HROPAL User Document:

1. Web browser: Google Chrome

2. URL : [Link]/hropal_test/[Link] (please use the URL as provided from your organization)
3. Login Name / Password

Admin Module:

I. Company / User creation:

Create Company : Admin->Masters->Companies->Add

 Enter the code, Short name, internal code, Hr. Email and company address along with the mandatory fields.
1. Prerequisite for Company Creation
a. Currency – (by default available in the Admin -> Masters -> Code Groups -> Currency)

 Enter the code, Short name and internal along with the mandatory fields.

b. Nationality - (by default available in the Admin -> Masters -> Code Groups -> Nationality)
 Please enter the code, Short name, internal code and Description along with the mandatory fields.

c. Country : Admin -> Masters -> Country -> States -> Cities (by default available in HROPAL)
 Enter the code, Short name, and Currency code along with the mandatory fields.

d. Rounding Decimal – (by default available in the Admin -> Masters -> Code Groups -> Rounding
Type)

 Enter the code, Short name, and Description along with the mandatory fields.
2. On completion of basic entry and update the following extended data has to be entered under “Other
Settings”
a. Document
- Prerequisite for Document Creation
i) Personnel -> Document Management System -> Document Type-> Add by selecting
Document Type Base as Company.

 Enter the code, Short name, Alert before days and Alert email Id along with the mandatory fields.

b. Parameters

3. Create User Groups : Admin -> Security -> User Groups

 Enter the user group code and Description along with the mandatory fields.

- Type of Group (by default available in the Admin -> Masters -> Code Groups -> User Group
Type)
  Enter the code, short name, internal code and Description along with the mandatory fields.

4. Create User : Admin -> Security -> Users

 Admin User has the option to select the company that he/she is going to administer.
Before creating Normal / ESS users Employee Profile has to be created to link the user name with
respective employee.

5. Login to the Company using the user (admin user) created.

Creation of Masters & Policies in HROPAL Admin: Absence Codes : Admin -> Masters -> Absence Codes
(Add)
 Enter the code, short name, internal code , validation group details and absence label color along with the
mandatory fields.
 Prerequisites:
- Type – From Code Groups (Absence Code Type)
- Balance Round off Type – From Code Groups
1. Benefits : Admin -> Masters -> Benefits (Add)

 Enter the code along with the mandatory fields.

Prerequisites:
- Benefit Type – From Code Groups (Benefit Type)
- Encashment Pay Component : Use Variable Earning Pay Components created under Pay
Components Master
2. Calendar Template : Admin -> Masters -> Calendar Template (Add)

 Enter the code and short name along with the mandatory fields.
3. Classifications : Admin -> Masters -> Classifications (Add)
  Enter the code and short name along with the mandatory fields.
Prerequisites:
- Classification Type – From Code Groups (Classification Type)
4. Code Groups : Admin -> Masters -> Code Groups (Add)

 Enter the code, short name and description along with the mandatory fields.
5. Cost Centre Mapping : Admin -> Masters -> Cost Centre Mapping (Add)

Prerequisites:
- Cost Centre : Payroll -> Interface to Finance -> Cost Centers (Add)

 Enter the code and short name along with the mandatory fields.

- Pay Component : Admin -> Masters -> Pay Components

 Enter the code, pay component details and formula along with the mandatory fields.

- Debit Code / Credit Code : From Code Groups (Account Code)

6. Currency Exchange Rate : Admin -> Masters -> Currency Exchange Rate (Add)

Prerequisites:
- Currency – (by default available in the Admin -> Masters -> Code Groups -> Currency)
7. Leave Warning Messages : Admin -> Masters -> Leave Warning Messages (Add)

8. Pay Components : Admin -> Masters -> Pay Components (Add)

  Enter the code, pay component details and formula along with the mandatory fields.
Prerequisites:
- Pay Component : From Code Groups (Pay Component)
- Pay Component Type : From Code Groups (Pay Component Type)
- Pay Component Class : From Code Groups (Pay Component Class)
- Pay Component Sub Type : From Code Groups (Pay Component Sub Type)
- Rounding Method : From Code Groups (Rounding Method)
- Rounding Type : From Code Groups (Rounding Type)
- Credit Code / Debit Code : From Code Groups (Account Code)
9. Reasons : Admin -> Masters -> Reasons (View/Edit) reasons fetched from Code Groups (Reason
Type)
10. Sponsors : Admin -> Masters -> Sponsors
 Enter the Company labor number, Company immigration No, immigration expiry date, trade license no and
trade license expiry date along with the mandatory fields.

11. Absence Policy : Admin -> Actions -> Absence Policy (Add)
 Enter the Code and short name along with the mandatory fields.

Prerequisites:
- Absence Code : Created using Pay Components Master
- Balance Round off Type : From Code Groups (Balance Round off Type)
12. Benefits Policy : Admin -> Actions -> Benefits Policy (Add)

 Enter the Code and short name along with the mandatory fields.
Prerequisites:
- Benefit : Created using Benefits Master
13. Calendar : Admin -> Actions -> Calendar (Add)
 Enter the code and short name along with the mandatory fields.

Prerequisites:
- Template : Created using Calendar Template Master
- Holiday Calendar : Admin -> Actions -> Holiday Calendar
 Please enter the Code and short name along with the mandatory fields.

14. Dynamic Menus : Admin -> Actions -> Dynamic Menus (Menu Setup)

15. Holiday Calendar : Admin -> Actions -> Holiday Calendar (Add)
 Enter Code and short name along with the mandatory fields.

16. HRopal Data Upload : Admin -> Actions -> HRopal Data Upload

17. Loan Policy : Admin -> Actions -> Loan Policy (Add)
Prerequisites:
- Loan Type : Payroll -> Admin -> Loan Types
 Enter the Code and short name along with the mandatory fields.

- Pay Component-Installment : Use Variable Deduction Pay Components created under Pay
Components Master
- Local/Expat/All : From Code Groups (Local Expat All)

18. Mass Holiday update : Admin -> Actions -> Mass Holiday Update
19. Pay Component Policy : Admin -> Actions -> Pay Component Policy (Add)

 Enter the code and short name along with the mandatory fields.
Prerequisites:
- Pay Component : Created using Pay Components Master (Add)

20. Pay Periods : Admin -> Actions -> Pay Periods (Add)
 Please enter the Code and short name along with the mandatory fields.

21. Alert Setting : Admin -> Actions -> Alert Setting (Add)

Prerequisite:
 Enter the Alert message and Alert Escalation to along with the mandatory fields.
Please enter the Code and short name along with the mandatory fields.
- Description : From Code Groups (Alert Type)
Security Maintenance: Admin -> Security -> Security Maintenance

Prerequisites:
- Group : Admin -> Security -> User Groups
22. User Groups : Admin -> Security-> User Groups (Refer I. Company/User creation – [Link]. 4)
23. Users : Admin -> Security -> Users (Refer I. Company/User creation – [Link]. 5)