Republic of the Philippines
TESDA Regional Office No. 3
Diosdado Macapagal
Gov’t Center, Maimpis,
City of San Fernando,
Pampanga
PHYSICAL INVENTORY PLAN (PIP)
FOR PROPERTY, PLANT AND EQUIPMENT (PPE)
Pursuant to Commission on Audit (COA) Circular 2020-006 dated
January 31, 2020, this plan is hereby prepared to ensure the efficient conduct of
Physical Inventory Taking for the purpose of Recognition of all PPEs found at
the station and Disposition of Non-existing/missing PPE items, for the One-
Time Cleansing of PPE Account Balances at the Technical Education and
Skills Development Authority – Regional Office No. 3
I. Preliminary Activities
The following Offices must undertake the following Preliminary
Activities:
a. Accounting Unit shall:
update its record of acquisition/disposal/transfer of PPEs in the
PPE Ledger Cards (PPELCs)
ensure that the total balance of PPELCs tally with the balances
of controlling PPE accounts in the General Ledger
compare the latest Report on the RPCPPE/Inventory Report
with PPELCs
b. Property Unit shall prepare the following Inventory Working Papers,
to be submitted to the Inventory Committee:
latest RPCPPE/Physical Inventory Report.
In the absence of the latest RPCPPE/Physical Inventory Report
or if it is unreliable, each office shall fill out the Inventory
Count Form and submit it to the Property Unit for verification
prior to conducting the actual inventory.
List of PPE items which are included in the RPCPPE but not
recorded in PPELCs
List of PPE items which are recorded in the PPELCs but not
recorded in RPCPPE
c. Both the Property and Accounting Units shall compare the latest
Report on the RPCPPE/Inventory Report with the PPELCs.
II. Inventory Committee (IC)
The following are hereby designated members of the IC, with
responsibilities as follows:
NAMES and POSITION RESPONSIBILITIES
Mary Joy B. Gozum Ensure that the implementation and monitoring
General Service Division Staff of inventory taking procedures are strictly in
Head of Inventory Committee accordance with the approved Physical
Inventory Plan (PIP) and COA Circular No.
2020-006.
Review and approval of reports and other
documentations prepared.
Michaela Tacyan Responsible for the conduct of physical
Property Unit Staff inventory count and the validation of the
Member existence, completeness, and condition of the
PPEs.
Via Lynn R. Mallari Prepare and submit the required reports,
Accounting Unit Staff documents, listings, and the reconciliation of
Member accounting and property reports.
Angelo Valenzuela Assign property numbers of all PPEs with the
Legal Division Staff following details reflecting thereto such as but
Member not limited to: (1) Property No. following the
standard XXXX-XX-XX-XXXX-XX in
accordance with COA Memorandum Circular
2020-006; (2) Description of the Property; (3)
Unit Model No.; (4) Serial No.; (5)
Signature/Validation of Inventory Committee
and; (6) Person Accountable
Item 4.3 of the said COA Circular provided that the members of the
Inventory Committee shall be temporarily relieved of all their regular duties to
devote their full time to the conduct of the physical inventory taking until the
same is completed.
Item 5.2 of the said COA Circular provided that the Inventory Committee
shall complete the physical inventory in three (3) months or less.
The entire inventory taking shall be witnessed by the Commission on
Audit (COA) Auditor. The Audit Team Leader and/or any of his/her audit team
members may be assigned for the purpose.
A representative from the Internal Audit Service may witness the
inventory taking.
III. Schedule for Physical Inventory Taking
To ensure the smooth undertaking of inventory-taking without
delays, strict observance of the recommended schedule must be followed
appropriately. The inventory-taking approach shall be (identify whether
per type of PPE (priority 1), location (priority 2)).
Type of PPE Date of Inventory Taking
Buildings and Other July 15, 2025
Structures
Transportation July 17, 2025
Equipment
Furniture, Fixtures July 22, 2025
and Books
P r o p e r t y Sticker is provided herein in conformity with the data
requirements indicated in the Circular.
The location and accountability of the PPE shall be indicated in the
Inventory Count Form, as well as the conditions such as:
1. In good condition
2. Needing repair
3. Unserviceable
4. Obsolete
5. No longer needed
6. Not used since purchase, etc.
Found at Station: PPE items not included in the inventory working papers, but there is
reasonable basis to consider the same as owned by the agency, shall be included in the
physical count and tagged with property stickers. It shall be listed in "PPEs Found at
Station” using Annex B of the said COA Circular.
Non-existing/missing PPEs: PPE items included in the inventory working papers but
are not found during the physical count shall be listed in "Non-existing/missing PPEs”
using Annex C of the said COA Circular.
IV. Others
Prepared by:
MAY JOY B. GOZUM
Head, Inventory Committee
Approved by:
BARON JOSE L. LAGRAN
Regional Director