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Pentecost University College

P. O. Box KN 1739, Accra - Ghana
Tel: +233 302 417057/8
Fax: +233 302 417064
Email: info@[Link] [Link]
CONTENT
PART A
ABOUT THE UNIVERSITY
1.1
1.2
1.3
Name: Pentecost University College
Motto: Empowered to Serve
The Coat of Arms of the University
1.4 The University Anthem
1.5 General Information
1.5.1 Legal Status
1.6 COMMUNICATION
1.7 THE UNIVERSITY COLLEGE COUNCIL
1.8 PRINCIPAL OFFICERS
1.9 OTHER OFFICERS
1.9.1 DEANS
2.0 ABRIDGED HISTORY OF THE UNIVERSITY COLLEGE
3.0 INSTITUTIONAL VISION, MISSION, PURPOSE AND VALUES
3.1 Vision
3.2 Mission
3.3 Purpose
3.4 Core Values
4.0 ADMINISTRATIVE FACILITIES/ OFFICES TO CONTACT
4.1 Student Health Services
4.2 International Students Office (ISO)
4.3 Counselling Unit
4.4 Department of Student Affairs
4.5 Student Affairs' Office

PART B
GENERAL REGULATIONS FOR STUDENTS
5.0 GENERAL REGULATIONS FOR STUDENTS
6.0 STUDENTS' REGISTER
7.0 CHANGE OF NAME

PART C
SOCIAL, MORAL AND GENERAL REGULATIONS
8.0 SOCIAL, MORAL AND GENERAL REGULATIONS
8.1 Social Life on Campus
9.0 STUDENT REPRESENTATIVE COUNCIL (SRC)
9.1 Positions Available in the SRC
9.2 Qualifications for Office Holders
9.3 Notification for SRC Elections
9.4 Vetting
9.5 Election of SRC Office Holders
9.6 The Students Executive Council (SEC)
9.7 The Executive Committee
9.8 The Welfare Committee
9.9 The Academic Committee
10.0 STUDENT'S CODE OF CONDUCT
10.1 Conduct Jurisdiction
CONTENT 10.2
10.3
10.4
10.5
10.6
Students Discipline
Non-Academic Offences
Alcohol
Smoking
Littering and Graffiti
10.7 Immoral Behaviour
10.8 Violent Behaviour
10.9 Occultism
10.10 Poisoning
11.0 GRIEVANCE PROCEDURE
11.1 PROCEDURE FOR GRIEVANCES
11.2 Filing a Formal Grievance
11.3 Complaints against the University or an Employee
12.0 SEXUAL HARASSMENT POLICY
13.0 APPEAL
14.0 DISCLOSURE AND RELEASE OF STUDENT INFORMATION
15.0 USE OF MOBILE PHONES
16.0 FIRE SAFETY AND SECURITY
17.0 ACCOUNTABILITY
18.0 COLLEGE ASSEMBLY
19.0 ATTITUDE
20.0 CLUBS AND SOCIETIES
20.1 MEMBERSHIP
20.2 Registration Procedures
20.3 General Rules
21.0 PUBLICATION BY STUDENTS
22.0 TRADING AND CREDIT UNIONS
22.1 TRADING
22.2 Credit Unions
22.3 Collection of Fees and Dues
23.0 ARMS AND VEHICLES
23.1 Possession of Arms and/or Ammunition
23.2 Use of Vehicles on Campus
24.0 PERSONAL APPEARANCE & DRESS GUIDELINES
24.1 General Appearance Guidelines
24.2 Appearance and Dressing of Ladies
24.3 Gentlemen's Appearance and Dressing
25.0 USE OF COLLEGE FACILITIES
25.1 The Hostels
25.1.1 Admission to Hostels
25.1.2 Renting or Subletting Hostel Facilities
25.1.3 Visitors to Hostels
25.1.4 Vacation Accommodation
25.1.5 Use of Facilities
25.1.6 Room Courtesy
25.1.7 Campus Check-Out
25.1.8 Use of Appliances
25.1.9 Hostel Regulations
CONTENT 25.1.10
25.2
26.0
26.1
26.2
Making of Noise
Campus Furniture
STUDENT WELFARE
Guidance & Counselling
College Worship
26.3 Tutorial and Mentoring System

PART D
ACADEMIC REGULATIONS
27.0 ACADEMIC STRUCTURE AND DIVISIONS
27.1 Structure
27.1.1 Certificates, Diplomas and Degree Programmes
27.2 Academic Divisions
27.2.1 Faculty of Theology & Mission
[Link].2 CURRENT PROGRAMMES
27.2.2 Faculty of Business Administration
27.2.3 Faculty of Information Technology
27.3 Other Projected Programmes
27.3.1 Faculty of Health Sciences
28.0 THE LIBRARY
28.1 Service Hours
28.2 Membership
28.3 Registration
28.4 Types of Services
28.5 Terms of Library Usage
28.6 General Rules and Regulations
28.7 The E-Library and Multimedia Centre
28.7.1 Terms of Use of the E-Library
28.7.2 Library Lending Policy
28.7.3 Overdue Fines
28.8 Library Offences and Sanctions
29.0 ACADEMIC POLICIES AND PROCEDURES
29.1 Admission Requirements
29.1.1 Diplomas
29.1.2 Bachelors' Degrees
[Link] Requirements
29.1.3 Entry Requirements for Admission to ABE Courses
[Link] Entry to Certificate Level programme of study
[Link] Entry to Diploma I
[Link] Entry to Diploma II Programme
[Link] Entry to Advanced Diploma Programme
29.1.4 Admission Requirement to the Nursing Programme
29.2 Enquiries
29.3 Application Procedure
29.4 Deferral of Admission
29.5 University Required Courses
29.6 Academic Session
30.0 ORIENTATION FOR NEW STUDENTS
CONTENT
31.0
32.0
33.0
MATRICULATION
PAYMENT OF FEES
MAIN REGISTRATION AND COURSE REGISTRATION
33.1 Registration
33.2 Procedure for Registration
33.3 Course Registration
33.4 Late Registration and Deadlines
34.0 MINIMUM AND MAXIMUM COURSE LOADS PER SEMESTER
34.1 Full-Time Study
34.2 Part-Time Study
35.0 PRE-REQUISITE COURSES
36.0 CHANGE OF PROGRAMME
37.0 DEFERMENT OF PROGRAMME/INTERRUPTION OF
STUDY/ACADEMIC LEAVE OF ABSENCE
38.0 ABANDONMENT OF PROGRAMME
39.0 EVALUATION
39.1 Class Attendance and Participation
39.2 Continuous Assessment
39.3 Main Examinations
40.0 EXAMINATION HALL REGULATIONS
41.0 ACADEMIC OFFENCES
42.0 PLAGIARISM
43.0 DISRUPTION OF ACADEMIC ACTIVITY: .
44.0 NEW CASES
45.0 DISCIPLINARY PROCEDURE & SANCTIONS FOR ACADEMIC
OFFENCES
46.0 DEFERMENT OF EXAMINATIONS
47.0 SPECIAL EXAMINATIONS
47.1 Re-sit examinations
47.2 Supplementary Examinations
48.0 DECLARATION OF RESULTS
49.0 RE-MARKING
51.0 GRADING
51.1 Grading System
51.2 Classification of Degrees
51.3 Passing, Probation and Withdrawal
51.3.1 Level 100
51.3.2 Level 200
51.3.3 Leve1 300
51.3 Withdrawal
52.0 GRADUATION
52.1 Eligibility for the Award of Certificate, Diploma or Degree
51.2 Requirements for Bachelor's Graduation
51.3 Graduation Ceremonies
51.4 Presentation of Award
51.5 Procedure for the Award of Degree
51.6 Dating of Bachelor's Degree
51.7 Cancellation of Degree
53.0 TRANSCRIPT AND ATTESTATION
PART A
ABOUT THE
UNIVERSTY
 STUDENT HANDBOOK

O1

1.1 Name:
Pentecost University College

1.2 Motto:
Empowered to Serve
 STUDENT HANDBOOK

O2

1.3 The Coat of Arms of the University

Three main emblems constitute the Pentecost
University College Coat of Arms—a dove, a
Bible and an adinkra symbol. While the Bible
represents the biblical principles upon which
the University College was founded, the dove is
an emblem that symbolises the enabling power
of the Holy Spirit.

The adinkra symbol, Ohemaa Nkyinkyin, is an

Akan motif that, among others, represents a
person who is very skilful and versatile. In our
context, the motif signifies the life of an
individual, who has been empowered both by
the power of the Holy Spirit and by the
attainment of academic knowledge for service.
Designed by
Gibson Annor-Antwi
The red colour symbolises Pentecost and the (Registrar)
gold colour represents the golden jubilee year
of the Church of Pentecost(C0P) – 2003, the
year in which the Pentecost University College
was registered.

1.4 The University Anthem

Verse 1 Verse 2
God Almighty our guide Christ the rock on which we stand
Integrity our pride Our hope our faith our strength
The centre of creativity with honesty, our mission is secure
The home of Ingenuity With diligence, excellence assured
And the epitome of dexterity We shall serve our nation
Pentecost University With our hearts and minds
Pentecost University
Chorus
Empowered to serve
Generations and posterity
Empowered to serve
With integrity sincerity Written and composed by:
Service to humanity is service to Almighty Evans Akesse-Brempong
& Martinson Yeboah Gyimah
Pentecost University
 STUDENT HANDBOOK

O3
1.4.11 Bankers
1.5 General Information Standard Chartered Bank,
Abeka Lapaz Branch, Accra

1.4.1 Legal Status Ecobank,

The College is registered at the Registrar Abeka Lapaz
General's Department with CERTIFICATE
OF INCORPORATION NUMBER G. 11, 1.4.12 Auditors
145, issued by the Registrar of Pannell Kerr Forster
Companies, Ghana, under the Companies Chartered Accountants
Code, 1963 (Act 179) P. O. Box CO 1627, Tema, Ghana

1.4.2 Date of Establishment of College 1.6 Communication

March 2003 All Communications should be
addressed to:
1.4.3 Postal Address THE REGISTRAR
P. O. Box KN 1739 PENTECOST UNIVERSITY COLLEGE
Kaneshie, Accra, Ghana P. O. BOX KN 1739
KANESHIE, ACCRA
1.4.4 Telephone
(233 – 21) – 417057/58

1.4.5 Fax Number

233 - 21 – 417064

1.4.6 Email Address

info@[Link]

1.4.7 Website
[Link]

1.4.8 Location of main campus

Sowutuom, Accra

1.4.9 Academic Year

August to July

1.4.10 Language of Instruction

English
 STUDENT HANDBOOK

O4

1.7 The University College Council

17.1 The Chancellor 1.8 Principal Officers

Apostle Dr. Opoku Onyinah Rev. Dr. Peter Ohene Kyei
- Chairman, the Church Of Pentecost - Rector

Prof. K. B. Omane-Antwi
1.7.2 Members of Council - Vice-Rector

Dr. Michael Agyekum Addo Mr. Gibson Annor-Antwi

- Chairman - Registrar

Rev. Dr. Peter Ohene Kyei Mr. Peter Oduro

- Rector - Financial Controller

Apostle Alfred Koduah Mr. Michael W. K. Gyimah

- COP Representative - Librarian

Apostle Dr. S. K. Baidoo

- COP Representative

Mrs. Ekua Tawiah Asemanyi 1.9 Other Officers

- COP Representative /Educationist

Prof. G. T. Odamtten 1.9.1 Deans

- COP Representative Rev. Dr. Emmanuel Anim
- Faculty of Theology and Mission
Dr. Yaw Bredwa-Mensah
- COP Representative
Prof. K. B. Omane-Antwi
- Faculty of Business Administration
H.L. Mrs. Elizabeth Ankumah
- COP Representative/Legal
Prof. Amoakoh Gyasi-Agyei
Rev. Prof. J. Asamoah-Gyadu - Faculty of Information Technology
- Distinguished Person from Society
Rev. Joshua Yirenkyi-Smart
Dr. Rose Mensah Kutin - Dean of Students
- Distinguished Person from Society

[Link] Amoh Tobbin

- COP Representative/Industrialist

Rev. Dr. Emmanuel Anim

- Convocation Representative

Mr. Winfred Yaokumah

- Convocation Representative
 STUDENT HANDBOOK

O5

2.0 ABRIDGED HISTORY

OF THE UNIVERSITY
COLLEGE the first Rector.
Rev. M. K. Yeboah was the first Dean of
The Pentecost University College (PUC) Students for PBC serving from 1984 to
traces its history to the year 1954 when 1986. Following Rev. M. K. Yeboah as
the Church of Pentecost started a World Dean of Students were Rev. L. A. Nyarko
Mission Bible College (WMBC). In (1986 – 1989), Rev. Emmanuel Parker
February 1972, WMBC which had not (1989 – 1992), Rev. Samuel Opoku-Adipah
been active for a long time was re-started (1992 – 1999) and Rev. Kwame Blankson
as Pentecost Bible Centre (PBC) at the (1999 - 2003). Rev. Dr. Amponsah-Kuffour
McKeown Temple in Kumasi with an was the Director of Studies from 1992-
initial enrolment of five (5) students for 2003.
two (2) years. Rev. David Mills was the
first Principal. Rev. James McKeown, His Excellency, Mr. J. A. Kuffuor, the then
founder of the Church of Pentecost (COP) President of the Republic of Ghana,
and Rev. Joseph Egyir-Paintsil performed inaugurated the Pentecost University
the opening ceremony. In 1981, PBC College on May 22, 2003, during the 34th
was reopened. Session of the General Council meeting
held at the Sowutuom campus, under the
In 1984, the Pentecost Bible Centre Chairmanship of Rev. Dr. M. K. Ntumy.
moved from Kumasi to Madina in Accra.
Rev. Lionel Currie took over from Rev. The Pentecost University College Council,
David Mills as Principal in 1984 until 1992 headed by Elder Dr. Paul Awua was
when Rev. John Waller succeeded him. inducted on May 6, 2004 at the 10th Session
Rev. Michael M. Kopah took over from of the Extraordinary Council Meeting held
Rev. Waller as the first African Principal of at the Sowutuom campus.
the Pentecost Bible College from 1997 to
The University was granted Institutional
2002. In March 2003, the Pentecost Bible
Accreditation by the National Accreditation
College was upgraded to a University
Board (NAB) in November 2004.
College, with Rev. Dr. Opoku Onyinah as
 STUDENT HANDBOOK

O6 iv) Establish a strong linkage between the

University and society, through our
3.0 INSTITUTIONAL VISION, extension/ministry programmes to
address the complex spiritual and
MISSION, PURPOSE AND VALUES physical challenges and problems
confronting the nation;
3.1 Vision
The vision of the Pentecost University v) Collaborate with both local and
international colleges and organisations
College is to empower students to serve
whose mission and purpose are similar
their own generation and posterity with or complementary to those of the
integrity and the fear of God. University, through joint research
programmes and the exchange of
3.2 Mission ideas, staff, students and senior
members;
The University's mission is to be on the
cutting-edge of the dissemination of vi) Disseminate knowledge acquired
knowledge, quality education, research through teaching and research and
and training for the purpose of therefore encourage students and
producing an excellent human resource senior members to publish the results
base to meet the demands of Ghana's of studies or research works, which are
of academic and practical value;
development.

The University shall be governed by the 3.4 Core Values

highest level of integrity and ethical
PUC recognises the under-listed
standards.
institutional core values as qualities that
students and staff must display in the
3.3 Purpose execution of their tasks:
The purpose of the University shall be 1. Faith in God through Jesus Christ as
to: Lord and Saviour and the Bible as the
I) Admit and train candidates deemed to basis of all rule and conduct.
be academically qualified and who 2. Integrity of heart and credibility in all
accept the University's vision and actions.
mission towards the award of degrees, 3. Commitment and dedication to hard
diplomas, or any other qualifications work, timeliness, innovation and
that shall be designated by the development of excellence as
University; hallmarks of a true servant of God.
4. Capacity building to realize the full
ii) Provide a solid foundation and potential of the total person.
experience of learning to ensure that 5. Creating a Christian environment and
students develop creative resourceful relationships whereby everyone will
thinking, which in turn shall be the have the opportunity to know Christ
basis for continued growth in and make Him known.
knowledge; 6. Developing leaders with integrity for
the church of Pentecost, the Christian
iii) Create avenues for students to acquire Community at large and the nation.
a holistic approach to problem solving 7. Respect of the equality for all people
through quality, well-balanced irrespective of their gender, race and
teaching and research programmes; colour, human rights; and good
governance.
 STUDENT HANDBOOK

O7
4.0 ADMINISTRATIVE FACILITIES/
OFFICES TO CONTACT

4.1 Student Health Services

There is a clinic which provides 24 hour
services. It is manned by a qualified nurse,
who is supervised by a qualified medical
doctor. A specialist visits the clinic
periodically.
The services offered include clinical
diagnosis and treatment of common
ailments as well as dispensing
prescriptions. Other services include
providing preventive care, health
counselling, and vaccination to students,
staff and sports teams. The nurse monitors
students' health and sanitation issues on
campus and advice accordingly.

4.2 International Students Office (ISO)

This office provides an environment for the
welfare of International Students at PUC, in
relation to their academic, residential and
social concerns. The office exists to help
students reduce cultural shocks and
appreciates the diverse cultures within the
University community. It liaises with the
Immigration Department in the country.

4.3 Counselling Unit

There is a Counselling Unit that
provides the following services
for students:
a. Emotional and Social
Counselling;
b. Academic, Career/ Vocational
Counselling
 STUDENT HANDBOOK

O8 4.5 Student Affairs' Office

The Office of Student Affairs shall be
housed in the Administration Block at the
office of Dean of Students. The Dean of
4 .4 Department of Student Affairs Students shall handle all matters related
The Department of Student Affairs, under the to student welfare, and shall be
direction of the Dean of Students, is a committed to helping and facilitating a
segment under the University's conducive environment for the students'
administration. It works with a number of academic and social welfare. To achieve
officers and individuals to provide services to this, the Dean of Students shall work
students. The main objective of this closely with the SRC and also liaise with
Department is to give students the the administration and the students.
opportunity to explore, identify, examine Individual students are encouraged to
and develop their potentials. feel free to see the Dean of Students
whenever there is the need to do so.

Programmes and activities include

orientation for new students, life skill
programmes and many different types of
cultural, recreational and social events. The
Office of Students Affairs shall assist clubs
and organisations such as the SRC to foster
leadership skills, attract diverse talents, and
afford new opportunities. Suggestions as to
how to continuously improve the services
are welcome.
PART B
GENERAL
REGULATIONS
FOR STUDENTS
 STUDENT HANDBOOK

10
IMPORTANT NOTICES

Pentecost University College is a Christian

University. As such faith in the Trinity (God the
Father, Jesus Christ and the Holy Spirit) and the
Holy Bible are the basis of all rules and conduct
and shall inform the actions of the College at all
times.
By the act of enrolling as a student of PUC,
?
you agree to observe and be bound by the
terms, conditions, regulations and policies ? The laws of the Republic of
contained in this handbook or subsequent Ghana bind every junior member of
editions of this handbook and any the University College. In case of
administrative instructions issued by suspected criminal conduct, the
management from time to time. University, in addition to its internal
disciplinary procedures or action
has the right to report the suspect to
The term 'Junior Member' shall apply to a
?
the police for further action.
person other than a Senior Member who is
enrolled for the time being in the Pentecost
University College for an approved course ? Every student shall carry his/her
of study. These regulations shall apply to all ID card at all times. Students must
Junior Members. produce their ID cards to the
security and any authorised officer
on demand.
These regulations
? contained in this
handbook have been formulated to help
students develop positive attitudes and ? The Rector, in consultation with
standards with respect to the vision and the Governing Council, shall make
mission of PUC as a Christian Institution, the regulations affecting students. In
addition to these regulations, other
nation.
units, departments and faculties of
the Pentecost University College
(PUC) may issue their own rules
governing the conduct of students
within their precincts. Such
regulations shall be supplementary
and consistent with the general
regulations made by the Governing
Council.
 STUDENT HANDBOOK

11

There shall be copies of all regulations

?
deposited at the Offices of the Registrar,
Dean of Students, Hall Tutors, Deans of
Faculty and Heads of Departments and
the Students Representative Council.
The University College shall provide a
?
copy of this handbook to every enrolled
student. However, Ignorance of any of
the regulations shall not be accepted as an
excuse for any breach of discipline.
It is the responsibility of students to
?
familiarise themselves with this policy
document and to access the most current
edition of this handbook and notices at all
times.
Students shall pursue their academic work
? Students are to ensure that any
with all diligence and shall observe all communication to them on the
such regulations as may be made for the Notice Boards and electronically,
efficient administration of the University. contains the correct information
Bills on Campus Notice Boards shall be
? such as spelling of their names,
considered sufficient communication to correct grades, et cetera. Any
the students. The university may opt to discrepancies should be
communicate to students electronically. addressed through the Office of
The University hostels shall be referred to
? the Dean of Students.
as Halls.

The Year Book: The year book,

?
which shall be published once
The Dean of Students shall be responsible a year, shall be a memorabilia
for the administration of the Halls. He/She for graduates. The book shall
shall be assisted by Hall Tutors. Each Hall be compiled and edited by a
shall have a Resident Representative Committee, under the
(executive) who must be elected by the supervision of the Publications
members of the Hall. Candidates must have Board. Students wishing to join
gone through a vetting process by the Hall this Committee shall submit
Committee and approved by the their names to the Head of the
Committee. To qualify for election to that Committee on a date proposed
office, a student must have successfully by the Committee.
completed at least one academic year of
study in the University and must have
 STUDENT HANDBOOK

12
6.0 STUDENTS' REGISTER

a. Students shall be known only by the names

which have been written in the Register of
Matriculation, unless otherwise changed;

b. Unless otherwise changed, the name in the

Register of Matriculation shall be used for the
issuance of certificates and notices;

7.0 CHANGE OF NAME

a. Where a student wants his/her name

changed, he or she may apply to the
Registrar, informing him of the change of
name;

b. Certificate indicating name changed shall

apply only to married women;

c. A copy of the affidavit duly signed by a

Commissioner of Oaths shall be enclosed.
Any other supporting documentation such
as a marriage certificate and passport, shall
be required where necessary;

d. A response from the Registry shall confirm

the change of name in the records. It should
be noted that without this confirmation, the
change of name is not yet effective in the
records of the Registry. The student shall
therefore, refrain from using his/her new
name in any University documents, class
assignment, et cetera.

e. After confirmation by the Registrar that the

change of name is complete, the entire
University community shall be made aware
of this transaction.
PART C
SOCIAL LIFE
ON CAMPUS
 STUDENT HANDBOOK

14

8.1 Social Life on Campus

Students' social life on the campus is
organised by the Junior Common Room
Committees (JCRC), which also act as liaison
between the student body and the hall
authorities in their respective Halls.

The Students Representative Council (SRC),

whose executives are elected from campus-
wide elections, are responsible for the co-
ordination of the activities of the various
Junior Common Room Committees.

There are Faculty Societies which provide

extra-curricular activities for Junior Members
of the respective Faculties.

The University's Chaplain is responsible for

organising the religious life of staff and
students on campus. Students are
encouraged to participate in Students' Union
activities. The Students' Union is directed by
the University College administration
through the SRC.
 STUDENT HANDBOOK

15

9.0 STUDENT REPRESENTATIVE

COUNCIL (SRC) 9.2 Qualifications for Office
Holders
The Student Representative Council (SRC) is ? Fully paid and registered
the governing body of students at PUC. All student of PUC
? Must be 18 years and above
registered students are required to be members
? Be of sound mind
of the SRC. The SRC shall work with the ? Should have been a student of
students, faculties and administration on PUC for not less than one year
activities and policies relating to the overall well ? Shall have no adverse record
being and interest of the student community. against him or her
? Cumulative GPA should be
The members constituting the SRC Executive
2.50 or better
shall be elected from the student body and shall ? Must subscribe to the
have the right to appeal to the Academic Board University's statement of faith
on all academic matters affecting students. without reservation
9.1 Positions Available in the SRC
The following positions are available in the SRC, 9.3 Notification for SRC Elections
Prior to any SRC elections, the Dean
and students may wish to contest during the
of Students should be duly informed
annual elections: in writing not less than fifteen (15)
? President working days to the day of election.
? Vice President
? Secretary 9.4 Vetting
? Financial Controller 1. Dean of Students must sit in the
? Women's Commissioner vetting.
? Public Relations Officer 2. A Vetting Committee will be
? Entertainment Chairperson constituted consisting of Dean of
? Sports Officer Students, an EMT representative,
? PUSAG Representative Hall Tutors and members of the
SRC Electoral Committee.
 STUDENT HANDBOOK

16
9.5 Election of SRC Office Holders
A person shall not be a candidate in any SRC
elections unless he or she completes a
document provided by the SRC Electoral
Commission for the purpose. This document
must be
a. signed by him or her
b. signed by not less than five (5) fully paid
up and registered students of the
University College
c. endorsed by not less than two (2) Senior
Members of the University College other
than the Rector and Registrar.
d. delivered to the SRC Electoral
Commission on or before the deadline
given by the SRC Electoral Commission.

Every candidate for any SRC election must go

through the vetting process of the SRC.
 STUDENT HANDBOOK

17

9.6 The Students Executive Council (SEC)

9.6.1 Members of the SRC Executive, 9.8.2 The Welfare Committee shall be
Welfare and Academic Committees shall responsible for ensuring the general
constitute the Students Executive Council welfare of the students on campus on
9.6.2 In consultation with the Dean of issues such as transport, the cafeteria,
Students, the Students Executive Council work-study, hospitality, other campus
shall ensure that the laid down policies and facilities, it shall also provide support to
procedures that govern the activities of the students in the event of illness or
SRC are followed. bereavement.
9.8.3 Members constituting the
9.7 The Executive Committee Welfare Committee shall be elected in
9.7.1 A Seven-member committee,
the annual general students' election.
constituting the Chairperson, Vice-
Chairperson, Executive Secretary, the
Treasurer and the Assistant Secretary shall
form the Executive Committee. 9.9 The Academic Committee
9.9.1 The Academic Committee shall be
9.7.2 The Executive Committee shall see to a sub-committee of the SRC with
the coordination of the daily administration members not exceeding five (5).
and activities of the SRC.
9.9.2 The Academic Committee shall
9.7.3 The Executive Committee shall work liaise with the faculties and other
closely with the Academic and Welfare academic oriented departments to plan
Committees that constitute the SRC various curriculum related events held
Students Executive Council. on campus, as well as dealing with other
academic related petitions.
9.8 The Welfare Committee
9.8.1 The Welfare Committee shall be a sub-
committee of the SRC with members not 9.9.3 The Committee shall also be
exceeding five (5). responsible for inter-university activities.
 STUDENT HANDBOOK

18

10.0 STUDENT'S CODE OF CONDUCT

10.1 Conduct Jurisdiction

The University College reserves the right to The following offences by students
take necessary actions to protect the safety shall be liable to discipline including
and well-being of the university community, immediate dismissal.
and to protect its facilities and programmes.
All students, regardless of where they live, are
members of the academic community with
the same basic rights and responsibilities. All 10.3 NON-ACADEMIC OFFENCES
students are subject to the code of conduct.
The University shall deal with violations, 10.3.1 Laws of Ghana
whether they occurred on or off campus. All members of the student community
and their guests are expected to
observe national laws and to take
10.2 STUDENTS DISCIPLINE personal responsibility for their
conduct.
10.2.1 Policies and Procedures Concerning
Student Disciplinary 10.3.2 Causing Damage to
Pentecost University College (PUC) University Property & Name
presumes that all students will abide by the It is an offence for a student to
rules and regulations stated therein. This is deliberately cause damage to property,
expected whether the student is within or as well as to the good name of the
outside the University campus, and whether University, himself or herself as a
involved PUC or non PUC organised student of this University, or incite
activities. Where it is found out that a others to cause such damage. Where
students' conduct is unsatisfactory, measures such damage is done, the offender shall
will be taken to correct or punish such be required to make good the damage
behaviour. in a manner to be determined by the
University in addition to any other
punishment.

10.3.3 Drug Policy and Alcohol Use

[Link] Use Prohibited PUC campus
including its buildings and properties is
an alcohol free environment, and at no
time or event can alcohol or other
intoxicating beverages be served. It is
an offence for a student to drink
alcoholic beverages, offer alcoholic
beverages to another person to drink, or
be found drunk.
 STUDENT HANDBOOK

19 It is unlawful to be in any room or place

where any controlled substance (such as
marijuana) or narcotics is being smoked or
unlawfully used with the knowledge that
Any affected students shall be warned in such an activity is occurring.
writing, counselled, suspended or
dismissed depending on the gravity of the c. Drug and Alcohol Abuse Prevention
offence. Failure to comply will result in Information
disciplinary actions that may include As an educational institution, the University
suspension or expulsion from the is primarily concerned with helping the
University. individual student achieve academic goals.
When health problems arise, the University
b. Drugs may assist and guide a student whose
Anyone found in the possession, or use of mental or physical health is threatened.
drugs other than those prescribed by the There are several support systems on
resident nurse or a qualified physician or campus where a student with any drug
pharmacist is in violation of the related problem could receive assistance.
regulations and will be liable for Some of these are:
disciplinary action. All narcotic drugs are
forbidden. Drugs, in this context, 1. Office of the Dean of students
comprise substances such as cocaine, 2. Counselling services
hallucinogen or stimulants. Note that it is 3. Health Centre
a criminal offence in Ghana to take 4. Mentoring Group meetings
and/or be found in possession of illegal 5. Peer Counselling services under Student
drugs including but not limited to Affairs
cannabis, heroin, morphine, cocaine,
opium and related synthetics.
Any student who contravenes the
regulations on drugs above shall be
suspended, dismissed, and/or
handed over to the Police.
 STUDENT HANDBOOK

20
10.6 Littering and Graffiti
It is the responsibility of every student to
keep the campus and its environs clean. All
10.4 Alcohol trash must be disposed of in provided
Alcohol is the most widely used drug in the containers. Offenders shall forfeit their
world. Each year, there are serious injuries and tenancy without recourse to any refund,
deaths resulting from its misuse. Alcohol abuse and shall be required to make good to the
can lead to injuries, automobile accidents, fights, original state.
sexual assaults, vandalism, academic failure, an
increased risk of contracting HIV/AIDS and
other sexually transmitted diseases, and even
The writing of graffiti on any university
death by suicide, among others.
buildings is forbidden and is punishable
under these regulations.
Although many people do not think of it as a
Notices should be posted on the notice
drug, alcohol is a powerful mood–altering boards only and not on doors, walls or
substance. Technically, it falls into a class of other facilities.
drugs known as sedative hypnotic. Alcohol
depresses the brain centres for self-control and
inhibition, which often leads to aggressive
behaviour. 10.7 Immoral Behaviour
No student shall indulge in illicit sexual or
10.5 Smoking other immoral behaviour. It is an offence
Smoking is strictly prohibited. Offenders shall be for a student to practice fornication,
warned in writing/counselled, suspended or adultery, lesbianism, homosexuality, and
dismissed. forced sex, or be in possession of any
pornographic material on campus. It is
also an offence to view pornographic
materials in the University Internet café,
or elsewhere on campus.

10.8 Violent Behaviour

Gambling and violent behaviour (such as
fighting, use of abusive language, cursing
and singing profane songs) are prohibited
on the campus, or in any company of
students of the University.

10.9 Occultism
Occultism in any form is prohibited on
campus. It is an offence for a student to
practise occultism on campus. It is also
an offence to entertain on campus any
person who is found to be dabbling in
occultism. It is an offence for any student
to be in any room or place where any
occultic activity is occurring, with or
without his/her knowledge of such an
activity without reporting.
 STUDENT HANDBOOK

21

10.10 Poisoning 10.11.2 Unconventional partying

It is an offence for a student to drink or (including forms of dances and
offer any poisonous material to any music considered to be bent
person on campus. towards immoral behaviour).

10.11 The Following are also 10.11.3 Dishonesty including lying,

offences under Non-Academic furnishing/spreading false
Regulations of the University. information, impersonation,
forging of documents, alteration
10.11.1 Displaying any conduct both in or unauthorized use of
language and behaviour which University documents, records
is lewd (lustful), obscene or property.
(morally disgusting, offensive
and likely to corrupt and 10.11.4 Behaviours which endanger
deprave), or indecent. one's health, safety, or the use
of threatening physical force,
violence or verbal abuse that
endangers others.

10.11.5 Failure to return or compensate

for any borrowed item or
money belonging to the
University College or any
member of the University
Community.

10.11.6 Theft from the University

premises or theft of property
belonging to a member of the
University community and/or
anyone else.

10.11.7 Unauthorised absence from

academic function, College
Assembly and/or any other
University organised spiritual/
social development
programmes.

10.11.8 Breaking residential rules and

regulations.

10.11.9 Breaking the dressing code.

(refer to Personal Appearance
and Guidelines)
 STUDENT HANDBOOK

22
statement of charges, summation
10.12 Procedures for Dealing with Violations of of evidence presented and the
Non-Academic Regulations recommendations of the
The following procedure shall be followed if any of Committee including a decision
the above rules and regulations are not adhered to on the sanction(s) to be imposed
by any student or group of students: on the student who has been
charged. This shall be presented
? Step One to the Rector for further action.
A report shall be made to the office of the Dean of
Students by any member of staff or student of the
Pentecost University College against a student or The University reserves the right
group of students found to have misconducted where it deems so to discipline
him/herself or themselves. or expel a student when the EMT
deems it to be in the interest of
? Step Two the College to do so.
A preliminary investigation is conducted by the
Office of the Dean of Students' to ascertain whether
the case warrants a formal disciplinary action or may
be dealt with informally.

? Step Three
If the disciplinary action is warranted, the case shall
be reported to the Disciplinary Committee for
further action.

? Step Four
The charge is communicated to the student
immediately and he/she is requested to appear
before the Disciplinary Committee at a time
appointed by the Chairman of the Committee. A
student shall have the right to appoint a witness
(either a student colleague or a member of staff)
from within the PUC to accompany him/her. The
Committee has the right to reject a witness who
shows disrespect to the Committee.

? Step Five
The Committee conducts the hearing, interviews any
person(s) and examines any available evidence or
exhibit which may assist in their investigations. The
committee shall make every attempt to exercise
fairness to the student who has been charged.

? Step Six
At the conclusion of the proceedings, the
Secretary of the Committee makes a written report
of the proceedings. The report includes the
 STUDENT HANDBOOK

23 health, safety, or welfare of the

student or other members of the
11.0 GRIEVANCE PROCEDURE University community, or to avoid
disruption of the academic process.

11.1 Procedure for Grievances All parties will be informed in writing

All students must accept that this is a Christian on a timely basis of any such interim
University which operates on Christian action. Otherwise, the parties to the
Principles. grievance should maintain the status
quo and no services should be
It is the policy of PUC to provide equal removed or additional obligations
education opportunities without imposed.
discrimination of any kind including
harassment or retaliation for reporting a 11.3 Complaints against the
complaint. This policy applies to prohibit University or an Employee
discrimination among members of the When the complaint is against the
University community. University or an employee of the
University, the Human Resource
Pentecost University College encourages Manager (HRM) shall investigate the
prompt reporting of complaints so that rapid complaint thoroughly, and shall keep
response could be made and the appropriate the complainant informed about the
action taken. Note that reporting a complaint status of the investigation. Based on
need not be limited to someone who was the the result of the investigation, the
target of the discrimination. Human Resource Manager (HRM)
shall recommend to the employee's
The University encourages discussion supervisor, or in the case of an entity,
between the two parties involved in the policy, procedure, or programme, to
grievance(s), especially in the early stages of the Registrar such disciplinary or
the dispute before the respective parties have remedial action deemed appropriate.
assumed official or public positions. In any After due investigation, the Human
event, all or any complaint relating to Resource Manager will attempt to
discrimination that becomes official or public resolve the matter by mutual consent
must be formalised. of the accused and the accuser.

11.2 Filing a Formal Grievance Within thirty (30) calendar days of the
Any student who feels that he/she has been filing of the grievance, the Human
subjected to discrimination by a student or by Resource Manager (HRM) will notify
the University through any of its staff, faculty the complainant, the victim (if the
policies, procedures, or programmes may complainant is not the victim) and the
report the matter in writing to the Dean of accused in writing of the findings of
Students, the Registrar or the Assistant the investigation, the remedy (subject
Registrar (HR) as the case may be. It is to legal restrictions on the disclosure
important that the student reports the incident of disciplinary action) and appeal
as it is so that a thorough and unbiased right.
investigation can be conducted.
Any employee found to be responsible
for discrimination in violation of this
The Assistant Registrar (HR), the Registrar or policy would be subjected to
the Dean of Students will take the appropriate appropriate disciplinary action up to
action in response to the complaint, and may and including termination of
impose appropriate measures on an interim employment contract. The severity of
basis when there is reasonable cause to the disciplinary action will depend on
believe that such an action is needed for the the circumstances of the infraction.
 STUDENT HANDBOOK

24

12.0 SEXUAL HARASSMENT 13.0 APPEAL

POLICY
The laws of the land forbid sexual Any Junior Member who is aggrieved
harassment. “Sexual Harassment” by any disciplinary sanctions may
means any unwelcome sexual advances, appeal to the Rector through the Hall
request for sexual favour, and other Tutor for a review within seven (7)
verbal, visual or physical conduct of a days of the notification to him of the
sexual nature. This behaviour is sanctions imposed on him or her. The
unacceptable in the academic Rector, on receipt of a report from the
environment and other university- appropriate source, may request a
related settings such as university- review of the sanctions so imposed.
sponsored activities or university-related When carrying out a review, the
social events is a major offence Rector may act on the advice of a
committee on which student interests
It is the policy of the PUC that all persons are represented.
should enjoy freedom from
discrimination of any kind. The purpose
of this policy is to provide notification
against sexual harassment as a form of
sexual discrimination, and to provide
notification of available remedy.
This policy applies to prohibit
misconduct between members of the
University community.
 STUDENT HANDBOOK

25

14.0 DISCLOSURE AND RELEASE

OF STUDENT INFORMATION

14.1 The University affords students One exception which permits

certain rights with respect to their records. disclosure without consent is disclosure
to the University officials with legitimate
14.1.1 The right to inspect and review the educational interest. The University
student's educational or non-educational official is a person employed by the
records within twenty-one (21) days of the University in an administrative,
day the University receives a request for supervisory, academic or research, or
access. support staff position (including health
staff positions); a person or company
14.1.2 The right to request the amendment the University has contracted (such as a
of the student's educational records, which lawyer, auditor, collection agent, or
the student believes are inaccurate, security); a person serving on the
misleading, or otherwise in violation of the University Council or a student serving
student's privacy or rights. on an official committee such as a
disciplinary or grievance committee, or
14.2 A student must write to the assisting another University official
appropriate Dean or the Registrar to amend performing his/her task.
a record. The student must clearly identify A University Official has a legitimate
the part of the record to be amended, and educational interest if the Official needs
specify why it is inaccurate, misleading or in to review an educational record in
violation of his/her privacy or rights. order to fulfill his/her professional
responsibility.
If the University decides not to amend the
record as requested, the University will notify Upon request, the University may
the student of the decision and inform disclose educational records without
him/her of his/her right to a hearing consent to officials of another Faculty in
regarding the request for amendment. which a student seeks or intends to
Additional information regarding the hearing enroll.
procedures will be provided by the student
when notified of the right of hearing.
 STUDENT HANDBOOK

26

15.0 USE OF MOBILE PHONES

Students are prohibited from using their

mobile phones in lecture, examination
halls and the Library.

16.0 FIRE SAFETY AND SECURITY

PUC gives fire safety and prevention the

utmost attention it deserves. In the light of
this, the University College requires that
the under listed instructions and directives
be adhered to by all stakeholders who in
any way have to use any property of the
PUC.

(I) Do not overload electrical outlets or

extension cords. Never use 'naked' fire; If you suspect fire on the other side of a
door, feel the door near the top. If it is
(ii) Never go back into a burning building! hot, do not open it. If you think it is safe,
brace your shoulder against the door
(iii) Be familiar with planned escape routes. and open it cautiously. Be prepared to
Remember that during a fire outbreak you slam it if smoke or heat rushes in.
may not be able to rely on lights and the
main exit may be unusable; Because toxic fumes and high
temperatures usually fill the higher
(iv) Know the location of fire extinguishers; levels of air, it is best to crawl out of a
burning building. Cover your face with
a cloth, preferably damp.

If the fire alarm goes off, you are to

leave the building immediately without
panic, for an assembly point.

Use Fire Extinguishers only for small fires

Caution:

that do not involve great risk. Once a

fire starts, get out of the building and call
the Fire Service from a mobile or public
phone.
 STUDENT HANDBOOK

27
17.0 ACCOUNTABILITY

Every member of the University who is

entrusted with funds must regard himself
or herself as a steward. This implies that
he or she shall be accountable for funds
entrusted to him or her in accordance
with guidelines set by the University
College.

18.0 COLLEGE ASSEMBLY

PUC shall have college assemblies from

time to time. The purpose of these
assemblies is to help develop the total
personality of the student which includes
spiritual, academic, social and ethical.
The assemblies may take the form of
College Worship, seminars, symposia,
open lectures, et cetera.
These activities are therefore compulsory
and constitute an integral part of the
evaluation of the students.

19.0 ATTITUDE

The core values of the PUC shall at all

times inform the behaviour and attitude
of students. Students are therefore
expected to be punctual at all functions
including lectures, meet deadlines,
appear decent on all occasions and
conform to all other core values of the
institution
 STUDENT HANDBOOK

28 20.2 Registration Procedures

The Registration procedures are as
set out below:
20.0 CLUBS AND SOCIETIES a) A new club or society shall be
required to obtain an application
20.1 Membership form from the office of the SRC or
Clubs and societies of the College shall not download the form from the SRC
function in contradiction of the principles on website;
which PUC was founded as a Christian
University. b) The completed form shall be
Identified students' clubs and societies on the submitted to the SRC, accompanied
campus shall fall within these main groupings by three (3) copies of its
namely: constitution. This should be
? Christian forwarded by the SRC to the Dean
? Alumni of Students, with all the necessary
? Professional comments;
? College/Faculty/Department
? International c) The Dean of Students shall vet
the submitted application form and
Membership of some of the societies may be constitution, as appropriate;
restricted to members of faculties and religious
groups. Clubs and societies are financed partly I. If the application is by a non-
by the payment of membership dues. religious club or society, it shall
be submitted to the Dean of
Students shall have freedom of Association; Students/Registrar;
However, only clubs/societies recognised by the
Student Affairs Committee shall be entitled to ii. If the application is by a Christian,
the use of University facilities or operate on religious club or society, it shall
campus. be submitted by the Dean of
Students to the Chaplaincy
At the beginning of each session, secretaries of Council for their
clubs and society are required to submit to the comments/recommendations.
Dean of Students, the particulars of Principal The application shall then be
Officers and Committee Members of their clubs returned to the Dean of
or society with a copy to the Students Affairs Students/Registrar for approval;
Committee.
20.3 General Rules
i. No club or society shall be
inaugurated without a letter of
commencement.

ii. Every club or society, which

collects or receives funds, shall
submit an annual statement of
accounts to the office of the
Dean of Students. Such reports
should reach the Dean of
Students/Registrar not later than
two weeks from the ensuing
semester.
 STUDENT HANDBOOK

29

21.0 PUBLICATION BY STUDENTS

I. The Rector shall be informed of the

intent to produce any student
publication within the University,
and his approval shall be obtained
for such publications;

ii A copy of each issue shall be lodged

with the Rector and the Librarian on
the day of publication;

iii Each issue shall state the name of the

editor, membership of the editorial
board and publisher;

iv The members of the editorial board 22.0 TRADING AND CREDIT UNIONS
shall be held jointly and severally
responsible for all the contents of
each issue of publication; 22.1 Trading
Any student who trades in any hostel does
so at his/her own risk. The University will not
be responsible for any loss. Hawkers are not
allowed to sell in any hostel, neither are they
allowed on campus. Trading at the expense
of the University is prohibited. It should not
inconvenience others.

22.2 Credit Unions

The University College does not approve the
formation and operation of Credit Unions by
students. Any group of students that
undertakes such a venture does so against
the regulations, and at its own risk.

22.3 Collection of Fees and Dues

All tuition and students' union fees are to be
paid at the University Accounts Office. The
Students' Representative Council is not
responsible for the collection of SRC dues.
The University College absolutely prohibits
any collection of monies by students, except
those approved by the Dean of Students.
Students who engage in authorised
collection of monies will be sanctioned.
 STUDENT HANDBOOK

30

23.0 ARMS AND VEHICLES

23.1 Possession of Arms and/or

Ammunition
No student is allowed to possess any form of
arms and/or ammunitions. Any student so
caught will be expelled from the University The use of such vehicles is a privilege
College. Any student caught will be expelled which will be withdrawn, if abused.
and handed over to the police.
The University College does not
23.2 Use of Vehicles on Campus provide reserved parking for students'
Students who drive cars on campus must vehicles.
have valid drivers' licenses and all legal Students may be asked to allow
requirements (roadworthy certificate, inspection of their vehicles (including
insurance, et cetera) the trunk) when on campus.
Any student who refuses to cooperate
Any student who wishes to use or keep a with security officials will be banned
vehicle on the campus must obtain from using the campus parking lots.
permission from the Transport Manager. The
University College accepts no responsibility Students are forbidden for parking in
for such vehicles, any damage that may occur places designated for staff parking or
to them, or any injuries caused to their marked no parking.
owners, drivers or passengers.
 STUDENT HANDBOOK

31 b. Christian dignity and simplicity by

avoiding carelessness, untidiness
and the opposite extreme of
showiness, or extravagance;
24.0 PERSONAL APPEARANCE
c. Ability to select presentable, durable
& DRESS GUIDELINES
work clothes for physical work,
The first guiding principle about appearance modest casual attire for recreational
and dressing is that students dress in a purposes, and business/formal
manner that reflects Christian moral clothing for campus lectures, library,
standards, which are presented in the vision laboratory, offices, worship and
of the Pentecost University College. other formal occasions;
Dressing to any activity on or off campus
must be decent to earn the individual respect d. Ability to provide the opportunity for
from those around and to be an example to others to appreciate oneself as an
others. Students must therefore wear entire person, without drawing
presentable, durable work clothes for negative or disapproving attention to
physical work, modest casual attire for one's body or person through dress
recreational purpose and more dignified or grooming, especially in a
clothing for classes and group worship. sensuous manner

Putting on “I am aware” type of skirts, skirts e. Ability to demonstrate self-respect,

above the knees, dresses that indecently dignity, a sense of mission, and good
expose ladies breasts, walking topless or grooming, without excessive
wearing singlets are prohibited. adornments, expensive jewelry,
cosmetics, facial make-up, or other
24.1 General Appearance Guidelines such aesthetics or accessories;
Students of PUC must exhibit:
a. Intelligent and deliberate selection of f. A flair for selecting clothing and
fashion, by wearing decent and hairstyle which expresses a God-
appropriate clothing for each occasion; given appreciation for good taste,
beauty, creativity and harmony,
reflecting an inner freshness of the
spirit.
 STUDENT HANDBOOK

32

24.2 Appearance and Dressing of

Ladies

Ladies' dressing should conform

at all times to the general
guidelines and regulations
stated above. To guide ladies in
meeting this requirement, the
following specifications are
provided:

a. Bleaching and toning of the skin

is not permitted;

b. Skirts must be long enough to

cover knees;

c. Translucent, tight-fitting blouses

and sweaters or skirts,
barebacks are not permitted;

d. Short/one sided blouses and

dresses with low necklines are
not permitted;

e. Shorts, tight-fitting slacks and

similar clothing are not
considered appropriate attire
for campus and lectures.
However, properly fitting slacks
may be worn for outdoor
recreational programmes.

f. Bathroom slippers are not

allowed for lectures

g. No tattooing and body piercing

h. Long and big ring earrings,

anklets are not allowed

[Link] hairstyles and bearbacks

 STUDENT HANDBOOK

33

24.3 Gentlemen's Appearance

and Dressing

a. Men's dress for lectures shall

consist of trousers and collared
shirts or decent African wear
and not T-shirts. Wearing shorts
for lectures is not permitted;

b. Dressing for Church services or

special formal occasions may
be either African or European
style as set forth in the general
regulations;

c. Men are not to wear earring;

d. Men are not to braid their hair;

e. Bleaching and toning of the

skin, body piercing and
tattooing are not permitted

f. No wearing of trousers below

the waist

A legitimate authority of the College –

That is a Faculty and Senior Members –
may ask a student who is considered to
be indecently dressed to leave the
College and put on a more decent
clothing. Failure to comply with such a
request shall be an offence. The dress
code applies to non-students that is,
employees and visitors.
 STUDENT HANDBOOK

34 and surrender room keys before

leaving the campus during vacation.
There shall be a fine for room keys that
25.0 USE OF COLLEGE FACILITIES are not returned on time. A fine of
GH¢20 per day shall be levied on any
student who fails to return the key
25.1 The Hostels
within the first three days of vacation. If
There are hostels on campus and
after the third day, the key has not been
interested students can arrange through
returned, GH¢50 per day plus
the following contact numbers: 0302-
forfeiture of accommodation will be
417057/8.
applied.
Unless otherwise authorised, students
25.1.1 Admission to Hostels
must leave the hostels latest by 12
Semester dates are announced on
noon, following the date of vacation.
University College notices. Students must
come into residence on the first day of the
25.1.2 Renting or Subletting Hostel
semester. Room allocation is on first come Facilities
first served basis. Allocation of rooms will Students are forbidden to rent out or
be the prerogative of the University sublet hostel facilities to other students
through an appointed officer. Once room or non-students.
allocations have been made, no changes

are permitted without the written 25.1.3 Visitors to Hostels

authorisation from the appointing officer. ? Student rooms are out of bounds
to members of the opposite sex at all
The hostel fee must be paid at the accounts times;
office, and registration procedures followed ? External visitors are not allowed
at the Hall Tutors' before proceeding to the into students rooms;
hostel. ? All visitors should be
received/entertained in the visitors'
Room keys should be deposited at the parlour;
Porter's lodge anytime a student is leaving ? All external visitors should leave
the hostel. Students are supposed to sign off PUC by 9:00 p.m;
 STUDENT HANDBOOK

35 25.1.7 Campus Check-Out

The University needs to know the
whereabouts of the residential
students in case of an emergency.
All visitors are to report to the security Whenever students leave the campus,
check point and/or to the Porter on their they must sign out with the Porter on
way in and out of student hostels; duty. When they return, they must sign
in.
For security reasons, all external visitors
?
must be registered with the guard at the 25.1.8 Use of Appliances
security post and obtain a visitors' tag; Except where the space is provided by
? Porters will only attend to external the University College, the use of gas
visitors with security tags. stoves and gas tanks are not allowed
For the mixed hostels, it would be expected in PUC Hostels.
that male visitors would not be found
where the ladies are and vice-versa. 25.1.9 Hostel Regulations
The following regulations shall apply at
All visitors shall be received at designated the hostels
reception areas only.
[Link] use the room allocated to the
25.1.4 Vacation Accommodation resident for residential purpose only;
A student wishing to continue to be in
residence during vacation must obtain [Link] pay the designated user fee or
permission to do so from the Hall Tutors any adjustment therein promptly
before the end of semester. and in any case not later than Seven
(7) days after the fee(s) become (s)
Students shall not leave any property in the due;
hostel during vacation
[Link] observe any rules and regulations
25.1.5 Use of Facilities that may be put in place from time
? All students are to keep their rooms to time by the PUC;
clean, and belongings neat and attractively
arranged. Periodic room inspection will be [Link] accord the personnel whom the
conducted by the Hall Management PUC may put in charge of the
Executives. facility the due respect, and comply
? Nails are not to be driven into the walls with directives given from time to
or furnishings; time;
? Pictures are not to be posted on the
walls; e. Not to make any alterations to the
? Pouring waste water over from the facility whether of a temporary or
balconies is strictly prohibited. permanent nature;

25.1.6 Room Courtesy f. Not to cook or boil water in the

No student should enter the rooms of other room or any part of the facility
students without the permission of the except the place therein specified
occupants. Students should lock their for such purposes. The use of hot
rooms whenever they leave. Scaling plate or open fire is not allowed;
through balconies is prohibited.
 STUDENT HANDBOOK

36 k. Not to sublet or to trade the room

g. Not to engage in any act that will (known by student as 'perching') to any
deface the hostel such as fixing person;
pictures or photographs on the
walls of the facility whether in the l. Any resident who has any complaint that
rented room or elsewhere within needs attention must report to the
the premises; porter in the first instance, then to the
Hall Tutor.
[Link] to use any appliances or
equipment in the room allocated, or 25.1.10 Making of Noise
any other part of the facility Making of undue noise within the
whether electrical, electronic or University precincts is forbidden, in
otherwise (e.g. sound television sets, particular, during lecture hours and
refrigerators, microwave, cookers, around the lecture halls. The hours
dishwashers and washing machines) between 10.00 p.m. and 5.00 a.m. are to
without the prior authorisation in be regarded as hours of quiet, unless
writing from PUC; permission to organise a function has
been granted in writing by the Dean of
I. Not to engage in any act which Students.
amounts to nuisance and
inconvenience to other users of the 25.2 Campus Furniture
hostels, neighbouring facilities or the No desks, chairs, tables or any other
PUC, including drumming, whistling campus furniture may be moved from
and noise making as well as high classrooms, offices, the auditorium, library
volume music from sound systems; and laboratories for students use unless
otherwise authorised by the Estates and
j. Not to allow any unauthorised Development Manager.
person(s) to live in the room
assigned;
 STUDENT HANDBOOK

37 26.3 Tutorial and Mentoring

System
From 2010/2011 academic year, The
College runs a tutorial and Mentoring
system. Each student is assigned to a
26.0 STUDENT WELFARE tutorial/ mentoring group with a tutor
to be called a mentor. The leader
26.1 Guidance & Counselling shall be senior member or specially
Students are offered opportunities to receive trained senior student who works
counselling in matters relating to their under a senior member. The leader
personal, spiritual and educational needs. acts as an
Members of faculty are willing to interact academic advisor and provides
with students when the need arises. guidance on all matters affecting
student's academic, spiritual and
26.2 College Worship social life.
Maintaining devotional times is an integral The tutorial and mentoring system is
part of the curricula at the Pentecost to ensure that each student belongs
University College. Students are to a group of about ten (10) in which
encouraged to cultivate a consistent daily students needs are addressed.
devotional time to enrich their personal The system is designed to provide
spiritual lives and to further their growth in academic, social and spiritual support
relationship with their God. Every Tuesday, to students. Membership of and
the College engages in a joint devotion that active participation in assigned
involves both the student body and tutorial/mentoring groups' activities is
teaching/non-teaching staff; all are required of all students. Attendance
expected to patronise. Attendance at of 75% of mentorship sessions is a
college worship is a requirement for requirement for Academic
graduation. progression each year.
PART D
ACADEMIC
REGULATIONS
 STUDENT HANDBOOK

39
27.0 ACADEMIC STRUCTURE AND DIVISIONS

27.1 Structure

27.1.1 Certificates, Diplomas and Degree Programmes

The Academic Programmes of the University are structured toward the award of
Certificates, Diplomas, and Degrees (in the fields of Theology and Mission, Business
Administration, Information Technology and General Education), to prepare students for
the growing job market.

27.2 Academic Divisions

Currently, Pentecost University College hosts the following three academic faculties:
1. Theology & Mission,
2. Business Administration, and
3. Information Technology.

27.2.1 Faculty of Theology & Mission

[Link].1 Departments
i) Department of Mission & Church History
ii) Department of Theology & Religious Studies
iii) Department of Practical Studies
iv) Centre for Theological Education by Extension

[Link].2 Current Programmes

i) Bachelor in Mission Studies
ii) Bachelor in Theology
iii) Bachelor in Pastoral Studies

[Link].3 Projected Programmes for 2010- 2013

i. B.A. Theology with Education
ii. M.A. Theology

27.2.2 Faculty of Business Administration

[Link] Departments
i) Department of Accounting and Finance
ii) Department of Business and management
iii) Department of Banking and Insurance

[Link] Current Programmes

i) [Link]. Business Administration (Accounting )
ii) Bachelor of Commerce (Accounting with Computing)
iii) [Link]. Business Administration (Banking & Finance)
iv) [Link]. Business Administration (Human Resource Management)
v) [Link]. Business Administration (Marketing)
vi) [Link]. Business Administration (Insurance with Actuarial Science)
vii) [Link]. Business Administration (Logistics and Supply Chain Management)
viii) [Link]. Business Administration (Insurance)
ix) [Link]. Business Administration (Corporate and Development Studies)
 STUDENT HANDBOOK

40
[Link] Projected Degree Programmes for 2010 and beyond
1. B.A. French
2. B. A. Communications Studies
3. [Link]. Administration Human Resource Management with French
4. [Link]. Administration Marketing with French
5. [Link]. Administration Accounting with French
6. B.A. French with Education
7. [Link]. Administration Banking and Finance with French
8. [Link]. Economics
9. [Link]. Development Management
10. [Link]. Economics with Statistics
11. [Link]. Economics with Mathematics
12. [Link]. Energy Economics

[Link] Projected Professional Courses for 2010 and beyond

1. The Association of Chartered Certified Accountants (ACCA), UK
2. Institute of Chartered Accountants (ICAG), Ghana
3. Association of Business Executives (ABE), UK
4. Chartered Institute of Bankers (CIB), Ghana/UK
5. Chartered Institute of Management Accountants (CIMA), UK
6. Chartered Institute of Marketing (CIM), UK
7. Institute of Chartered Secretaries and Administrators (ICSA), UK
8. Institute of Human Resource Practitioners, Ghana (IHRPG)
9. Chartered Institute of Purchasing and Supply (CIPS), UK

[Link] Projected Masters Programme

1. Master of Commerce (M. Com)
2. Masters in Business Administration (MBA),
(Accounting, Marketing, Finance, Human Resource Management)
3. Master Science in Entrepreneurship (M. Sc. Entrepreneurship)

[Link] Projected Executive Management Programmes

1. Executive Certificate in Human Resource
2. Executive Certificate in Strategic Management
3. Executive Certificate in Marketing
4. Executive Certificate in Accounting
5. Certificate in Customer Service
6. Information Technology Service Management
7. Business Management Skills
8. Presentation and Reporting Skills
9. Office Administration and Management
10. Interviewing Skills
 STUDENT HANDBOOK

41
27.2.3 Faculty of Engineering, Health and Computing

[Link] Departments
?Department of Information Technology
?Department of Built Environments
?Department of Health Sciences

[Link] Current Programme

[Link]. Information Technology

[Link] Projected Programmes for 2010 – 2013

[Link].1 Degree Programmes:

i) B. Sc. Nursing
ii) [Link]. Computer Science (with Options)
iii) [Link]. Electrical & Electronic Engineering
iv) [Link]. Telecommunication Networks
v) [Link]. Construction Technology and Management
vi) B. Sc. Quantity Surveying and Building Economics
vii) [Link]. Project Planning and Finance
viii) [Link]. Environmental Studies
ix) Master of Philosophy (MPhil) – Research-only
x) Master of Science (MSc) – Coursework & Thesis
xi) Doctor of Philosophy (PhD) in Computer Science or Engineering

[Link].2 Professional Development Programmes:

i. Computer Proficiency License.
ii. Certificate in Information Technology.
iii. Certificate in Network Administration – CISCO Certified Network
Association(CCNA)
iv. Certificate in Systems Administration – Microsoft Certified Systems
Administrator(MCSA)
v. Certificate in Database Administration – Oracle Certified
Associate/Oracle Certified Professional (OCA/OCP) (Oracle 10g).
vi. Certificate in Computerised Accounting Systems.
vii. Microsoft Certified Application Development (MCAD).
viii. Certificate in Information Technology Audit
 STUDENT HANDBOOK

42

28.2 Membership
The primary clientele of PUC library
are the following:
? Faculty of PUC
? Students of PUC
28.0 THE LIBRARY ? Researchers of PUC
? Non-Academic staff of PUC
? Members of the PUC council
The Pentecost University College Library
(PUCL) serves as the gateway to local and A. Those who have the right to
global scholarly information. Thanks to the borrow from the library collection
prudent and effective application of ICT, the are as follows:
library has a rapidly growing hybrid ? All Senior Members
collection of a wide range of electronic and ? Graduate Research Students
print information sources to support all the ? Teaching Assistants
programmes offered at the University. ? Undergraduate Students
? Non-degree Students
28.1 Service Hours ? Members of the PUC council
Monday to Friday:
9.00 a.m. – 9.30 p.m. B. Those who can use the library for
Saturdays:
reference purposes only are as
8.30 a.m. – 3.30 p.m.
follows:
? University workers (who have
been recommended by their
Note:

The Library is closed on heads of department)

Sundays and statutory
public holidays. Alumni of PUC
?

C. Other external users.

Permission to read and or borrow
A warning buzzer is sounded thirty (30) and may be granted after application, to
ten (10) minutes before closing time each other persons and categories of
day. No reader will be admitted to the library users at the discretion of the Library
after the second warning. All readers must Board or the University Librarian
have vacated the library by the closing time. acting on behalf of the Library
Board.
 STUDENT HANDBOOK

43 ? Smoking, consumption of food and

drinks (including water) is forbidden;
? Use of mobile phones within the
library is strictly forbidden;
28.3 Registration ? Users are required to switch off
All categories of users are required to cellular phones when inside the library or
register with the library. Users who qualify risk confiscation. Confiscated phones
to borrow from the library are required to might be returned to their owners on the
register at the Circulation Counter located last day of their stay at the university;
at the main entrance to the library. ? Silence must be observed in and
around the library at all times.
Some form of identification (e.g. a letter, ? Brief cases, bags, radios, overcoats,
ID, etc) will be required for registration. All etc, must not be taken into the reading
students must produce their Student ID areas;
card during registration. No borrowing is ? The viewing of pornographic material
allowed without an ID card. It should also in the library is strictly forbidden;
be surrendered when signing for an item ? Use of library (OPAC and E-library)
from the Reserve collection. computers for office programmes is
prohibited;
28.4 Types of Services ? No user shall take an item out of the
The library provides the following services: library unless it is duly issued to him at the
? lending, Circulation Counter.
? Reference, ? Any person, student, staff, or visitor
? Reserve, leaving the library must submit himself or
? Photocopying, herself to a search at the security check-
? Internet, point before exit;
? Electronic library, ? All library books, multi-media,
? Information literacy, furniture and equipment must be handled
? Current awareness, with care;
? Inter-library loan, ? Readers are not allowed to reserve
? Document delivery services. seats either for themselves or friends in
the library;
28.5 Terms of Library Usage ? Copyright law must be obeyed during
The library is a place for independent photocopying of documents in the
research and study. In consideration of library;
users' need for quiet, secure, safe and ? The library staffs on duty have the right
comfortable study space, the following to request a user to leave the library
regulations are enforced: premises if he/she is found to be violating
any of the library rules;
28.6 General Rules and Regulations ? The librarian in consultation with the
? All readers must enter and leave the Library Board reserves the right to
library through the main entrance door suspend or withdraw all library privileges
except during emergency situations they (for a specified period) from persons who
may use emergency exit doors; contravene library rules.
? Users are expected to produce their ? User must avoid damaging or stealing
University ID cards when entering the books and other library materials
library; including software and media equipment
? Users must be decently dressed and or removing them from the library without
conduct themselves honourably in the authorization shall invite severe sanctions
library; i.e. dismissal from the University
 STUDENT HANDBOOK

44

28.7 The E-Library and Multimedia

Centre
This is an integral part of the PUC hybrid
library programme. This facility houses
electronic resources and other multimedia
source such as CD-ROM, CD's, DVD's and a
wide range of online databases. Access to
Internet is provided. The entire library space
has wireless network connectivity for users
with laptops (that have appropriate wireless
configuration) to hook onto the internet.

28.7.1 Terms of Use of the E-Library

In order to ensure fair and effective usage of
the electronic resources at this center, access
is regulated by the following rules;
? Use of the facility is for academic
purposes only; permission is granted by the Librarian.
? Registered members shall access the The library reserves the right to recall any
service upon provision of a password by book on loan. Any book so recalled must
the library staff in charge; be returned to the library within 24 hours
? Members shall be allocated time and of recall.
must sign in and out any time they wish to
use the facility; 28.7.3 Overdue Fines
? Use of the facility for word-processing Fines shall be charged for overdue
or any office programme is forbidden; materials, damaged and lost items, at a
? Use of the facility for viewing rate to be determined from time to time
pornography and social network sites e.g.
facebook is forbidden;
? Printing services at the centre is
charged at a fee to be determined from
time to time;
? A user must log off the system after
use.

28.7.2 Library Lending Policy

Registered staff, faculty and students have
the privilege to borrow specified number of
items /materials from the library. Some
library materials are not for loan outside the
library i.e. reference collection and
periodicals. Materials on Reserve should
only be used within the library.
Books marked Reference, periodicals and
special collection materials cannot be
removed from be the Library except a special
 STUDENT HANDBOOK

45
28.8 Library Offences and Sanctions

Offences Sanctions

1. Indecent dressing Disallow entry into the library. If

repeated, suspension from use of
facility for a Semester.

2. Use of mobile phone within the Suspension from use of library for a
library semester and confiscation of phone for
two Semesters

3. Loss of borrowed material Borrower shall pay twice the current

cost.

4. Unlawful acquisition of library Suspension from the University up to

material/Stealing outright dismissal.

5. Malicious damage to library Replacement of material and

material including writing, defacing suspension from the university for two
books etc. Semesters.

6. Use of E-Library facility for Outright dismissal from the University

viewing pornographic material

7. Use of facility to view social network Suspension from use of library for one
sites e.g. facebook or for downloading i.e. Semester.
movies, music.

8. Failure to pay library fines or Withholding of academic

return borrowed library material results/certificates until the fines are
paid or item returned/cost recovered.

[Link] making Suspension from the library for one

Semester

10. Showing disrespect towards Suspension from the library for one
library staff semester / dismissal from the
University
 STUDENT HANDBOOK

46

29.0 ACADEMIC POLICIES

AND PROCEDURES

29.1 Admission Requirements

29.1.1 Diplomas
Applicants for admission must have obtained
at least five passes, including English
Language at the Senior Secondary School
Certificate Examination with aggregates not
exceeding 24 or three (3) credits at the
ordinary level of the G.C.E including English (c) Other Qualifications
and Mathematics, or the Post-Secondary Other qualifications include
Teachers' Certificate 'A' of the Ministry of International Baccalaureate (IB), IGCSE,
Education, Ghana, or any relevant GCSE the American Grades 12 and 13
professional qualification approved by the examinations and other external
Academic Board. Other suitable candidates qualifications, which have the
who pass a special qualifying examination equivalent of to the SSSCE and the
may be admitted. In addition, candidates GCE. Candidates with external
must have satisfied approved departmental qualifications are admitted to either
requirements. Level 100 or Level 200, depending on
the nature of qualification and their
29.1.2 Bachelors' Degrees equivalent to local qualifications.
The general requirements for entry into Level
100 and 200 of the bachelor's programmes (d) Mature Students
in Theology, Business Administration and Mature students applying for admission,
Information Technology are as follows: who do not satisfy the approved
requirements, must have reasonable
[Link] Requirements education and working experience and
should have attained the minimum age
(a) WASSSCE / SSSCE of twenty-five (25) years at the time of
Six (6) passes including core English, submitting their applications.
Mathematics and either Integrated Science Candidates who undergo a Qualifying
or Social Studies and three (3) electives in Examination in English (Essay,
relevant subjects. Applicants should have an Comprehension, Grammar and Usage)
aggregate score of 6 to 24 in the West Africa and General Paper (Quantitative
Examination Council (WAEC) Senior Methods, Critical Thinking and Current
Secondary School Certificate Examinations. Affairs) may be considered for
admission. The candidate must obtain
(b) General Certificate of Education an overall grade not below C in each
Five (5) Credit passes in GCE 'O' Level examination.
Examination, including English Language and The policy and procedures for selection
Mathematics, and three (3) 'A' Level passes in of mature students will be as shall be
relevant subjects. A pass in the General determined by the University Academic
paper is required. Board.
 STUDENT HANDBOOK

47

28.0 THE LIBRARY

whether here or a representative in

the candidate's mother country;

b. Provide a financial statement that

clearly demonstrates ability to pay
all expenses associated with study
at the University, including tuition,
accommodation, books, food,
healthcare and other expenses;
(e) Transfer Students
The University admits students who are c. Pay tuition, hostel and all other fees
already enrolled in other Universities, in full and in advance for each
both local and foreign. A student academic year before registration;
transferring from one university to this
university shall accumulate a minimum of d. Submit passports and other travel
72 credits (for the Faculty of Theology and documents for verification;
Mission and Faculty of Business
Administration), 60 credits (for the Faculty e. Submit a police clearance from the
of Information Technology) over a study home country;
period of 4 semesters as a full-time student
in this University before he/she shall f. Cooperate with the International
become eligible for graduation. The Students Office to register with the
classification of the degree shall be based Local Ghana Police Service;
only on the courses taken at this
University. g. Must have regularised the necessary
immigration and visa documents
(f) International Students required to study in Ghana.
PUC offers admission to students from
outside Ghana. The admission
requirements and procedures for
international students are the same or
equivalent as outlined for the programmes
above.
In addition, however, International
Students shall Information on residence permit
application procedures may be
a. Have to pass an interview and an English obtained from the International
test administrated by the University Students Office.
 STUDENT HANDBOOK

48

29.1.3 Entry Requirements for Admission to

ABE Courses

[Link] Entry to Certificate Level

programme of study
a) Applicants to enter the Certificate level must
have passed the SSCE or GCE 'O' Level or its
equivalent in English and Mathematics.
Applicants intending to pursue the degree
course should have passed in four other [Link] Entry to Diploma II
subjects at the SSCE or its equivalent. Programme
Entrants must have passed
b) Entrants through the Mature route should be Diploma I of the ABE.
at least twenty-five (25) years of age and should
have at least two years work experience. They [Link] Entry to Advanced
must have passed the SSCE/GCE 'O' level or its Diploma Programme
equivalent in English and Mathematics. In This is equivalent to a University
addition, they should pass an Entrance third year course. Students have
Examination administered by the University. the chance of doing a one year
top-up course for a degree in
[Link] Entry to Diploma I some selected institutions in
Applicants must be eighteen (18) years and Ghana and abroad. Entry
above. requirement to this stage is mainly
a) Applicants must have passed the ABE based on the following:
Certificate level examination.
First degree, BTEC, HND or ABE
b) Alternatively, applicants must have passes at Diploma II, ICA/ACCA level II,
GCE 'O' Level /GBCE/RSAII/LCCII or the CIM Diploma, CIPS Diploma or its
equivalent plus two GCE A level passes and equivalent.
two year working experience. Passes at the
DBS or equivalent or Technicians Part III Applicants who have G.C.E A'
Certificate, ABCE/RSA III are also accepted. level passes and ten (10) years
working experience at the
Exemptions are available on subject by subject managerial level will be admitted.
basis to holders of higher professional
qualifications such as ICA (GH), CIM, CIMA,
ACCA, CIB, ICSA, IHRMPG and CII.
 STUDENT HANDBOOK

49 Two categories of Diploma

?
holders would be considered
for admission, namely:
(I) Holders of Post-basic
29.1.4 Admission Requirement to the Diploma in Nursing
Nursing Programme Education/ Administration
The following categories of applicants will be from a recognised
considered for admission to the [Link]. Nursing University, who have a
Programme; minimum of B+ average will
(a) Holders of SSCE/WASSCE with aggregate be admitted at level 300;
score of twenty-four (24) or better. Candidates
shall have credits in core English, Core (ii) Pre-service Diploma –
Mathematics and Integrated Science, and Holders of a Diploma in
credits in three Electives from Nursing (RGN) with a
? Science minimum CGPA of 3.25
? Agricultural Science from an accredited
? Food and Nutrition institution of Nursing, with a
? General Arts pass in licensure
examination conducted by
These categories of students will enter at level the Nurses and Midwives'
100. Council of Ghana, and other
recognised nursing bodies,
(b) General Certificate of Education (G.C.E): will be admitted at level
Passes at credit levels in five (5) subjects 200.
including English Language, Mathematics and
General Science or Agricultural Science or (e) Transfer Students
Health at the O' level and three (3) passes at the The University will admit students
A' Level one of which should be grade D or who are already enrolled in Nursing
better. A pass in General Paper should be in other recognised Universities,
obtained but should not be counted as one of both local and foreign. A student
the three passes. In exceptional cases, an transferring from another University
applicant with two (2) 'A' Level passes whose shall study within the University for
grades are not lower than C may be admitted. a minimum of 4 semesters as a full-
time student in the Pentecost
© Other Qualifications: University College, before he/she
These include the Geneva International shall become eligible for
Baccalaureate (IB), the Cambridge IGCSE, the graduation.
Kenyan KCSE, the UK GSCE, and the American
Grades 12 and 13.
29.2 Enquires:
(d) Mature Applicants The Assistant Registrar
Three categories of mature applicants would be (Academic Affairs Section)
considered: Pentecost University College
? Nurses who are not State Registered Nurses P.O. Box KN 1739
(SRN) would be considered for admission at Kaneshie ,Accra, Ghana
level 100. E-mail: info@[Link]
? State Registered Nurses would be admitted Tel: 0302- 417 057/8
at level 200
 STUDENT HANDBOOK

50
The student must do so by applying to
the Registrar within two weeks of
29.3 Application Procedure admission, and pay the appropriate
Candidates wishing to be admitted shall first deferment fees.
apply to the University. Application forms
may be downloaded from the University
College's website at [Link]. 29.5 University Required Courses
They may also be purchased from the All students have to register and pass the
accounts office, PUC, Sowutoum and at the following courses before they can
following designated centres. graduate: Communication skills,
Introduction to Computing, French,
EMS Counters at all regional post offices
? PentStuds and Character and Leadership
FEDEX offices in all Regions in Ghana.
? Development,

Completed application forms should be 29.6 Academic Session

returned to the Academic Registrar. Academic Year - August - April
Applicants who satisfy the admission The academic session shall comprise two
requirements may be considered. (2) semesters as follows:
Admissions are decided upon by the Joint
Admissions Board. Applicants may check on First Semester - August – December
their admission status from the College Second Semester - January – April/May
notice board or the news print.
29.6.1 Structure of Semester
A semester shall comprise of sixteen (16)
weeks duration and shall be structured as
29.4 Deferral of Admission follows:
A fresh student who has been admitted to the
University may, with tangible reasons, defer 13 weeks of teaching
commencement of his/her academic 1 week of revision
programme for up to one academic year from 2 weeks of examination
the semester in which he/she was admitted.
 STUDENT HANDBOOK

51

29.6.2 Duration of Study Programmes

The following shall be the minimum and maximum periods for completion of the
following programmes:

29.6.3 Full-Time:
Certificate 2 Semesters (min.) or 4 Semesters (max.)
Diploma in Nursing 4 Semesters (min.) or 6 Semesters (max.)

Bachelor of Theology 6 Semesters (min.) or 8 Semesters (max.)

BSc Nursing/BA Nursing 10 Semesters (min.) or 12 Semesters (max.)
BSc Information Technology 8 Semesters (min.) or 10 Semesters (max.)
BSc Business Administration 8 Semesters (min.) or 10 Semesters (max.)

These minimum and maximum periods are calculated from the date of first
registration.

29.6.4 Part-Time: (All Programmes)

Certificate 4 Semesters (min.) or 6 Semesters (max.)
Diploma 6 Semesters (min.) or 8 Semesters (max.)
Bachelor of Theology 8 Semesters (min.) or 10 Semesters (max.)
BSc Nursing 8 Semesters (min.) or 10 Semesters (max)

BSc Information Technology 10 Semesters (min.) or 12 Semesters (max.)

BSc Business Administration 10 Semesters (min.) or 12 Semesters (max.)

These minimum and maximum

periods are calculated from the date
of first registration
 STUDENT HANDBOOK

52
30.0 ORIENTATION FOR NEW STUDENTS

All fresh students are required to

attend a programme of orientation
organised in the week preceding
lectures. The purpose of the
orientation programme is to introduce
the students to the facilities, resources,
rules and regulations, and the rights
and responsibilities of each member of
the University community.

The dress code for the

matriculation ceremonies shall be
formal (African/Western)
31.0 MATRICULATION

Matriculation will be conducted

during the first semester as
announced in the academic
calendar, to admit all fresh students
into the University. Without
matriculation, a student is officially
not a bonafide member of the
University. It is therefore mandatory
for every fresh student to attend the
matriculation ceremony and to sign
all relevant documentations thereof.
 STUDENT HANDBOOK

53 32.2.2 Hall fees must be paid in full

before the student is admitted to the
Hall of residence. It is incumbent on
students, who have paid at least 50% of
tuition fees, to check at the Accounts
office on the availability or otherwise of
hostel accommodation before paying
for same at the bank.

32.2.3 Non-payment of fees or other

debts, including non-compliance with
32.0 PAYMENT OF FEES the rules of any scheme for payment of
fees by installments, shall render
students liable to a penalty.
32.1 Payment of Fees by New Students (a) Any student whose payment of fees
All fresh students shall pay a minimum of 50% or repayment of any loan is in arrears
of all fees before registration, a minimum of shall be excluded from the University
75% before the Mid-Semester examinations College from the end of the semester
and 100% before the commencement of the in which the fee or loan repayment
end of Semester examinations. became overdue;
The University Administration reserves the (b) Re-admission of a student whose
right to revise fees from time to time, without payment of fees is in arreas will be at
prior notice. the discretion of the University
College and application may not be
Payment of fees should be made at the made until outstanding debts and the
Standard Chartered Bank or the University's re-registration fee have been paid;
approved bank and deposit slips collected for (c) Any student who has not settled an
submission at the Accounts Office of the account for fees or any other item
College for official receipt. “Pentecost owed to the PUC shall not be eligible
University College” receipts for fees paid shall to have a degree conferred or
be inspected occasionally by officers of the otherwise receive an award of a
College. Tuition fees do not include residence diploma, certificate or transcripts
costs. from the PUC until his or her
accounts have been settled.
32.2 Payment of Fees by Continuing
Students 32.2.4 A student shall remain liable
for all fees and debts to the University,
32.2.1 Tuition fees are payable in advance. even if the University agrees to invoice
This means, fees must be paid in full at the those debts to a third party.
beginning of the semester for which they are
due, and within fourteen (14) days after the Students who withdraw from the
account is rendered. Payment must be made University before the end of an
in cedis or with an International Money academic year (or any other period of
Order. However, arrangements may be study in which a single tuition fee is
made with the University for payment of paid) are not entitled to a refund or
tuition fees in installments in accordance with reduction in any tuition fee, whether
the approved scheme. All foreign students already paid or outstanding. The
are to obtain a chit from the Registrar before application for withdrawal form must be
paying their fees to the Accountant. filled out at the Registrar's office, and be
approved before withdrawal is made
official;
 STUDENT HANDBOOK

54 33.3 Course Registration

Once a student is registered,
his/her approved course for the
Semester is automatically
registered against his name. This
33.0 MAIN REGISTRATION will be shown on the official
AND COURSE REGISTRATION registration document he/she gets
from his/her department upon
33.1 Registration registration. It is the responsibility
For a student to obtain credit in any course, of the student to ensure that
he/she must be admitted into the College, and he/she has been registered for the
must be properly registered for that course right course (for which he or she
during the official registration period at the was admitted).
beginning of each semester.
a. A student who fails to register by the first 21
days of commencement of the
semester shall forfeit his/her right to register for
the Semester.
b. No student shall be permitted to register by
proxy.
c. Students shall be allowed to register on-line
when available.

33.2 Procedure for Registration

It is expected that before a student is registered,
he/she might have paid at least 50% of the full
semester's fee. All students of the University
College are expected to follow the procedure
listed below, to be able to register for a
Semester:
I. Make payment of fees at the University
College's approved bank;
ii. Obtain a copy of the pay-in slip or receipt
indicating payment from the bank;
iii. Present the pay-in slip or receipt at the
33.4 Late Registration and
University College's Finance Section to obtain
Deadlines
official receipt of the University College;
Normal registration is to be done
iv. Report to the Academic Section to take your
at the date stipulated on the
photograph and proceed to your department
academic calendar (at the
to complete registration formalities for
beginning of the Semester). There
automatic electronic registration.
is, however, a window of time for
late registration. Such deadlines
are also indicated on the academic
Note:

The University will in future introduce calendar. Any registration after the
on-line registration and students will normal registration period shall
be notified accordingly. attract the approved late
registration fees of the University.
Students are to note that no
v. Be sure to collect a document that
registration is allowed after the
indicates that you are duly registered, before
late registration deadline.
leaving the particular department.
 STUDENT HANDBOOK

55

34.0 MINIMUM AND MAXIMUM

COURSE LOADS PER SEMESTER

34.1 Full-Time Study

A full-time student shall be required to
carry a minimum workload of eighteen
(18) credits per Semester and a
maximum of twenty-four (24). Under
special circumstances, a student may,
with the approval of the Dean of
Faculty, be allowed to carry a
workload below or above these limits.

34.2 Part-Time Study

A student may, on application to the
Dean of Faculty, be allowed to study
for the Certificate/ Diploma/ Degree/
Degree on part-time basis.
A part-time student shall be required to
carry a workload below the minimum
prescribed for full-time student and
shall also be required to complete the
Certificate/Diploma/Degree 36.0 CHANGE OF PROGRAMME
programme within the periods
specified in paragraph 27.6.4
To change a programme, a student is
required to apply to the Registrar, and
fill and submit a change of
programme/status form at the
Academic Registry. The completed
form must be approved by the various
35.0 PRE-REQUISITE COURSES Heads of Department. It should be
noted that without this confirmation,
Certain courses are pre-requisite for the change will not be effective in the
some other courses, in that they form records of the Registry. The student
the foundation for the post-requisite can join the new programme only after
courses. Students are to note that confirmation from the Registrar.
they will not be registered for courses Change of programme will not be
whose pre-requisites have not been accepted after six weeks into the
completed. Also, apart from General Semester.
course pre-requisites for graduation,
various departments have pre-
requisite courses for their students
before they qualify for graduation.
 STUDENT HANDBOOK

56
37.0 DEFERMENT OF PROGRAMME/
INTERRUPTION OF STUDY/
ACADEMIC LEAVE OF ABSENCE

A student may apply for an academic leave of

absence to interrupt or defer his/her study for a
period not exceeding four Semesters. The
student should note that the maximum period
for completion of his/her programme shall not
be extended. It is expected that students with
the intention of interrupting their programmes
first discuss this with their Academic Advisor
and Dean, or the College Counsellor before
taking the decision.

A student who wishes to interrupt his/her study

should apply to the Registrar and pay the
appropriate deferral fee and submit the receipt
to the Academic Registry for a form, which must
be completed and returned. It should be noted
38.0 ABANDONMENT OF
that the student can only proceed to interrupt
PROGRAMME
his/her programme after response to that effect
has come from the Registrar.
A student who is not able to
Upon return to the University College, a complete the course without
student who has been granted academic leave deferment, transfer, medical
will abide by the current rules and regulations of reason, and any other
the University College. notification to the University
Any student who interrupts his/her study for College for a period of two (2)
more than four Semesters ceases to be a years shall not be allowed to
student of the University College. He/she may continue or graduate.
however re-apply for admission later. Any
student who does not return to the University
College after an approved leave of absence
shall be deemed to have withdrawn from the
University College.
 STUDENT HANDBOOK

57

39.0 EVALUATION

39.1 Class Attendance and Participation

Class attendance and participation is
compulsory for all students. Class
attendance and participation constitute
ten (10) percent of the overall assessment.
A student who does not attend lectures
for three (3) consecutive weeks without
any notification or notice to the lecturer or
Head of Department will be asked to
defer the course.

39.2 Continuous Assessment

Students shall be assessed on continuous
basis. The continuous assessment shall
constitute thirty (30) percent of the overall
assessment. It shall include class
assignments, quizzes, mid-semester
exams, attendance and participation.
Failure to have marks for continuous
assessment will earn student incomplete
results.

39.3 Main Examinations

All examinations are compulsory for all
students. Students are to observe all
examination rules and regulations.
 STUDENT HANDBOOK

58

40.0 EXAMINATION HALL REGULATIONS

Students are hereby charged to read and strictly 40.7 Candidates may not be
observe the following examination regulations. allowed to go out of the
examination room/hall within the
40.1 Candidates are prohibited from using first thirty (30) minutes.
mobile phones in all examination hall(s). Candidates are advised to visit the
washroom before they enter the
40.2 Digital diaries, handbags, caps, books, examination room/hall.
notes and any other form of written material are
NOT allowed in the examination hall(s). 40.8 Borrowing tools and
instruments such as rulers, pens,
40.3 The examination will take place in lecture calculators, geometrical sets,
rooms/halls indicated on the timetable. while in the examination room will
NOT be allowed. It shall be the
40.4 It shall be the duty of candidates to consult candidate's responsibility to
the timetable to find out the papers to be written provide for himself/herself the
each day and to be at the appointed place at least needed writing materials (pen,
thirty (30) minutes before the examination. pencil, eraser, etc.). Please
purchase all the material that you
40.5 Candidates are requested to ensure that will need for the exam.
they find out in advance the venue (room) for the
examination and of sitting position (desks). Sharing of such materials between
students in the examination room
i. Candidates are expected to be seated by 8.30 will NOT be allowed as it creates
am and 4.30 pm for the exams that begin at distractions and unnecessary
9.00 am (morning papers) and 5.00 pm movements.
(afternoon papers) respectively.
40.9 It is also Candidate's
ii. Students are expected to show their student responsibility to ensure that
identity cards. Ensure that you have one. No he/she is given the right question
one will be allowed into the exam room paper and other material(s)
without an identity card. required for the examination.

40.6 A candidate may be refused admission to 40.10 A candidate shall not bring
an examination hall if: to the examination centre or to the
a. he/she reports for the examination more than washroom of the examination
30 minutes after it has begun; centre any book, paper, written
b. he/she has not followed the approved course as information or other unauthorised
a regular candidate over the required period; material. A candidate who is
c. he/she owes fees to the University/Hall of suspected of hiding unauthorised
residence; material on his/her body may be
d. he/she is under suspension or has been asked by the invigilator to submit
rusticated from the University. to a body search. Refusal to submit
to a body search is tantamount to
misconduct.
 STUDENT HANDBOOK

59
40.18 Any candidate who fails to
attend any or part of an examination,
except on medical grounds, shall be
deemed to have failed that
40.11 A candidate who finishes an examination. The following shall not be
examination paper ahead of time may accepted as reasons for being absent
leave the examination room after handing from any paper during a University
over his/her answer booklet(s). Such a examination:
candidate shall not be allowed to return to a. Mis-reading the timetable
the examination room. b. Forgetting the date or time of
examination
40.12 Candidates are required to use their c. Over-sleeping
Student Registration Numbers throughout d. Failing to find transportation
the examination period. e. Inability to locate the examination
hall
40.13 An examination candidate shall, for f. Inclement (stormy, rainy or bad)
the pu rpose of identification, carry his/her weather
student identity card and registration chit
to the examination hall. 40.19 There should be no
communication between candidates in
40.14 There will be an inspection of the examination hall.
Identity Cards/Registration Chits and
School Fees Permits during examinations. 40.20 Any irregular conduct on the
Each candidate is therefore, requested to part of a candidate may result in the
display his/her student identity card/school cancellation of his/her examination
fees permit on his/her table for inspection paper, his/her suspension or expulsion
after the 'Start Work' order has been given. from the University.

40.15 Candidates should read carefully 40.21 At the end of each examination,
instructions on both the answer booklets candidates should ensure that they do
and question papers before attempting any not take away any answer books,
question. whether used or unused, from the hall.

40.16 Under no circumstances must a 40.22 Only general-purpose calculators

candidate write his/her name on any part or non-programmable scientific
of the answer booklet provided. calculators are permitted in the
examination hall. Candidates are not
40.17 Candidates may leave the allowed to use their mobile phones as
examination room temporarily, but only calculators.
with the express permission of the
invigilator. In such cases, the invigilator will 40.23 Candidates are to ensure that
be required to certify that the candidate they sign in and out during
does not carry on his/her body any examination.
unauthorised material. A candidate who is
allowed to leave the examination room
temporarily will be accompanied by an
attendant designated by the invigilator.
 STUDENT HANDBOOK

60

41.0 ACADEMIC OFFENCES

41.1 Examination Malpractices

Any of the following acts shall constitute
an examination malpractice or offence:
An examination malpractice or offence
shall include any attempt on the part of a
candidate to gain unfair advantage during
examinations. Additionally, any of the
following acts shall amount to an
examination malpractice or offence:

I. Physical possession of xiii. Destroying materials suspected

unauthorised materials such as to assist in establishing cases of
mobile phones, bags hats, caps, examination malpractice;
books, papers, likely to be used xiv. Unauthorised borrowing of
in the examinations; rulers, calculators, erasers, etc;
ii. Copying from prepared notes or xv. Failing to write registration
from another or other candidate number or defacing answer
(s); booklet in order to hide
iii. Candidate found with notes on registration number.
his/her person;
iv. Giraffing' or looking over one's
shoulders in order to cheat;
v. Talking to other candidate(s); 41.2 Procedures for Examination
vi. Tampering with answer booklets Malpractice or Offence
in an attempt to cheat; a. Examination offences shall be
vii. Impersonation; understood to include any attempt on the
viii. Disturbing or distracting other part of a candidate to gain unfair
candidates during an advantage, and any breach of the
examination (e.g. whispering, use examination regulations and instructions to
of mobile phones, etc.); candidates, including refusal on the part of a
ix. Writing after the invigilator has candidate to occupy an assigned place in an
instructed candidates to 'stop examination room. This also encompasses
work'. any form of communication with another
x. Exchanging question papers; candidate, possession of a book, paper or
xi. Placing script(s) or booklet(s) at written information of any kind, except as
a vantage point to enable a required by the rules of a particular
friend to cheat; examination, smoking, leaving an
xii. Challenging or struggling with examination room without permission of
invigilator(s) in the examination the invigilator, or refusal to follow
hall over alleged examination instructions.
offence;
 STUDENT HANDBOOK

61 41.3.3 Cancellation of Paper

Offence(s) that fall within any of the
following categories shall lead to the
41.3 Sanctions for Examination cancellation of the particular
Malpractices examination paper.

41.3.1 Offences that Attract Dismissal After verbal warnings from the
?
invigilator, if the offence of
[Link] Impersonation unauthorised borrowing of rulers,
I. Where a student is caught calculators, erasers, et cetera, is
impersonating another student (i.e. the repeated, the student's paper shall be
candidate), the impersonator and the cancelled.
candidate being impersonated shall be Defacing answer booklets to hide
?
dismissed; registration number.
ii. Where the impersonator is not a Placing scripts at a point where
?
student, he/she would be handed over another student can copy.
to the police for prosecution. The Where leakages are established for
?
student being impersonated shall be any particular examination paper (s).
dismissed. Giraffing' or looking over one's
?
shoulders in order to cheat, and
[Link] Assaulting Invigilators, communicating in the exams hall will
Supervisors or Taskforce upon the testimony of at least two
A student who challenges or assaults a invigilators, lead to the cancellation
supervisor or invigilator or a taskforce of scripts.
member in the lawful performance of Tampering with answer booklets in
?
his/her duties inside or outside the an attempt to cheat.
examination hall or in any way disturbs Unnecessary disturbance, e.g.
?
the conduct of the examination shall be whispering or distracting other
dismissed. candidates while examination is in
progress.
[Link] Repeated Offence
A student who is found to have
repeated an offence of examination
malpractice shall be dismissed.

41.3.2 Offences that Attract

Suspension for Two Semesters
? Bringing into the examination hall
any unauthorized notes, textbooks,
prepared materials, or any foreign
materials.
? Destroying materials suspected to
help in establishing cases of examination
malpractice.
? Copying from prepared notes or
from another candidate.
? Exchanging question papers.
? Substituting worked scripts during or
after the examination.
? Seeking or receiving help from other
candidate(s).
 STUDENT HANDBOOK

62

Starting to write before commencement

? Any of the offences listed under Part
?
of work is officially announced or D, paragraph 38.1 and 38.2 and
continuing to write after official orders 2.0, shall also attract cancellation of
have been given for candidates to stop the examination paper in question.
work. Bribing or attempting to bribe
?
Failure to write registration number on
? lecturers for exams, good marks, or
answer script. changes in marks or attempting to
Mass Cheating- Where more than half
? threaten instructors for the same
of the candidates in the examinations reason.
hall are involved in collusion or other Presenting papers or materials other
?
forms of examination malpractice, this than your own to fulfill class
shall be regarded as mass cheating. requirements.
Where there are established cases of Sitting for an exam without a
?
mass cheating, the particular student identification card or
examination paper shall be cancelled. another authenticated form of
Any student found with his or her
? identification.
mobile phone on in the course of an Sitting for an examination without
?
examination shall have his or her being properly registered.
examination paper cancelled.
 STUDENT HANDBOOK

63 43.0 DISRUPTION OF
ACADEMIC ACTIVITY:

42.0 PLAGIARISM Disruptive behaviour, willful

disobedience, profanity or
vulgarity, or the abuse of
42.1 Plagiarism is presenting material University personnel.
copied from published literature (books,
papers, newspapers etc. without
acknowledging the source of information.
Using another's ideas, words or work as
one's own shall be considered a violation
of the College's policy on plagiarism.
Lecturers and students who use others'
intellectual property shall be expected to
accord the appropriate acknowledgement
to the cited text, failure of which shall
attract appropriate sanctions

42.2. Fabrication: Any falsification or

invention of data citation or other
authority in an academic exercise.

42.2.1 Unauthorised Collaboration:

Collaboration in any academic exercise
unless the faculty member has stated that
such collaboration is permitted.

42.2.2. Theft of Resource Materials: any

unauthorised use of resource materials
such as course materials, library materials,
computer software and media equipment.

42.2.3 Previously Submitted Work:

Presenting work prepared for and
submitted to another course.

42.2.4 Unauthorised Access: Any

unauthorised access to any person's files or
computer account.

42.2.5 Unauthorised Research: Failure to

obtain approval of the Institutional Review
Board for research involving human 44.0 NEW CASES
subjects.

42.2.6 Alteration or Misuse of University As new cases arise which are not
documents: Any alteration or misuse of covered by the above regulations,
University documents, including acts of the Disciplinary Board shall, as much
forgery and/or furnishing false information. as possible use its own discretion.
 STUDENT HANDBOOK

64

45.0 DISCIPLINARY PROCEDURE

& SANCTIONS FOR ACADEMIC OFFENCES

45.1 The Rector of the University College has 45.3 Any student who does not
the overall responsibility for the discipline of observe the rules and regulations, or
students. He shall exercise this responsibility who commits any act that brings
on the advice of, and in consultation with the discredit upon the University
Vice Rector, Deans of Faculty, Dean of College, or refuses to perform
Students, and the Heads of Department. his/her duties, may be punished by a
warning, reprimand, or rustication for
45.2 If a student violates any University's a limited period, or outright dismissal
Academic regulation(s) he/she shall be from the University College.
reported to the Dean of Students for the
appropriate action to be taken.

45.3.1 Certain sanctions involve either Students who are aggrieved by any
temporary or permanent removal from disciplinary sanctions may appeal to
the University. Such sanctions shall be the Rector for a review. The Rector
determined by the Disciplinary Committee may set up a Disciplinary Review
of the University. Committee that will make the final
recommendations on the sanctions
imposed by the Committee
 STUDENT HANDBOOK

65

47.0 SPECIAL EXAMINATIONS

46.0 DEFERMENT 47.1 Re-sit examinations

OF EXAMINATIONS A student would be required to re-sit for
referred and failed examination(s) within
eight weeks or on a future occasion
46.1 On Grounds of Ill-Health:
following publication of results. If he/she
A student who has satisfied all the
repeats the course and passes the
requirements as prescribed in Part D,
associated examination, he/she shall be
paragraph 39.0, but is unable to take the
awarded the full grade earned on that
main (end-of-Semester) examination on
occasion. The student's transcript will
grounds of ill-health, shall, on application
show the number of occasions the
to the Registrar and on provision of a
candidate took the examination for that
Medical Certificate issued by an
particular course and the grades earned
accredited health institution, be allowed
on all such occasions.
to defer the Semester examinations, and
shall be allowed to take the examination
However, in determining the FGPA , a
at the next offering. Subsequent
weighted average of all repeated course
applications for deferment on grounds of
shall be used, as for instance, a 3-credit
ill-health shall be subject to a Medical
course with a 'D' at first attempt and an 'A'
Certificate issued by a Senior Medical
at the second attempt shall attract a total
Officer of an accredited health institution.
of 6 credits in the computation of the
Grade Point Average of that particular
46.2 On Grounds other than Ill-Health:
course.
In cases of deferment on grounds other
than ill-health, the appropriate Dean shall 47.2 Supplementary Examinations
invite the applicant for an interview and
A student who is prevented by illness or
advise the University accordingly. It shall
other emergencies from attending the
be the student's responsibility to convince
examinations, and presents a certified
the University beyond reasonable doubt
health report to the effect to the Board of
that he/she wishes to defer the
Examiners may be allowed to write a
examinations.
supplementary examination during the
next scheduled examinations. A student
46.3 In all cases of deferment of
who claims to be ill but is unable to
examinations, the applicant(s) shall obtain
produce a certified health report will earn
a written response from the Registrar
an F in the course.
before leaving the University.
 STUDENT HANDBOOK

66
49.3 Below is the procedure for re-
48.0 DECLARATION OF RESULTS marking and grade appeals:

I. The student writes a petition to the

Results of semester examinations taken at
Registrar;
the end of each semester shall normally be
ii. The student pays the re-mark fee;
published by the Registrar before the
iii. The Registrar summons the
commencement of the following semester.
student's examinations booklet and
other material from the Head of
A result slip indicating a student's
Department;
performance in the examination shall be
iv. The Head of Department collates
made available to the student by the
all the materials relevant to the
Registrar.
examination including marking
schemes, and forward them to the
Registrar;
v. The Registrar forwards the
49.0 RE-MARKING examination and marking scheme
with re-mark instructions to an
External Examiner;
49.1 The aggrieved candidate(s) is/are
vi. The External Examiner re-evaluates
required to formally apply for re-marking
the examinations and returns it to
by submitting an application to the
the Registrar for onward
Registrar not later than twenty-one (21)
transmission to the Head of
days after the release of the said results
Department and the student;
and paying a fee that is not less than three
vii. If the re-mark proves that the
times the normal examination fee. The
student was treated unfairly, the
script of the applicant is then given to
student's re-mark fee would be
another lecturer in the same department
refunded. Otherwise, the student
for re-marking. The Examination Board
forfeits the re-mark fee.
may authorise the Registrar to amend the
results as released in the light of the
49.4 The Examination Board may
review.
authorise the Registrar to amend the
results as released in the light of the
49.2 An application entered on a
review.
candidate's behalf by a person other than
the aggrieved candidate
49.5 If it emerges that a complaint for
himself/herself shall not be entertained.
review is frivolous or ill-motivated, the
Examination Board may prescribe
49.2.1 No action shall be taken on an
further sanctions which may include
application which is submitted outside the
barring the complainant from
time stipulated. Review shall not
University examination for a stated
proceed unless the Review Fee is also
period or an indefinite period.
fully paid.
 STUDENT HANDBOOK

67
In the determination of the FGPA, a
weighted average of all repeat courses
shall be used, as for instance, a 3-credit
50.0 Board of Examiners
course with a 'D' at first attempt and an
The Department and Faculty Examiners
'A' at the second attempt shall attract a
Board is responsible for all examinations
total of 6 credits in the computation of
in the University College. This Board is
the Grade Point Average of that
chaired by a person other than an
particular course.
Examination Officer and shall report to the
Academic Board. Other members of the
Board shall be Faculty and Department
Examination Officers.

51.0 GRADING

51.1 Grading System

Performance in a course shall
The full scheme of classification shall read as
be graded as follows:
follows:
University and Faculty required courses
shall continue to remain ancillary subjects
and a pass in every subject shall be required
by all undergraduate degree students for
the award of a Bachelor's degree; marks
obtained shall be entered on the student's
transcript, but shall not count towards the
classification of the degree.

51.3 Passing, Probation and Withdrawal

51.3.1 Level 100

I) A Level 100 candidate shall be deemed to
- GPA & Cumulative GPA (Grade Point Average
and Cumulative Grade Point Average) have satisfied the requirements for
- FGPA (Final Grade Point Average) progression to Level 200, if he/she has
obtained a CGPA of 1.50 or better overall
in Level 100 examinations;
51.2 Classification of Degrees ii) In addition to 4.16.1.i the candidate shall
All end-of-Semester examination results have satisfied Faculty/Departmental
from Level 200, except University and requirements for entry to courses at Level
Faculty required courses shall be taken 200;
into account in the computation of the iii) There shall be no probation at Level 100;
Final Grade Point Averages (FGPA) for iv) A candidate who does not qualify to
the classification of the bachelor's degree. progress to Level 200 on the basis of (i)
and (ii) above shall be asked by the
The GPAs at Levels 200, 300 and 400 Registrar to withdraw from the University.
shall be weighted in the proportions.
 STUDENT HANDBOOK

68 ii) Probation: Repeating failed courses and,

where possible, making up the workload
with the appropriate courses for the next
level. A student at Level 300 who does not
51.3.2 Level 200 pass, as in (i) shall be put on probation if
I) Pass: A student is deemed to have he/she has:
passed, if he/she has a CGPA of 1.50 or (a) a CGPA of 1.50 or better and has passed
better and has passed a minimum of between 48 and 60 credits at the end of
twenty-four (24) credits of required Level 300
courses at the end of Level 200; (b) a CGPA of less than 1.50 and has passed
60 credits or more
ii) Probation: Repeating failed courses
and, where possible, making up the iii) A student who is put on probation shall
workload with the appropriate courses forfeit his/her residential status. Such a
from the next Level. Accordingly, a student shall be made to re-sit his/her failed
student shall be put on probation if he/she courses as a non-residential student.
has:
(a) a CGPA of 1.50 or better and has 51.3 Withdrawal
passed between 18 and 24 credits at I. A student who does not pass as
Level 200 prescribed for Levels 200 and 300 above
(b) a CGPA of less than 1.50 and has and also does not meet the requirements
passed 24 credits or more for probation, as in Levels 200 and 300,
shall be asked by the Registrar to withdraw
iii) A student who is put on probation shall from the University, or
forfeit his/her residential status. Such a
student shall be made to re-sit his/her ii. A student who, after a year's probation,
failed courses as a non-residential student. does not pass as prescribed for Levels 200
and 300 above shall be asked by the
51.3.3 Level 300 Registrar to withdraw from the University.
I) Pass: A student is deemed to have
passed, if he/she has a CGPA of 1.50 or
better and has passed a minimum of 60
credits of required courses at the end of
Level 300;
 STUDENT HANDBOOK

69

52.0 GRADUATION

52.1 Eligibility for the Award of Certificate,

Diploma or Degree
A certificate, diploma or degree appropriately
designated shall be awarded to a candidate
who, having been approved for admission to 51.2 Requirements for Bachelor's
a certificate, diploma or degree programme, Graduation
has followed the approved course of study A student shall be deemed to have
and has satisfied the following conditions: satisfied the requirements for
graduation if:
(I) University Requirements
a. Pass all University required courses i. He/she has satisfied all General
b. Discharge all obligations owed to the University and Faculty
University requirements;

(ii) Faculty/Departmental Requirements ii. He/she has accumulated the

a. Pass all Faculties/Departmental required minimum number of credits
courses required by the Faculty, including
b. Satisfactory discharge of such core and prescribed electives,
requirements as may be prescribed by the namely, 108 credits in respect of
Faculty/Department in respect of the Bachelor of Theology, 140 credits in
particular Certificate/Diploma/Degree the case of Business Administration,
course and 120 credits in the case of
Information Technology courses;
(iii) Examination Requirements:
[Link] performance in the iii. Long Essay/Project work, wherever
appropriate University examination applicable, shall be submitted for
b. Should not have earned more than four assessment not later than fourteen
Ds through out the period of the course (14) days from the date of the last
paper in the second semester
A candidate shall be deemed to have examination. In default, the
satisfied the Examination Requirements if candidate shall be asked to submit
? He/she obtains grade A, B or C in each of the Long Essay/Project Work the
the papers; following semester and shall be
? He/she has no grade Z in any paper treated as a repeat examination,
whatsoever; with all its implications.
? He/she has no grade X in any required
paper.
 STUDENT HANDBOOK

70 Academic Board is satisfied that the

candidate has satisfied all the conditions
for the award of the diploma or degree.

51.6 Dating of Bachelor's Degree

51.3 Graduation Ceremonies The Bachelor's Degree of the Pentecost
Graduation ceremonies will be conducted University College shall be dated with
during the second Semester vacation. The reference to the last day of the Semester
date shall be announced in the print media. during which the requirements are
Students who qualify to be graduated, and satisfied.
who wish to attend the graduation ceremony
shall apply and pay the appropriate fee. 51.7 Cancellation of Degree
Notwithstanding previous confirmation
51.4 Presentation of Award of an award of a Diploma or Degree,
Following confirmation of an award of a the Academic Board may at any time
diploma or degree , the candidate shall be cancel an award, if it becomes known
entitled to be awarded a diploma or degree that:
of the appropriate Bachelor's Degree under
the seal of the University at a Congregation (i) a candidate had entered the College
of the University assembled for that purpose with false qualifications, or
or, failing that, to be sent the diploma or (ii) a candidate had impersonated
degree by registered post. The diploma or someone else, or
degree shall indicate the Principal Subject or (iii) a candidate had been guilty of an
Subjects offered and the class of degree examination malpractice for which a
awarded. grade Z would have been awarded,
or
51.5 Procedure for the Award of Degree (iv) That there are other reasons that
External examiners' reports on the final would have led to the withholding of
examinations shall be submitted to the confirmation of the award in the first
Examinations Board who will make place.
recommendations to the Academic Board.
In any such event, the decision of the
A list of candidates who satisfy the Academic Board shall be published on
graduation requirement shall be laid for the University Notice Board and the
approval before the Academic Board at its candidate notified accordingly. Such
first meeting in the following academic year. cancellation and the reasons for it shall
No award shall be confirmed unless the be entered on the candidate's transcript.
 STUDENT HANDBOOK

71

53.0 TRANSCRIPT AND ATTESTATION

53.1 Transcript of Academic Record

At the end of a student's programme, the
College shall, on the payment of an
appropriate fee, issue to the particular
student a complete transcript of his/her
academic record. This transcript shall be
marked Student's Copy and shall record all
courses attempted and all results obtained.

Transcripts will be issued only to students in

good academic standing. No transcripts shall
be given to or in respect of any student who
owes the University College or is under
disciplinary action. All arrears must be fully
paid and disciplinary action served before
the University shall issue transcripts to any
student. Transcripts will not be released to
third parties without the student's written
consent or application. Students with trails of
bad record will not be given transcripts.

A Pentecost University College

Registry Publication ©2010