STARTING UP POWERPOINT

1. Click on the Start button, located in the lower left corner of the Windows
task bar.
2. Point to All programs, click Microsoft Office.
3. Select Microsoft Office PowerPoint 2007.
4. PowerPoint 2007 will open displaying a blank slide.
THE NEW POWERPOINT ENVIRONMENT
The new PowerPoint environment has been designed so that its powerful
features are easier to find when you need them. This design reflects the
way in which people generally work within the program. In previous
versions, commands were primarily located in a Menu list. In PowerPoint
2007 the commands are displayed on the Ribbon for easy access.
Commands are represented as Buttons on a toolbar. The term Buttons
replace the term Icon in previous versions.
 Commands are arranged on tabs, grouped according to the task you
want to accomplish. Commands are arranged on background tabs that
become visible only when they are needed.
 Tabs are designed to be task-oriented.
 Groups within each tab break a task into subtasks.
Ribbon: An area across the top of the screen that makes almost all the
capabilities of PowerPoint available in a single area. The Ribbon replaces
the menus and toolbars in previous versions. The Ribbon exposes most of
the feature that use to be hidden in menus. The Ribbon makes it easier to
see and find commands to format your document.
Microsoft Office Button: A button that provides access to menu
commands in PowerPoint. The Microsoft Office Button is located in the
upper-left corner of the window. This button manages the following
PowerPoint commands: Open, Save, Print, Recent Documents, and
replaces the File button in previous versions. At the bottom of the menu are
buttons for changing PowerPoint Options and Exiting PowerPoint. Many
of the options available in the PowerPoint Options menu are located in
the Tools menu in previous versions.
Tip: Press the ESC key or click away from menu to close.
Tab: An area on the Ribbon that contains buttons organized in groups. The
default tabs are Home, Insert, Design, Animations, Slide Show, Review and
View.
Title Bar: A horizontal bar at the top of an active document. This bar
displays the name of the
presentation and application. At the right end of the Title Bar, as in previous
versions is the Minimize,
Restore and Close buttons.
Groups Categories: A Group of buttons on a tab that are exposed and
easily accessible. These
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buttons were formally embedded in menus on the Menu Bar in the previous
versions.
a) The Home tab is organized in Seven groups mainly related to slide
layout and formatting: Clipboard,Slides, Font, Paragraph, Drawing, and
Editing. For example, the Home tab will allow you to quickly
create a new slide, choose a layout, add and format text and shapes.
b) The Insert tab is organized in Five groups: Tables, Illustrations, Links,
Text, and Media Clips. Here you find all objects you would include with your
slides, such as tables, pictures, diagrams, charts, text boxes, sounds,
hyperlinks, headers and footers.
c) The Design tab is organized in Three groups: Page Setup, Themes, and
Background. The Themes group command allows you to completely
change the look of your presentation. This includes the colors, background
and fonts.
d) The Animations tab is organized in Three groups: Preview, Animations,
and Transition to this [Link] is where you find the tools to set the
animating effects to your presentations and slide transitions.
e) The Slide Show tab is organized in Three groups: Start Slide Show,
Setup, and Monitors. Here is where you prepare you presentation, add
narration, choose which slide to start with and set up the view when
multiple monitors are involved.
f) The Review tab is organized in Three groups: Proofing, Comments, and
Protect. Here is where you will find your spelling and grammar checker, in
addition to this when you have someone review your presentation this is
where comments can be added and addressed.
g) The View tab is organized into Six groups: Presentation Views,
Show/Hide, Zoom, Color/Grayscale,Window, and Macros. Here you can
change the display of your presentations, make a quick switch to Notes
Page view, turn on gridlines, or arrange all your open presentations in the
window.
Dialog Box Launcher: A button that launches a dialog box containing
options for refining a command.
Slide Pane: Workspace to create, edit or format, slides.
View Toolbar: A toolbar found at the bottom right of the PowerPoint
window that enables, adjusts, and displays different views of a
presentation’s content.
Notes Pane: Where you type you presentation notes that apply to the
slide. You can print your notes and refer to them when you give your
presentation or handout to your audience.
Status Bar: A horizontal bar at the bottom left of the PowerPoint window
that gives details about the active presentation.

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Slides and Outline Tab Pane: Slide tab allows you to view slides
thumbnail-sized making it easy for you to navigate through your
presentation and to see the effects of any design changes. You can also
easily rearrange, add, or delete slides here. Outline tab is where you can
start writing content. Capture ideas, plan how to present them, and move
slides and text around. The Outline tab shows your slide text in outline
form.
CREATING A NEW PRESENTATION
1. Click Microsoft Office Button
2. Click New, New presentation screen appears
3. Double-Click on Blank Presentation
OPENING AN EXISTING PRESENTATION
1. Click the Microsoft Office Button.
2. Click Open.
3. In the Open dialogue box, navigate to the folder that contains the file
you want to open, and then double-click the file.
CREATING A NEW SLIDE
There are three ways to add a slide in PowerPoint.
 On the Home tab, in the Slides group, click New Slide.
 Right-click on the slide from the slides tab and select New Slide on the
pop-up menu.
 Click on a slide from the slides tab and hit the enter key.
DELETING A SLIDE
1. Right-click the slide that you want to delete.
2. Click Delete Slide.
CHANGING THE ORDER OF THE SLIDES
1. In the Outline and Slides tab Pane, click the Slides tab.
2. Click on the slide thumbnail that you want to move, and then drag
them to their new location. Tip To select multiple sequential slides, click
the first slide, and then hold down SHIFT while you click the last slide that
you want to select. To select multiple non-sequential slides, hold down
CTRL while you click each slide that you want to select.
ADDING TEXT TO A SLIDE
Slide layouts contain placeholders. The dotted border represents
placeholders; just click inside the border and you can add text or insert
objects. The slide’s layout will determine the position and size of
placeholders.
1. Click inside a text placeholder.
2. Type or Paste the Text.
Note - If your text exceeds the size of the placeholder, PowerPoint reduces
the font size and line spacing incrementally as you type, to make the text
fit.
FORMATTING TEXT
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Mini Toolbar is activated when you select text to be formatted. This toolbar
is miniature and semitransparent to help you work with fonts, font styles,
font sizing, alignment, text color, indent levels, and bullet features.
Live Preview temporarily applies formatting on select text or objects
whenever a formatting command is hovered. This allows you to quickly see
how the formatting options will look in place before they are made.
CHOOSING A LAYOUT FOR A NEW SLIDE
1. From the Outline and Slides tab Pane, Click on the slide you are
selecting a new layout.
2. On the Home tab, in the Slides group, click Layout.
3. Click Layout Style of your choice.
SELECTING A THEME FOR YOUR PRESENTATION
On the Design tab, in the Themes group, click the document theme that
you want, or click more to see all available document themes.
INSERTING OBJECTS INTO YOUR PRESENTATION
INSERTING PICTURES INTO YOUR PRESENTATION
1. From Insert Tab, in Illustrations Group, click Picture.
2. Double-Click Folder where picture is stored
3. Double-Click on picture you want to insert
INSERTING CLIP ART INTO YOUR PRESENTATION
1. From Insert Tab, in Illustrations Group, click Clip Art.
2. Search field will appear. Enter keyword in Search for field.
3. Click Go.
4. Results appear, click on image you choose then drag image into
your open slide.
INSERTING SHAPES INTO YOUR PRESENTATION
1. Home tab, in the Drawing group, click Shapes.
INSERTING CHARTS INTO YOUR PRESENTATION
Inserting Charts created in Excel If you already have created a
chart in Excel from an existing spreadsheet...
1. In Excel, select the chart by clicking its border.
2. From the Home Tab Clipboard group, click Cut.
3. In PowerPoint, click in the placeholder on the slide or notes page that
you want to insert the chart.
4. On the Home tab, in the Clipboard group, click Paste.
Inserting a Chart from within PowerPoint
1. In PowerPoint, click slide that you will insert chart.
2. On the Insert tab, in the Illustrations group, click Chart.
3. In the Insert Chart dialog box, click chart, then click OK.
Office Excel 2007 opens in a split window and displays sample data on a
worksheet
.
4. In Excel, to replace the sample data, click a cell on the worksheet.
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5. Type your data that you want.
6. In Excel, click the Microsoft Office Button, and then click Save As.
7. In the File name box, type a new name for the file.
8. Click Save.
9. In Excel, on the File menu, click Close.
Inserting SmartArt Graphics
On the Insert tab, in the Illustrations group, click SmartArt.
1. In the Choose a SmartArt Graphic dialog box, click the type and
layout that you want.
2. Enter your text by doing one of the following:
a. Click in a shape in your SmartArt graphic, and then type your text.
b. Click Text in the Text pane and then type or paste your text.
c. Copy text from another program, click Text, and then paste into the
Text pane. A SmartArt graphic is a visual representation of your
information that you can quickly and easily create, choosing from among
many different layouts, to effectively communicate your message or ideas.
Overview of creating a SmartArt graphic
When you create a SmartArt graphic, you are prompted to choose a type of
SmartArt graphic, such as Process, Hierarchy, Cycle, or Relationship. A
type is similar to a category of SmartArt graphic, and each type contains
several different [Link] you create your SmartArt graphic, visualize
what type and layout will work best for displaying your data. Your graphic
should be clear and easy to follow. The table is intended to help you get
started; this is not a complete list.
APPLYING SIMPLE ANIMATION TO YOUR PRESENTATION
From the Animation Tab PowerPoint 2007 enables you to easily apply
animation effects to make your presentation more appealing. You can
choose to have your slides fade-in or dissolve. In addition to this, you can
control the timing of the transition from slide to slide and how the transitions
will occur. Just go to the Animation tab, click on the slide you wish to add
the animation and select an option. The finishing tasks for creating your
presentation are located on the Slide Show and Review Tabs. Use the
Slide Show tab to create narration, set-up views, and multiple monitors.
The Review tab is for spell check and reviewing comments.
REVIEW AND PREVIEW YOUR PRESENTATION
CHECK THE SPELLING IN YOUR PRESENTATION
Even though the spelling checker is turned on automatically in Office
PowerPoint 2007, it is still a good idea to check spelling again after you
finish working on your presentation:
1. Through the slides tab, navigate to the beginning of your presentation by
clicking on your first slide.
2. On the Review tab, in the Proofing group, click Spelling. If Office
PowerPoint 2007 finds spelling mistakes, it displays a dialog box, and the

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first misspelled word found by the spelling checker is selected. You indicate
how you want to resolve each error that the program finds. After you
resolve each misspelled word, the program selects the next one, and so
forth.
PREVIEW YOUR PRESENTATION AS A SLIDE SHOW
To view your presentation on your computer screen exactly the way that it
will look to your audience when you are presenting, do the following:
1. On the Slide Show tab, in the Start Slide Show group, do one of the
following:
 To start with the first slide in the presentation, click From Beginning.
 To start with the slide that currently appears in the Slide pane, click From
Current Slide.
2. The presentation opens in Slide Show view.
3. Click to advance to the next slide.
Tip To return to Normal view at any time, press ESC.
Of course, you can also preview your presentation at any time while you
are creating it.
KEYBOARD SHORTCUTS FOR PRESENTATIONS
To move the insertion point Press….
Start a presentation from the beginning. F5
Perform the next animation or advance to the next slide. N, Enter, Page
Down, Right Arrow, Down Arrow, Or Spacebar Perform the previous
animation or return to the previous slide. P, Page Up, Left Arrow, Up Arrow,
Or Backspace Go to slide number. Number+Enter
Display a blank black slide, or return to the presentation from a
blank black slide. B Or Period Display a blank white slide, or return to the
presentation from a blank white slide.
W Or Comma Stop or restart an automatic presentation. S End A
presentation. Escape Or Hyphen Erase on-screen annotations. E
Go to the next slide, if the next slide is hidden. H Set new timings while
rehearsing. T Use original timings while rehearsing. O Use mouse-click to
advance while rehearsing. M Return to the first slide. 1+Enter Redisplay
hidden pointer and/or change the pointer to a pen. Control+P
Redisplay hidden pointer and/or change the pointer to an arrow. Control+A
Hide the pointer and navigation button immediately. Control+H
Hide the pointer and navigation button in 15 seconds. Control+U
Display the shortcut menu. Shift+F10 Go to the first or next hyperlink on a
slide. Tab Go to the last or previous hyperlink on a slide. Shift+Tab
Perform the "mouse click" behavior of the selected hyperlink. Enter while a
hyperlink is selected
SAVING AND CONVERTING
SAVING A NEW PRESENTATION
1. Click on Microsoft Office Button.

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2. Click Save-As.
3. In the File name type the name of the presentation.
4. Click Save.
Note - If you need to save in a different location click the down arrow on
the right end of the save in box and then choose your location.
CONVERTING A PRESENTATION
To work with presentations created in earlier versions and convert them to
the newer version.
1. Open the Presentation
2. Save it by using Save As.
3. Click on the PowerPoint Presentation format.
PRINTING HANDOUTS AND NOTES PAGES
You can print your notes pages with a slide thumbnail to help you prepare
for your presentation and you can print handouts for your audience.
Note You can print only one slide thumbnail with notes per page when
printing Notes Pages.
1. Click the Microsoft Office Button, click the arrow next to Print, and
then click Print Preview.
2. In the Page Setup group, click the arrow under the Print What box, and
then click Notes Pages to print notes and select Handouts to print
handouts.
3. To specify the page orientation, click the arrow under Orientation, and
then click Portrait or Landscape.
4. Click Print.
Note If you want to print your notes and slide thumbnails in color, select a
color printer. Click the Microsoft Office Button, click the arrow next to Print,
and then click Print Preview. Under Print, click Options, point to
Color/Grayscale, and then click Color.