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Practical Time Management Guide

The document outlines a practical time management guide divided into three parts: prioritizing tasks, building a weekly plan, and establishing a daily rhythm. It emphasizes the importance of asking four key questions before scheduling tasks, planning a realistic week with protected time for outcomes, and maintaining focus during work sessions. Additionally, it encourages leaving room for unexpected interruptions and reviewing daily priorities to ensure alignment with personal goals.

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Phùng Thái Cường
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1 views3 pages

Practical Time Management Guide

The document outlines a practical time management guide divided into three parts: prioritizing tasks, building a weekly plan, and establishing a daily rhythm. It emphasizes the importance of asking four key questions before scheduling tasks, planning a realistic week with protected time for outcomes, and maintaining focus during work sessions. Additionally, it encourages leaving room for unexpected interruptions and reviewing daily priorities to ensure alignment with personal goals.

Uploaded by

Phùng Thái Cường
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

PART 1 - PRIORITIES

Choose what deserves time


Plan less, choose clearly, and protect the time that matters.

The four-question filter


Before placing a task on your calendar, ask these questions in order. Stop as soon as the answer
becomes clear.

Does this move an important outcome?


01
If no, remove it or reduce the standard.

Am I the right person to do it?


02
If no, delegate with a clear result and deadline.

Does it need a specific time?


03
If yes, schedule it. If no, keep it on a short task list.

What is the smallest useful next step?


04
Write a physical action that can begin immediately.

Priority worksheet

DO NOW SCHEDULE

DELEGATE DROP OR REDUCE

ORIGINAL TEMPLATE Practical Time Management Guide PAGE 1


PART 2 - WEEKLY PLAN

Build a realistic week


Plan less, choose clearly, and protect the time that matters.

Choose three weekly outcomes, then give them protected blocks before filling the remaining space.

WEEKLY OUTCOME 1

WEEKLY OUTCOME 2

WEEKLY OUTCOME 3

MONDAY TUESDAY WEDNESDAY

Top task Top task Top task

Focus block Focus block Focus block

Admin / errands Admin / errands Admin / errands

Personal Personal Personal

THURSDAY FRIDAY WEEKEND

Top task Top task Top task

Focus block Focus block Focus block

Admin / errands Admin / errands Admin / errands

Personal Personal Personal

Leave room for reality


Aim to plan no more than 70 percent of your available time. The remaining space absorbs interruptions, recovery,
and tasks that take longer than expected.

ORIGINAL TEMPLATE Practical Time Management Guide PAGE 2


PART 3 - DAILY RHYTHM

Protect focus and close the loop


Plan less, choose clearly, and protect the time that matters.

Five-minute start

Choose one finish line for the session

Put the phone out of reach

Close unrelated tabs

Set a visible timer

Begin with the smallest action

Focus-session log

TIME FINISH LINE MINUTES NEXT ACTION

Ten-minute shutdown

Capture unfinished tasks Mark tomorrow's first action

Clear the workspace Check the calendar

Name one useful win


Review question: Did today's calendar reflect my priorities, or only other people's urgency? Write one
adjustment for tomorrow.

ORIGINAL TEMPLATE Practical Time Management Guide PAGE 3

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