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3. Computer

The document provides an overview of MS Office applications including MS Word, MS Excel, MS PowerPoint, and MS Access, detailing their release dates, primary functions, and file extensions. MS Word is used for creating text documents, MS Excel for managing spreadsheets, MS PowerPoint for audiovisual presentations, and MS Access for database management. Each application has specific features that enhance productivity and professional use.

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Sidra Firdous
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2 views9 pages

3. Computer

The document provides an overview of MS Office applications including MS Word, MS Excel, MS PowerPoint, and MS Access, detailing their release dates, primary functions, and file extensions. MS Word is used for creating text documents, MS Excel for managing spreadsheets, MS PowerPoint for audiovisual presentations, and MS Access for database management. Each application has specific features that enhance productivity and professional use.

Uploaded by

Sidra Firdous
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

BASIC COMPUTER

MAQSOOD UL HASSAN
Assistant Director
Govt. of Punjab

YOUNG OFFICERS ACADEMY


MS Office Applications & its Functions
1. MS Word (Latest Version September, 2021)

➢ First released on October 25, 1983


➢ Extension for Doc files is “.doc” (.docx after 2007)
➢ It is useful in creating text documents.
➢ Templates can be created for Professional use with the help of MS
Word.

➢ Word Art, colors, images, animations can be added along with the text
in the same file which is downloadable in the form of a document
➢ Authors can use for writing/editing their work.
2. MS Excel

➢ Majorly used for making spreadsheets.


➢ Initial Release November 19, 1987;
➢ A spreadsheet consists of grids in the form of rows and columns which
is easy to manage and can be used as a replacement for paper.
➢ It is a data processing application.
➢ Large data can easily be managed and saved in tabular format using MS
Excel.
➢ Calculations can be done based on the large amount of data entered into
the cells of a spreadsheet within seconds.

➢ File extension, when saved in the computer, is “.xls”. (.xlsx after 2007)
➢ Maximum row limit is 1,048,576, Columns are limited to 16,384.
3. MS Power Point

➢ It was released on April 20, 1987


➢ Used to create audiovisual presentations
➢ Each presentation is made up of various slides displaying data/
information
➢ Each slide may contain audio, video, graphics, text, bullet numbering,
tables etc.
➢ The extension for PowerPoint presentations is “.ppt” (.pptx after 2007)
➢ Used majorly for professional usage
➢ Using PowerPoint, presentations can be made more interactive
4. MS Access

➢ It was released on November 13, 1992


➢ It is Database Management Software (DBMS)
➢ Table, queries, forms and reports can be created on MS Access
➢ Import and export of data into other formats can be done
➢ The file extension is “.accdb"
Thank You

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