Topic: Report Writing
Submitted by: Bibi Kalsoom Akhtar Shah
Subject: English Compulsory
Department: Education
Semester: 5th Semester
Batch: 2023-2027
Submitted to: Miss Shazia Malik
Date: 07, April, 2026
Definition of Report Writing:
A report is a form of communication in which information is given from one person to
another. It is usually written in a formal style and focuses on facts and details.
Reports are prepared after observation or investigation. The writer collects information,
studies it, and then presents it in a clear way. Sometimes, reports also include suggestions and
solutions to problems. At the end, a report usually has a conclusion that summarizes the main
points.
Features of a Report:
A good report has some important features. First, it is always written in a formal and
official way. It is not written like a casual conversation.
Second, a report is based on real facts and information, not just guesses. The writer
carefully observes or researches before writing.
Third, a report is well-organized. It has clear headings and paragraphs so that the
reader can easily understand it.
Another important feature is that a report often includes suggestions or
recommendations. It does not only explain the problem but may also give possible
solutions.
Language and Style of Report Writing:
The language of a report should be simple and clear. It should not be too difficult
because the reader must understand it easily.
Sentences should be short and meaningful.
Long and confusing sentences should be avoided.
Each paragraph should talk about one main idea only.
The style of writing should be direct and to the point. Unnecessary details should not
be added.
The report should move in a proper order, and at the end, it should have a clear and
logical conclusion.
Purpose of Report Writing:
The main purpose of report writing is to give information about a particular topic. It helps
people understand a situation clearly based on facts. Reports are also written to explain
problems and suggest solutions. For example, a report can be written about a school event, an
accident, or any issue that needs attention. In daily life, reports are very useful because they
help in decision-making. When information is clearly written in a report, it becomes easier
for others to understand and take action.
Sample Report: Street Cleanliness Issue
Title: Report on Poor Cleanliness in Street No. 5, Quetta
Date: 7 April 2026
Prepared by: Bibi Kalsoom Akhtar Shah
Introduction
This report is prepared to highlight the issue of poor cleanliness in Street No. 5, Quetta. The
purpose of this report is to inform the concerned authorities about the problem and suggest
possible solutions. The information in this report is based on personal observation over the
past one week.
Main Body
During the last few days, it has been observed that garbage is not being collected regularly in
the street. Waste is lying on the roadside, which is creating a dirty and unhealthy
environment.
Due to this situation, bad smell spreads in the area, making it difficult for residents to live
comfortably. Flies and mosquitoes are also increasing, which can cause diseases. Children
and elderly people are especially affected by this unhygienic condition.
Despite the presence of dustbins, people are not properly using them, and the cleaning staff is
also not performing their duty regularly. This has made the situation worse day by day.
Observation
The problem of cleanliness is mainly due to two reasons: carelessness of residents and
irregular work by cleaning staff. The issue has been continuing for several days without any
proper action.
Suggestions / Recommendations
Garbage should be collected daily by the concerned staff.
Residents should be advised to use dustbins properly.
Awareness should be created about cleanliness.
Strict action should be taken against negligence.
Conclusion
In conclusion, the poor cleanliness of the street is creating serious problems for the residents.
Immediate action is needed to solve this issue. If proper steps are taken, the environment can
become clean and healthy again.