Program Planning
Presented by:
Joann Fontanilla-Joven, DMD MA MS FPPS PhD
What is program planning?
1. Program planning is the process by which a
program is conceived and brought to fruition.
2. Program planning involves multiple steps including
the identification of a problem, selection of desired
outcomes, assessment of available resources,
implementation, and evaluation of the program
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Community based program plans
• Community based programmes aim at
reaching out to the various facets of the
community, namely youths, parents and the
community at large. These initiatives provide
preventive messages regarding substance
abuse and addictive behaviour as well as
positive messages promoting a healthy
lifestyle.
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Principles related to Planning Process:
1. Program planning has a definite plan of work.
2. Program planning is an educational process.
3. Program planning is a continuous process.
4. Program planning is a coordinating process.
5. Program planning involves local people and
their institutions
6. Program planning has a definite plan of work.
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• 7. Program planning is an educational process.
• 8. Program planning is a continuous process.
• 9. Program planning is a coordinating process.
• 10. Program planning involves local people
and their institutions.
• 11. Program planning provides for evaluation
of results.
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Community-based program design
• It is a social method for designing programs
that enables social service providers,
organizers, designers and evaluators to serve
specific communities in their own
environment
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• This program design method depends on the
participatory approach of community
development often associated with
community-based social work, and is often
employed by community organizations.
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Community-based Program Design
often utilizes a range of tools and models which
are meant to enhance the efficacy and
outcomes of the program’s design
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Benefits of community-based program
design include
gaining insight into the social interaction with professionals
broadening understanding of
context of an issue or from other disciplines, and
professional roles and
problem, mutual learning opportunities for community-
responsibilities within the
experiences between based participatory research
community,
consumer and provider, projects
The program sustainability is
the involvement of local
ensured by the identification
Increased sustainability is an community leaders and local
of solutions to problems
advantage of community- volunteers reinforce the
based on existing resources
based program design. sustainability of the impact of
accessible to all community
the program.
members. Also,
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10 Steps for Starting a Successful
Community Service Project
Step 1: Find Out
Step 2: See What
What Is Needed Step 3: Choose a Step 4: Develop a
You Have the
inYour Project. ... Plan. ...
Ability to Do. ...
Community. ...
Step 5: Recruit Step 6: Make a Step 7: Make a Step 8: Raise
Your Volunteers. ... Budget. ... Timeline. Money.
Step 9: Get
10: Do the Project
PublicitStep
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What are the 5 steps to program
planning?
Determine your personal needs.
Consider your program options.
Set goals.
Structure your program and write it down.
Keep a log and evaluate your program.
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Program Planning Checklist
1) Define goals and organize
2) Assess emerging trends
3) Know your demographics
4) Possible barriers to participation
5) Partnerships
6) Funding
7) Program spaces
8) Program date and time
9) Budget development
10) Fee structure
11) Registration process
12) Marketing and advertising
13) Program delivery
14) Program evaluation
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Define your group/organization’s
goals
What opportunities
will this
What do you want What are the
program
to achieve needs and
create for your
with this assets in your
community
program? community ?
or
organization?
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Create an organizing committee
Find individuals with talent,time,
commitment and creativity
1. Finance
2. Marketing & communications
3. Site/facility set up
4. Volunteer and staff recruitment
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Trend assessment
What is What has been
done
emerging In in the
your area? past?
Are there
Is there capacity for
synergies
your
with similar
program
programs in your
based on what is
community
currently
and if so
being
opportunities to
offered
partner?
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Demographics
• Who is your target audience?
• What needs would
• Your program meet
• in your community
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Resources
• Partnerships
• Working with your community partners
can help make program planning and
delivery easier
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Funding
• What financial resources are available to
you and how do you access
them?
• Who can you contact for more
information on funding?
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KEY ELEMENTS OF A PROGRAMME
1. NAME OF THE PROGRAMME
2. BASIS OF THE PROGRAMME
3. HEALTH POLICY OBJECTIVE
4. DISEASE/CONDITION TARGET
5. ACTIVITY/SERVICE TARGET
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Program Plan
• 6. APPROACH
• 7. LINKAGES
• 8. PROPOSED BUDGET
• 9. NEED FOR TECHNICAL
COOPERATION FROM EXTERNAL
AGENCIES
• 10. EVALUATOR INDICATORS [Link]
Long Term Plan of Program
Suggested Activity Time Resource Estimated Personnel Evaluation
Objectives Frame Requirement Budget Involved Tool
[Link] create a body office equipment -City Health Observation
that will identify, Preliminary visit and November- communication devices Php 5,000 worker Interviews
qualify school for inspection Dec.,2009 -School dentist Report
dental program -Coordinator
-School official
2. to conduct a -Ocular visit Observation Coordinators -Reaction
school needs -Survey Jan,2009- sheet/questionnaire Php 15,000 Faculty Paper
assessment study March,2009 Survey forms Students -Survey Results
-Diagnosis Transportation Health worker
School Dentist
3. to formulate a Meeting of school staff Office supplies , Coordinators, faculty,
school action plan and dental faculty/leaders April 2009-May Transportation Php.10,000 school dentist, health -Action plan
and health workers ,2010 Venue fees workers, students Report
meals
4. to conduct an Audio-visual equipments Php 10,000 Faculty, school health -Activity
orientation of Preliminary Orientation June.2010 Meals workers, students Evaluation report
activities to Hand-outs
students/parents
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Long Term Plan of Program with
Budget
Objectives Suggested Time Resource Estimated Personnel Evaluation
Activity Frame Requirement Budget involved Tool
[Link] establish Seminar on Lecturer, -Activity
health and Health and July, 2010 Seminar materials Php 10,000 Parents Evaluation
wellness Wellness - Venue Coordinators Form
awareness maternal& child Transportation
care meals
-family planning
6. to teach -primary health Coordinators
health care education August 2010 Visual aids Php 10,000 ,Faculty, students, Documentation
education -nutrition Actual medical staff, Activity Report
education Demonstrations nutritionist,
-dental health health workers
education parents
-
7. to conduct September -Dental Materials -Oral
oral Complete mouth 2009- and equipment Php 1,000 Dentists, faculty, examination
examinations examination October,2010 -Oral examination students, Forms
to school forms -Summary
children Report
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Long Term Plan of Program with Budget
Objectives Suggested Time Frame Resource Estimated Personnel Evaluation
Activity Requirement Budget Involved Tool
[Link] provide Oral Prophylaxis Accomplishment
children with Topical Fluoride November,2010 Dental Materials Php 15,000 Dentists, forms
oral prophylaxis Application and equipments faculty,
and fluoride students
application
[Link] develop Tooth brushing Every first Completion Coordinators, Summary
good and Drill Tuesday of the forms Php 10,000 faculty, Report
correct tooth month Toothbrushes students
brushing habit toothpastes
10. To provide Pit& Fissures Dentists, Accomplishment
sealants as Sealant December,2009- Dental materials Php 10,000 Faculty Report
preventive Applications January,2011 and equipments students
measure
11. To provide -Dental Materials Faculty, Accomplishment
tooth extraction Tooth Extraction February- -Parental Php 5,000 dentists, forms
procedure to March15, 2011 Consent Form students,
school children parents
12. To evaluate Program March 2011 Evaluation Forms Php 4,000 All concerned Summary report
the program evaluation
TOTAL Php 110,000 [Link]