Key:

rn productivity
+ Press keys together

PPT PowerPoint Shortcut Keys Quick Reference Guide .,

, Press keys in sequence
PPT Productivity command

Slides Align middle vertical Ctrl+Alt+Shift+M Insert column right Ctrl+Alt+Shift+Right Re-record slide narration and timing R
Slide navigation and formatting Align bottom Ctrl+Alt+Shift+B Insert row above Ctrl+Alt+Shift+Up Return to the first slide Home
Go to the next slide Page Down shape position Alt+C Insert row below Ctrl+Alt+Shift+Down Show laser pointer Ctrl+L or Ctrl+Mouse click and drag
Go to the previous slide Page Up Set shape position Alt+V Merge cells Ctrl+Alt+Shift+C Change the pointer to a pen Ctrl+P
Insert new slide Ctrl+M Change Shapes Autofit columns Ctrl+Alt+Shift+U Change pointer to highlighter Ctrl+I
Change the pointer to an arrow Ctrl+A

--------I-
:
0 Flip horizontal Ctrl+Alt+Shift+O
Duplicate slide Ctrl+D Format text

--------o
Flip vertical Ctrl+Alt+Shift+I Change the pointer to an eraser Ctrl+E
0Change
1 - - the zoom for the slide Alt+W, Q (or Ctrl+mouse scroll) ------+-----------l
Rotate clockwise Ctrl+Alt+Shift+>
·
Change or-
resize a font- - - - - - 1 - - - - - - - - + - - - - - - - - - - - l
Show or hide ink markup Ctrl+M
Send selected slides to appendix Ctrl+Alt+Shift+A Open Font dialog box Ctrl+Shift+F
f=---
0 - - - - - . - Ctrl+Alt+Shift+D
Create Summary Slide
----! 0 Rotate anticlockwise Ctrl+Alt+Shift+< Hide the pointer and navigation button immediately Ctrl+H
Increase font size Ctrl+Shift+ >
Hide the pointer and navigation button in 15 seconds Ctrl+U
Select a theme Alt+G, H ------+-----------l
Send to appendix Ctrl+Alt+Shift+A f -font
Increase -size
- -2016,
(2013, -O365)
- - l - - -Ctrl+]
-11--------+-----------l
View the All Slides dialog box Ctrl+S
0 Resize... Ctrl+Alt+Shift+?
tSelect
0 - -_ a slide layout _ _ _Alt+H,
_ L __ , 0 Decrease font size Ctrl+Shift+ <
- - - - - - + - - - -Ctrl+Alt+Shift+J
-0 Resize 90% -------l _ Decrease font_ _ O365) _ _Ctrl+[_ _ _ , 1 - - - - - - - - + - - - - - - - - - - - l
View the computer task bar Ctrl+T

-------
t0 -Save
-_ selected slides
_ _ _Ctrl+Alt+Shift+V
_ __ , size (2013, 2016,
Resize 110% Ctrl+Alt+Shift+K Display the shortcut menu Shift+F10
Print selected slides Ctrl+Alt+Shift+P Change the font size for selected text Alt+H, F, S
Select text and objects Go to next hyperlink on current slide Tab
Save presentation Ctrl+S Apply character formatting

-------------------:
0 Select same color shapes Ctrl+Alt+Shift+# Go to prev hyperlink on current slide Shift+Tab
Save As F12 Red font color Ctrl+Shift+R
Perform the "mouse click" behavior of the selected hyperlink Enter
New presentation
- Ctrl+N- - - -
- - - - - - - 0 Select same size shapes Ctrl+Alt+Shift+Z f--- -
0 White font -
color - - - . - Ctrl+Shift+W
----!
Print presentation Ctrl+P Select one character to the right Shift+Right Arrow Control imported video and media in Slide Show
Black font color Ctrl+Shift+B
Switch between open presentations Ctrl+F6 Select one character to the left Shift+Left Arrow View media shortcuts during slideshow F1, then Media tab
Open Font dialog box Ctrl+T
Switch between open PowerPoint windows Ctrl+TAB Select to the end of a word Ctrl+Shift+Right Arrow Stop media playback Alt+Q
Toggle sentence case, lowercase, or uppercase Shift+F3
Duplicate and active presentation (2013,2016, 365) Ctrl+Shift+N Select to the beginning of a word Ctrl+Shift+Left Arrow Play or pause media Ctrl+Space
Apply bold formatting Ctrl+B
Select one line up (cursor at line start) Shift+Up Arrow Toggle between play and pause Alt+P
Add section to presentation Ctrl+< Apply an underline Ctrl+U
Select one line down (cursor at line start) Shift+Down Arrow Go to the next bookmark Alt+End
Close PowerPoint Alt+F4 or Alt+F, X Apply italic formatting Ctrl+I
Select an object (cursor in text) ESC Go to the previous bookmark Alt+Home
Close Presentation Ctrl+W or Ctrl+F4 Apply subscript formatting Ctrl+Equal sign (=)
Select the next or previous object (when one object is Tab or Shift+Tab until the object is Increase the sound volume Alt+Up
Open Find dialog box Ctrl+F Apply superscript formatting Ctrl+Shift+Plus sign (+)
selected) selected Decrease the sound volume Alt+Down
Open Find and Replace dialog box Ctrl+H Send object back one position Ctrl+[ Remove manual character formatting, e.g. Ctrl+Spacebar

---------------0_______, _______- -;
subscript/superscript Mute the sound Alt+U
Open Header and Footer dialog box Alt+Shift+D Send object forward one position Ctrl+]
Insert a hyperlink Ctrl+K Seek forward three seconds Alt+Shift+Page Down
Open Spell Check F7 Send object to back Ctrl+Shift+[
Set Bullet Levels Seek backward three seconds Alt+Shift+Page Up
Open Thesauraus Shift+F7 Send object to front Ctrl+Shift+]

--------0_______,._________ _ .
Level 1 bullet Ctrl+Alt+Shift+F1 Seek forward 0.25 seconds, then pause Alt+Shift+Right Arrow
Format selected Chart element Ctrl+1 Select text when an object is selected Enter
- - - - - - - - - - - - - - - - - - - 0
Level 2 bullet Ctrl+Alt+Shift+F2 aSeek backward 0.25 seconds, then pause Alt+Shift+Left Arrow
Show or Hide the Notes pane Ctrl+Shift+H Select all objects on a Slide Ctrl+A (on the Slides tab)
Level 3 bullet Ctrl+Alt+Shift+F3 Show/Hide audio and subtitles menu Alt+J
> -
Switch to Slide -
Master ------
View Shift +- - View’
click ‘Normal ~ [§ - , -
Play or pause-
media - - -Ctrl+SPACE
- - - 0

Switch to Handout Master View □□ Select all slides Ctrl+A (in Slide Sorter view)
Copy text formatting Ribbon Navigation
Shift + ‘Slide Sorter View’ □□
Copy formats Ctrl+Shift+C Navigate the ribbon
Close Thumbnail View Select all text Ctrl+A (on the Outline tab)
Ctrl+Shift + ‘Normal View’ Paste formats Ctrl+Shift+V Open the File page Alt+F
Delete and copy text and objects
Select and edit text and objects Delete one character to the left Backspace
Merge text in selected shapes Ctrl+Alt+Shift+Add Open the Home tab Alt+H
Work with shapes, pictures, boxes, objects, and WordArt Delete text in selected shapes Ctrl+Alt+Shift+Del Open the PPT Productivity Tab Alt+P
Delete one word to the left Ctrl+Backspace
Insert textbox Alt+Shift+X Align paragraphs Open the Insert tab Alt+N
Delete one
- - - - - - - - - character
- to the
- right - - - -
Delete- - - - 0
0 Insert rectangle Alt+Shift+R Center a paragraph Ctrl+E Open the Design tab Alt+G
Delete one word to the right (cursor between words) Ctrl+Delete
0 Insert oval Alt+Shift+O Justify a paragraph Ctrl+J Open the Transitions tab Alt+T
0 - - - - - - -
Cut selected object or text Ctrl+X
0 Insert straight line Alt+Shift+L Left align a paragraph Ctrl+L Open the Animations tab Alt+A
Copy selected object or text Ctrl+C
0 Insert straight arrow Alt+Shift+A Right align a paragraph Ctrl+R Open the Slide Show tab Alt+S
Paste cut or copied object or text Ctrl+V
-: Insert
-right- -----11
arrow - - - - - -Undo-
Alt+Shift+I - + - - - - - -Ctrl+Z
the last action
- - - - - l -: _ _ _ _Alt+T_ __ , 1
Open- - -tab- - - - - + - - - Alt+R
Align paragraph to top of a shape
the Review --------l
Insert right brace Alt+Shift+B Align paragraph to middle of a shape Alt+M Open the View tab Alt+W
Redo the last action Ctrl+Y or F4
Insert star Alt+Shift+S Align paragraph to bottom of shape Alt+B Open the Tell me box Alt+Q
Copy formatting only Ctrl+Shift+C
Insert any shapeAlt+N, S, H. Arrows then Enter to add,
0 - -- - - - t - -
1 - - - t
or Ctrl+Enter for mouse
1 - - - - - - - - + - - - Ctrl+Shift+V
Paste formatting only
--------l 0Promote
f--- - a paragraph
-to- preior level
- - , - Alt+Shift+Left
-- Arrow Change focus
--!· - while on the
- ribbon - - - - ·
Demote a paragraph to next level Alt+Shift+Right Arrow Select the active tab of the ribbon and activate the access Alt or F10
Copy animation painter Alt+Shift+C keys
Insert a text box Alt+N, X Move selected paragraphs up Alt+Shift+Up Arrow
Paste animation painter Alt+Shift+V Move the focus to commands on the ribbon Tab key or Shift+Tab
Insert an object Alt+N, and J, Tab to select, then Move selected paragraphs down Alt+Shift+Down Arrow
Ctrl+Enter to insert Open Paste Special dialog box Ctrl+Alt+V Move down, up, left, or right, in ribbon items Down, Up, Left, or Right Arrow
Insert and reply to comments
Insert WordArt Alt+N, W Navigate in text Expand or collapse the ribbon Ctrl+F1
Open the Comments Pane before using the insert or reply Alt+N, L
Move one character to the left Left Arrow comment commands Expand/collapse the ribbon and top bars (O365) Ctrl+Shift+F1
Insert a picture Alt+N, P
Move one character to the right Right Arrow Insert a new comment in Comments Pane Ctrl+N Display the context menu for the selected item Shift+F10
Sticky Notes
Move one line up Up Arrow Insert a new comment (anywhere else) Ctrl+Alt+M Move the focus to a different pane F6
0 Add sticky note Ctrl+Alt+M
Move one line down Down Arrow Reply to a selected comment Ctrl+R Move to the next/previous command on ribbon Tab key or Shift+Tab
Find sticky note Ctrl+Alt+N
Move one word to the left Ctrl+Left Arrow Activate selected command or control on ribbon Spacebar or Enter
Group shapes, pictures, and WordArt objects Slide Show
Move one word to the right Ctrl+Right Arrow Open the selected menu or gallery on the ribbon Spacebar or Enter
Group Ctrl+G Slide Show
Move to the end of a line End Open selected list on ribbon, such as Font list Down Arrow key
Ungroup Ctrl+Shift+G Open Set Up Slide Show dialog Shift + click ‘Reading View’ ~
Move to the beginning of a line Home Move between opened menu or gallery items Tab key
Regroup Ctrl+Shift+J Start Slide Show from first slide F5 or Alt+S, B
Move up one paragraph Ctrl+Up Arrow Finish modifying a value in a ribbon control then focus the Enter
Set shape attributes Start Slide Show from current slide Shift+F5 document
Move down one paragraph Ctrl+Down Arrow
Copy Shape attributes (fill, border, font, etc) Ctrl+Shift+C End the slide show Esc Move between panes
Move to the end of a text box Ctrl+End
Paste Shape attributes (fill, border, font, etc) Ctrl+Shift+V Perform the next animation or advance to the next slide N, Enter, Page Down, Right Arrow, Move clockwise among panes in Normal view F6
Move to beginning of a text box Ctrl+Home Down Arrow, or Space
0 Set same height for all selected shapes Ctrl+Alt+Shift+H
Move counterclockwise among panes in Normal view Shift+F6
Set same width for all selected shapes Ctrl+Alt+Shift+W Move to the next title or body text placeholder Ctrl+Enter Perform the previous animation or return to the previous P, Page Up, Left Arrow, Up Arrow, or
slide Backspace Switch between the Thumbnail pane and the Outline View Ctrl+Shift+Tab
Move to repeat the last Find action Shift+F4
0 Set same height, width for selected shapes Ctrl+Alt+Shift+& pane
Navigate a table Go to slide number (slide number)+Enter
0 Wrap text toggle on/off Alt+Shift+W Outline view
Move to the next cell Tab Toggle to/from a blank black slide B or Period (.)
Align shapes Show heading level 1 Alt+Shift+1
Move to the preceding cell Shift+Tab Toggle to/from a blank white slide W or Comma (,)
0 Swap positions Ctrl+Alt+Shift+S Expand text below a heading Alt+Shift+Plus Sign (+)
Move to the next row Down Arrow Stop or restart an auto presentation S
0 Swap positions horizontally Ctrl+Alt+Shift+~ Collapse text below a heading Alt+Shift+Minus Sign (-)
Move to the preceding row Up Arrow Zoom out to see all slides on screen (2013+) G or '-' or Ctrl+ '-'
Swap positions vertically Ctrl+Alt+Shift+!
Insert a tab in a cell Ctrl+Tab Zoom in to see selected slide on screen (2013+) G or '+' or Ctrl+ '+'
0 Align left Ctrl+Alt+Shift+L
End a presentation ESC

Download 30 day free trial

Start a new paragraph Enter
Align center horizontal Ctrl+Alt+Shift+E
Add a new row at the bottom Tab from the bottom right cell Erase on-screen annotations E
0 Align right Ctrl+Alt+Shift+R
> - - - - - - - - - - - - + -Ctrl+Alt+Shift+T
- - - - - - - - - l o Convert text box to table Ctrl+Alt+Shift+Q Go to the next slide, if hidden H
Align top
-0 - - - ~ - - - , 1 - - o Insert
-column
-- left - . . - 1 - - -Ctrl+Alt+Shift+Left
-------l Set new timings while rehearsing T