ANNEXURE- A
CERTIFICATE OF ANNUAL TURNOVER AND NET WORTH
(as per Note under BEC Clause of Financial Criteria)
(to be printed on practising chartered 's letterhead, signed, stamped, scanned and submitted online
through GeM Tender Portal)
TO BE ISSUED BY PRACTISING CHARTERED ACCOUNTANTS’ FIRM ON THEIR LETTER
HEAD
TO WHOM IT MAY CONCERN
This is to certify that the following financial positions extracted from the audited financial statements of
M/s.......................................... (Name of the Bidder) for the last three (3) completed accounting years
upto__________________ are correct.
YEAR TURN OVER NET WORTH
In INR Crores / US$ Million* In INR Crores
/ US $ Million *
* Rate of Conversion (if used any): USD 1.00 = INR. ........ .
Place:
Date:
Seal:
UDIN:
Membership Code:
Registration No.:
Signature
Page 1 of 14
ANNEXURE-B
CERTIFICATE OF COMPLIANCE TO FINANCIAL CRITERIA
(as per Note under BEC Clause of Financial Criteria)
(To be executed by the authorized signatory of the bidder on the official letter head of the bidder, signed,
stamped, scanned and submitted online through GeM portal)
I ___________ the authorized signatory(s) of ______ (Company or Firm name with address) do hereby solemnly
affirm and declare/ undertake as under:
The balance sheet/Financial Statements for the financial year __________have actually not been audited as on
the Original Bid Closing Date.
Yours faithfully,
For (type name of the firm here)
Signature of Authorized Signatory Name:
Designation:
Phone No.
Place:
Date:
(Affix Seal of the Organization here, if applicable)
Note: This certificate is to be issued only considering the time required for preparation of Financial
Statements i.e. if the last date of preceding financial/accounting year falls within the preceding six months
reckoned from the Original Bid Closing Date or within the due date for furnishing of audit report as per
Section 139 (1) of IT Act, 1961 (read along with latest circulars/notifications issued by CBDT from time to
time)
Page 2 of 14
ANNEXURE-C
DECLARATION TOWARDS PURCHASE PREFERENCE
(to be printed on Bidder's letterhead, signed, stamped, scanned and submitted online in GeM Tender Portal)
TO,
ED (KGB & MBP)
OIL INDIA LIMITED
KG Basin Project,
D. No. 11-4- 7 Nookalamma Temple Road,
Ramarao Peta, Kakinada,
Andhra Pradesh-533004, India
Kind Attn.: GM (C&P)
SUB: Ref Tender No. ___________________
We _________________(Name of the bidder) have submitted bid against the subject tender.
We are eligible and shall avail benefit of Purchase Preference under the PP-MSE policy
(YES / NO) {Strike whichever is not applicable}.
Yours faithfully,
Signature: _________________
Name & Designation ___________
For & on behalf of ______________
Page 3 of 14
ANNEXURE-D
COMMERCIAL CHECK LIST
(To be printed on the official letter head of the bidder, signed, stamped, scanned and submitted online
through GeM portal)
Bidder’s Name: _____________
Tender No:
This Questionnaire duly filled in should be returned along with each copy of Un-priced Bid. Clauses confirmed
hereunder should not be repeated in the Bid.
Sl. Description Bidder’s
No. Confirmation
1. Bidder’s name and address:
OIL VENDOR CODE (if any)
2. It is noted that deviations to Terms & Conditions shall lead to rejection
of offer, as specified in the Tender.
I/We unconditionally agree to all the tender conditions w.r.t Bill of
quantity, Scope of Work and Terms and Conditions and no new
conditions are imposed by us in the technical / price bid. I/We
understand in the event of imposing any condition in the technical /
price bid, such condition would be ignored by OIL and terms and
conditions as per tender will be considered for the purpose of
evaluation.
3. Ensure and confirm that prices quoted in ‘Schedule of Rates’, are for
complete scope of work as defined in the tender.
4. Indicate SAC/HSN Code SAC/HSN Code:
Indicate rate of GST applicable to the vendor for this service* GST ............................... %
5. Whether Bid Security submitted.
6. Confirm to Submit Performance Security as per Tender requirement
7. Confirm that the offer shall remain valid for acceptance up to Ninety
(90) days from final Bid Due Date / Date of opening of bids.
8. Whether Completion period of Contract is compiled?
9. Whether Integrity Pact Submitted?
10. Confirm that quoted prices shall remain firm and fixed until completion
of the Contract.
Is GST included in the quoted value? Yes
11. Confirm that you have submitted all documents as mentioned in the
Tender/Annexures
12. Confirm acceptance to all terms & conditions of the Tender. Agreed
Acceptance to Risk Purchase Clause as per tender Agreed
Liquidated damages (LD) / penalty as per tender conditions Agreed
Payment terms as per tender conditions Agreed
13. Confirm that all correspondence must be in English Language only.
Offer has been submitted combined Techno-commercial bid and Price
bid in the GeM portal.
I / We confirm that, or firm/ proprietor of bidder doesn’t appear on
Agreed
the list of banned firms/ companies by OIL
Page 4 of 14
14. Indicate Name & Contact No. (Telephone/Fax/E-mail) of person signing Name:
the bid. Contact No.:
Fax:
Email:
15. Confirm that all Bank charges associated with Bidder’s Bank shall
be borne by Bidder.
16. Please indicate the following:
(i) PAN No. (proof to be uploaded in GeM Portal)
(ii) GST Regn. No. (proof to be uploaded in GeM Portal)
o Proprietorship: PAN
card on owner name
o For partnership
firms: PAN card and
Partnership Deed
STATUS OF THE COMPANY o For others: PAN
(proof to be uploaded in GeM Portal) card in the name of
company / firm /
business and
Certificate Of
Incorporation / MOA
and AOA.
17. Confirm whether you want to avail/claim Purchase Preference. PP-
MSE?
18. Confirm whether Udyam Registration Certificate has been submitted,
in case availing MSE benefit. (proof to be uploaded in GeM Portal)
19. Whether documentary evidence for statutory registration under EPFO
and other statutory labour compliances as required submitted ??
The contractor shall indemnify the OIL against all the claims Agreed
whatsoever in respect of the said personnel and workmen
compensation act, EPF Act or any other statutory/ Provisions or
otherwise in respect of any damage, penalty, compensation, interest,
fines payable in consequence of any accident or injury sustained by any
worker of the Contractor.
OIL reserve the right to withhold amount from the monthly bills of the Agreed
contractor for any financial liability under the contract. The amount so
deducted will only be refunded/ adjusted when contractor produces
proof for fulfilling statutory obligations stipulated in different labour
Act/ rules/instructions/circulars etc. applicable to the Contract.
20. All the bidders shall submit an Undertaking mentioning that the Agreed
Service Charge quoted by them is not less than 3.85 % (as per OM
from DoE dated 06.01.2023). If a firm quotes service charges less
than 3.85% it will be considered as an invalid/non-responsive bid
and will be rejected.
21. Bidder to confirm having valid PSAR license under Private Security Agreed
Agencies(Regulation)Act, 2005 (in short PSAR Act) applicable for
Andaman.
Bidder confirms that in case of conflicting version of various terms & conditions at different places, the
confirmation furnished as above shall be considered over-riding and final and any other deviation indicated
elsewhere shall be treated as redundant.
Signature
Name
Designation
Office Stamp
Page 5 of 14
ANNEXURE-E
AUTHORISATION FOR ATTENDING BID OPENING
TO, Date: ____________
Oil India Ltd.,
KG Project, Kakinada-533004,
Andhra Pradesh
Sir,
Sub: OIL's IFB No. _______________
We authorize Mr. /Mrs. ______________ (Name and address) to be present at the time of opening of the above
IFB due on _____________ at Kakinada on our behalf.
Yours Faithfully,
Authorized Person’s Signature: _________________
Name: _______________________________
Designation: _________________________
Seal of the Bidder:
Note: This letter of authority shall be on printed letter head of the Bidder and shall be signed by a person who
signs the bid.
Page 6 of 14
ANNEXURE-F
BID FORM
(to be filled by bidder and uploaded in GeM Portal)
TO,
ED (KGB & MBP)
OIL INDIA LIMITED
KG Basin Project,
D. No. 11-4- 7 Nookalamma Temple Road,
Ramarao Peta, Kakinada,
Andhra Pradesh-533004, India
Kind Attn.: GM (C&P)
Sub: TENDER No. xxxxxxxxxx
Gentlemen,
Having examined the General and Special Conditions of Contract and the Terms of Reference including all
attachments thereto, the receipt of which is hereby duly acknowledged, we the undersigned offer to perform the
work/services in conformity with the said conditions of Contract and Terms of Reference for the sum quoted
in the Price Bid Format or such other sums as may be ascertained in accordance with the Schedule of Prices
attached herewith and made part of this Bid.
We undertake, if our Bid is accepted, to commence the work as per the terms & conditions set out in the subject
tender.
If our Bid is accepted, we will submit the Performance Security Deposit as specified in the tender document for
the due performance of the Contract.
We agree to abide by this Bid for a period of 60 days from the original date of Bid closing and it shall remain
binding upon us and may be accepted at any time before the expiration of that period.
Until a formal Contract is awarded through GeM Portal, this Bid, together with your written acceptance thereof in
your notification of award shall constitute a binding Contract between us.
We understand that you are not bound to accept the lowest or any Bid you may receive Dated this day of
2024.
Authorised Person’s Signature:
Name:
Designation:
Seal of the Bidder:
Page 7 of 14
ANNEXURE-G
FORMAT OF LETTER OF AUTHORITY
(to be filled by bidder and uploaded in GeM Portal)
TO,
ED (KGB & MBP)
OIL INDIA LIMITED
KG Basin Project,
D. No. 11-4- 7 Nookalamma Temple Road,
Ramarao Peta, Kakinada,
Andhra Pradesh-533004, India
Kind Attn.: GM (C&P)
Sub: OIL's TENDER No. xxxxxxxxxx
We confirm that Mr. (Name and address) as authorised to
represent us to Bid, negotiate and conclude the agreement on our behalf with you against Tender Invitation No.
for hiring of services for .
We confirm that we shall be bound by all and whatsoever our said representative shall commit.
Yours Faithfully,
Authorised Person’s Signature:
Name: Designation:
Seal of the Bidder:
Signature of Bidder with Official Seal
Note: This letter of authority shall be on printed letter head of the Bidder and shall be signed by a person
competent and having the power of attorney (power of attorney shall be annexed) to bind such Bidder. If signed
by a consortium, it shall be signed by members of the consortium.
Page 8 of 14
ANNEXURE-H
TO BE FILLED-UP/SUBMITTED BY THE VENDOR ON ITS LETTER HEAD FOR
E- REMITTANCE]
(to be filled by bidder and uploaded in GeM Portal)
Name:
FULL Address:
Phone Number:
Mobile Number:
E-mail address:
Fax Number:
Bank Account Number (in which the Bidder wants remittance against invoices):
Bank Name:
Branch:
Address of the Bank: Bank
Code:
IFSC/RTGS Code of the Bank:
NEFT Code of the Bank:
PAN Number:
GST Registration Number:
Page 9 of 14
ANNEXURE-I
PERFORMANCE BANK GUARANTEE
(to be submitted by successful bidder in event of award of Contract)
W.R.T. CLAUSE 27.0 OF ITB
To,
M/s OIL INDIA LTD.
ED (KGB&MBP)
P.O.: KAKINADA
PIN: 533004
Dear Sir(s),
WHEREAS (Name and address of Contractor) (hereinafter called “Contractor”) had undertaken,
in pursuance of Contact No. ____________to execute (Name of Contract and Brief Description of the
Work) (hereinafter called “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you
with a Bank Guarantee as security for compliance with Contractor’s obligations in accordance with the
Contract.
AND WHEREAS we ( May incorporate the Bank Name) have agreed to give the Contractor such a Bank
Guarantee; NOW THEREFORE we hereby affirm that we are Guarantors on behalf of the Contractor,
up to a total of (Amount of Guarantee in figures) (in words ), such amount being
payable in the types and proportions of currencies in which the Contract price is payable, and we
undertake to pay you, upon your first written demand and without cavil or arguments, any sum or
sums within the limits of guarantee sum as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein. We hereby waive the necessity
of your demanding the said debt from the Contractor before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or
the work to be performed thereunder or of any of the Contract documents which may be made
between you and the Contractor shall in any way cease us from any liability under this guarantee,
and we hereby waive notice of such change, addition or modification.
This guarantee is valid until the day of _______________
The details of the Issuing Bank and Controlling Bank are as under:
A. Issuing Bank:
BANK FAX NO:
BANK EMAIL ID:
BANK TELEPHNE NO:
IFSC CODE OF THE BANK:
B. Controlling Office:
Address of the Controlling Office of the BG issuing Bank:
Name of the Contract Person at the Controlling Office with Mobile No. and e-mail address:
Notwithstanding anything contained herein:
a) Our liability under this Bank Guarantee shall is restricted up to Rs………..
b) This guarantee shall be valid till …………
Page 10 of 14
c) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only
and only if you serve upon us a written claim or demand on or before …………. (Date of Expiry
of BG PLUS one year claim period).
d) At the end of the claim period that is on or after ...........................................(Date of expiry of
the Bank Guarantee Plus Minimum of 1 year claim period shall be stipulated) all your rights
under this Guarantee shall stand extinguished and we shall be discharged from all our liabilities
under this Guarantee irrespective of receipt of original Bank Guarantee duly discharged, by
Bank.
Name of the Contact Person at the Controlling Office with Mobile No. and e-mail address:
SIGNATURE AND SEAL OF THE GUARANTORS
Designation
Name of the Bank
Page 11 of 14
ANNEXURE-J
UNDERTAKING TOWARDS SUBMISSION OF PERFORMANCE BANK GUARANTEE
(to be printed on Bidder's letterhead, signed, stamped, scanned and submitted online in GeM
Tender Portal)
Ref.: Clause 3.0 of BEC
TO,
ED (KGB & MBP)
OIL INDIA LIMITED
KG Basin Project,
D. No. 11-4- 7 Nookalamma Temple Road,
Ramarao Peta, Kakinada,
Andhra Pradesh-533004, India
Kind Attn.: GM (C&P)
We, M/s……………will submit the Performance Security in favour of Oil India Limited, Kakinada
in the form of bank guarantee for an amount and as per terms and conditions of
Tender/Contract.
BG issuing bank details:-
Bank
Contact Details Mobile
E-mail Addresses Telephone
Correspondence Address State
Country
H No/Street/City
Pin Code
Declaration:
We will arrange to send the confirmation of issuance of the bank guarantee via SFMS portal
through our bank using the details mentioned in the tender and hereby confirming the
correctness of the details mentioned.
Authorized Signature:
Name
Vendor Code:
Email ID:
Mobile No:
Page 12 of 14
ANNEXURE-K
FORMAT OF UNDERTAKING BY BIDDERS TOWARDS SUBMISSION OF AUTHENTIC INFORMATION
/ DOCUMENTS
Ref.: Clause No. 33 of ITB & Clause 8.0 of BEC
(To be executed by the authorized signatory of the bidder on the official letter
head of the bidder, signed, stamped, scanned and submitted online through GeM portal)
Ref. No.: ________ Date: ________
TO,
ED (KGB & MBP)
OIL INDIA LIMITED
KG Basin Project,
D. No. 11-4- 7 Nookalamma Temple Road,
Ramarao Peta, Kakinada,
Andhra Pradesh-533004, India
Kind Attn.: GM (C&P)
Sub.: Undertaking of authenticity of information/documents submitted against Tender No:
_________dated________
With reference to our quotation against your above-referred tender, we M/s.__________ hereby undertake
that no fraudulent information/documents have been submitted by us. We take full responsibility for the
submission of authentic information/documents against the above cited bid.
We M/s.__________ also agree that, during any stage of the tender/contract agreement, in case any of the
information/documents submitted by us are found to be false/forged/fraudulent, OIL has right to reject
our bid at any stage including forfeiture of PBG and/or cancel the award of contract and/or carry out any
other penal action on us, as deemed fit.
Yours faithfully,
For (type name of the firm here)
Signature of Authorized Signatory
Name:
Designation:
Phone No.
Place:
Date:
(Affix Seal of the Organization here, if applicable)
Page 13 of 14
ANNEXURE-L
UNDERTAKING FROM CONTRACTOR’S PERSONNEL AGAINST THIS CONTRACT
(to be printed on Bidder's letterhead, signed, stamped, scanned and submitted online in GeM
Tender Portal)
TO,
ED (KGB & MBP)
OIL INDIA LIMITED
KG Basin Project,
D. No. 11-4- 7 Nookalamma Temple Road,
Ramarao Peta, Kakinada,
Andhra Pradesh-533004, India
Sub: PROFORMA UNDERTAKING FROM CONTRACTOR’S PERSONNEL
Description of Work/Services: Hiring of Manpower (Supply) Services for Forward Base Office, Andaman at Port
Blair for a Period of 2 (two) years with provision for further extension by 1 (one) year or part thereof at the
same rate, terms and conditions
I ________________________________ D / S /o_______________________________ having permanent residence at
___________________________________ Dist._________, State _________ am working with M/s. __________________________ as
their employee. Now, I have been transferred by M/s. __________________________ for carrying out the contract job
under Contract No. _________________________ which has been awarded in favour of my employer M/s.
_____________________________.
I hereby declare that I will not have any claim for employment or any service benefit from Oil India Limited
(OI)L by virtue of my deployment for carrying out contract job in OIL by M/s. ______________________________.
I am an employee of _________________________________________ for all practical purposes and there is no privity of
Contract between OIL and me.
-------------------------------
Signature
Place:
Date:
WITNESSES:
NAME: ……………………………………….
DESIGNATION:………………………………..
DATE:……………………………………………
NAME:……………………………………….
DESIGNATION:……………………………….
DATE:…………………………………………..
Page 14 of 14