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3 views7 pages

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diwakar dubey
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Domestic Purchase Process SOP

Process Flow & Governance


Purpose & Scope
• Purpose:
• - Ensure structured procurement process
• - Maintain cost control and compliance

• Scope:
• - Sale materials
• - Consumables
• - Domestic vendors
Responsibilities
• - SCM: PO creation, follow-up
• - Sales: Requirement & price input
• - Accounts/Finance: Approval & payment
• - C&M Head: Strategic approval
• - Director: Final approval
• - Warehouse: GRN & verification
Process Flow Overview
• 1. Requirement Received
• 2. Vendor Code Check
• 3. Vendor Creation (if required)
• 4. Price Confirmation
• 5. PO Creation
• 6. Multi-level Approval
• 7. PO Release
• 8. Follow-up
• 9. Material Receipt
Approval Flow
• Level 1: Input Person
• Level 2: HOD
• Level 3: C&M Head
• Level 4: Finance
• Level 5: Director
Vendor Creation Flow
• Collect Documents:
• - GST
• - PAN
• - Bank Details

• Approvals:
• - Input Person
• - Finance
KPI & Controls
• KPI:
• - PO TAT
• - Approval Time
• - On-time Delivery

• Controls:
• - No PO without vendor code
• - Mandatory approvals
• - GRN before invoice

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