“Purpose is the reason or goal of writing — what the writer wants to achieve, such as to

inform, express, entertain, or persuade.”

11 Purposes of Writing (Point-to-Point)

1. Express

●​ Share personal thoughts, feelings, and emotions.

●​ Often informal, for self or close friends.
●​ Examples: journal, diary, letter, poetry.
●​ Focuses on emotion, not facts.

2. Describe

●​ Create a word-picture of people, places, objects, or events.

●​ Appeals to five senses: sight, sound, touch, taste, smell.
●​ Helps reader visualize and feel part of the experience.
●​ Focuses on sensory detail and vivid imagery.

3. Explore / Learn

●​ Ask questions and reflect on topics without simple answers.

●​ Focus is on the journey of discovery, not final answers.
●​ Readers join the writer’s process of thinking and reflection.
●​ Useful in exploratory essays, journals, or research.

4. Entertain

●​ Aim is to amuse, relax, or give enjoyment to readers.

●​ Uses humor, stories, jokes, creative writing.
●​ Sometimes combined with other purposes like informing or persuading.
●​ Main goal is fun and enjoyment.
5. Inform

●​ Provide facts, data, or information accurately and objectively.

●​ Examples: news reports, lab reports, business reports.
●​ Writer avoids personal opinion.
●​ Focuses on clear and neutral presentation.

6. Explain

●​ Make something clear using reasons, examples, or cause-effect.

●​ Answers “how” and “why” questions.
●​ Goes beyond reporting facts; adds understanding and analysis.
●​ Examples: essays, textbooks, guides.

7. Argue

●​ Convince readers using logic, evidence, and reasoning.

●​ Presents debatable claim, considers opposing views, supports one side.
●​ Formal and structured writing style.
●​ Focuses on logical persuasion and fair debate.

8. Persuade

●​ Influence readers’ beliefs or actions.

●​ Uses emotion, image, and sometimes biased presentation.
●​ Examples: advertisements, speeches, campaigns.
●​ Focus can be any strategy, not necessarily logical.

9. Evaluate

●​ Judge the quality, value, or effectiveness of something.

●​ Uses criteria, supporting evidence, and reasoned judgment.
●​ Examples: product reviews, restaurant reviews, performance evaluation.
●​ Focuses on value judgment with proof.
10. Problem Solve

●​ Identify a problem and propose solutions.

●​ Explains the problem clearly and gives practical, feasible recommendations.
●​ Solutions must be cost-effective and relevant.
●​ Focuses on action and improvement.

11. Mediate

●​ Reduce conflict and find middle ground between opposing sides.

●​ Encourages understanding, negotiation, and compromise.
●​ Examples: Rogerian argument, labor negotiations.
●​ Focus is on peace and common ground, not winning.

in Writing (Simple Explanation)

1.​ What is Audience?​

○​ Audience means the people who read your writing.

○​ Example: teacher, classmates, parents, company staff, or general readers.
2.​ Why Audience is Important?​

○​ When you talk face-to-face, you change your words depending on who you talk
to.
○​ Same in writing—you must adjust style, words, and details depending on who
will read it.
3.​ Adjusting Your Writing​

○​ Talking to a child → use short, simple words.

○​ Talking to a professor → use formal, longer sentences.
○​ Writing should also change like this, depending on readers.
4.​ Why Writers Forget?​

○​ Many writers forget to adjust their writing because they don’t think about who will
read it.
○​ Result: the message may not be clear.
5.​ How to Identify Audience?​
Writers should think about:​

○​ Who they are (age, gender, job, education, culture, religion, politics, money, etc.).
○​ What knowledge they have (beginner, normal reader, specialist, expert).
 ○​ What beliefs/opinions they already have (values, prejudices, likes/dislikes).
6.​ Reader Expectations​

○​ Every reader expects something from writing.

○​ Writer’s job = fulfill audience’s expectation + achieve own purpose (inform,
persuade, explain).

Crossroads of Purpose and Audience

1.​ Audience Affects Purpose​

○​ Your purpose (why you write) depends on your audience.

○​ Example: persuading against Internet censorship.
2.​ Different Audience, Different Approach​

○​ If audience = daily internet users → They already dislike censorship → give

them more info, not persuasion.
○​ If audience = parents worried about children → They may like censorship →
you must explain other solutions, not just say “no censorship.”
3.​ Main Idea​

○​ Audience and Purpose work together.

○​ If you change one, the other also changes.

✅ In short:
●​ Audience = Who will read.
●​ Purpose = Why you write.
●​ Both must match, otherwise the message fails.

Effective Written Communication (Simple Explanation)

1.​ Meaning​

○​ Writing that explains ideas clearly and simply.

2.​ Purpose​

○​ To catch the reader’s attention.

○​ To make your message easy to understand.
3.​ Role​

○​ Helps readers see your opinion or point of view.

4.​ Qualities​
 ○​ All good writing has common features like clarity, correctness, and completeness.
5.​ Result​

○​ If you use these qualities, your writing becomes stronger and more powerful.

Here’s the English version with the updated first point:

Importance of Effective Written Communication (Simple & Short):

1.​ Permanent Record: Writing can always be saved and referred to later.
2.​ Clear Understanding: Helps readers understand your ideas properly.
3.​ Builds Connection: Creates a strong link with readers.
4.​ Leaves Impact: Writing can influence people now and in the future.
5.​ Shows Professionalism: Good writing presents you as organized and credible.

Here’s a simple, point-wise explanation of Mechanics of Writing:

Mechanics of Writing (Simple & Easy):

1.​ Meaning: How words and parts of speech are used to make sentences.
2.​ Rules: Includes capitalization, punctuation, spelling, and grammar.
3.​ Conventions: Covers correct usage, hyphenation, italics, and abbreviations.
4.​ Importance: Helps communicate ideas clearly and correctly.
5.​ Goal: Makes writing precise, organized, and grammatically correct.

Sure 👍 I’ll make the Spelling part simpler with 3 short points:
Factors in Mechanics of Writing (Simple & Easy):

1.​ Spelling:​

○​ Always use correct spelling.

○​ Keep spelling consistent in writing.
○​ Practice or use tricks (mnemonics) to remember tough words.
2.​ Punctuation:​

○​ Makes writing clear and easy to read.

○​ Separates and groups words correctly.
○​ Must be used carefully for correct meaning.
3.​ Capitalization:​

○​ Shows beginning of sentences and proper nouns.

 ○​ Helps clarify meaning for readers.
○​ Changing capitalization or punctuation can change the sentence’s meaning.

4. Italics

Slanted writing style.

Used for book names, foreign words, important words.

Example: The Times of India, et cetera.

5. Names of the Persons

Always write names correctly and with capital letter.

Example: Rabeya Basri (not rabeya basri).

6. Quotations

Use “ ” to show exact words of someone.

Example: She said, “I am happy.”

What is a Resume?

1. A resume is a formal document that shows your education, skills, work experience, and
achievements.

2. It is usually 1–2 pages long and acts like a summary of who you are professionally.

3. A resume is mainly used when you apply for a job, internship, or academic opportunity.

Main Functions of a Resume

1.​ Introduces the Candidate → Gives employers a quick idea about the person’s
background.
2.​ Highlights Skills & Experience → Shows what the candidate can do and what has
been done before.
3.​ Creates First Impression → Employers often judge the candidate by the resume before
meeting.
 4.​ Matches with Job Role → Helps employers decide if the candidate is suitable for the
position.
5.​ Leads to Interview → A strong resume increases the chance of being called for an
interview.

1. Application Letter without Resume

●​ Only the letter is sent.
●​ Letter itself contains all details → education, skills, experience, interest.
●​ Usually short and formal.
●​ Used for school/college admission, casual job request, or when resume is not
required.

2. Application Letter with Resume

●​ Letter is written plus a separate resume (CV) is attached.
●​ Letter is short → tells why you are applying + highlights important skills.
●​ Resume contains full details → education, skills, experience, achievements.
●​ Used for professional jobs, university applications, official positions.

Which type is BEST?

👉 Application Letter with Resume is better in most cases.
Reasons (point to point):

1.​ Looks professional.

2.​ Gives clear details in resume.
3.​ Letter stays short and attractive.
4.​ Employers prefer resume for easy screening.
5.​ Increases chances of selection.

📌 Application Letter Parts with Details

 1.​ Sender’s Address​

○​ Applicant’s home address.

○​ Helps the employer know where to contact.
2.​ Date​

○​ Shows the exact day the letter was written.

○​ Important for official record.
3.​ Receiver’s Name and Address​

○​ Includes person’s name (if known), designation, and office address.

○​ Example: The Registrar, University of Brahmanbaria.
4.​ Salutation​

○​ A respectful greeting.
○​ If name is known → Dear Mr. Rahman.
○​ If unknown → Dear Sir/Madam.
5.​ Body of the Letter​

○​ Introduction → State the job post being applied for.

○​ Middle → Show education, experience, and skills.
○​ Ending → Request for interview/consideration.
6.​ Closing Line​

○​ Polite ending phrase.

○​ Example: Yours faithfully, Yours sincerely.
7.​ Signature and Name​

○​ Handwritten signature (if printed letter).

○​ Full name written below.
8.​ Enclosures​

○​ Mention attached papers.

○​ Example: CV, certificates, mark sheets.

👉 Flow of the letter =​

Address → Date → Employer’s address → Salutation → Body → Closing →
Signature/Name → Enclosures
📌 Paragraph (More Details)
●​ A paragraph is a part of writing.
●​ It usually has 5–10 sentences.
●​ All sentences talk about one subject or idea.
●​ Makes writing organized and easy for the reader.

✨ Good Characteristics of a Paragraph (With More

Details)
1.​ Unity​

○​ Every sentence should support only one idea.

○​ Example: If the paragraph is about “Healthy Food,” all sentences must be about
food, not about sports.
2.​ Coherence​

○​ Sentences should be linked together.

○​ Use connecting words like first, next, however, therefore.
○​ Makes the paragraph flow smoothly.
3.​ Topic Sentence​

○​ The main idea is usually in the first sentence.

○​ Example: “Morning walk is very good for health.”
4.​ Supporting Sentences​

○​ Explain or give reasons/examples.

○​ Example: “It gives fresh air. It keeps the body fit. It makes the mind fresh.”
5.​ Order of Ideas​

○​ Arrange thoughts in a clear way.

○​ Can be:
■​ Time order → first, second, then.
■​ Importance order → most important to least important.
6.​ Adequate Development​

○​ Give enough detail to explain the idea properly.

○​ Not just one line, but also not an entire page.
 7.​ Correctness​

○​ Grammar, spelling, and punctuation must be correct.

○​ Makes the paragraph look neat and professional.

Sample Appointment Letter (Easy & Detailed)

ABC Technologies Ltd.

House #15, Road #7, Dhanmondi, Dhaka-1209

Date: 8th September 2025

Ms. Rabeya Basri

House #22, Lane #5, Bashundhara, Dhaka

Subject: Appointment as Junior Software Engineer

Dear Ms. Rabeya Basri,

We are happy to inform you that you are appointed as **Junior Software Engineer** in our
company **ABC Technologies Ltd.**. Your joining date will be **1st October 2025**.

Your monthly salary will be **35,000 Taka**. At first, you will be on probation for **6 months**.
During this period, either you or the company can end the job by giving **one month’s written
notice**. After successful probation, you will become a permanent employee.

You are expected to follow the company rules and perform your duties sincerely. We believe
your skills and dedication will add value to our company.

Please sign and return a copy of this letter as your acceptance of this appointment.

We welcome you to our team and wish you success in your new role.

Sincerely,

__________________________
Mr. Ahmed Rahman

HR Manager

ABC Technologies Ltd.

Accepted by:

__________________________

Ms. Rabeya Basri

Date: _________

Resignation Letter (Simple & Ready to Use)

Rabeya Basri

House #22, Lane #5, Bashundhara, Dhaka

Date: 8th September 2025

Mr. Ahmed Rahman

ABC Technologies Ltd.

House #15, Road #7, Dhanmondi, Dhaka-1209

Dear Mr. Ahmed Rahman,

Subject: Resignation from Junior Software Engineer

I am writing to formally resign from my position as **Junior Software Engineer** at **ABC

Technologies Ltd.**, effective from **30th September 2025**.
This decision was not easy, but after careful thought, I believe it is the right step for my personal
and professional growth. I am grateful for the support, opportunities, and valuable experiences I
have received during my time at **ABC Technologies Ltd.**

I will ensure to complete my current responsibilities and provide proper handover to make the
transition smooth.

Thank you once again for your guidance and cooperation. I sincerely wish the company and my
colleagues continued success in the future.

Sincerely,

Rabeya Basri

[Signature if required]

Job Application Letter for Lecturer Post

Rabeya Basri

House #22, Lane #5, Bashundhara, Dhaka

Date: 8th September 2025

To

The Registrar

University of Brahmanbaria

1022 Bypass Road, Datiara, Brahmanbaria

Subject: Application for the post of Lecturer in CSE Department

Dear Sir/Madam,

I am writing to apply for the position of **Lecturer** in the **Department of CSE** at **University
of Brahmanbaria**, as advertised. I have completed my **BSc in CSE** and have **one year of
relevant experience** in the field.

I am confident that my education and experience make me a suitable candidate for this position.
I am eager to contribute to the department by sharing my knowledge and supporting students’
learning.

Please find my **resume attached** for your review. I would be grateful if you consider my
application. I look forward to the opportunity for an interview.

Thank you for your time and consideration.

Sincerely,

Rabeya Basri [if required]

Resume
Rabeya Basri​
House #22, Lane #5, Bashundhara, Dhaka​
Email: rabeya@[Link] | Phone: +8801XXXXXXXXX
Objective

To work as a Lecturer in the CSE Department and share my knowledge with students.

Education

●​ BSc in Computer Science & Engineering (CSE)​

[University Name], [Year of Graduation]

Experience

●​ Junior Lecturer / Assistant (if applicable) – [Company/College Name], [Duration, e.g.,

1 year]
○​ Taught undergraduate students.
○​ Assisted in lab sessions and projects.
○​ Prepared teaching materials and notes.

Skills

●​ Programming: C, C++, Java, Python

●​ Web Development: HTML, CSS, PHP (basic)
●​ Database: MySQL
●​ MS Office: Word, Excel, PowerPoint

Other Information

●​ Good communication skills

●​ Team player and punctual
●​ Willing to learn and adapt new technologies

References

Available on request