain difference between Orders and instruction.
b. Outline contents of warning Order.
NARRATIVE TWO
3. Where time does not permit of a formal written operation order or
when the sole link is radio communications, message type operation
orders are issued. These are quick radio orders. It is essential that neither
clarity nor accuracy be sacrificed for brevity in that, the salient points of
the plan must stand out.
REQUIRMENT TWO
4. a What are points to be considered when sending quick radio
orders.
b State how Operation orders may be issued verbally and in
writing.
NARRATIVE THREE
5. The rules of military writing will be used and followed in all forms of
military correspondence unless otherwise stated differently. The spelling
and meaning of English given in the concise Oxford Dictionary will be used.
REQUIREMENT THREE
6. What an exception is made in the use
NARRATIVE FOUR
7. No universally accepted rules exist governing when numbers should
be written as words or expressed in figures. In general, however figures
will be used for enumerations of weight, measurement, distance, clock
time, money, percentage, degrees, age and statistical works.
REQUIRMENT FOUR
8. How definite number are written out.
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NARRATIVE FIVE
9. Headings are an integral part of military writing. They are used to
indicate clear cut divisions and subdivisions of text to permit quicker
assimilation of the contents
REQUIRMENT FIVE
10. Enumerate the standard forms of headings
NARRATIVE SIX
11. In written staff work the style is direct, simple and concise. The
standard layout is an aid in the clear presentation of fact and discussion.
REQUIRMENT SIX
12. Elaborate on the essential elements of all writing
NARRATIVE SEVEN
13. When a paper includes a large amount of detail, it is often better
placed in an attachment to the paper. Such an attachment is called an
annex, which itself may have a further attachment called an appendix.
REQUIRMENT SEVEN
14. What is different between annex and appendix
REQUIRMENT EIGHT
15. In Convention the imperative word “shall” is used for what
NARRATIVE NINE
16. When it is necessary to connect local mean time with Greenwich
Mean time (GMT), the zone suffix system of expressing time is used.
Variations of local mean time from Greenwich Mean Time (GMT) are
denoted by adding the appropriate suffix letter to the date/time group
REQUIRMENT NINE
17. Write the local time of 1500 hrs at a place where local mean time was
3 ½ hours behind GMT.
REQUIRMENT
18. When TPDF stationary is used
NARRATIVE TEN
19. When an item in the agenda is complicated or specialized, or if
information is not richly available to those attending, it may be necessary
to issue a paper with the agenda. This paper serves as a basis of
discussion. For conference it is often desirable to issue a draft agenda and
request addressees to forward suggestions for additional items to be
included in a final agenda.
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REQUIREMENT TEN
20. What are sequence of the subjects to be discussed in an agenda for a
committee meeting.
NARRATIVE ELEVEN
21. Minutes are a record of the proceeding of a meeting. They are often
issued as the only confirmation of decisions taken at the meeting and must
REQUIRMENT ELEVEN
22. What are essential /ingredients when writing minutes
REQUIRMENT TWELVE
23. What are aids which are found in an operations office.
NARRATIVE THREETEEN
24. The location state is sent immediately after unit has occupied new
posn (loc). It must always be submitted to next higher Hqs and to Comms
by all components of S/units, units and fmns immediately after every
move. Admin units must also show dets such as ammo points on their loc
states.
REQUIRMENT THREETEN
25. Write format of location state
NARRATIVE FORTEEN
26. SHELREPs. Hostile shelling and mortaring is reported by the forward
units, reporting all possible detail of all enemy shelling from guns, motors,
rockets, etc, as quickly as possible. An army in the field is supplied with an
elaborate artillery intelligence organization whose task is the accurate
location of enemy arty batteries. TOXREP is a report for Toxic agents of
chemical, biological or radiological origin.
REQUIRMENT FORTEEN
27. What two reports which are required Whenever toxic agents are used
by the enemy.
NARRATIVE FIFTEEN
28. Returns must be reduced the smallest possible number. Every HQ
should maintain a consolidated list of returns due in and out of all branches
or units. The dangers of outdated returns and of duplication between
branches or units of the staff must be avoided at all costs.
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REQUIRMENT FIFTEEN
29. What are ways which can be used to reduced written returns
NARRATIVE SIXTEEN
30. Simplest is the keynote of good office work in the field. A full proof
system is necessary to ensure that commanders and staffs know what is
going on and receive their orders in time. In any command post, which is
to be manned day and night for 24 hours, such as an Ops CP or Ops Adm
Office, an experienced officer, who is capable of dealing with routine
incidents, must always be on duty.
REQUIRMENT SIXTEEN
31. What should be observed if the duty officer system is to work
satisfactorily
NARRATIVE SEVENTEEN
32. In all phases of war, the main HQ of Bn/Bde is the basic post for
command and control for fighting. Therefore, Bn HQ/Bde HQ in the field
must be carefully selected at a suitable area.
REQUIRMENT SEVENTEEN
33. What consideration to borne in mind when selecting Bn HQ/or Bde
HQ.
REQUIRMENT EIGHTEEN
34. What are proforma and eqpt which are necessary to ensure that
information is readily available to concerned.
REQUIRMENT NINETEEN
35. Elaborate points must be borne in mind by staff officers’ responsible
preparation and map marking for the battle maps.
NARRATIVE TWENTY
36. The purpose of overlays, diagrams ad sketches is to clarify or shorten
orders and reports, Sketches and diagrams can be of great value
particularly in illustrating reports.
REQUIRMENT TWENTY
37. What must always be included on sketch.
REQUIRMENT TWENTY ONE
38. What are sets forth instructions to be observed in the use of minutes.
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TANZANIA PEOPLES DEFENCE FORCES
SCHOOL OF INFANTRY MONDULI - ARUSHA
STAFF DUTY AND MILITARY WRITING QUESTIONERE
NARRATIVE ONE
1. The organization of staff must not be regarded as watertight
compartments. It is only through close liaison, team work and harmony
between the branches that maximum efficiency can be achieved
REQUIRMENT ONE
2. Mention and briefly explain six branches of staff
NARRATIVE TWO
3. As soon as a commander decides to order the laying of a minefield his
intention must be reported to the Operation Staff at the next higher
headquarters. Follow up reports must be sent when the laying of the
minefield starts, and when completed.
REQUIRMENT TWO
4. List the particulars which report must give ,at first estimated then
actual.
NARRATIVE THREE
5. The duties of the staff are to help the commander in carrying out his
functions of command, help both the fighting troops and the services in
carrying out their tasks and work as a team in close cooperation and
harmony with the various branches, supporting arms and service
REQUIREMENT THREE
6. a. What are duties of the Staff towards their commander
b. Duties of the staff towards the troops
c. Duties of the staff towards supporting arms and services
NARRATIVE FOUR
7. Simplicity is the key note to good office work in the field. A fool proof
system is necessary to ensure that commanders and their staff officers
know what is going on and receive their orders all the time. The peace
time office work system must be modified to allow for the possible
casualties and for the fact that operations continue for 24 hours each day.
Understudies, duty officers and well understood drills are essential.
REQUIRMENT FOUR
8. Elaborate principles of office work in the field
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NARRATIVE FIVE
9. The commander's war diary is historical record of activities of all
formations headquarters and unit during operations. Some headquarters
may consider their historical matters in the form of a commander's diary
whether they are engaged in operations or not. In the TPDF instructions
for compiling the commander's war diary, the form on which the narrative
is to be written and endorsed documents necessary will be defined by the
headquarters
REQUIRMENT FIVE
10. What render commander Dairies during operational period
NARRATIVE SIX
11. Master operations maps are maintained by the duty officer, and all
other maps must be checked against them periodically. Two sets of maps
may be maintained when necessary. One should be on the largest
available scale which is suitable for the map board in use, another should
be on a smaller scale map showing a broader operations view.
Operations battle maps normally contain the following information
REQUIRMENT SIX
12. Point out information which Master Operations maps normally contain
NARRATIVE SEVEN
13. The situation report is the principle means by which the details of an
operation are passed to the next higher headquarters. All units and
formations normally submit SITREPs at specified hours often one hour
before sunrise and one hour after sunset. However, additional SITREPs
must be sent whenever the operational situation changes materially.
Where there is no change, this state of affairs should be reported as "no
change".
REQUIRMENT SEVEN
14. Briefly explain information that SITREP contain
NARRATIVE EIGHT
15. Staff tables contain, in a readily accessible form, the information
about various units that a staff officer may require in carrying out his
duties. The tables are based on unit returns or their establishments.
However it is seldom that units will be manned and equipped exactly
according to their official establishment. It is therefore important that unit
returns are kept up-to-date.
REQUIRMENT EIGHT
16. What are purposes of Staff tables.
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NARRATIVE NINE
17. Certain letters are used to indicate the day or hour from which an
operation is timed
REQUIRMENT NINE
18 Give the meaning of the following Letters
a. D Day
b. M Day
c. G Day.
d. K Day.
e. Hours.
f. G Hour.
g. N Hour.
h. P Hour
j. L Hour.
k. Y Hour .
REQUIREMENT TEN
19. Define the following terms
a. Manuals
b. Minutes
c. Precies
d. Briefs
e. Summary
f. Agenda
g. Conference
h. Meeting
j. Graphs
k. Histogram
l. Pie Chart
m. ORBAT
n. taff Tables
NARRATIVE ELEVEN
19. A military brief is a consolidation of information into a clear, concise
and logical form which presents all relevant essentials of a problems or
solution
REQUIRMENT ELEVEN
29. Elaborate on types of briefs.
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NARRATIVE TWELVE
30. An agenda is list of items of business to be consideration at a meeting
and should be prepared for every such organized assembly
REQUIRMENT TWELVE
31. a. Highlight the sequence of subject to be discussed in agenda for
committee meeting.
b. List the purpose of agenda.
NARRATIVE THIRTEEN
32. Dispatches or messages which cannot be conveniently signaled
should be sent by next MSD run. If, however an officer is visiting or return
from another HQs he should be instructed to carry any dispatches awaiting
delivery
REQUIRMENT THIRTEEN
33. MSD is intended for the transmission of official matters only, what
things which communication do not accept
NARATIVE FOURTEEN
34. The term “appreciation of the situation” means nothing more than an
orderly sequence of reasoning leading logically to the best solution to a
problem. Military appreciations may deal with tactical, strategical,
administrative or other problems.
REQUIRMENT FOURTEEN
35. a. What are reason for producing appreciation
b. Pinpoint acceptable logical sequences for appreciation
NARRATIVE FIFTEEN
36. When it is necessary to grade the value of information there are
codes which are used
REQUIRMENT FIFTEEN
37. Re-arrange the following codes used in grading the value of
information.
Reliability of source Probable accuracy of information
A. Completely reliable 1. Improbably true
B. Usually reliable 2. Truth cannot be judged
C. Fairly reliable 3. Confirmed by other
sources
D. Not usually reliable 4. Possibly true
E. Unreliable 5. Probably true
F. Reliability cannot be judged 6. Confirmed by other sources
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REQUIRMENT SIX
38. Liaison refer to that contact or communication maintained between
parts of the TPDF,or Allied Forces ,or Supporting Forces ie Navy force or
Navy which is needed to ensure mutual understanding and unity of
purpose and action
REQUIRMENT SIXTEEN
39. What are duties of Liaison officer
REQUIRMENT SEVENTEEN
33. Briefly explain on road classification
REQUIRMENT EIGHTEEN
34. Outline peculiarities of grouping, and precedence of OPOs
REQUIRMENT NINETEEN
35. Elaborate points must be borne in mind by staff officers’ responsible
preparation and map marking for the battle maps.
NARRATIVE TWENTY
36. The purpose of overlays, diagrams ad sketches is to clarify or shorten
orders and reports, Sketches and diagrams can be of great value
particularly in illustrating reports.
REQUIRMENT TWENTY
37. What must always be included on sketch.
REQUIRMENT TWENTY ONE
38. What are sets forth instructions to be observed in the use of minutes.
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SOLUTION
REQUIRMENT ONE
Orders
Are issued when a commander is in a position to state exactly how he is
going to carry out his intention. Orders are issued only by commanders,
Instructions
When a commander is in such a position that he can do no more than
convey his intentions only to the recipients/subordinates, he issues
instructions. The subordinates are then left to decide the exact detailed
manner of carrying out their tasks. An instruction will include broad
directions to be followed rather than precious orders to be obeyed and
thus give a high degree of initiative and choice of action to the recipient.
a Probable tasks or moves,
b. Earliest time of move or degree of notice,
c. Rendezvous (RV) and time for orders group, if any stating
whether commanders or representatives are to attend, and map
required, or the time at which written orders may be expected,
d Order for move of advance parties, or preliminary moves,
e Administrative instructions affecting the resting or feeding of
troops, re-grouping of transport, preliminary moves to assembly
areas, if necessary etc.
REQUIRMENT TWO
Points to be considered when sending quick radio orders:-
a. Proper format of Ops orders to be followed
b. Be brief ie, send only the exact pin-pointed location of en (eg,
En, GR 1078 Over).
c. Follow voice procedure (by radio).
d Orders should take only two minutes (2min at coy level).
E Orders to be plain ie, not coded if the execution should take not
more than 30 minutes
Operation orders may be issued:-
Verbally
(1) By a commander in person or radio, telephone, relay and
tape recording.
(2) By a staff or liaison officer by visiting or by radio telephone
or radio relay.
In Writing
(1) As a Message
(2) As a formal order
(3) As Confirmatory notes after verbal orders
REQUIRMENT ONE
Section 29 of the National Defence Act states that no person shall be
enrolled as a commissioned officer unless he has been recommended
in that behalf by the Defence Forces Committee or by a board
appointed by the Defence Forces Committee and such
recommendation has been approved by the [Link] term of
service of a man upon enrolment or re-engagement shall be in the
regular component of the Defence Forces for continuing full time
service for a term of two, four, six or eight consecutive years as the
Chief of the Defence Forces may direct:
REQUIRMENT ONE
a An enrolment as an officer in the Defence Forces shall be for
service for
b A man on re-engagement for a further term of service shall-
SOLUTION
An enrolment as an officer in the Defence Forces shall be for
service for-
a An indefinite period of time; or
b Such fixed term not exceeding nine years as the Chief of
the Defence Forces may prescribe.
A man on re-engagement for a further term of service shall-
a Complete the prescribed re-engagement papers; and
b Not be required to repeat the oath or solemn affirmation
but shall continue to serve on his original oath or solemn
affirmation.