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Computer Shortcut Keys
General keyboard shortcuts can help you navigate documents and data efficiently.
General Computer Shortcuts
File Management
Ctrl + N -- New file or document
Ctrl + O -- Open file
Ctrl + S -- Save file
Ctrl + P -- Print file
Ctrl + W -- Close current window or tab
Alt + F4 -- Close current application
Editing
Ctrl + C -- Copy selected content
Ctrl + X -- Cut selected content
Ctrl + V -- Paste content
Ctrl + Z -- Undo action
Computer Shortcut Keys 1
Ctrl + Y -- Redo action
Ctrl + A -- Select all content
Ctrl + F -- Find content
Ctrl + H -- Replace content
Navigation
Alt + Tab -- Switch between open applications
Windows Key + D -- Show or hide the desktop
Windows Key + E -- Open File Explorer
Windows Key + L -- Lock the computer
Windows Key + Arrow Keys -- Snap windows to edges of the screen
Browser Shortcuts
Ctrl + T -- Open a new tab
Ctrl + Tab -- Switch between tabs
Ctrl + Shift + T -- Reopen the last closed tab
Ctrl + W -- Close current tab
Ctrl + R or F5 -- Refresh the page
Ctrl + D -- Bookmark the page
System Shortcuts
Ctrl + Shift + Esc -- Open Task Manager
Windows Key + R -- Open Run dialog
Windows Key + I -- Open Settings
Alt + Enter -- Open properties for selected item
Text Editing
Ctrl + Left Arrow -- Move cursor one word to the left
Ctrl + Right Arrow -- Move cursor one word to the right
Ctrl + Up Arrow -- Move cursor up one paragraph
Ctrl + Down Arrow -- Move cursor down one paragraph
Miscellaneous
Computer Shortcut Keys 2
F2 -- Rename selected item
F5 -- Refresh the current window
Esc -- Cancel the current task or close dialog boxes
Here's a categorized list of common shortcuts for Microsoft Excel,
PowerPoint, and Word, along with common shortcuts across all three
applications.
Microsoft Office Shortcut Keys
1. Microsoft Word
Basic Actions
Ctrl + N -- Open new/blank document
Ctrl + O -- Open document
Ctrl + S -- Save
Ctrl + W -- Close document
Ctrl + P -- Open the print window
Editing Text
Ctrl + C -- Copy selected text
Ctrl + X -- Cut selected text
Ctrl + V -- Paste
Ctrl + Z -- Undo last action
Ctrl + Y -- Redo the last action performed
Ctrl + A -- Select all contents
Ctrl + F -- Open find box
Ctrl + H -- Find and replace options
Computer Shortcut Keys 3
Ctrl + G -- Find and replace options
Formatting Text
Ctrl + B -- Bold highlighted selection
Ctrl + I -- Italicize highlighted selection
Ctrl + U -- Underline highlighted selection
Ctrl + D -- Font options
Ctrl + Shift + F -- Change the font
Ctrl + Shift + > -- Increase selected font size by 1
Ctrl + ] -- Increase selected font size by 1
Ctrl + [ -- Decrease selected font size by 1
Ctrl + Q -- Remove all formatting from a paragraph
Ctrl + J -- Justify paragraph alignment
Ctrl + L -- Align selected text to the left
Ctrl + E -- Align selected text to the center
Ctrl + R -- Align selected text to the right
Ctrl + M -- Indent the paragraph
Ctrl + T -- Hanging indent
Ctrl + 1 -- Single-space lines
Ctrl + 2 -- Double-space lines
Ctrl + 5 -- 1.5-line spacing
Navigation
Ctrl + (Left arrow) -- Move one word to the left
Ctrl + (Right arrow) -- Move one word to the right
Ctrl + (Up arrow) -- Move to the beginning of the line or paragraph
Ctrl + (Down arrow) -- Move to the end of the paragraph
Ctrl + Home -- Move the cursor to the beginning of the document
Ctrl + End -- Move the cursor to the end of the document
Special Characters and Formatting
Computer Shortcut Keys 4
*Ctrl + Shift + *** -- View or hide non-printing characters
Ctrl + Space -- Reset highlighted text to the default font
Ctrl + Alt + 1 -- Change text to heading 1
Ctrl + Alt + 2 -- Change text to heading 2
Ctrl + Alt + 3 -- Change text to heading 3
Miscellaneous
F1 -- Open help
Shift + F3 -- Change the case of the selected text
Shift + Insert -- Paste
F4 -- Repeat the last action performed
F7 -- Spell check selected text and/or document
Shift + F7 -- Activate the thesaurus
F12 -- Save as
Alt + Shift + D -- Insert the current date
Alt + Shift + T -- Insert the current time
2. Microsoft Excel
Basic Actions
Ctrl + N -- New workbook
Ctrl + O -- Open workbook
Ctrl + S -- Save workbook
Ctrl + W -- Close workbook
Ctrl + P -- Open print dialog
Editing Cells
Ctrl + C -- Copy selected cells
Ctrl + X -- Cut selected cells
Ctrl + V -- Paste
Ctrl + Z -- Undo
Computer Shortcut Keys 5
Ctrl + Y -- Redo
Ctrl + A -- Select all cells
Ctrl + F -- Find
Ctrl + H -- Replace
Ctrl + G -- Go To
Formatting Cells
Ctrl + B -- Bold
Ctrl + I -- Italicize
Ctrl + U -- Underline
Ctrl + 1 -- Format cells
Ctrl + Shift + $ -- Apply currency format
Ctrl + Shift + % -- Apply percentage format
Ctrl + Shift + # -- Apply date format
Navigation
Ctrl + (Left arrow) -- Move one cell left
Ctrl + (Right arrow) -- Move one cell right
Ctrl + (Up arrow) -- Move one cell up
Ctrl + (Down arrow) -- Move one cell down
Ctrl + Home -- Move to the beginning of the worksheet
Ctrl + End -- Move to the last cell with data
Miscellaneous
F2 -- Edit active cell
F4 -- Repeat last action
Alt + Enter -- Insert a new line within a cell
Ctrl + Shift + L -- Toggle filters
3. Microsoft PowerPoint
Basic Actions
Computer Shortcut Keys 6
Ctrl + N -- New presentation
Ctrl + O -- Open presentation
Ctrl + S -- Save presentation
Ctrl + W -- Close presentation
Ctrl + P -- Open print dialog
Editing Slides
Ctrl + C -- Copy selected object
Ctrl + X -- Cut selected object
Ctrl + V -- Paste
Ctrl + Z -- Undo
Ctrl + Y -- Redo
Ctrl + A -- Select all objects on a slide
Ctrl + F -- Find
Ctrl + H -- Replace
Formatting Slides
Ctrl + B -- Bold
Ctrl + I -- Italicize
Ctrl + U -- Underline
Ctrl + Shift + C -- Copy formatting
Ctrl + Shift + V -- Paste formatting
Navigation
Ctrl + (Left arrow) -- Move to the previous slide
Ctrl + (Right arrow) -- Move to the next slide
Ctrl + Home -- Move to the first slide
Ctrl + End -- Move to the last slide
Miscellaneous
F5 -- Start slideshow
Shift + F5 -- Start slideshow from the current slide
Computer Shortcut Keys 7
Alt + N -- Insert a new slide
Common Shortcuts Across All Three Applications
Ctrl + N -- New document/workbook/presentation
Ctrl + O -- Open document/workbook/presentation
Ctrl + S -- Save document/workbook/presentation
Ctrl + W -- Close document/workbook/presentation
Ctrl + P -- Print document/workbook/presentation
Ctrl + C -- Copy selected content
Ctrl + X -- Cut selected content
Ctrl + V -- Paste content
Ctrl + Z -- Undo last action
Ctrl + Y -- Redo last action
Ctrl + A -- Select all content
Ctrl + F -- Find
Ctrl + H -- Replace
Ctrl + Home -- Move to the beginning
Ctrl + End -- Move to the end
These shortcuts should help you navigate and use these Microsoft applications more
efficiently.
Computer Shortcut Keys 8