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Relocation Policy-FN MathLogic

The Company Initiated Relocation Policy outlines the eligibility, entitlements, and reimbursement process for employees required to relocate within India due to company-initiated transfers. It specifies reimbursement coverage for travel, household goods transportation, and temporary accommodation, while detailing non-reimbursable items and conditions for retaining benefits. Employees must remain with the company for at least one year post-relocation to retain reimbursement benefits, and all requests must be approved by HR and management.

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7 views3 pages

Relocation Policy-FN MathLogic

The Company Initiated Relocation Policy outlines the eligibility, entitlements, and reimbursement process for employees required to relocate within India due to company-initiated transfers. It specifies reimbursement coverage for travel, household goods transportation, and temporary accommodation, while detailing non-reimbursable items and conditions for retaining benefits. Employees must remain with the company for at least one year post-relocation to retain reimbursement benefits, and all requests must be approved by HR and management.

Uploaded by

devikrishnakr111
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Company Initiated Relocation Policy

(Inter-State Transfer)

Type of Document: Policy Document

Date of Release: 1st November 2025

Document Owner: Human Resources

Document Author: Swati Puri

Document Approver: Anurag Verma, Manu Chandra, Rajneesh Pathak

Document Version: 1.0

Copyright © 2012-2025 MathLogic All Rights Reserved


1. Objective

This policy outlines the eligibility, entitlements, and reimbursement process for employees who
are required to relocate from one Office location (within India) to another due to a transfer
initiated by the Company. It also specifies the applicable conditions regarding reimbursement
and salary increments.

2. Scope

This policy applies to all permanent employees of the Company who are required to relocate to
a new office location within India as part of an official transfer, office relocation, or
organizational restructuring.

3. Eligibility

• The policy applies only to Company-initiated relocations across states within India.

• Employees serving notice period, on probation, or under disciplinary action will not be
eligible.

4. Reimbursement Coverage

The following expenses shall be reimbursable subject to submission of valid bills and prior
approval from the HR Department:

Maximum Limit /
Category Description
Conditions

Economy class air fare / 2nd AC train fare


Actuals, subject to
Travel Expenses for employee, spouse, and dependent
approval
children and Airport transfer expenses

Actuals up to INR
Relocation of Household Transportation of household items through
50,000 (or as
Goods and other expenses a registered packer and mover
approved)

Temporary Accommodation Up to 10 days


Stay expenses at destination city until
and all expenses (food, local (maximum INR
permanent accommodation is arranged
transport) 5,000 per day)

Note: All reimbursements shall be made only after submission of original invoices/bills within 30
days of relocation.

Copyright © 2012-2025 MathLogic All Rights Reserved


5. Non-Reimbursable Items

• Brokerage, lease deposits, or advance rent for new accommodation

• Any other personal expenses during travel or stay

• Any unapproved or undocumented expenditure

6. Relocation Timeline

• Employees are expected to report to the new location as per agreed upon date from
the company.

• Any delay must be communicated and approved by HR in writing.

7. Retention and Service Period

• All relocation and reimbursement benefits are provided under the condition that the
employee continues to be continuously employed with the Company for a minimum of 1
year from the date of relocation.

• If the employee resigns or separates (for any reason other than company-initiated
separation) before completing 1 year, the entire relocation reimbursement shall be
recovered from the full and final settlement.

8. Impact on Increment and Other Benefits

• Employees who relocate shall remain eligible for regular annual increments as per
Company policy.

• If employee resigns or separates before completion of 1 year post relocation, any other
benefit as a part of relocation shall be recovered from Full & Final settlement.

9. Approval and Administration

• All reimbursements and relocation requests must be approved in advance by the


Management and HR.

• HR shall maintain all records of reimbursements and ensure compliance with this policy.

Copyright © 2012-2025 MathLogic All Rights Reserved

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