No.

17-02/2025-GDS
Government of India
Ministry of Communications
Department of Posts
Dak Bhawan, Sansad Marg
New Delhi-110 001
Dated: 07.02.2025

NOTIFICATION

Gramin Dak Sevak (GDS) Online Engagement Schedule-I, January-2025

Applications are invited from the eligible candidates to fill the vacant posts of
Gramin Dak Sevaks (GDSs) [i.e. Branch Postmaster (BPM)/Assistant Branch
Postmaster (ABPM)/Dak Sevaks] in different offices of the Department of Posts. The
detail of the vacant posts is given in Annexure-I. The applications are to be submitted
online at the following link [Link]

2. Registration/Online application/Edit-correction Window:

The candidates would need to register themselves before submitting an online

application. They would need a valid Mobile No. and active email address for
registration purposes. A candidate can have only one registration to submit an online
application. Filling up duplicate/multiple registrations/applications are not allowed
and filling up of duplicate/multiple applications would invite cancellation of all the
applications filled by the candidate. The applicants are not required to attach any
document with the application form. However, they will have to upload their recent
photograph and signature in the portal.

The detailed instructions for registration and filing up the online application
form are given in the Annexure-II. The candidates are advised to carefully fill their
registration and application forms, and review the same before final submission. Still
there is a mistake, the candidates need not to register again, as there would be an
opportunity to edit/correct the registration/application form after the stipulate closing
date. The edit/correction window of three days will be provided. The schedule of
registration and edit/correction window is as under:

Sl No Activity Schedule
1. Registration and submission of online 10.02.2025 to 03.03.2025
applications
2. Edit/Correction window 06.03.2025 to 08.03.2025

3. SERVICE CONDITIONS AND BRIEF JOB PROFILE AND

RESIDENT/ACCOMMODATION:

The applicants must clearly understand that the GDSs are not regular
employees of the Department/Central Government and their emoluments, allowances
and other entitlements are not at par with the Central Government employees. Their

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service conditions are governed by Department of Posts, Gramin Dak Sevaks (Conduct
and Engagement) Rules, 2020 [referred to as GDS Rules], as revised from time to time
and not framed under the Article 309 of the Constitution of India. They are holders of
Civil Posts outside the civil services of state. They are required to serve, mostly, in rural
areas to render the services of the Department. As per Rule 3 A of the said GDS Rules,
they are required to work for minimum for a period of four hours and maximum for
five hours a day and they cannot be retained as Sevak beyond 65 years of age. A Sevak
(Gramin Dak Sewak) should have other source of income besides the allowances to be
paid by the Government for adequate means of livelihood for himself and his family.
The candidates selected as BPMs are required to arrange accommodation for running
the post office (called as Branch Post Office) at their own cost. The candidates are
advised to carefully go through the said GDS Rules, which are available on the official
website of the Department. The brief job profiles of different categories of GDSs are as
under:

i. BRANCH POSTMASTER (BPM)

The Job Profile of Branch post Master include:

a) Day to day postal operations of Branch post Office (B.O) and India post
Payments Bank (IPPB) in the manner as prescribed by the Department from
time to time.

b) Marketing and promotions of products and services being provided by the

Department and operating various services in the customer services' centres
(CSC) of the Department etc.

c) In the single-handed BOs, BPMs have the overall responsibility of smooth

and timely functioning of the Office, including mail conveyance and mail
delivery.

d) In the BOs other than single handed, the BPMs may be assisted by ABPM(s).
However, BPM will be required to do combined duties of ABPM(s) as and
when ordered or in the case of non-availability of ABPM (s). Any other work
may also be assigned by superiors like Mail Overseer (M.O)/Inspector Post
(IPO)/Assistant Superintendent of post (ASPOs)/Superintendent of post
offices (SPOs)/Senior Superintendent of post Office (SSPOs) etc.

e) Residence/Accommodation: The applicant selected as GDS BPM will have

to provide accommodation for Branch post Office after selection but before
engagement. A declaration to this effect with details of accommodation is to
be submitted before engagement. The applicant so selected will be required
to reside in post village (the village in which the BO is functioning) only. The
accommodation should meet the standards as prescribed by this Directorate
letter No. 17-02/2018-GDS dated 08.03.2019 as amended from time to
time.

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ii. ASSISTANT BRANCH POSTMASTER (ABPM)

The Job Profile of Assistant Branch post Master include:

a) Sale of stamps/stationery, conveyance and delivery of mail at doorstep,

exchange the mail with account office etc. deposit/payments/other transactions
of IPPB.

b) To assist BPM in postal operations in a manner as prescribed by the

Department from time to time.

c) Marketing and promotions of products and services being provided by

Department and operating various services in the Customer Services' Centres
(CSC) of the Department etc.

d) ABPM may also be required to do combined duties of the BPM as and when
ordered or in case of non-availability of BPM in addition to his/her regular
duties.

e) Any other work assigned by superiors like MO/IPO/ASPO/SPOS/SSPOS etc.

f) Residence: ABPMs are required to reside within the delivery jurisdictions of the
Post Office (BO) concerned.

iii. DAK SEVAK

Dak Sevaks will be engaged in Departmental Offices line Sub Post Offices, Head
Post Offices & offices of Railway Mails Services etc. The Job Profile of Dak Sevak
include:

a) Sale of stamps/stationery, conveyance and delivery of mail at doorstep,

deposits/payments/other transactions of IPPB and any other duties
assigned by Postmaster/Sub Postmaster.

b) Dak Sevaks may have to work in sorting offices of Railway Mail Service
(RMS).

c) Dak Sevaks in the Mail offices will handle receipt- dispatch of mailbags,
transhipment of bags etc.

d) Dak Sevaks will also assist Post Masters/Sub Postmasters in managing the
smooth functioning of Departmental Post Offices and do marketing,
business procurement or any other work assigned by the Post Master or
IPO/ASPO/SPOS/SSPOS/SRM/SSRM etc.

e) Residence: - Dak Sevaks are required to reside within delivery jurisdictions

of the Post Office (HO/SO) concerned.

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4. EMOLUMENTS AND ALLOWANCES:

The GDSs are paid emoluments in form of Time Related Continuity Allowance
(TRCA), which carry an annual increase of 3%, subject to fulfilment of conditions, as
given in the GDS Rules. They are also entitled to Dearness Allowance on TRCA, as
declared by the Govt. of India from time to time. The GDSs are also entitled to some
other allowances and social security benefits, which include, GDS Gratuity and Service
Discharge Benefit Scheme (akin to National Pension System applicable to regular
employees), whose details are given under the GDS Rules and official website of the
Department. The initial engagement of GDS is made in the following basic TRCA
Slabs:

Sl No Category TRCA Slab

1. BPM Rs.12,000/- to Rs.29,380/-
2. ABPM/Dak Sevak Rs.10,000/- to Rs.24,470/-

5. ELIGIBILITY CRITERIA (FOR ALL POSTS): -

5.1. AGE Limits:

i. Minimum age: 18 years

Maximum age: 40 years

[Subject to relaxations as per sub para (a) below]

ii. Age will be determined as on the last date of submission of applications: -

a. Relaxations in upper age limit: -

Sl No. Category Permissible age relaxation

1. Schedule Caste/Scheduled Tribe (SC/ST) 5 years

2. Other Backward Classes (OBC) 3 years

3. Economically Weaker Sections (EWS) No relaxation

4. Persons with Disabilities (PwD) 10 years

5. Persons with Disabilities (PwD) + OBC 13 years

6. Disabilities (PwD) + SC/ST 15 years

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5.2. QUALIFICATION AS ON THE DATE OF NOTIFICATION:

1. EDUCATIONAL QUALIFICATION

(a) Educational qualification for engagement of GDS is Secondary School

Examination pass certificate of 10th standard with passing marks in
Mathematics and English conducted by any recognized Board of School
Education by the Government of India/State Governments/ Union Territories
in India.

(b) The applicant should have studied the local language at least up to 10th
Standard from a recognized board. The detail of post-wise local language
prescribed by the Department is given in the Annexure-III.

(c) Special Provision for engagement of GDS in the state of

Arunachal Pradesh.

The Govt. of Arunachal Pradesh has declared 23 tribal

languages/dialects spoken in the state as 'Third Language' vide their
Notification No. SJETA-1601/10/2023 dated 09.02.2024. Therefore, the
Department has made special provision for engagement of GDS in the State of
Arunachal Pradesh, which will be applicable for five years from 01.03.2024, as
under:

Candidates applying for engagement as GDS in the offices situated in

Arunachal Pradesh, should have the knowledge both, the languages, i.e,
(i) 'English or Hindi' studied at least upto 10th standard and (ii) any of
the tribal local languages/dialects, notified as third language from time
to time by the Govt. of Arunachal Pradesh. As these tribal local
languages/dialects are not taught upto 10th Standard at present in
schools, the proficiency of the same in the will be ascertained by the
Department based on certificate to be issued by the concerned Deputy
Commissioners or any other officer authorized by the Government of
Arunachal Pradesh in this behalf, which will have to be produced by the
shortlisted candidate at the time of physical verification of the
documents. Failure to produce this document will entail cancellation of
candidature.

(2) OTHER QUALIFICATIONS: -

i. Knowledge of computer
ii. Knowledge of cycling
iii. Adequate means of livelihood

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6. RESERVATION:

(a) Candidates seeking reservation benefits available for SC/ ST/OBC/ PWBD/ EWS
must ensure that they are entitled to such reservation as per eligibility prescribed in
this notification. They should also be in possession of a valid certificate in the
prescribed format in support of their claim.

(b) Format of Certificates: Applicants, who wish to be considered for reserved

vacancies or seek age relaxation, will have to produce the requisite certificate from the
competent authority in the prescribed Format in Annexure-V at the time of physical
verification of documents. In case of failure to produce certificate in original, their
candidature will be cancelled. In case of non-availability of caste certificate in the
prescribed format, the shortlisted candidate, subject to verification of other
documents, would be provisional selected and would require to submit the same
within 15 days from the date of offer of provisional engagement. Failure in submitting
the certificate during this period her/his candidature will entail rejection of the
candidate and the post will be offered to the next available candidate in the subsequent
lists to be issued by the Department. The conditions for issue of offer of provisional
engagement and process for issuance of lists of shortlisted candidates is given in para
(8) below.

(c) There will be no relaxation in upper age limit to EWS applicants. However, the
persons belonging to EWS who are not covered under the scheme of reservation for
SC, ST and OBC shall get 10% reservation in engagement to the GDS posts.

(d) A person seeking engagement on the basis of reservation to EWS must ensure that
she/he is in possession of a valid Income Certificate in accordance with the guidelines
of the Central Government given in the Department of Personnel and Training OM
No. 36039/1/2019-Estt (Res) dated 31.01.2019.

(e) A person seeking engagement on the basis of reservation of OBC/EWS may refer
to the orders of DoPT/DoP mentioned para 6 of the Notification dated 12.07.2024,
DoPT OM dated 25.07.2003 in the matter of crucial date in respect of OBC Certificate
and clarification of Staff Selection Commission dated 09.08.2024 (copy enclosed) in
respect of EWS Certificate to decide the matter in individual cases. For the sake of
clarity, it is informed that in respect of OBC, the candidate should not fall in the creamy
layer as on the closing date of the of application irrespective of its date of issue. [Refer
order No. 17-08/2017-GDS dated 09.10.2024]

(f) In respect of EWS, the certificate of relevant financial year is to be accepted if it

is valid as on the last date of submission of online application, irrespective of its date
of issue. In both the cases, the candidate should, however, be in possession of the valid
certificate at the time of verification of documents even if it is issued after the closing
date of receipt of applications. [Refer order No. 17-08/2017-GDS dated 09.10.2024]

(g) Engagement of GDS will be subject to the instructions issued by the Department
of Posts regarding the reservation of SC/ST/OBC/EWS/PWD categories. The
applicants may go through the following instructions available on the official website
of the Department: -

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 i. No. 19-11/97-ED & TRG dated 27.11 1997
ii. No. 17-08/2017-GDS dated 26.02.2019
iii. No.17-08/2017-GDS dated 02.06.2022
iv. No. 17-09/2019-GDS dated 26.02.2019
v. No. 17-08/2017-GDS dated 09.10.2024

(h) Candidates with only benchmark physical disability will be considered as PwBD
and entitled to age-relaxation/ reservation for Persons with Disabilities. The
permissible disability for PwD applicants is as under: -

Sl Category of GDS Categories of disability suitable for GDS posts

No

BPM/ABPM/Dak a) Low vision (LV);

Sevaks
b) D(Deaf), HH (Hard of hearing);

c) One Arm (OA), One leg (OL), Leprosy Cured, Dwarfism,

Acid Attack Victim and

d) Specific learning disability /Intellectual disability.

Multiple disabilities from amongst disabilities mentioned

at (a) to (d) above except Deaf and Blindness.

7. HOW TO APPLY

Applications are to be submitted in the online mode only at

[Link] Applications received from any other mode shall
not be entertained and no communication in this respect will be entertained/replied.
Detailed instructions for registration, payment of fee, documents to be uploaded with
application, selection of posts etc. are given in Annexure-II.

8. SELECTION CRITERIA

(i) The applicants will be shortlisted for engagement on the basis of a system generated
merit list.

(ii) The Merit list will be prepared on the basis of marks obtained/ conversion of
Grades/Points to marks (as explained in sub paras - iii to xiii below) in Secondary
School Examination of 10th standard of recognised Boards aggregated to percentage
to the accuracy of 4 decimals.

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(iii) For applicants where Secondary School Examination of 10th standard mark sheet
contains the “marks” as mentioned in each subject or “marks” and “Grade/Points”
both, their “marks’ will be worked out by taking into account the 'marks obtained'. In
case any applicant applies with grades/points instead of marks, his/her application
will be liable for cancellation. However, if for any particular subject (s) only grades are
mentioned in the mark sheet then for that subject (s) grades can be mentioned and the
same need not to be converted to the marks by the candidates.

(iv) For applicants having only grades subject-wise marks will be arrived for each
subject, by applying the multiplying factor of 9.5 in the following manner:

Grade Grade Point Multiplication factor

A1 10 9.5

A2 9 9.5

B1 8 9.5

B2 7 9.5

C1 6 9.5

C2 5 9.5

D 4 9.5

(v) In case of the marks lists contain the Grades/ Points, marks will be reckoned by
taking conversion of Grades and points with the multiplication factor (9.5) against the
maximum points or grade as 100.

(vi) Where Cumulative Grade Point Average (CGPA) is also provided, the marks will
be arrived at by multiplying the CGPA by 9.5. Where individual grades in each subject
as well as CGPA is given, the higher of the two marks will be taken. It is to clarify that
the candidates are not required to convert their points/grades into “marks” and are
required to mention the grades/points only (wherever applicable), while filling up the
online application. The conversion of grades/points to the marks would be carried out
by the system before declaration of result for the purpose of arriving at the merit.

(vii) There are certain boards, like, Delhi Board of School Education (DBSE) which
awards both, the Percentage and the Grade Points in the Secondary School certificate
to their candidates. In such cases the merit will be generated based on the percentage
given in the marksheet. The applicants are, therefore, required to fill the 'Percentage'
of marks obtained against each subject, while filling up the application form. In case
an applicant applies with Grade Points instead of Percentage, his/her application will
be liable for disqualification.

(viii) “The State Board of School Examinations (SBSE), Tamilnadu" has not awarded
marks or grade points to their candidates in the Secondary level certificates for year
2020-2021 due to Covid and instead awarded a pass certificate to all the candidates.

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Therefore, the system will award a uniform 66.67% in a such cases. Candidate has to
select "Pass" against each subject while applying online.

(ix) While preparing the merit list in case of tie among the applicants, the same would
be decided on the basis of following priority order: -

"DOB (Older in age), ST trans-woman, ST female, SC trans- woman,

SC female, OBC trans-woman, OBC female, EWS trans- woman, EWS female,
UR trans-woman, UR female, ST trans-male, ST Male, SC trans-male, SC
Male, OBC trans-male, OBC male, EWS trans- male, EWS male, UR trans-
male, UR male.

The Department would have the liberty and sole right to introduce
any additional criteria in case of 'Tie' to determine the merit. The decision
of the Department shall be final.

(x) Applications submitted without complete data will be rejected. In case an applicant
uploads wrong documents/information and unnecessary documents, his/her
candidature will be rejected.

(xi) Shortlisted applicants will have to submit an undertaking in the format annexed
as Annexure-IX, regarding liability in case of furnishing fake/incorrect
information/details in the form.

(xii) The candidates must enter their name, Date of Birth, father's name and mother's
name strictly as given in the Matriculation Certificates.

(xiii) Applications with blurred/ illegible Photograph/ Signature will be rejected.

9. COMMUNICATION OF SELECTION AND PROCESS OF PHYSICAL

VERIFICATION OF DOCUMENTS:

(i) The list of applicants shortlisted for engagement will be released by the Department
on GDS Online Portal. Upon declaration of the results, the shortlisted candidates will
be informed of the result and dates of physical verification etc, through SMS on their
registered mobile number as well as through email on the registered email addresses.
However, in case of non-receipt of SMS/Email on the registered Mobile/Email address
due to technical or any other reasons, the Department would not be responsible and
no communication in this respect will be entertained. Therefore, the applicants
are advised to visit the website/Portal on a regular basis for latest updates.

(ii) Thereafter, the shortlisted candidates would require to attend the office of the
designated authority, i.e., the Divisional/Unit Head of the Division/Unit where the
post is notified for physical verification of documents and further engagement
formalities within a period of 15 days from the date of shortlisted. Candidates who fail
to report to the designated authority within the stipulated 15-day period will be
marked as ‘Non-turned up’ by the system/portal. Consequently, the system will block
further document verification for these candidates, and their candidature will be
automatically cancelled. While attending for documents verification the candidates

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will be required to carry following documents in original (as applicable) and two sets
of self-attested photocopies for submission:

 Marks sheet
 Identity proof
 Caste certificate
 PWD certificate
 EWS Certificate
 Transgender certificate
 Date of Birth Proof
 Medical certificate issued by a Medical officer of any Government

Hospital/Government Dispensaries/Government Primary Health Centre etc.

(Compulsory)

 Certificate issued by the Competent Authority in respect of knowledge of

tribal/local dialects in case of engagement in the state of Arunachal Pradesh.

(iii) The final selection of the shortlisted applicants will be subject to physical
verification of the original documents, done by Divisional Head/Unit Head of the
Division/Unit where the vacancy is notified. The Divisional Head/Unit Head of the
Division/Unit will conduct the physical verification of documents for all candidates
selected as BPM, ABPM, or Dak Sevak. If no discrepancy is found and the documents
are found matched the originals, the verification will be deemed successful, and a
system-generated 'Offer of provisional engagement' will be issued immediately.

(iv) Upon successful verification by the Divisional Head, the candidate will be
required to undergo the pre-engagement formalities for joining within a period of 30
days from the date of ‘offer of provisional engagement’, which, inter-alia, include
prescribed basic training of 3 days, arrangement of accommodation etc. Failure to
complete these formalities or not joining there after due to any reason whatsoever
would invite cancellation of the candidature immediately, on expiry of the said
stipulated period of 30 days and the post will be offered to the next candidate. In case
of ABPM/Dak Sevak, the candidate will be required to undergo the pre-engagement
formalities for joining within a period of 30 days from the date of ‘offer of provisional
engagement’, at their respective Engaging Authority.

(v) In case of non-availability of caste certificate in the prescribed format, at the time
of document verification, the shortlisted candidate would require to submit the same
within 15 days from the date of offer of provisional engagement, failing which his/her
candidature will be rejected.

(vi) On successful completion the pre-engagement formalities, pending verification of

documents from the issuing authorities and antecedent verification by the concerned
Police Authorities, an order of provisional engagement will be issued by the respective
Engaging Authorities and the candidate would be allowed to join accordingly.

Page 10 of 31
(vii) On receipt of verification reports from the all issuing authorities/antecedent
report, the final order of engagement will be issued to regularize the engagement of
GDS in due course.

(viii) To sum up, the candidature of the candidates shortlisted in the any list will be
cancelled in the following situations and Department will issue supplementary lists
against the shortlisted candidates who:

(a) fail to turn up with the designated authority (i.e., the Divisional Head/Unit
Head) for document verification within the stipulated time for verification of
documents.
(b) whose verification of documents remains unsuccessful
(c) who fail to complete the joining formalities within the stipulated period,
(d) non submission of the caste certificate in the prescribed format within the
extended period
(e) who are not willing to join or have resigned after joining or failed to join due
to any reason within a period of 30 days from offer of provisional engagement.

(ix) Shortlisted candidates in supplementary lists will have to undergo the same
process for verification of documents/pre-engagement formalities as discussed in the
foregoing paragraphs. The process of engagement would be closed and no further list
of shortlisted candidates will be issued after 30.06.2025. However, the Department
may at its discretion modify/extend the dates for various activities without assigning
any reasons and its decision in the matter will be final.

10. IMPORTANT INSTRUCTIONS:

(a) The Department and engaging authorities of each post reserves the right to modify,
cancel the notification or revise the number of posts at any time without assigning any
reason or to stop the engagement process altogether.

(b) Department is not responsible for non-receipt of email/SMS to the applicants due
to any reasons and the candidates are, therefore, advised to continue to visit the online
engagement portal regularly for the latest updates.

(c) The Department does not make any phone calls to the applicants/shortlisted
candidates. The correspondence, if any, will be made with applicants through
respective Engaging Authority only. Applicants are advised not to disclose their
personal information/registration number/ mobile numbers/email ids to others and
be guarded against any unscrupulous phone calls.

(d) Applicant can view his/her application submitted status on the website by
providing the registration number and mobile number.

(e) For any Queries, Division wise help desk and mobile numbers are provided on the
website. The Department would not entertain any query on any other number, other
than the help desks. The Department would also not entertain any communication
regarding acceptance of applications in any other form and any such communication
will be filed.

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(f) After closing date for submission of online applications, a three days window has
been kept for modification/editing in the same. The purpose of providing this
correction window is to correct the names and other data/marks/choice filling etc.
except mobile number and email ID. During this three-days window, if the
modifications involve any change in category requiring fee to be paid, such
modifications will be allowed only if the candidate deposits the fee as per the
prescribed procedure. Upon modification, the previous online application would be
treated as null and void and merit would be decided based on the details mentioned in
the modified application.

Important Note: -

Note 1: The candidates who have been dismissed/removed/compulsory

retired from Govt service/Gramin Dak Sevak in the past as a measure of penalty
under the relevant conduct rule will be barred from applying against the
vacancies notified. All the applicants will be required to submit an undertaking
to this effect at the time of submission of their online application as per
Annexure-IV. If at any stage it is found that the shortlisted GDS had concealed
the information in this respect, his/her services would be terminated in
accordance with extant rules and he/she will be liable to be prosecuted in
accordance with applicable laws.

Note 2: GDS are holder of a Civil posts but they are outside the regular
Civil Services of Union of India and governed by GDS (Conduct and
Engagement) Rules, 2020 issued vide OM. No. 17-30/2019-GDS dated
14.02.2020 as revised from time to time available on the website
[Link]. [Refer to Para-3]

Nots 3: OM. No.17-31/2016-GDS dated 25.06.2018 related to payment of

TRCA and other allowances to all approved categories of GDS is available on
[Link]. [Refer to Para-4]

Note-4: The selected candidates will have to submit an undertaking to the

Engaging Authority regarding knowledge of Computer, Cycling and having
adequate means of livelihood prescribed formats (refer to Annexure VI, VII &
VIII respectively) at the time of engagement. [Refer to Para 5.2(2)].

Note-5: The Department will verify the authenticity of the Secondary

Level Marksheets of Class X standard, if available on Digi locker, through API
SETU PORTAL of the Department of eGovernance, Ministry of Information and
Technology. Therefore, the candidates at the time of application as well as final
selection will have to submit an understanding/consent, as given in the
annexure X to authorize Department to access their marksheet through the said
Portal for verification purpose.

Note: 6. (i) No person holding an elective office will be considered for

engagement to the post.

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(ii) The applicant selected as GDS shall not engage in any activity
with any outside agency, which would be detrimental to the
business or interest of the Post Office/IPPB.

(iii) Past experience or service of any kind will not be considered

for selection. [Refer to Para 5.2(2)]

Page 13 of 31
 ANNEXURE-I
Gramin Dak Sevak Vacancy Position for___________Division.
Sl Name of Name of TRCA No. of Account office/Record Taluk/Tehsil District
Post Office posts Office

Community-wise Consolidation of Posts: -

Community No of
Posts

OBC (As per state reservation %)

PwD (Low vision (LV) - 01 %)

PwD(D(Deaf), HH(Hard of hearing - 01%),

PwD(One Arm (OA), One leg (OL), Leprosy Cured, Dwarfism, Acid
Attack Victim - 01%)

PwD(Specific learning disability/intellectual Disability – 01%)

ST(AS per state reservation %)

SC (As per state reservation %)

EWS -10%

UR

Total

Page 14 of 31
 ANNEXURE-II

Instructions for applicants

(For registration and submission of Online application form)

1. REGISTRATION:

(a) Applicant will have to first register himself/herself on the GDS online
Engagement Portal at the link [Link] details to
obtain the Registration Number.

(b) For registration on the Portal, the applicants must have their own active
email id and mobile number. All the important information, including
declaration of result of shortlisting, offer of provisional engagement etc. would
be sent on the registered mobile number and Email ID only. The Department
will not communicate with applicant in any other form. However, the
information sharing through mobile and Email ID is additional feature.
Candidates are advised to visit the portal for regular updates.

(c) Once the applicants registered the same mobile number and Email ID
will not be allowed for any further registrations of any other applicant.

(d) In case any duplicate Registration is found by altering the

basic details, the candidature of all such registrations will be
removed from the selection process.

(e) Any applicant who forgot the registration number can retrieve the
registration number through option 'forgot registration.

(f) Before proceeding with One-Time Registration, keep the following

information/documents ready:

i. Mobile Number (to be verified through OTP)

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 ii. Email ID (to be verified through OTP).
iii. Aadhaar Number -if available
iv. Information about the Board, and Year of Passing the
Matriculation (10th) Examination.
v. Scanned photo in .jpg/.jpeg format less than 50 kb
iv. Scanned Signature. .jpg/.jpeg format less than 20 kb

2. PAYMENT OF FEE

(a) Fee: A fee of Rs.1oo (Rupees one hundred only) is to be paid by the
applicants for all posts notified in choice of Division. However, payment of fee
is exempted for all female applicants, SC /ST applicants, PwD applicants and
Transwomen applicants.

(b) Applicants, except exempted category of applicant, may make payment

of the fee through any of the online mode of payment using the link provided
for payment. All recognized Credit/Debit cards and Net Banking facility/ UPI
can be used for this purpose. Charges applicable for usage of Debit/credit cards
and net banking, as per the rules from time to time will be levied.

(c) Applicants are advised to note their Registration number at a secure

place for making the payment of fee.

(d) Fee once paid will not be refunded. Hence, candidate is advised to ensure
his eligibility for applying to particular Division before making the fee payment.

(e) Applicants who are exempted from payment of fee may apply online
directly.

3. ONLINE APPLICATION:

3.1. SELECTION OF DIVISION AND EXERCISING PREFERENCES:

An applicant can only apply one or more vacant posts of GDS in only in one of
the selected Division. Before selecting Division option, applicant has to validate
his/her details by giving Registration number and OTP sent to the registered mobile

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number. On selecting the Division, a list of all eligible posts (based on the community,
Age, PwD Status and Local Languages studied) will be displayed against which
applicant has to give preferences. Applicant will not be considered for a post, for which
he/she has not given/indicated his/her preference(s). However, if shortlisted, only one
post only will be offered for engagement and his/her rights for all other posts will be
forfeited.

Example: If an applicant opts for five posts in a Division with preference post1, post2,
post3, post4, post5 etc. and selected as meritorious in more than one post, the first
post in the order of preference, against which he/she is found most suitable, will be
offered and the candidature for all the remaining posts will be forfeited.

3.2. UPLOADING OF DOCUMENTS:

The applicant is required to upload only the following documents at the time of
submitting online application in the formats and sizes as prescribed. Hence, it is
advised to keep the scanned documents ready in softcopy form before applying online:

Sl No Name of the Document Uploading file format Permitted file size

1 Recent Photograph .jpg/.jpeg Not exceeding 50kb

2 Signature .jpg/.jpeg Not exceeding 20kb

3.3 WINDOW FOR APPLICATION FORM CORRECTION

(a) After closing date for submission of online applications, a three days window
has been kept for modification/editing the same. During this three-day window, the
candidate may modify/edit applications which were successfully submitted along with
applicable fee payment, however, if the modifications involve any change in category
requiring fee to be paid, such modifications will be allowed only if the candidate
deposits the fee as per the prescribed procedure. Upon modification, the previous
online application would be treated as null and void and merit would be decided based
on the modified application.

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(b) Before submission of the modified application, applicants must check that they
have filled correct details in each field of the form. After the expiry of 'Edit/Correction’
window, no change/ correction/ modification will be allowed in the application under
any circumstances. No request in this regard in any form like by post, fax, email, by
hand, etc. shall be entertained by the Department.
Note:-

(1) Applicants are advised in their own interest to submit the online application
much before the closing date and not to wait till the last date to avoid the
possibility of disconnection/ inability or failure to login to the website on
account of heavy load on the website during the closing days.

(2) The Department will not be responsible for the applicants not being able to
submit their applications within the last date on account of the aforesaid
reasons or for any other reason beyond the control of the Department.

(3) Before submission of the online application, applicants must check through
Preview/ Print option and must ensure that they have filled correct details in
each field of the form.

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 Annexure-III
LIST OF LOCAL LANGUAGE FOR GDS ENGAGEMENT

Name of the State/UT Local Language as

S. Name of the
covered under Postal prescribed by
No. Circle
Circle Department of Posts
Andhra Andhra Pradesh and
1 Pradesh Yanam Telugu
Assam (excluding three
districts of Barak Valley
and Bodoland Territorial
Council Areas) Assamese
2 Assam Three District of Barak
Valley Bengali
Bodo Land Territorial Bodo
Council Areas
3 Bihar Bihar Hindi
4 Chhattisgarh Chhattisgarh Hindi
5 Delhi NCT of Delhi Hindi
Gujarat
Gujarat Dadra Nagar Haveli & Gujarati
6 Daman and Diu
7 Haryana Haryana Hindi
Himachal
8 Pradesh Himachal Pradesh Hindi
Jammu and
9 Kashmir J & K and Ladakh Urdu or Hindi
10 Jharkhand Jharkhand Hindi
11 Karnataka Karnataka Kannada
Kerala, Lakshadweep &
12 Kerala Mahe Malayalam
Madhya
13 Pradesh Madhya Pradesh Hindi
Maharashtra Marathi
14 Maharashtra
Goa Konkani or Marathi
Both, Hindi or English,
Arunachal Pradesh and any of the 23 dialects (as
per area specified)
Manipur Manipuri or English
Both, Hindi or English,
15 North East and Garo
(For the areas covered under
Meghalaya
Sixth Schedule of the
Constitution of India in East
Garo Hills, North Garo Hills,
South Garo Hills, West Garo

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 Hills and South West Garo
Hills)
Or

Both, Hindi or English

and Khasi
(For the areas covered under
Sixth Schedule of the
Constitution of India in East
Khasi Hills, West Jaintia Hills,
East Jaintia Hills, South West
Khasi Hills, West Khasi Hills.
Eastern West Khasi Hills and
Ri Bhoi)
Or

Hindi or English

(For the rest of the areas in

Meghalaya which is not under
the Sixth Schedule of the
Constitution of India)
Mizoram Mizo
Nagaland Hindi or English
Tripura Bengali or Kak Barak
16 Odisha Odisha Odiya
Punjab Punjabi
17 Punjab
Chandigarh Hindi or English
18 Rajasthan Rajasthan Hindi
Tamil Nadu Tamil
Tamil Nadu
19 Puducherry (Excluding
Tamil
Mahe & Yanam)
20 Telangana Telangana Telugu
21 Uttar Pradesh Uttar Pradesh Hindi
22 Uttarakhand Uttarakhand Hindi
West Bengal Bengali
Andaman & Nicobar
Hindi or English
Islands
Nepali or Bhutia or Lepcha or
Sikkim
23 West Bengal English
Darjeeling Division Bengali or Nepali
Post offices under Gorkha
Territorial Administration Nepali
(GTA)

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 Annexure-IV

Undertaking regarding 'removed/dismissed/compulsory retired' as Govt.

Servant/Gramin Dak Sevak

I______________son/daughter/wife of____________hereby undertake to

declare that, I have not been dismissed/removed/compulsory retired from Govt
service/Gramin Dak Sevak in the past as a measure of penalty under the relevant
conduct rule. If at any stage, it is found that I had concealed the information
in this respect, my services would be liable to terminated in accordance
with extant rules and I will also be liable to be prosecuted in accordance
with applicable laws.

Place

Date

Signature___________
Name of applicant_______
Address______________

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 ANNEXURE-V
FORMAT FOR SC/ST CERTIFICATE

The form of certificate to be produced by Scheduled Castes and Scheduled Tribes

candidates applying for appointment to posts under Government of India
This is to certify that
Shri/Shrimati/Kumari*___________________son/daughter of
____________________________village/town*_____________________
_______ of District/Division*_________________of the State/Union
Territory*____________________________ belongs to
the____________caste/Tribes* which is recognized as a Scheduled
Castes/Scheduled Tribes under:-
@The Constitution (Scheduled Castes) Order, 1950
@The Constitution (Scheduled Tribes) Order, 1950
@The Constitution (Scheduled Castes) Union Territories Order, 1951
@The Constitution (Scheduled Tribes) Union Territories Order, 1951
[As amended by the Scheduled Castes and Scheduled Tribes Lists (Modification)
order, 1956, the Bombay Reorganization Act, 1960 & the Punjab Reorganization Act,
1966, the State of Himachal Pradesh Act 1970, the North-Eastern Area
(Reorganization) Act, 1971; the Scheduled Castes and Scheduled Tribes Order
(Amendment) Act, 1976, the State of Mizoram Act, 1986, the State of Arunachal
Pradesh Act, 1986 and the Goa, Daman and Diu (Reorganisation) Act, 1987.]
@The Constitution (Jammu & Kashmir) Scheduled Castes Order, 1956
@The Constitution (Andaman and Nicobar Islands) Scheduled Tribes Order, 1959as
amended by the Scheduled Castes and Scheduled Tribes order (Amendment Act),
1976.
@The Constitution (Dadra and Nagar Haveli) Scheduled Castes order 1962.
@ @The Constitution (Dadra and Nagar Haveli) Scheduled Tribes Order 1962.
@The Constitution (Pondicherry) Scheduled Castes Order 1964
@The Constitution (Uttar Pradesh) Scheduled Tribes Order, 1967
@ @The Constitution (Goa, Daman & Diu) Scheduled Castes Order, 1968
@The Constitution (Goa, Daman & Diu) Scheduled Tribes Order 1968
@The Constitution (Nagaland) Scheduled Tribes Order, 1970
@The Constitution (Sikkim) Scheduled Castes Order 1978
@The Constitution (Sikkim) Scheduled Tribes Order 1978
@The Constitution (Jammu & Kashmir) Scheduled Tribes Order 1989
@The Constitution (SC) orders (Amendment) Act, 1990
@The Constitution (ST) orders (Amendment) Ordinance 1991
@The Constitution (ST) orders (Second Amendment) Act, 1991
@The Scheduled Castes and Schedules Tribes Orders (Amendment) Act, 2002
@The Constitution (Scheduled Castes) Order (Amendment) Act, 2002
@The Constitution (Scheduled Castes and Scheduled Tribes) Orders (Amendment)
Act, 2002
@The Constitution (Scheduled Castes) Orders (Second Amendment) Act, 2002

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%2. Applicable in the case of Scheduled Castes/ Scheduled Tribes persons who
have migrated from one State/Union Territory Administration to another.
This certificate is issued on the basis of the Scheduled Castes/ Scheduled Tribes
certificate issued to Shri/Shrimati*_________________Father/Mother of
Shri/Srimati/Kumari*___________________of
village/town*_____________in District/Division*_____________of the
State/Union Territory*_________________ who belong to the Caste/Tribe*
which is recognized as a Scheduled Caste/Scheduled Tribe in the State/Union
Territory* of______________ issued by
the_______________date_____________

%3. Shri/Shrimati/Kumari*___________and/or* his/her family ordinarily

reside(s) in village/town*____________of_______________District/Division*
of the State/Union Territory* of ________________
Signature
**Designation________________
(with seal of office)
State/Union Territory
Place:
Date:

*Please delete the words which are not applicable

@Please quote specific presidential order
% Delete the paragraph which is not applicable.
NOTE: The term ordinarily reside(s) used here will have the same meaning as in
section 20 of the Representation of the People Act, 1950.
** List of authorities empowered to issue Scheduled Caste/Scheduled Tribe
Certificates:
(i) District Magistrate/Additional District Magistrate/Collector/ Deputy
Commissioner/Additional Deputy Commissioner/ Dy. Collector Ist Class Stipendiary
Magistrate/+Sub-Divisional Magistrate/Taluka Magistrate/Executive
Magistrate/Extra Assistant Commissioner. + (not below of the rank of 1 Class
Stipendiary Magistrate).
(ii) Chief Presidency Magistrate/Additional Chief Presidency
Magistrate/Presidency Magistrate.
(iii) Revenue Officers not below the rank of Tehsildar.
(iv) Sub-Divisional Officers of the area where the candidate and/or his family
normally resides.
(v) Administrator/ Secretary to Administrator/ Development Officer (Lakshadweep).

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 ANNEXURE-V

(FORMAT OF CERTIFICATE TO BE PRODUCED BY OTHER BACKWARD

CLASSES APPLYING FOR APPOINTMENT TO POSTS UNDER THE
GOVERNMENT OF INDIA)

This is to certify that Shri/Smt./Kumari_____________son/daughter

of___________of village/town_______________in
district/division___________________in the State/Union
Territory_______________belongs to the____________Community
which is recognized as a backward class under the Government of India,
Ministry of Social Justice and Empowerment’s resolution
No._______________ dated__________________*

Shri/Smt/Kumari___________________________and/or his/her
family ordinarily reside(s) in the_________________District/Division of
the_______________ State/Union Territory. This is also to certify that
he/she does not belong to the persons/sections (Creamy Layer) mentioned in
Column 3 of the Scheduled to the Government of India, Department of
Personnel & Training O.M. No. 36012/22/93-Estt (SCT) dated 8.9.1993. Ο.Μ.
No. 36033/3/2004-Estt. (Res) dated 9th March, 2004, O.M.
No.36033/3/2004-Estt. (Res) dated 14th October, 2008 and O.M. No.
36033/1/2013-Estt. (Res) dated 27th May, 2013**.

Dated:

Signature_____________
Designation___________

Seal
_____________________________________________________

*The authority issuing the certificate may have to mention the details of
Resolution of Government of India, in which the caste of the candidate's is
mentioned as OBC.
**- As amended from time to time.
$- List of Authorities empowered to issue Other Backward Classes certificate
will be the same as those empowered to issue Scheduled caste/ Scheduled Tribe
Certificates.
Note: The term "Ordinarily" used here will have the same meaning as in Section
20 of the Representation of the People Act, 1950.

Page 24 of 31
 ANNEXURE-V
Government of_________________
(Name & Address of the authority issuing the certificate)

INCOME & ASSET CERTIFICATE TO BE PRODUCED BY ECONOMICALLY

WEAKER SECTIONS
Certificate No. Date
VALID FOR THE YEAR_____________

This is to certify that Shri/Smt./Kumari____________ son/daughter/wife

of_____________permanent resident of_____________
Village/Street_________Post Office___________District________in the
state/Union Territory___________Pin Code________________ whose
photograph is attested below belongs to Economically Weaker Sections, since the gross
annual income of his/her 'family'* is below Rs. 8 Lakh (Rupees Eight Lakh only) for
the financial year______________. His/her family does not own or possess any of
the following assets **:
i. 5 acres of agricultural land and above;
ii. Residential flat of 1000 sq. ft. and above;
iii. Residential plot of 100 sq. yards and above in notified municipalities;
iv. Residential plot of 200 sq. yards and above in areas other than the notified
municipalities.

2. Shri/Smt/Kumari___________ belongs to the___________caste which is

not recognized as a Scheduled Caste, Scheduled Tribe and Other Backward Classes
(Central List).

Signature with seal of Office________

Name_______________

Passport size attested photograph of the applicant

Designation___________

Passport size attested

__________________________________________________________
*Note 1: Income covered all sources i.e. salary, agriculture, business, profession etc.

Page 25 of 31
2: The term 'Family" for this purpose include the person, who seeks benefit of
reservation, his/her parents and siblings below the age of 18 years as also his/her
spouse and children below the age of 18 years.
3: The property held by a "Family" in different locations or different places/cities have
been clubbed while applying the land or property holding test to determine EWS
status.

Page 26 of 31
 ANNEXURE-VI
UNDERTAKING

I_________________son/daughter/wife of______________hereby undertake

to declare that I am computer literate and able to use smart phone/laptop/computer
device from the first day of engagement.

Place: -

Date: -

Signature___________
Name of applicant___________
Address____________

Page 27 of 31
 ANNEXURE-VII

DECLARATION

I_______________son/daughter/wife of__________hereby declare that, I am

able ride bicycle and/or drive two-wheeler scooter/bike for performing my duty as a
GDS BPM/ABPM/Dak Sevak.

Place: -

Date: -

Signature___________
Name of applicant___________
Address____________

Page 28 of 31
 ANNEXURE-VIII

UNDERTAKING

I______________son/daughter/wife of____________hereby undertake to

declare that, I will have other sources of income besides the TRCA and allowances to
be paid by the Government to support livelihood for myself and my family, in the event
of my engagement to the post of Gramin Dak Sevak BPM/ABPM/Dak Sevak.

Place: -

Date: -

Signature___________
Name of applicant___________
Address____________

Page 29 of 31
 ANNEXURE-IX

Undertaking

I______________son/daughter/wife of____________hereby undertake

to declare that, the details of furnished by me (ie. Age/Address/Educational
qualifications/Computer knowledge/EWS/PwD/Caste etc.) on the basis of
which I am applying for the posts of GDSBPM/ABPM/Dak Sevak are true to the
best of my knowledge and belief I also undertake that, in case, any detail
submitted by me is found to be false at any stage of engagement process/during
engagement, my candidature shall be liable to be rejected against all the
vacancies, applied for, or after my engagement, I shall be terminated under
GDS (Conduct and Engagement) Rules I also understood that I shall be liable
for criminal/legal action for producing any of false details/documents etc

Place

Date

Signature___________
Name of applicant_______
Address______________

Page 30 of 31
 ANNEXURE-X

Consent and declaration for verification of mark sheet through API Setu

I…………………………………. hereby give my consent for verification of my mark sheet of

Secondary Level Examination of Class X standard through API Setu.

Place: ______________
Date: ______________

Signature :_______________
Name of the applicant: ____________
Address___________________

Page 31 of 31