Grades and levels of Gazetted Officers in Railway / Railway Board

Grade Level as per Grade pay as per 6th Designation in Designation in Zonal
th
7 Pay Pay Commission Railway Board Railway
Commission
Gr ‘B’ 8 4800 SO / PS
Junior Scale 10 5400 SO / PS after 4 APO/ AFA/ ACM / AEE
(JS) yr service
Senior Scale 11 6600 US / DD / PPS DPO / DFA / DCM / DEE
(SS)
Junior 12 7600 DS / JD [Link]/ Sr. DFA/ [Link]
Administrative
Grade Officer
(JAG)
Selection 13 8700 Director [Link] / Dy. FA&CAO
Grade
NF – SAG officer draw salary in Level – 14 only but doesnot have power associated with regular SA
grade
Senior 14 10000 JS / ED CPO / FA&CAO/ CEE/ CESE /
Administrative ADRM / DRM
Grade (SAG)
NF – HAG officer draw salary in Level – 14 only but doesnot have power associated with regular HA
grade
Higher 15 12000 Advisor / PED PCPO
Administrative
Grade (HAG)
GM grade 16 75,000 to 80,000 Secretary General Manager / DGs in
training institutes
Apex Grade 2.25 lac fixed 80,000 fixed Board member
/ Director
General

Selection Grade is non-functional upgrdation means officer will be treated JAG for all practical
purposes.

1
 IREC Volume I

President can intrepretate these rules.

Ministerial Servants means clerical staff belonging Gr ‘C’ & Gr ‘B’ Non-Gaz

Apprentice: Deputed for training and can be considered for employment, but not recruited against
any substantive vacancy

Actual travelling charges: Personal luggage + Attendant + Ferry charge

Average pay: Average of last 10 month pay drawn in India, Running allowance to be included to
calculate average pay

Cadre: Strength or a service sanctioned as a separate unit

Compensatory allowance: To meet personal expenses in special circumstances e.g. travellign

allowance

Duty: Service as probationer / Apprentice + Joining time + training + any course lead to service in Rly.
Post related training in India of max 1 yr & not in technical subject be coutn as ‘Duty’

If substantive appointment but exam not qualified, employee will be probationer

Family: Spouse + Dependent (Son / Daughter / Unmarried sister/ minor brother)

Fee: Payment to RS from source other than CFI. It doesnot include property income, income of
literature / scientific work.

HoD: Competent Authority by order declare HoD

Honorarium: From CFI, for special work of occasional / intermittent nature.

Lien: Holding by RS on regular basis, not on probation, last person be reverted, if excess in cadre is
there.

Ministeral Officer: Gr ‘C’ clerifical staff + Gr ‘B’ Non-Gaz

Officiating: Performing duty of other post whose lien is with some other officer OR where lien is not
with any other officer but competent authority has appointed against a vacancy

Non-pensionable service: Before 16.11.57 & after 01.01.2004

Personal pay: Additional pay given to recover loss caused due to reduction in substantive pay (not
due to D&A) OR pay increments to an individual on acquiring further qualification e.g. hindi typing
test increment. It is person specific.

Special pay: Additional pay for additional work / hard nature of duty e.g. NPA allowance to doctors,
Cash handling allowance to Cashiers etc. It is post specific.

2
Presumptive pay: This pay is paid to any RS, presuming that to be paid if he was working on that post
in substantive capacity. It does not include special pay.

Time scale pay: Progressive pay, which goes from minimum to maximum with increments.

 Even after grant of MACP, post of RS will remain same.

 No alteration in the scale of pay of a post or service can be made without the sanction of the
President.
 The Railway Board shall have full powers to make rules of general application to Group C railway
servants under their control. The General Managers of Indian Railways shall have full powers to
make rules with regard to railway servants in Group C under their control provided they are not
inconsistent with any rules made by the President or the Railway Board.
 The General Working posts like GM /Secy / DRM / ADRM, that is posts required for general
purposes of the railway which may be filled by gazetted railway officers of any service may
normally be determined and divided in proportion to the sanctioned strength of each cadre.
 The number of posts sanctioned for each grade in a department shall in no case be exceeded
without the sanction of the authority competent to create a post, either permanent or temporary,
in the grade.
 Any post(s) unfilled for more than six months, the matter shall be reported to the Railway
Ministry.
 Tenure of Posts: Board, RDSO & CTIs – 5 yrs / DRM – 2/3 years and ADRM – 3 years.
 Supernumerary Post : It is created to accommodate such officer, who is maintaining lien, but no
post is available for him. While posting on such post, officer should assigned work which might b
of other Deptt also. It is officer-specific. Once officer relinquish such post, the post will lapse. It is
permanent post for limited period. No extra expense is involved in its creation.

3
 Chapter 2: General Conditions of Service

 All first appointments to a Group A Post in Railway Service shall be made by the President on
the recommendation
mendation of the Union Public Service Commission
 GM can confirm Gr ‘A’ officers on completion of probation
 Special class Rly Apprentice (SCRA) exam was conducted by UPSC for IRSME cadre only, which
has been discontinued.
 Annual direct recruitment to any C Cadre is kept at 3 % of the Total Duty Posts.
 Recruitment in Gr A: directly through UPSC , Promotion of Gr ‘B” officers,
 By transfer of an officer in service of the Government, if RR has such provisions
 By occasional admission (wild
wild card entry
entry) of other qualified
alified persons in consultation with the
U.P.S.C.
 Appointment to Group B Service by promotion of staff employed on the Railway may be
made by the General Manager
Manager.

Officiating promotion:: can be done against a post temporarily sanctioned for Construction / Survey
S
Deptt, which is vacated temporarily for more than 4 months by its incumbent (not on leave), for
which HoD is sure about return of its incumbent. If any officer is on leave for more than 46 days (in
case of RB /RDSO) and 30 days (in case of Zones), th
then
en officiating promotion may be done against his
vacated post.

Gr
3 yrs JS 4 yrs SS 5 yrs JAG 3 yrs SG 2 yr SAG
'B'

 DPC of Gr ‘A’ promotion shall have Chairman (UPSC representative) + 2 officers from RB
 All Gr ‘B’ to Gr ‘A’ substantive promotion be issued in name of President only
 RPF employees be promoted from Gr ‘C’ to Gr ‘A’ directly, no Gr ‘B’ promotion is there.
 30% posts to be filed through LDCE exam in Gr ‘C’ to Gr ‘B’ promotion.
 Appointments to the posts in the JS/ Gr ‘A’ shall be made by selection from amongst Group ‘B’
officers of the departments concerned with not less than 3 years of non non-fortuitous
fortuitous service in the
grade. Its DPC would have chairman nominated by UPSC and 2 officers from Rly.
 If the quota reserved for Group ‘B’ Officers for promotion to Junior scale is not fully utilized, the
remaininging vacancies may be filled by Government in accordance with the recruitment rules and in
consultation with the UPSC.
 Promotions to Group B posts shall be made by the General Managers except in the Security
Department provided that such promotions are mad made e in the strict order of placement on the
panel recommended by the Selection Board; if any supersession of that order is involved, the
matter should be referred to the Railway Ministry.
 The posts of Assistant Finance Advisor/ Assistant Divisional Finance Manager shall ordinarily be
filled by selection from Group C railway servants who have passed the departmental examination
qualifying for promotion as Section Officer (Accounts), Inspector of Stores Accounts/Inspector of
Station Accounts or are exempted fr from passing that examination.
 30% of the vacancies for which panel is required to be framed at any one time for Group B posts
in all cadres except Medical & RPF.
 For some posts of APO, other cadre officers also allowed to appear in exam.

4
 L-10 be granted to al L-8 eligible officers after 4 year service, except Account Deptt, where L-10 be
granted to al L-9 eligible officers. This is to be granted every 01 jan / 01 July.

GM can do promotions: Gr ‘C’ to ‘B’, JS to SS, SS to JAG adhoc. Rest of all promotions are to be done
by Railway Board.

DPC of Gaz promotion will include CRB, concerned Board member of that service and one more board
member. In case, CRB is service incahge of that cadre, then one more Board member to include.

Inter-se Seniority of Promotee & Direct Officers in Gr ‘A’:

 NA to RPF, Medical, Chemist, Rajbhasha, Statioanry & Misc cadre.

 Seniority decides on basis of year of allotment.
 Officers of Gr ‘A’ of UPSC upto 2005 & SCRA upto 2002 – their seniority will count from the
date from which they are earning increments in JS.
 UPSC exam qualified officers after 2006 & SCRA after 2003 – year of allotment to count as
seniority
 5th year of SCRA course is their year of allotment.
 Marks in UPSC exam / SCRA exam + Probationary training marks = decide their merit / rank in
seniority
 If 2 officers got same marks, then senior in age will be kept on higher rank.
 For Gr ‘B’ officers, their each 2 year of service either in officiating / permanent grade, be
counted as one year (max 5 year) for inter-se seniority.
 They are placed in seniority as SCRA > Direct officers by UPSC > Promotee
 In case of rest of cadres like RPF / Misc Cadre, the relative seniority of Dr & promotee be
decided according to rotation of vacancies between DR & promote which is based on quotas
of vacancies reserved for DR & promotees.

Authority to make first appointment

Gr B Non – Gaz & Gr C in Rly Board Appointment by JS / RB

Appointment by US / RB
Gr C level 1 ( Gr D)
HOD like DG/RDSO, Chariman / RRB etc.
Non-Gaz in attached / subordinate offices of
RB like RDSO, RRB , CTI
General Manager OR to whom GM empowers
Zonal Railways & Production Units for this purpose

All Gazetted Recruitment be done by President only

5
Filling up posts in Gr ‘C’:

(i) by direct recruitment; (ii) by promotion; (iii) by transfer of suitable staff (iv) By Special
Recruitment as per Railway Board’s instructions issued from time to time

Nationality Eligibility

 In Gr ‘C’ & ‘D’, Citizens of Nepal, Tibetteen refugee (before 1.1.62), PIO settled in India &
Bhutan are also eligible.
 A person having multiple wives or female employee married to already married man are not
eligible.
 In the case of recruitment to Group A and B posts, the rules should be published in the
Gazette of India in the section allotted to the Statutory rules and Orders.
 The recruitment to Railway Services shall be subject to the reservation of vacancies in favour
of Scheduled Castes, Scheduled Tribes, Other Backward Classes, Economically Weaker
Sections, Persons with Benchmark Disabilities (PwBD), Exserviceman and Course Completed
Act Apprentices (CCAA) trained in Railway establishments as laid down by the Government of
India from time to time.
 If a RS is being recruitment temporarily for more than 3 months, then, Medical Certificate is to
be taken.
 If any Gr’D’ staff joins in Delhi on transfer from other are / cites, then, medical certificate is to
be taken again before joining in Delhi.
 Stammering is not a ground for disqualification except for the posts where public dealing is
involved.
 Deaf /Dumb employees should be posted to non-dangerous postings only. One eye person can
also join in clerical post.
 If any medical issue can be corrected through surgery / medicine, then, medical board can give
2nd date for medical test.
 The proceedings of a medical examination conducted by a Medical Officer or a Medical Board
constituted to examine a railway servant, or a candidate for railway service, could be treated
as confidential. Candidates recommended to be disqualified by a Medical Board or a Medical
Office should not be informed of the reasons which led the Board or officer to recommend
disqualification.
 Apprentices/Trainee (Other than Apprentices Act, 1961) will have to enter into an
agreement specifying the period of apprenticeship/ Training, the amount of the security
deposit, the trade or trades in which he will be required to undergo trainings, Circumstances
in which agreement can be terminated by the administration, e.g., physical unfitness,
misconduct or failure to qualify in any prescribed test, etc, The forfeiture of the security
deposit, if any, no guarantee or promise of employment on completion of apprenticeship, All
agreements shall be stamped, the cost being borne by the railway servant concerned.

DOB: request for change in DOB can be given within 3 years ( for Rly) or 5 yr (for CSS) of service. It
should be clearly state that RS has done genuine mistake & supported by document proof. It doesn’t
disqualify him in exam of UPSC /SSC by which he was recruited with new DOB.

If RS unable to state his exact DOB, but can state year of birth, then, 1 st July of that year should be his
DOB. If he can tell year & month, then 16th of that month will be his DOB.

6
Name change: RS to create a deed with sign of 2 witness of higher level – update it in official Gazette
of India – RS can request admin to update. On marriage Female RS to submit marriage proof to HOD
to update her surname in office records.

Retention of Lien: While performing duty of that post, on foreign service, during joining time, on
leave, while on suspension

No lien to retained: If RS acquires lien at a new post, a RS may apply max.

4 times in a year for other Govt / PSUs / State Posts. No such limit for UPSC advertisements.

When not to forward job application: RS under suspension, huge task pending with him, D&A
running, sanction for prosecution, undergoing penalty.

 Deputation applications upto JAG to be forwarded by HoD, and GM to forward for JAG & above
officers to Rly setups only. Applications of officers of the Junior Administrative Grade and above
for deputation to other than Railway PSUs/ ABs may be forwarded to the Railway Board for
disposal.
 Termination of Lien: Lien will be retained for 2 years in case of technical resignation. If a RS
returned within 2/ 3 years, then, his leave account will continue as such.
 No lien to retained if RS joins CPSE / Autonomus bodies on technical resignation. However, officer
can join back in 15 days only.
 For Foreign / international originations posting, applications can be forwarded.
 If RS directly apply for UPSC post, then RS to intimate his HOD. If he has any objection, then he
can raise the same with UPSC within 30 days. After passage of 30 days, it is assumed as ‘No
objection’ granted.
 When a railway employee desires to apply for a post in a private concern, he should first offer to
resign or retire from railway service.

Transfer of RS:

 Ordinarily, a railway servant shall be employed throughout his service on the railway or railway
establishment to which he is posted on first appointment and shall have no claim as of right for
transfer to another railway or another establishment. In the exigencies of service, however,
President may transfer.
 In regard to Group C railway servants, the power of the President under this rule in respect of
transfer, within India may be exercised by the General Manager or by a lower authority to whom
the power may be re-delegated.
 A competent authority may transfer a Railway servant from one post to another provided that,
except:- (1) On account of inefficiency or misbehavior, or (2) On his written request
 No additional charge for a post lower to the post that officer has lien, should be given.
 Lien of RS is to be retained on transfer, until specified about lien transfer in order
 Transfer on mutual exchange—may be considered between employees belonging to two
different seniority groups either in same grade. The senior of the two employees will be given
the place of seniority vacated by the other person. The junior will be allowed to retain his former
seniority and shall be fitted into the seniority below the persons having the same seniority

7
 Person employed in one department shall not be eligible for employment in another except with
the previous consent of the head of the department in which they are employed, except
approval of competent authority.
 The charge of an office must be made over at its headquarters, both the relieving and relieved
railway servants being present
 The headquarters of any other railway servant are either the station which has been declared to
be his headquarters by the authority competent to prescribe his headquarters for the purpose of
traveling allowance, or in the absence of such declaration, the station where the records of his
office are kept.

8
 Chapter 3: Termination & resignation from Service

Temporary RS: No notice of CRD punishment as well as mental incapacity is to be given for
termination of temporary RS. Further, if post are abolished OR officiating vacancy expires, in that
cases also, no notice to be given to Temporary RS.

Termination due to completion of contract Notice of 14 days

Termination during contract tenure Notice of one month
Termination of Apprentice Notice of 7 days
Temp RS + 3 yr experience 1 month notice needed
Gr A & B probationer 3 month notice
Gaz RS in medical Deptt 1 month notice
Gr C & D probationer 1 month notice

 Show cause notice is must in case of termination of Permanent RS. If someone is being
terminated without notice period, the n salary of notice period is to be given in advance.
 Notice period is to be waived by Appointing Authority only. This power can’t be delegated
below his rank. In training institutes, DG may waive off notice period of any RS.
 JS & SS Officer’s resignation to be accepted by GM and JAG & above officer’s resignation to be
accepted by President.
 DG in training institutes may accept resignation of probationers who are resigning to join IRS /
IAS / IPS / IFS cadre.
 Only Appointing Authority can discharge a RS in event of post abolition. During such discharge
priority is to be given to such officials, where delay in discharge will increase the
compensation amount.
 During duty, if RS got disability / vision failure, then, he should not be discharged, but to be
adjusted on alternate post. If no post being available for adjustment, the supernumery post is
to be created. In such cases:-
o Permanent RS got disability: Leave + EOL (upto 6 period) to be granted to make
alternate arrangement to accommodate such employee.
o Temporary RS got disability: Leave + EOL (upto 6 period) to be granted to make
alternate arrangement to accommodate such employee. If no such arrangement
possible, then, he should be discharged.
 In no circumstances shall the resignation of a railway servant whose conduct is under investigation be
accepted without the sanction of the authority competent to dismiss him.
 In cases in which a railway servant has committed an offence for which the penalty is dismissal or
removal from service, no suggestion should be made to him to tender his resignation.
 While accepting resignation, notice period time is to arrange alternate incumbent for that post.

Withdrawal of resignation:

Authority to accept resignation, can only allow withdrawal of resignation in view of changed
circumstances for which RS resigned. Further, Request for withdrawal is to be given within 90 days of
date of resignation. During intervening period, conduct of that individual should be moral. That
suitable post should be available in the cadre to accommodate him. If resign was given to join Pvt job
or job in PSU / Govt companies, his withdrawal request should not be accepted.

9
 In case of acceptance of withdrawal, that order shall include condonation of interruption in
service but the period of interruption shall not count for qualifying service.

Chapter 4: Extension of Service / Re-employment

 RS got dismissed due to CRIME, then President approval be needed in case of Gr A’ & ‘B’
officers. However, in case of Gr ‘C’ & ‘D’, GM approval will be sufficient.
 RS got penalty of dismissal / removal, if preferred no appeal, then Authority higher to DA can
allow re-employment. In case, appeal was given but penalty upheld, in that case, authority
higher to Appellate Authority can allow re-reemployment.
 In re-employment cases, gratuity / PF / pension of first service to be declared. This is to
ensured by A/c Officer.
 Application of re-employment is to be considered only after forwarding by HoD of earlier job.
 Criteria for re-employment / extension: Only in public interest and if no RS in serving ripe
enough to take up that employment OR retiring officer is highly outstanding.
 Re-employment cases should not be quoted as precedence
 Re-employed RS should not be normally be kept in management except with detailed
justification.
 Extension order should include clause of notice period for termination of extension.
 No promotion to be given during re-employment / extension.

10
 Chapter 5: Leave rules
RIGHT TO LEAVE - Leave cannot be claimed as a matter of right and leave of any kind may be refused
or revoked by the authority competent to grant it, but it shall not be open to that authority to alter
the kind of leave due and applied for except at the written request of the Railway servant.

 Leave rules are applicable to RS who came in service after 01.02.49, who come after 01.02.49,
but opted for it and all temporary RS having service more than 3 yrs.
 Quasi permanent RS are those probationers whose probation period completed but
confirmation is yet to issue.
 In case of CRD penalty, leave at credit will lapse. In case of reinitiate, leave of earlier service be
counted.
 The period spent on illegal strikes be declared as dies-non by President only.
 For retrospective conversion of leave application, RS have to apply within 30 days if joining
back.
 EOL on medical certificate can be converter to leave not due.
 Holidays can’t be prefix / suffix, if there is charge of security / money, and also where reliever
is to join early / to stay more than duty hours. Eg. Station master / running staff’s duty.
 During leave if RS want to do job within India, then Competent Authority can allow whereas in
case of outside India, only president can allow.
 Leave is permitted for maximum 5 yrs. If leave period / unauthorized absence crosses 5 years,
then, RS be treated as SUO MOTO resigned from service.
 Leave more than 5 years are permitted in exceptional circumstances only to Gr ‘C’ & ‘D’
employees with recommendation of CPO and concurrence of FA&CAO. But not permitted for
Gr A & B in any case.
 If RS can’t apply leave due to disability, then his spouse / major child / brother / unmarried -
sister / Parents / may apply.
 If leave is recommended by Immediate senior, then it will be assumed to be sanctioned ,
provided sanctioned authority has not rejected / denied in written.
 If RS got FIT TO JOIN for Saturday, and RS joins service on Monday, then Saturday & Sunday be
treated as part of leave period.
 Leave A/c of Gr A & B officers is to be maintained by A/c officer whereas in case of Gr C & RS,
HOD is to maintain the same.
 If RS recalled from leave outside India, he will be entitled for TA + Leave salary + free passage
to India. Refund of passage to foreign country is also entitled provided if he has not completed
half the period of his leave by the date of leaving for India on recall, or three months,
whichever is shorter.
 In all cases of unauthorized absence by a railway servant, he should be informed of the
consequences of such absence and be directed to rejoin duty immediately within a specified
period, say within three days, failing which he would be liable for disciplinary action.
 A railway servant on leave shall not return to duty before the expiry of the period of leave
granted to him, unless he is permitted to do so by the authority which granted him leave.
 Notwithstanding anything contained in sub-rule (1), railway servant on leave preparatory to
retirement shall be precluded from returning to duty save with the consent of the authority

11
 competent to appoint him to the post from which he proceeded on leave preparatory to
retirement.
 A railway servant who has taken leave on medical certificate may not return to duty until he
has produced a medical certificate of fitness from the appropriate Medical authority.
 A railway servant returning from leave is not entitled, in the absence of specific orders to that
effect, to resume as a matter of course, the post which he held before going on leave.
 Such railway servant shall report his return to duty to the authority which granted him leave
or to the authority, if any specified in the order granting him the leave and await orders.
 For commutation of leave om medical certificate, CGHS beneficiaries to submit medical
certificate from CGHS doctor only, similarly AMA beneficiaries to submit medical certificate
issued his AMA nominated doctor only. Same with empanelled hospital treatment.
 If AMA is not appointed, then leave sanctioning authority may accept medical certificate
issued by RMP doctor.
 The Medical Certificate from registered private practitioners produced by the Railway servant
in support of their application for leave may be rejected by the competent authority only after
a Railway Medical Officer has conducted the necessary verifications and on the basis of the
advice tendered by him after such verifications.
 In case of commutation for 3 days, medical certificate of any RMP be accepted.
 Ordinarily, the jurisdiction of a Railway Medical Officer will be taken to cover Railway servant
residing within a radius of 2.5 kilometers of the Railway Hospital or health unit to which the
Doctor is attached, and within a radius of one kilometer of a Railway station of the Doctor’s
beat.
 In case of eye disease, fitness certificate is must even if leave period is less than 3 days.
 Medical certificate issued by ADMO should be cross signed by DMO.
 Leave should not be denied to a RS, even if there is no chance of his getting fit again.
 In case of disability of indefinite period, leave shall be initiallygranted for 12 months and
subsequently, on recommendations of medical authority.
 If any RS got incapacity for his present post, then, leave for period of 6 months to be issued
first so as to arrange alternate employment for him. Subsequently, EOL for 6 months can be
granted if need.

LAP: A railway servant permanent or temporary other than one who is serving in a railway school
shall be entitled to 30 days leave on average pay in a calendar year. The leave account of every
railway servant shall be credited with leave on average pay in advance in two installments of 15
days each on the first day of January and July every calendar year.

 maximum balance can be 300, if 285<LAP<300, then LAP to be credited at end of 6 moths be
added to pool it upto 300 again.
 It is granted at a rate of 2.5 for each completed calendar month.
 Period spent on deputation / foreign service / study leave is eligible to earn LAP.
 For the period spent in EOL / dies-non, 1/10 th of that period be deducted from LAP to be
credited.
 AdditionalLAPonce in a Calander year, entitled to NFR are staff at HQ at Siliguri – 2 days, staff
HQ on north bank of Brahamputra, including Darjaleeng – Himalaya range & at Pandu
(Guwahati) – 4 days and Staff HQ to end of Pandu (Guwahati) – 6 days

12
 If a temp. RS did not join back after EOL, he should be treated as REMOVED from service.
 For leave purposed, probationers are to be treated as regular RS, provided, he is to be
continued in service post probation.
 Apprentice mechanic, Probationary Station Masters, Commercial clerk & other apprentices
are entitled for 16 days full stipend LAP & 20 days half stipend on medical certificate.
 Trade Apprentice are entitled for 12 days full stipend LAP &15 days half stipend on medical
certificate.
 Workshop staff get 6 extra half day leaves.
 A railway servant not want to encash leave at the time of retirement, he may be permitted by
a competent authority to take leave preparatory to retirement to the extent of leave on
average pay due not exceeding 300 days together with half pay leave. This leave period should
exclude date of retirement.
 LAP encashment: There should be have atleast 30 days leave in credit after sanction of
encashment. It can be availed 6 times max in service, every time in new block. At a time,
maximum 10 days LAP to be encashed. Encashment request should include one day leave with
issued pass / PTO. Said rule applicable on running staff & station masters also.
o LAP Encashment = No of days encashed * (Basic + DA)/30
o TA & HRA not included for LAP encashment. During extension of service, LAP account be
continued with max 300 LAP at credit.
o NPA shall be taken into account for calculating encashment of LAP while availing Privilege
Pass/PTO.
o LHAP can also be encashed at time of retirement, with max limit of 300 days. Here
calculation will be same as LAP encashment, only half basic is to be used for amount
calculation.
 Leave not due (LND) are future LHAP (to be earned in furture) be granted to Permanent RS
for max 360 days. Without medical certificate, LND / LHAP commute can be granted in case of
maternity, mother having less than 2 surviving children adopting child, on CCL for 3 rd year.
LND can be granted to temp RS having 1 yr service, only if, he is suffering of TB, leprosy,
mental illness, cancer. If during LND, RS got medically incapacity or got penalty of CRD or pre-
mature retirement, then no recovery of leave salary is to be done.
 Leave to Rly school staff: Every 1 Jan / 1 July, only 5 LAP be credited, rest LAP be credited on
completion of half year. No LAP / LHAP be granted to them against vacation period. Form
01.09.2008, LHAP to School staff increased from 10 to 20. Period spent during scout be eligible
to earn LAP / LHAP. If a RS recalled before completion of 15 days’ vacation, that period be
treated as no vacation.
 LHAP: 20 days per year, 5/3 of each completed month, LHAP + other leave can be max 24
months, for the period spent on EOL /Dies Non / Suspension, 1/18 th of that period be
deducted from LHAP to be credited. No limit on credit of LHAP but only 300 be encashed at
the time of retirement.
o If RS have worked more than 15 days in a month, that month to treat as a completed month
for the purpose of calculating LHAP.
o For study purpose, max 180 days of LHAP be commuted in whole service. If someone resign
during that period, then commutation be cancelled, and salary is to be recovered for the
availed period. But this is not applicable in case of compulsory retirement due to medical
incapacity.

13
  In case of foreign service, foreign employer can sanction LAP upto 120 days only, beyond that
concurrence of parent cadre is needed.
 If leave balance is not available, then, max 60 days leave can be granted provisionally.
 If RS during deputation applies for LPR, then concurrence of parent cadre is required. If parent
cadre agrees but borrowing organization denies, then, LPR is to be given but borrowing
organization can re-employ that RS after his retirement.
 Against suspension period, only LHAP at rate of 1/18 deducts, but not affect LAP.
 A RS during LPR, can’t take pvt employment.
 A RS on EOL can apply for VRS.
 Fitness certificate on recovery from TB shall include clause that RS is fit for light work only.
 The tenure spent on foreign service be counted as duty, for which foreign employer to pay
leave salary & PF contribution to parent cadre.
 In case of leave for adopting child, there is new clause, that parents will have time for pre-
adoption foster care. If it converts to valid adoption, then only maternity / paternity leave is to
be sanctioned. Otherwise, other leaves are to be sanctioned.
 In case of calling officer back from unauthorized absence, then minimum 3 days time be given
to join.

 Extra-ordinary leave (EOL):

o to be granted when no other leave is admissible.
o (a) when no other leave is admissible, and
o (b) When other leave is admissible, but the railway servant applies in writing for the
grant of extraordinary leave.
o Temporary railway servant shall be granted EOL on any one occasion:-- (a) three
months, without a medical certificate. (b) Temp RS with 1 yr service can have EOLupto
6 months and 18 months in case of TB / Leprosy / cancer / mental illness.
o Total EOL for 24 months be granted to permanent RS if they have min 3 yr service and
EOL is for study purpose, with condition of bond for 3 yr service to be signed by 2 RS of
equal / higher grade.
o EOL + other leave + EOL = whole period to be treated as EOL only
o Maximum 5 yr EOL to permanent RS.
 Leave shall not be granted on termination of employment to a railway servant who has been
dismissed or removed from service or whose services have been terminated under the
‘Railway Services (Safeguarding of National Security) Rules, 1954’.
 Terminal leave can be granted to Temp RS, if he is being terminated without utilization of
notice period. Leave may be sanctioned for a period more than notice period also, but period
more than notice period not to be counted as service.
 Temp RS may be granted leave on termination if contract is more than one year, if unqualified
RS is being replaced, if termination is being done to avoid D&A, in case of re-employed
pensioners OR Temp RS is being terminated due to ill-health. In all these cases, leave upto
50% of LAP is to be granted except in case of ill health termination.

Leave Salary:

14
  If during leave preparatory to retirement, RS got employed at somewhere else, then LAP will
not be encashed but LHAP only be encashed.
 Pension of re-employed employees will have no effect on their leave salary of 2 nd
employment.
 If any RS due to CRD / death, draws higher leave salary, then recovery of overpayment is to
be made.
 In case of permanent Running staff, leave salary is to be drawn as per higher pay (substantive
/ average) for first 60 days, subsequently, only substantive pay is to be paid.
 In case of temp Running staff, leave salary is to be drawn equal to average pay for first 60
days, subsequently, only lower pay (substantive / average) is to be paid.
 NO ADVANCE OF LEAVE SALARY as per 7th pay commission.
 On death of RS, LHAP / LAP encashed amount to be paid to his family.
o Eldest surviving (ES) Widow > ES Son > ES unmarried daughter > ES Widow daughter >
Father > mother > married daughter > minor brother > Unmarried sister > widow sister
> ES Grand son / grand daughter
 Special pay to be taken in consideration for calculating leave salary.
 During suspension / D&A, Competent Authority may hold leave salary of RS, but in penalty of
compulsory retirement, LAP / LHAP be encashed.
 If RS (temp. / Pmt.) got medically invalidated within 3 yr of service, no leave salary to be paid.
 At the time of resignation, max 150 LAP be encashed.
 On absorption to PSU / State Govt, max 300 LAP to be encashed.

Maternity leave:

 Total 180 days at a time to female employee having less than 2 surviving children.
 In case of abortion, max 45 days leave can be granted in whole service.
 Maternity followed by other leave – max 2 yrs

Paternity leave:

 Can be availed by male RS having less than 2 surviving children before 15 days of deliveryupto
6 months – total 15 days in single spell only
 Male casual staff are also eligible for PL

Child Adoption leave:

 180 days CAL + max 60 days commuted leave + other – max 1 yr

 Child age < 1 month = 1 yr total child adoption leave
 Child age < 6 moths = 6 month child adoption leave
 Child age 9-10 months = 3 month child adoption leave

Child Care leave:

 Max 730 days, min 5 days in a spell, max 3 spells in a year, can be availed till child gain 18 yr
age.
 CCL + commuted leave (max 60 days) + other leave = max 1 year

15
  If disability > 40%, then CCL is permitted for any age of child.
 No leave encashment during CCL. CCL is also for single male parent also.
 Female single parent can avail CCL for 6 times in a year instead of 3 times.

During the period of child care leave, member of the Service will be paid 100% of leave salary equal to
pay drawn immediately before proceeding on leave for the first 365 days and 80% of the pay drawn
immediately before proceeding on leave for the next 365 days

In case of sexual harassment, leave upto 90 days be granted to aggrieved women on

recommendation of ICC.

Work Related Illness and Injury Leave – It is effective from 11.12.2018.

 On recommendation of 7th pay commission, WRIIL has substituted special disability leave for
injury intentionally inflected. It omitted special disability leave for accidental injury & hospital
leave.
 WRIIL provides full pay & allowance for 6 months. Beyond hospitalization, a RS will get full pay
& allowance for 6 moths & LHAP be commuted for next 6 months. However, RPF personnel
will get 100% salary during this period.
 NO LAP / LHAP be credited during WRIIL.

Casual leave:

 Not a leave.
 The RS who don’t get 17 holidays, he will be eligible for 10 CL than 8 CL.
 PH employees will get 4 extra CLs.
 Max 2 times in a month a RS can come late by 1 hr in case of tyre puncture, late running
buses, VIP / religious / political protests etc.
 Normally, max 5 CLs can be taken at a time.

Compensatory leave: TO be availed with 1 month of working on any holiday, max 2 days Comp off be
taken at a time. Only Gr C & D are eligible for it.

Ex-India Leave: Within 21 days of his leave application, if no denial arrives, then assume it as
approval. It can be refused by HoD level only. Vigilance / D&AR should be clear for such RS.

 During foreign deputation of upto 8 days – Ex-India leave of 4 days in addition to official duty
allowed
 During foreign deputation of more than 8 days – 50% of total period

Study leave: The course should have direct connection with duty.

 It can also be given if study widens mind of RS, improve his abilities and equip him for better
performance.
 It should be granted in subject other than academic / literary subjects.
 Ex-India leave to IRHS officers be granted only after confirmation of DG/RHS.
 Study Leave should be after min service of 5 years, but minimum 2 years in case of Rly doctors
and probation should have been completed.

16
  minimum 3 years or 8 years’ service for those doctors whose sign bond for 36 months for 8
years. During deputation, no to study leave be granted.
 Normally study leaveupto granted for 2 years only but in case of railway doctors it can be
granted for 36 months.
 If a railway servant is temporary working for other department then before sanctioning study
leave, concurrence of current cadre is to be taken.
 study leave when combined with other leaves be granted for maximum 28 months only
except in case of doctors.
 Salary during study leave = Basic + DA+ HRA (applicable in case of Ex-India Study leave also).
 If any officer resigns during bond period (3 yr normal/ 8 yr doctors) then salary, allowances,
fees etc. paid by Govt are to be refund with interest.
 Bond need not be paid if officer resigns on medical grounds / due to technical resignation. But
study leave be converted to LAP + LHAP + EOL as applicable.
 Sanctioning Authority: 1. Ministry of Railways, in all cases of Study leave within India and
abroad. 2. General Managers, in all cases of Study Leave within India 3. Head of Departments
and Divisional Railway Managers, in the case of Railway Servants in Group ‘C’ and ‘D’ for Study
Leave within India.
 Where the study leave is granted for prosecution of studies abroad, the Head of the Mission
concerned shall be informed of the fact by the authority granting leave
 A report regarding the admissibility of the study leave shall be obtained from the Accounts
Officer: Provided that the study leave, if any, already availed of by the Railway servant shall be
included in the report.

Form to fill

From to fill Bond for sanction Bond for extension

Permanent RS A B
Temp RS C D

Annexures to Chapter 5:

 Annexure I: Application for leave / extension of leave

 Annexure II: Format for bond for EOL on study purpose (temporary RS)
 Annexure III: Format for medical certificate for non-gaz by AMA
 Annexure IIIa: Format for medical certificate for non-gazby medical officer

Right of Persons with Disability Act, 2016

 SEC 20: provides non-discrimination in employment

 Person with disability means person with long term physical / mental / intellectual / sensory
impairment which hinders his full and effective participation in society as others.

Special casual leave - granted to Railway employees to cover their absence from duty, on the
following occasions / works.

17
 (i) For work connected with running / administration of Railway men’ s Co-Operative
Societies;
(ii) For promotion of small family norms under the Family Welfare Programme;
(iii) For participation in sports events;
(iv) Attendance as officials at meetings of Trade Union/ Federation;
(v) Participation in cultural activities like Drama, Music competitions; (vi) Scout work;
(vi) Occasions like:- …Voluntary Donation of Blood, ……Attendance at meetings of Technical /
Scientific institutes; ……..Attendance at courts as jurors / assessors; ……Participation in
Republic Day Parade;…..Unavoidable absence due to Civil disturbances etc., etc
(vii) Sterilization procedures
(viii) Treeking and camping activities

Special Causal Leave for organ donation: Total 42 days, can be granted in multiple spells as per
Doctor advice.

Chapter 6 Medical Attendance and Treatment: The rules regarding “Medical Attendance and
Treatment” are deleted from IREC. Railway employees, their spouse and eligible dependent(s) are
entitled to comprehensive medical facility as detailed in Chapter - VI and other relevant chapters of
Indian Railway Medical Manual, 2000 (Third Edition) as amended from time to time

18
 Chapter 7: Law suits against RS
If law suit is w.r.t. RS’s official duty : UPSC is to be consulted under article 320 (3)(d) of the
Constitution

Law suit due to virtue of his official position : case to be send to RB for reimbursement of legal
expenses. Such reimbursement for one counsel only. No compulsion to consult UPSC in such cases.

If the law suit is against act of personal nature of RS, e.g. corruption, bribery etc. then no
reimbursement will be given.

GM can draft rule regarding reimbursement of legal charges.

Proceedings initiated by Private parties:

 If case is being filed against a RS due to any official order / action done by him causing
financial loss to private party, in that case, RS shall defend said case to transfer it in name of
Union of India (UoI).
 If a RS did any loss to administration, then pvt party can file said case against that RS.
 In both of above cases, it is personal responsibility of RS to defend / attend / pursue the case.
 If in public interest, Govt take over defense in any case, then RS have to declare that even if
court decision comes against RS, he will not make Govt responsible for it.
 If in any civil case, RS found liable for negligence in official duties and Govt is also made liable
for that act, in such cases, Govt shall arrange a common defense for it and RS, provided there
is no conflict of interest.

 If RS won a case while defending himself, then Govt have to reimburse legal expenses to the
extent of judgement intensity.
 An advance upto 3 times of Basic pay can be granted to RS to meet his legal expenses. It is to
be paid back in max 24 months.
 If Media highlights the official conduct of any RS for which RS vindicate his case, then,
reimbursement of legal expenses to be done depending on the judgement only.
 If case is RS v/s UoI, then no assistance / help to be given. But, if the outcome is in favour of
RS, then legal expenses may be reimbursed.
 If a railway servant resorts to a court of law with the previous sanction of the government to
vindicate his conduct arising out of or connected with his official duties or position, though
not required to do so by government, he will not ordinarily be entitled to any assistance, but
advance can be given.
 If RS A sues RS B for his official action =B is supported by Govt in public interest& then A is
private party.
 No assistance / reimbursement to be given, if legal proceeding doesnot arise due to official
position / work.
 If in any case, prime-facie there are evidence against RS, then Govt shall wait for outcome of
legal proceedings before giving any assistance.
 Any legal expense of Govt in a case exceeds 50,000/- need president approval.

19
  RB& D/o Legal Affairs permission will be required for taking service of Non-empanelled
Non
lawyers / Attorney
orney General/ Solicitor General of a state. The said permission also required, if
legal expenses exceeds the prescribed limit.
 In case of criminal prosecution, Solicitor General of that state to be engaged.
 When an administrative decision has been taken to file a petition before Supreme Court
against any order of the Court/Tribunal by the competent authority of Railway, the proposal is
to be forwarded to Legal Adviser (Railways) to examine the feasibility of filing such petition as
per the procedure of Department
partment of Legal Affairs, Ministry of Law and Justice. The Incharge,
Central Agency Section, Supreme Court is to be contacted, to take appropriate steps to defend
any petition filed against Railways before the Supreme Court of India.
[Link]
No prosecution shall be
b
instituted without adequate legal advice being given in writing, and no prosecution shall be
instituted or withdrawn in any manner contrary to such legal advice without reference to the
Railway Ministry.
 Advocates or other legal practitioners engaged on behalf of the Government of India should
not settle out of Court or compromise any suit or other civil proceeding without the approval
of the Government save in exceptional circumstances and they have to record the reason in
writing.
 If Vakalatnama or Powerr of Attorney is to be executed in favour of the advocate or other legal
practitioner to be engaged on behalf of the Government of India, care should be taken to
incorporate the above condition therein.
 In addition to above, Rule 19 of Central Civil Services (Conduct) Rules, 1964 as amended from
time to time is to be referred for clarification and parity among all employees of Union of India

Deptt proceedings
A case is under Legal adviosr to be
Deptt proceedings shall not interfere
police investigation consulted each
can also be started with Court
in court time.
proceedings

ANNEXURE ‘A’ Undertaking by the government servant in connection with defen

defense
ANNEXURE ‘B’ Furnishing of Bond for availing interest
interest-free advance

Chapter 8: Staff benefit Fund

Staff Benefit Fund “Railway Staff Benefit Fund”(RSBF) shall be governed by Rules/administrative
instructions to be framed/issued by Railway Board under the powers delegat
delegated
ed to it under foregoing
Rule [Link] such time such Rules are notified, extant provisions of Indian Railway Establishment
Code (Vol I) 1985( reprint edition, 2008), pertaining to RSBF, as supplemented by Railway Board’s
instructions and Advance Correct Slips
lips would subsist and remain in force.

20
 Chapter 11: Joining time
No joining time is admissible in the case of temporary transfer for a period not exceeding 180 days.
Actual transit time as in the case of journey on tour shall only be allowed.

Not allowed on request transfers.

Railway servants who are discharged due to reduction of establishment from one Railway Office and
posted to another Railway Office, shall be entitled to joining time, if the orders of appointment to the
new post are received by them while working in the old post.

But if RS (having min 3 yr service) joined at new place within 30 days of discharge, then break period
converts to joining time without pay.

Railway servants and permanent/provisionally permanent Central and State Government employees
& Temporary Railway employees who have more than 3 years will be entitled to joining time under
these rules.

If transfer involves change of station and change of residence the Railway servant is entitled to joining
time with reference to the distance between the old headquarters and the new headquarters by the
direct route and ordinary mode of travel as given below :

Distance between the old and the new headquarters Joining time admissible.

1000 Kms or less =10 days

More than 1000 Kms. = 12 days

More than 2000 Kms = 15 days (In case to travel by air the maximum will be 12 days)

No change in residence (within same municipality / area) = not more than 1 day Joining time

Extension of Period of Joining time :-

For Non-Gaz RS, DRM / HOD may grant a maximum of 30 days Joining time. Beyond 30 days, the case
should be referred to the Ministry of Railways.

Maximum Joining time = 8 days for preparation + transit time + holiday + extension

While computing the transit time, allowance could be made for time unavoidably spent due to
disruption of transport arrangements caused by strike/natural calamities or the period spent awaiting
the departure of the Steamer

Credit for Unutilised Joining Time :- Unutilised days of joining time to be credited as LAP. Sanction of
special casual leave in lieu of joining time is not admissible.

A Railway servant while in transit, on transfer, if directed to proceed to a place different from the one
to which he was initially transferred, then he will be entitled to joining time already availed of up to
the date of receipt of revised transfer orders plus a fresh spell of full joining time from the date
following the date of receipt of the revised transfer orders. The fresh spell of joining time will be
calculated from the place at which he received the revised orders.

21
Pay & allowances of Joining time = old station pay + HRA + DA (no travelling / conveyance allowance)

Joining time on deputation = Rule of borrowing organization be applicable on both joining and
relieving from deputation

Joining Time on deputation to Railway = Rule of Rly be applicable on both joining and relieving from
deputation

Joining time may be combined with vacation and/or regular leave of any kind or duration except
casual leave.

22
23