Application Writing
An application letter is the letter written to ask for something,
request permission, or apply for anything.
Structure of a Formal Application/Letter
1. Sender’s Address: Top left-hand side.
2. Date: (e.g., 31th March 2026).
3. Receiver’s Address: (Designation, School/Organization Name, Address).
4. Subject: A concise one-line statement stating the purpose of the application.
5. Salutation: Respected Sir/Madam.
6. Body of the Letter: Divided into three parts:
1. Para 1: Introduction and purpose of the letter.
2. Para 2: Detailed explanation of the issue/request.
3. Para 3: Conclusion (expected action/request).
7. Complimentary Closing: Yours obdently
8. Name & Signature: (Usually in block letters).
1. Application for Sick Leave (To Principal)
Sender’s Address:
Sweety
Class: X ‘H’
Roll. No. 27
Global International school
Shamerpet, Hyd.
Date: 30th March 2026
Subject: Request for two days sick leave.
Respected Sir,
I am [Sweety) a student of Class X- H . am writing to inform you that I have
been diagnosed with viral fever and the doctor has advised me to rest for seven
days. Therefore, I will not be able to attend school from 31-3-2026(Tuesday ) 6-4-
2026( Monday )
I request you to kindly grant me leave for these seven days. I shall be highly
obliged.
Yours obediently,
[Your Name]
Class X-H
Roll No: [Your Number]
2. Application for Subject Change (To Principal)
Class: X ‘H’
Roll. No. 27
Global International school
Shamerpet, Hyd.
Date: 30th March 2026
Subject: Request for change of second language from Hindi to Sanskrit.
Respected Sir/Madam,
I am [Your Name], a student of Class X-H. I request you to change my second
language subject from Hindi to Sanskrit. I have been facing challenges with Hindi
grammar and believe that I will perform better in Sanskrit, in which I have a keen
interest.
I kindly request you to allow me this change before the registration for board exams.
Yours obedently,
[Your Name]
Class X-H
3. Formal Application: Requesting Computer Facilities (To Principal)
Sweety
Class: X ‘H’
Roll. No. 27
Global International school
Shamerpet, Hyd.
Date: 30th March 2026
Subject: Request for providing computer learning facilities.
Respected Sir/Madam,
I am [Your Name], the Head Boy/Girl of the school. I am writing on behalf of the
students of Class X to request the introduction of computer learning facilities in our
school. As we are moving towards a digital era, knowledge of computers is crucial,
especially for our future studies.
Currently, we lack adequate, functional computers for students to practice. We
request you to take necessary action to provide this facility.
Yours obediently,
[Your Name]
Head Boy/Girl, Class X
Letters of Enquiry.
FORMAT
Sender’s address
Date
Address of the addressee
Dear
Sir/Madam
Subject:
Body of the letter
1. Introduction to the subject
2. Elaborate on the subject /request/enquiry
Yours sincerely
Sender’s name
You are Apoorva/Ashin librarian of Wisdom Public School Bangalore. Write a
letter to the Sales Manager of Navneeth Publishers Ltd. Bangalore enquiring
about undue delay concerning the delivery of books for your school library for
which you placed an order two months ago. Also specify that you may have to
cancel the order in case of further delay as the first term of the academic year
has almost come to an end.
Wisdom Public School,
Bangalore
2nd APRIL 2026
The Sales Manager
Navneet Publishers
Bangalore
Sub: Undue delay in delivery of books.
Sir,
We are sorry to show our displeasure at the undue delay in the delivery of books
for our school library. We placed a bulk order for the purchase of books for the
library two months ago. But it is unfortunate to note that even after several
reminders, the books have not been supplied. Before we decide to take the next
step, we would like to enquire from you about the reason for this delay.
You know that the first term of the academic year has almost come to an end. If
you fail to deliver the books up to 1st September 2019 we will be compelled to
cancel the order. We hope you will not compel us to look for another supplier
for the books.
Yours sincerely
Apoorva/Ashi
Librarian
Placing order
FORMAT
Sender’s address
Date
Address of the addressee
Dear Sir/Madam
Subject:
Body of the letter
1. Introduction to the subject
2. Elaborate on the subject
3. Details of items
4. Conclusion
Yours sincerely
Sender’s name
You are Satish/ Sonali, the Literary Captain, in charge of the school library.
You have been asked to place an order for Children’s story books. Write a letter to M/s Book Depot,
Ram Nagar, Bikaner placing an order for the books. Invent the necessary details. (KVS)
T.H.S.S School
Ram Nagar
Bikaner
1ST April 2026
M/s Book Depot
Ram Nagar
Bikaner
Sub: Order for Children’s story books
Sir
We need no introduction as we are your regular customers. We would like to
place an order for Children’s story books for our school library. We are
providing a list of books
We are in need of. Kindly deliver these books in their latest edition and in
proper conditions. We would be pleased, if you could provide us suitable
discount on these books. The list of books with their particulars is attached
herewithSN Books Name Author/Publisher Quantity
1 Act Now Oxford 1
We hope timely delivery and maximum discounts.
Yours sincerely
Satish/Sonali, Literary Captain