CREWMIND AI

AI-POWERED CABIN CREW OPERATIONS PLATFORM

"The AI operating companion for cabin crew."

VERSION v2.0 — Finalized

PLATFORMS Web · iPad · Mobile · PWA · Offline

TARGET Etihad Airways · Emirates · Qatar Airways · Academies

MODEL B2B Licensing — No Consumer Subscription

CONTENTS

01 Core Vision & Problem Statement 02

02 8 Core Modules 03

03 Technical Architecture 05

04 Revised Build Roadmap 06

05 Business Model — B2B Licensing 07

06 Security Architecture 08

07 Future Roadmap 08

08 Fixes & Decisions Applied 09

CREWMIND AI · CONFIDENTIAL PROJECT SPEC · v2.0

CREWMIND AI PROJECT SPECIFICATION v2.0

* 01 · CORE VISION

"The AI operating companion for cabin crew."

■ PDF-heavy systems slow down training ■ AI delivers instant answers from uploaded manuals
■ Manual document search wastes crew time ■ Interactive aircraft maps replace rote memorisation
■ Legacy platforms cause stress during drills ■ Emergency mode built for drill-speed access
■ No visual aircraft familiarisation tools exist ■ Mobile-first and offline-capable for in-flight use

PLATFORM SUPPORT

Web App iPad Mobile Offline Mode PWA

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CREWMIND AI PROJECT SPECIFICATION v2.0

+ 02 · 8 CORE MODULES

[MVP] Month 1 [Month 2] AI features [Phase 2] Future expansion

01 Aircraft Explorer Interactive cabin map for A320/A321/A350/A380/B777/B787. Tap [MVP]

any door, galley, or exit to view procedures, equipment, and crew
responsibilities.

02 AI Manual Upload SOPs and manuals. AI indexes them privately via RAG + [Month 2]

Assistant vector search. Natural language queries return sourced answers

with page references.

03 Emergency Mode Fast-access assistant for drills — decompression, smoke/fire, [MVP]

ditching, evacuation, medical, slide malfunction, and unusable
exits.

04 Training & Quiz Gamified quizzes, timed scenario simulations, scoring, weak-area [MVP]

System tracking, revision reminders, and optional leaderboards.

05 Announcement Practice boarding and emergency announcements with audio [Phase 2]

Trainer playback and self-assessment. AI pronunciation scoring in Phase

2.

06 Revision Tracker Track manual revisions, changed procedures, and updated [Month 2]
sections. Answers 'What changed in Rev 24?' —
compliance-critical.

07 Layover Assistant Hotel details, nearby food, gym, transport, timezone tools, local [Phase 2]
emergency numbers, and weather in one crew utility layer.

08 Offline Mode Cached manuals, SOPs, and aircraft data work fully offline. AI [MVP]
search requires internet. On-device AI is a Phase 2 feature.

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CREWMIND AI PROJECT SPECIFICATION v2.0

# 03 · TECHNICAL ARCHITECTURE

FRONTEND

[Link] 14 Web app + PWA

TailwindCSS UI styling

Framer Motion Animations

React Native Native iOS/Android — Phase 2

BACKEND

FastAPI REST APIs

PostgreSQL Primary database

Redis Caching + sessions

Supabase Auth + DB hosting

AI STACK

OpenAI GPT-4o Primary AI assistant

LangChain RAG orchestration

ChromaDB Vector embeddings

Qwen (self-hosted) Enterprise / offline fallback

DOCUMENT
PROCESSING

PyMuPDF PDF parsing

Tesseract OCR Scanned manual support

HOSTING

Vercel Frontend deployment

Railway Backend + workers

Supabase Database + auth

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CREWMIND AI PROJECT SPECIFICATION v2.0

O 04 · REVISED BUILD ROADMAP

MONTH 1 —
FOUNDATION

Week 1 ■ Auth system (Supabase)

■ Aircraft database schema
■ UI design system + components

Week 2 ■ Interactive aircraft explorer

■ A321 + A380 cabin maps
■ Door / exit tap interactions

Week 3 ■ Emergency mode (8 categories)

■ Quiz system with scoring
■ Crew station mode

Week 4 ■ Offline caching (SOPs + aircraft data)

■ PWA setup
■ Deploy to Vercel + Railway

MONTH 2 — AI
CORE

Week 5-6 ■ PDF upload + PyMuPDF parsing

■ LangChain RAG pipeline
■ ChromaDB vector indexing

Week 7-8 ■ AI manual search UI

■ Revision tracker
■ Manual privacy + encryption

PHASE 2 —
GROWTH

Month 3+ ■ Announcement trainer with AI scoring

■ Layover assistant
■ Multi-airline profiles

Month 4+ ■ Enterprise B2B version

■ AR cabin training (experimental)
■ AI voice assistant
■ React Native app

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CREWMIND AI PROJECT SPECIFICATION v2.0

$ 05 · BUSINESS MODEL — B2B LICENSING

Subscription model removed. CrewMind AI targets direct B2B licensing, institutional partnerships, and airline contracts
as the primary revenue path. Individual crew access is free to build adoption — revenue flows from organisations.

REVENUE STREAM TARGET MODEL

Annual contract per fleet / per crew

Airline Licensing Etihad, Emirates, Qatar Airways count

Aviation Academy Training centres worldwide Per-seat institutional license

Government / GCAA Civil aviation authorities Regulatory compliance package

White-label Deploy Regional carriers, charter ops Custom-branded deployment fee

Professional Onboarding, custom SOP migration,

Services Any airline / academy support

GO-TO-MARKET STRATEGY

■ Free individual crew access to build a real user base and generate testimonials
■ Use crew adoption metrics as proof of value when pitching to airlines and academies
■ Target aviation training academies first — shorter sales cycles than airlines
■ Enterprise airline contracts are the primary revenue — position as an EFB companion
■ Regulatory compliance angle (GCAA, EASA, FAA) opens government procurement channels

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CREWMIND AI PROJECT SPECIFICATION v2.0

! 06 · SECURITY ARCHITECTURE

Encrypted Uploads AES-256 at rest + TLS 1.3 in transit for all manual uploads

Private RAG Indexes Each organisation's embeddings are fully isolated — no cross-tenant leakage

Role-Based Access Crew, supervisor, and admin roles with scoped permissions per airline

No Redistribution Uploaded manuals are never used for AI training or shared externally

Enterprise SSO SAML / OAuth2 integration with airline identity providers

Audit Logs Full access and query logs for compliance and regulatory audits

Data Residency Host in-region (EU / UAE / APAC) for airline data sovereignty requirements

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CREWMIND AI PROJECT SPECIFICATION v2.0

> 07 · FUTURE ROADMAP

AI Voice Assistant Voice queries such as 'Show A321 slide arming' — hands-free operation during
drills

AR Cabin Training Point camera at aircraft diagram to see interactive procedure overlays in
real-time

Smart Revision Alerts Push notifications when door arming, evacuation, or safety procedures are
updated

Multi-Airline Profiles Switch between Etihad, Emirates, and Qatar SOP sets within a single app
instance

On-Device AI Local LLM (Qwen) for fully offline AI search — no internet required at all

LMS Integration Connect with airline LMS platforms for compliance tracking and certificates

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CREWMIND AI PROJECT SPECIFICATION v2.0

~ 08 · FIXES & DECISIONS APPLIED

FIX Subscription model Replaced with B2B licensing, academy contracts, and white-label
removed deployment. No consumer subscription tiers exist.

FIX Offline AI clarified Offline mode caches SOPs, manuals, and aircraft data. AI search
requires internet. On-device AI via Qwen is Phase 2.

FIX MVP timeline made realistic AI Manual Assistant moved to Month 2 so Month 1 is genuinely
shippable. RAG pipelines are a 3-4 week build alone.

FIX OpenAI vs Qwen resolved OpenAI GPT-4o is the primary AI. Qwen is the enterprise/self-hosted
fallback for data sovereignty requirements only.

FIX Announcement Trainer Self-assessment and playback in MVP. AI pronunciation scoring and
scoped confidence analysis moved to Phase 2.

FIX Tech stack conflict resolved Clear AI hierarchy established. No longer treating OpenAI and Qwen as
equivalent parallel options.

CrewMind AI · Finalized Project Specification v2.0 · Confidential

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