KABETE NATIONAL POLYTECHNIC
P.O. BOX 29010 - 00625 NAIROBI. CELL: +254 713338683
Email: principal@[Link]
KNP/MR/CP/CO/003
COURSE OUTLINE
DEPARTMENT: BUSINESS COURSE: PROJECT MANAGEMENT
NAME OF LECTURER: FAITH MWENDE
SEMESTER: 2 DATE: 19/05/2026 UNIT: PROJECT MONITORING AND
EVALUATION
1. Budgeting for Monitoring and Evaluation (M&E)
(a) Sub-topics – Content
• Introduction to M&E Budgeting
• Definition of Key Terms in M&E Budgeting
• Importance of Budgeting in Monitoring and Evaluation
• Determination of M&E Expenditure Items
• i. Personnel Costs
• ii. Training Costs
• iii. Data Collection Costs
• iv. Transport and Logistics Costs
• v. Equipment and Materials Costs
• vi. Communication Costs
• vii. Reporting and Dissemination Costs
• Factors Considered When Preparing an M&E Budget
• Organizational Policies Considered During Budget Preparation
• Preparation of an M&E Budget
• Budget Approval Process
• Budget Monitoring and Control
• M&E Expenditure Reporting
• i. Purpose of Expenditure Reports
• ii. Components of an Expenditure Report
• iii. Preparation of M&E Expenditure Reports
• Standard Operating Procedures in M&E Financial Management
6. Identifying the M&E Project Team
(a) Sub-topics – Content
• Introduction to M&E Project Teams
• Importance of an M&E Team in Project Success
• Determining Roles and Responsibilities of M&E Personnel
• i. M&E Manager
• ii. Project Manager
• iii. Data Collectors
• iv. Data Analysts
• v. Field Supervisors
• Allocation of Duties and Responsibilities
• Competency Requirements for M&E Personnel
• Skills Required for Effective M&E
• i. Data Collection Skills
• ii. Data Analysis Skills
• iii. Communication Skills
• iv. Report Writing Skills
• v. ICT Skills
• Capacity Building for M&E Teams
• i. Training
• ii. Coaching
• iii. Mentoring
• Team Coordination and Collaboration in M&E Activities
• Ethical Considerations in M&E Team Management
3. Conducting Monitoring and Evaluation
(a) Sub-topics – Content
• Introduction to Monitoring and Evaluation
• Monitoring Project Performance
• i. Monitoring Concepts
• ii. Monitoring Objectives
• iii. Monitoring Process
• Project Performance Indicators
• i. Input Indicators
• ii. Output Indicators
• iii. Outcome Indicators
• iv. Impact Indicators
• Collection of Monitoring Data
• Tools and Techniques for Data Collection
• i. Observation
• ii. Interviews
• iii. Questionnaires
• iv. Focus Group Discussions
• v. Document Review
• Development of Terms of Reference (ToR) for Project Evaluation
• Designing Project Evaluation Studies
• Evaluation Data Collection Methods
• M&E Data Management
• i. Data Cleaning
• ii. Data Validation
• iii. Data Collation
• iv. Data Storage
• Data Analysis in M&E
• i. Quantitative Data Analysis
• ii. Qualitative Data Analysis
• iii. Statistical Tools
• Data Interpretation for Decision Making
• Data Presentation Techniques
• i. Tables
• ii. Graphs
• iii. Charts
• iv. Dashboards
• Preparation of M&E Reports
• i. Monitoring Reports
• ii. Evaluation Reports
• iii. Progress Reports
• iv. Final Project Reports
• Dissemination of M&E Reports
• i. Stakeholder Meetings
• ii. Presentations
• iii. Publications
• iv. Digital Platforms
• Organizational Policies and Procedures for M&E Reporting
• Challenges in Conducting Monitoring and Evaluation
• Best Practices in Monitoring and Evaluation
REFERENCES
• Government of Kenya. TVET CDACC Curriculum for Project Management.
• World Bank. Monitoring and Evaluation Guidelines.
• United Nations Development Programme. Handbook on Planning, Monitoring and
Evaluating for Development Results.
• Organisation for Economic Co-operation and Development. Evaluation Criteria and
Monitoring Frameworks.
• Kusek, J. Z. & Rist, R. C. Ten Steps to a Results-Based Monitoring and Evaluation System.
• Rossi, P., Lipsey, M., & Freeman, H. Evaluation: A Systematic Approach.
• Government of Kenya. Monitoring and Evaluation Policy Guidelines.
• Project Management Institute. A Guide to the Project Management Body of Knowledge
(PMBOK Guide), Latest Edition.