Reviewed and Revised: July 11, 2024
1910.1200
Hazard Communication
The following hazard communication program is provided to assist employees in complying
with the requirements of 29 CFR 1910.1200, as well as to provide other helpful information. It is
not intended to supersede the requirements of the standard. Rice Mohawk Steel shall review
the standard for particular requirements which are applicable to individual situations and
make adjustments to this program that are specific to the company. Rice Mohawk Steel will
add information relevant to each particular job location in order to develop an effective,
comprehensive program.
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1910.1200
Hazard Communication
Program
Table of Contents
I. Objective
II. Assignment of Responsibility
III. Program
A. Hazardous Chemical List
B. Safety Data Sheets (SDS’s)
C. Labeling
D. Training
E. Storage
F. NonRoutine Tasks
G. Other Personnel Exposure (Contractors)
H. Program Compliance
IV. Attachments
A. Acknowledgement of Receipt of Hazard
Communication Training Form
B. Sample Index/Inventory Roster
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I. OBJECTIVE
The objective of this program is to set forth policies and procedures concerning Hazard
Communications which will enhance the safety and well being of Rice Mohawk Steel
employees. Furthermore, execution of this program is designed to provide for compliance
with the Occupational Safety and Health Administration’s (OSHA) Hazard Communication
Standard and Canada’s WHMIS program. It will also conform to the Globally Harmonized
System of the Classification and Labelling of Chemicals.
II. ASSIGNMENT OF RESPONSIBILITY
The Responsible Person will assume duties as Hazard Communication Officer. This position
carries the responsibility of insuring this program is adhered to and that proper reporting is
executed.
III. PROGRAM
The ensuing items are to be followed to insure both compliance with the OSHA
Hazard Communication Standard and the safety of our employees.
A. Hazardous Chemical List
A list of hazardous materials and chemicals which are used in the course of the
company's normal business activities must be maintained and continually updated.
This list is to include all substances which require a Safety Data Sheet (SDS).
One copy of this list is to be kept in the front of each SDS binder and one copy is to
be kept on file with the Hazard Communication Officer. For each chemical used in
the workplace, an SDS sheet must be available on that jobsite.
B. Safety Data Sheets (SDS)
All Safety Data Sheets must be kept in an organized fashion and must be placed in
an identified and accessible location for all employees to view at will. A duplicate
set of SDS information must be maintained by the Hazard Communication Officer.
SDS binders and the Hazardous Chemical List must be maintained and kept up to date.
As obsolete SDS's are replaced by updated copies, they must be retained in a separate
file of obsolete SDS's. Do not throw them away.
If a hazardous chemical or substance is received without a proper SDS, the receiving
person must immediately notify the Hazard Communication Officer. The manufacturer
or distributor of the product must be contacted immediately and asked to fax the SDS
and mail a copy as a follow up. If, for some reason, the manufacturer or distributor is
unable to produce a SDS upon request, the Hazard Communication Officer should be
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notified immediately. Hazardous materials or substances received without an
SDS are to be returned to the sender.
C. Labeling
Each container of a hazardous chemical that is used in or around the work area
must be properly labeled with the identity of the hazardous material, the appropriate
hazard warnings, and the name and address of the manufacturer. Appropriate labels
must be on all containers, regardless of size. Containers must be approved and
recommended for storage and/or dispensing of the particular hazardous chemicals
Worn and torn labels must be replaced. It is the responsibility of employees to
report inappropriate labels to their supervisor. It is the responsibility of the Hazard
Communication Officer to insure that appropriate labels are in place and that
replacement labels are available.
Containers for materials that will be used within a particular work shift do not
require labels.
D. Training
Employee training for this Hazard Communication Program consists of the
1. Each affected employee working for or associated with Rice Mohawk Steel is
required to review the training material with the Hazard Communication Officer
and sign the acknowledgment form which will be placed in the employee’s file.
This training is to be done during the new employee orientation process before
the new employee actually assumes status as an active employee. In addition
to this training, affected employees must be shown the locations of the safety
data sheets, fire extinguishers, first aid kits, and usage and storage of hazardous
materials.
2. Fire extinguisher training may be provided to designated employees. An
acknowledgment form must be signed by the employee and filed for
documentation purposes.
3. First Aid and CPR training will be provided as required in 29 CFR 1910.151.
An acknowledgment form must be signed by the employee and filed for
documentation purposes.
4. If the management of Rice Mohawk Steel engages the services of contract
personnel and, exposure to hazardous materials is possible, the contract
personnel must be made aware of the locations of the Hazardous Chemical List
and the SDS information book/binder.
5. All employees of RML Landscaping will also receive training in the Globally
Harmonized System of Classifications and Labelling of Chemicals.
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E. Storage
All storage areas for hazardous substances are to be secured, properly ventilated,
and identified by signs.
F. NonRoutine Tasks
Before any nonroutine task is performed, employees shall be advised and/or they must
contact the Responsible Person for special precautions to follow and the Responsible
Person shall inform any other personnel who could be exposed. (No nonroutine tasks
are known to exist at the time of preparation of this program.)
If a nonroutine task is necessary, the Responsible Person will provide the following
information about the activity as it relates to the specific chemicals expected to
be encountered:
1. specific chemical name(s) and hazard(s);
2. personal protective equipment required and safety measures to be taken;
3. measures that have been taken to lessen the hazards including ventilation,
respirators, presence of other employees(s); and
4. emergency procedures.
G. Other Personnel Exposures (Contractors)
The Responsible Person will provide other personnel or outside contractors with the
following information as follows:
1. hazardous chemicals to which they may be exposed to while in the
workplace;
2. measures to minimize the possibility of exposure;
3. location of the SDS and labeling requirements for all hazardous chemicals;
and
4. procedures to follow if they are exposed.
The Responsible Person will contact each contractor before work is started to gather
and disseminate any information concerning chemical hazards the contractor is
bringing into the workplace, and visa versa.
H. Program Compliance
Any direct or intentional violation or noncompliance with this program may result in
the termination of the person or persons involved, in accordance with company policy.
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ATTACHMENT A
Acknowledgement of Receipt of Hazard Communication Training
My signature below acknowledges that I have received training concerning Hazard
Communications. I understand that this training fulfills the employee training requirement
of OSHA's Hazard Communication Standard.
The jobsite and classroom training included the
1. Understanding the purpose and scope of the OSHA Hazard Communication
Standard.
2. Explanation of the existence of federal, provincial and local righttoknow laws.
3. Definition of the classification "hazardous chemical".
4. Explanation of situations and elements that must be present for a material to be
considered a health hazard.
5. Explanation and interpretation of labels, what is required on all containers, and the
Hazardous Materials Identification System (HMIS).
6. Understanding and interpretation of Safety Data Sheets (SDS), which must be
obtained for each hazardous chemical.
7. My responsibilities as an employee.
______________________________________________________________________
EMPLOYEE NAME (Please print)
______________________________________________________________________
EMPLOYEE SIGNATURE DATE
______________________________________________________________________
COMPANY REPRESENTATIVE DATE
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ATTACHMENT B
SAMPLE INDEX/INVENTORY
INDEX PRODUCT DATE DATE
NUMBER INTRODUCED DISCONTINUED
1 Clorox 04 15 1999
USE: Disinfection
Janitorial Staff
Trained:
Jill Smith 04 15 2000
Janet Tide 04 15 2000
Frank Jay 07 11 2000
2 WD40 4 12 1998 10 01 2000
USE: Lubricant
Mainte-
Trained:
Henry Late 04 14 2000