MICROSOFT POWERPOINT 1.
Click Start, point to Programs, then
Microsoft PowerPoint is a graphics select Microsoft PowerPoint from the
presentation program used for designing resulting pop-up menu.
formal presentations quickly. 2. The PowerPoint Startup dialog box
PRESENTATIONS. appears giving you four (4) options from
PowerPoint can help you produce which you must choose one in order to
professional looking presentations that can proceed with any other PowerPoint features
be printed, viewed on a computer display or or functions.
produced as a slide, together with printed • The AutoContent Wizard:
notes for your audience to take away for This option starts the AutoContent Wizard,
reference. which is a sequence of screens offering you
Uses of PowerPoint with alternations.
Presentations can be used in certain • Design Template:
situations to convey information more This option gives you a list of presentation
effectively. Examples of such situations designs; presentations and other templates
include; that have predefined slide colors and text
1. Marketing or internal company styles.
presentations. • Blank Presentation:
2. To deliver company results to a This option brings up the New Slide dialog
shareholder meeting. box, which has 24 blank slide layouts.
3. To report sales figures. • Open an Existing Presentation:
4. To launch a new product into the market. Use this option to choose an existing
5. To introduce/induct new employees into PowerPoint presentation that had already
a company operations. been saved in the computer.
6. Advertising in the media, trade fairs or TERMS
exhibitions. Slide- refers to a single page developed
Creating a PowerPoint Presentation. using Microsoft powerpoint
There are 2 ways in which you can create a Animation- refers to customizing objects,
Microsoft PowerPoint presentation: text and slides to move automatically either
(i). Using the AutoContent wizard. by clicking or by timers.
(ii). You can start from scratch by Transition- are motion effects that occur in
creating a new blank presentation. slide show view when you move from one
Starting Microsoft PowerPoint. slide to the next during a presentation
Examples of slide transitions include
effects like
1
-Wipe Down -Checkerboard Across Notes Page View:
-Dissolve -Box in This view enables one to create/type
-Cut -Cover Down Speaker’s notes. These are the notes that a
-Fade Out presenter uses as ‘cue cards’ or reminders
PowerPoint Views during a presentation.
The different views are: (types of views) - Slide Show:
1). Normal view. Slide Show view displays slides on the
2). Slide view. entire screen the way the audience will view
3). Slide Sorter view. the final presentation.
4). Outline view. Objects that we can insert in Ms
5). Notes Pages view. PowerPoint presentation
6). Slide show. i Graphs/charts
Normal View: ii Clip art
Normal View simultaneously displays the iii Picture
Slide, Outline, and Notes views in their own, iv Table
allowing you to see everything at once. v Drawing objects
Slide View: Editing a Drawing Object.
Slide view is the default view when you Editing an object may involve moving it,
open or create a presentation. copying, cutting and pasting.
In Slide view, you can work with the text in i Resizing the Drawing Object.
your presentation one slide at a time. ii Rotating a Drawing.
Outline View: iii Grouping or Ungrouping Objects-
Outline view allows you to see all the titles, Grouping objects means combining
text, etc of the entire presentation in a single them so that you can work with them
window. as one single object.
Slide Sorter View: Animating Slide Text and Objects.
Slider Sorter View allows you to: Slide Text refers to any text that appears on
- Easily add, delete and move slides. the slides.
- Preview the entire presentation. Slide Objects refers to all other objects like
- Organize or rearrange the order of the drawing, ClipArt pictures, charts, tables, etc
slides in your presentation. that are included in the slides.
- Preview animations on multiple slides by Animation effects are special visual effects
selecting the slides you want to preview, or sound effects that are added to text or
and then click Animation Preview on objects on a slide, e.g., Fly from Top, Wipe
the Slide Show menu. left, etc.
2
Animating Slide text and objects means - Handout masters.
adding special visual effects or even sound - Notes masters.
effects to text or an object on a slide. For Organization Charts.
example, you can have the text appear one An Organization chart is a diagram
word, or letter at a time from the top of the showing/describing the hierarchy of staff in
screen. an organization, or the flow of a process.
Setting Slide Transitions and Slide Uses of an Organization chart.
Timings. 1). To show lines of authority in the
A Transition is a special visual organization and all the workers and
effect that is used to introduce a slide their titles.
during a slide show. Slide 2). To show processes or functions.
transitions are usually added to slides Create an Organization Chart.
to create added impact to a USES
presentation. √ To show relationships between staff and
Slide Timing refers to the length departments.
of time a slide appears on the √ To define lines of authority and
screen. If you don’t want to responsibility in an organization, etc.
manually move through a slide Characteristics of an Effective
show by clicking the mouse, you presentation.
can set the length of time a slide Simplicity.
appears on the screen. This Good presentations are simple and to the
allows the presenter to be in point.
control of time during a Visuals.
presentation. Good presentations make use of a lot of
Slide Master. visuals, i.e., graphics, pictures, ClipArt,
√ A Master is a special slide or page on charts, etc.
which you define formatting for all Colour.
slides or pages in your presentation. A good presentation usually has a lot of
A Slide Master is the slide that holds colour. Compared to a black and white
information such as; Text, Pictures, presentation, a colour presentation attracts a
background items or any special lot of attention.
formatting which you want to appear on Creating an Effective Presentation.
every slide in a presentation. There are THREE steps that need to be
Other types of masters include: followed in order to create an effective
- Title masters. presentation.
3
1. Planning. Light and Sound.
2. Preparing. - Reduce sources of external noise,
3. Execution. if possible.
(I). Planning a Presentation. - Ensure that there is enough light at
During planning, the following aspects the venue to avoid eye-strain.
of the presentation need to be Audience.
considered: - Involve the audience in the
1. The Message. presentation.
2. The Style. - Invite and act on feedback.
3. The Length. Voice/Mannerisms.
4. The Output. - Use a moderate voice; do not use a
5. The need for related materials. voice that is too loud or too soft.
(II). Preparing the Presentation. - Avoid distracting mannerisms like
This stage involves translating the twiddling fingers, picking your nose
planned sketch into slides and or teeth in public, throwing your
choosing a presentation layout. hands about, etc.
Layout Design. Rehearse.
The layout design should be simple, - Rehearse the presentation with
contrasting and consistent. yourself as the audience.
Designing Visuals. - Rehearse with a friendly audience
The Type, Style and Placement of the in the actual venue.
visuals should compliment the - Time yourself.
content. E.g. use bulleted lists,
charts, drawings, tables, worksheets,
ClipArt or pictures where appropriate.
Other Layout Essentials.
Include slide numbers, headers and
footers to help reinforce the same
message on each slide or handout
page.
(III). Executing the Presentation.
The following areas have to be looked
at:
Equipment.
- Projectors