WRITING SAMPLE
UNIT 1: A JOB OFFER EMAIL
A. Write a job offer email to a successful candidate
Suggested 1
Dear …,
Congratulations on your offer from [Company Name]! We are delighted to offer you the [Job Position]
with a start date of [Start Date].
As discussed during the interview, please find attached your detailed offer letter. If you choose to
accept this offer, please sign, scan, and email your letter to me at [Mail/Phone] by [Date of accept
the offer].
Please find attached the company policies and benefits for you preference.
We look forward to hearing from you and hope you’ll join our team!
Best regards,
[Name]
[Company Position]
Suggested 2
Dear …,
I am thrilled to extend to you an official offer for the position of [Job Position] at [Company Name].
We are confident that your expertise and enthusiasm will be invaluable to our team. Your start date
will be on the [Start Date].
Enclosed, you will find your detailed offer letter outlining the terms and conditions of your
employment. We kindly ask that you review, sign, and, return the letter to me via email at
[Mail/Phone] by [Date of accept offer] to confirm your acceptance.
Additionally, I have attached information regarding our company policies and employee benefits for
your conveniece. Should you have any question or require further clarification, please do not hesitate
to reach out to me either through email or by phone at [Mail/Phone].
We are excited about the propest of you joining our dynamic team and contributing to our ongoing
success in the market.
Looking forward to your positive repsonse.
Best regards,
[Name]
[Company Position]
B. Write an email reply to the job offer
Decline
Dear …,
Thank you for offering me the position of [Job Position] at [Company Name]. After careful
consideration, I regret to inform you that I must delince the offer.
I truly appreciate the time and effort invested in the interview process and hold your company in high
regard. However, I have decided to pursue opportunities that better align with my long-term career
goals.
I apologize for any inconvenience caused by my decision, and I genuinely wish you and the team at
[Company Name] continued success.
Thank you for your understanding.
Best regards.
[Name]
Accept
Reply 1
Dear …,
I am waiting to accept the position of [Job Position] at [Company Name]. Thank your for this
opportunity. I look forward to joining the team.
I am impressed by the company’s commitment to innvation, the positive work environment, and the
opportunities for growth and development. I have carefully reviewed the employment agreement and
agree with the terms and conditions outlined. I will sign the agreement and provide any additional
documentation or information for onboarding by [Date of accept offer].
Please let me know if there are any final steps I need to take before that date. Thank you again.
Best regards,
[Name]
Reply 2
Dear …,
I am delighted to accept the position of [Job Position] at [Company Name]. Thank you for this
wonderful opportunity. I am eager to join the team and contribute to our collective success.
I am highly impressed by the company’s dedication to innovation, the positive work environment,
and the extensive opportunities for professional growth and development. After reviewing the
employment agreement, I am pleased to confirm that I agree with the terms and conditions outlined.
I will sign the agreement and provide any conditional documentation or information required for
onboaring by [Date of accept offer].
Please let me know if there are any additional steps I need to complete before my start date. Thank
you once again for this opportunity.
Best regards.
[Name]
UNIT 3: LETTER OF INQUIRY
Sample 1
Dear …,
I am [Name], [Job Position] of [Company Name]. We are interested in purchasing and selling your
product, [Particular Product Name], in our [Store Product].
We would like to inquire some detailes about your product: [According to required question]
1.
2.
Could you please send me [Required Asking] of your [Particular Product] as well?
We would be grateful for an early reply.
Best Regards,
[Name]
Sample 2
Dear …,
I am [Name], [Job Position] of [Company Name]. We are interested in purchasing and selling your
product, [Particular Product Name]. Before we proceed, I would like to inquire about a few important
details.
To begin, could you please inform us about [Required Question].
Following from that, we would like to know if you have the capability to [Required Question].
Besides, it would be greatful appreciated if you could share [Required Asking].
We eagerly await your prompt response.
Your sincerely,
[Name]
UNIT 5: INVITATION LETTER
Dear …,
Re: Invitation letter for a [Italic Titile]
As you may be aware, [Name Organization] is [note about organization] which was established
[Established]. Our mission is to [Promote 1]. In working to achieve this aim, we also strive to
[Promote 2].
On behalf of [Name Organization], I am honored to invite you to [Italic Title], which will be held at
[Place] on [Time]. This year, our expectation is to [Ojective 1]. With this financial support, we will
[Objective 2]. Besides, we also wish to take this opportunity to [Objective 3].
Kindly [Call to action]. I look forward to hearing form you / We would appreciate your presence in
the occasion.
Your sincerely / Regards,
[Name]
[Position]
[Organization]