• Date
• Time
• Name of a person to whom the message is directed
• Body of the message
• Name of the writer / sender
Points to remember:
While writing the body of the message, the following points have to be kept
in mind.
• Only the most important details should be written.
• No new information should be added
• Grammatically correct sentences should be used.
• Indirect or reported speech should be used.
• The message should be written in simple language and without any
abbreviations.
• Check your message before you submit and send it.
Example: Drafting a Virtual
Message HSC 12th Class
1. You receive a telephone call from your mother’s office when she is not at
home. You have the following conversation with the speaker. But you
have to go for your tuition class. So you leave a message for your
mother. Write the message within 50 words using the information given
below. Do not add any new information.
Ambuj : Hello!
Mr Rastogi : Hello! May I speak to Ms Dixit, please? I am Naresh Rastogi
from the office.
Ambuj : Mom’s not at home right now.
Mr Rastogi : In that case can you give her a message? It is urgent. Please
tell her that the meeting fixed for tomorrow has been rescheduled. Ask her
to check her mail as soon as possible for the details. Please don’t forget to
inform her.
Ambuj : Don’t worry. I will tell her as soon as she returns. 14 Feb 3.30 pm
Answer:-
Mom,
Mr Rastogi from the office called up to say that the meeting fixed for tomorrow has been
rescheduled. He wants you to check your mail as soon as possible for the details. He said it was
urgent.
Ambuj
Mrs. Sarkar received a telephone call from Rakesh for Dr. Sarkar but
Dr. Sarkar has gone to attend the OPD. There is conversation between
Rakesh and Mrs Sarkar.
Rakesh : Hello, may I speak to Dr Sarkar?
Mrs Sarkar : He has gone to the hospital to attend the OPD. May I know
who is speaking?
Rakesh : Yes. I am Rakesh Sood. My wife has been having a severe
headache since yesterday. Since this morning she has also developed a high
temperature. I would be very grateful if the doctor could come over to our
place to examine her.
Mrs Sarkar : Of course. Please let me note down your address.
Rakesh : It is B-49, New Colony.
Mrs Sarkar : I will give him your message as soon as he returns.
Rakesh : Thank you.
Mrs Sarkar had to leave for the school where she teaches. So she
wrote a message for her husband. Draft the message in not more than
50 words.
Answer:-
Dr. Sarkar,
One of your patients, Rakesh Sood called you. He said that his wife has been having a severe
headache since yesterday. Since this morning she has also developed a high temperature. He
would be very grateful if you could go over to their place to examine her. He gave the address: It
is B-49, New Colony.
Mrs. Sarkar
Using information from the dialogue given below, write the message
which Amrita left for her brother, Sourajit. (Do not leave out any vital
information or add any new information).
Shekhar : Is this 28473892?
Amrita : Yes. May I know who is speaking?
Shekhar : I am Shekhar. I want to speak to Sourajit. I am his friend from
IHM, Goa.
Amrita : I am his sister. Sourajit is not at home at the moment. Can you ring
up a little later?
Shekhar : I shall be a little busy. Actually, I have got a placement at the
Hotel Mumbai, and will have to join with immediate effect. So right now I am
trying to get all the formalities completed This is the news that I wanted to
give Sourajit. Will you do that for me? Also tell him that I will let him know
my new cell phone number as soon as I get one.
Amrita : I’ll do that. Bye and all the best.
Amrita had to leave for office. So she wrote a note for Sourajit. Draft
her message in not more than 50 words.
Sourajit,
Sourajit, one of your friends, Shekhar called you. He wanted to inform you that he has got a
placement at the Hotel Mumbai, and will have to join with immediate effect. So right now he is
trying to get all the formalities completed. This is the news that he wanted to give you. Also, ask
me to tell you that he will let you know his new cell phone number as soon as he gets one.
Amrita.
You are Priyanka, a personal assistant to Ms Sen. She was away
attending a meeting when Mr Garg rang up. You spoke to him and
jotted down his message in your note- pad.
Draft the message for Ms Sen using the information in your notes
given below.
Mr Garg – rang up – 5pm – has received the CDs and the posters – coming
tomorrow – to thank Ms Sen and to personally hand over the cheque.
Answer:-
10 March 2022
11. 30 am
Ms. Sen,
Respected Madam, Mr. Garg has rung up at 5 pm. He told that he had received the CDs and the
posters. He will come tomorrow, to thank you. He wanted to give you personally the cheque.
Yours sincerely Priyanks
Read the following conversation between Aashna and Mr Singh.
Aashna : Hello, may I speak to Ranajit, please?
Mr Singh : Ranajit is getting ready for school. May I know who is speaking?
Aashna : My name is Aashna. I am Ranajit’s classmate.
Mr Singh : Hello, Aashna. I am Ranajit’s father. Is there any message?
Aashna : Yes. Please ask him to bring his biology notebook to school today. I
was absent from school due to illness. I would like to see the notes which our
biology teacher gave to the class during my absence.
Mr Singh : I will definitely do that.
Since Mr Singh had to go for his morning walk he left a message for
Ranajit. Draft that message in 50 words.
Answer:-
Ranjit,
Ranjit, one of your classmates, Aashna called you. She asked you to bring your biology notebook
to school today. She said that she was absent from school due to illness. She would like to see the
notes which your biology teacher has given to the class.
Father.
Rajat comes home from school and finds the door locked. Since he has
a duplicate key he enters and finds a note from his mother kept on the
table. In it she explains that she had to rush to the hospital with Mrs
Manohar, their neighbour, who had met with an accident. She has also
written that he should have the rice and curry kept on the dining table
for lunch. He could heat the food in the microwave oven if he wanted
to, but he should be very careful while handling the switch.
Draft the message which Rajat’s mother left for him.
Answer:-
Rajat,
Rajat, our neighbour, Mrs. Manohar had met with an accident that is why I have to rush to the
hospital with Mrs. Manohar. I had kept the rice and curry for lunch on the dining table for you. If
you do you want, you could heat the food in the microwave oven. But you should be very careful
while handling the switch.
Mother.
Using the information given below, write a message which Manu left
for his sister, Renu. (Do not add any new information. The message
should not exceed 50 words).
Ruhaan rang up -book-reading session-‘Children Ask Kalam’-Dr
A.P.J. Abdul Kalam-
Compilation of letters received by him from children and his
answers- Oxford Book
Store-8 pm, this evening,-pick you up-6:30 pm-attend reading
session together.
Answer:-
26th January 2021
10.30 am
Dear Sister Renu,
Ruhaan rang up a call and told me about the book-reading session on the topic “Childres Ask
Kalam on the book of Dr. A.P.J. Abdul Kalam. It is a compilation of letters received him from the
children and his answers which is available in the Oxford Book store. The session will start at 8 p. I
will pick you up at 6. 30 pm and we will attend the reading session together.
Brother Monu.