Registration Guidebook for POSTGRADUATE Students REGISTRATION PROCESS
FOUR STEP REGISTRATION PROCESS FOR UWI ON LINE REGISTRATION FOR 2011/2012.
Please read the following carefully and carry out the instructions detailed therein. This will assist you greatly in
registering for your courses and avoiding major difficulties. You should also read this in conjunction with your
Postgraduate Student Handbook and Faculty Postgraduate Booklet before beginning your on-line registration.
The following section details the UWI’s 4-step process.
STEP 1 nEW cONTINUING
STUDENT
sTUDENT
aCADEMIC Refer to Faculty Academic
Advising Schedules for dates
Optional
ADVISING and locations of your faculty’s
academic advising (available on
ALL NEW STUDENTS MUST our website
ATT E ND FO R A C A D E MI C [Link]/postgrad)
ADVISING BEFORE BEGINNING
the ON-LINE REGISTRATION
PROCESS YOU must:
1. Consult your faculty advisor
for information on courses
for which you must register
2. Ensure that you are clear on
which courses are designated
year long courses. You may
or may not be doing one or
more of these.
3. Ensure you are given a
faculty academic advising
form with the courses for
which you must register AT
THE END OF THE ADVISING
SESSION. Keep for your
information.
EMAIL ADDRESS - Activate your email account – Every student is assigned an official UWI email address.
Your email address is the one to which all official email from the University will be sent. It is in the form
first [Link] name@[Link]. Please activate your email promptly and check it regularly to ensure
that you receive any important information from the University.
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REGISTRATION PROCESS Registration Guidebook for POSTGRADUATE Students
nEW cONTINUING
STEP 2 sTUDENT STUDENT
Register Before you begin your online
registration, carefully study the
Before you begin your online
registration, carefully study the
for Courses Online Registration Instruction Guide. Online Registration Instruction Guide.
The link to the guide is located at The link to the guide is located at
[Link] [Link]
ReminderS:
[Link]
• All students are required to
register at the beginning of YOU must:
the academic year for both YOU must: 1. Do your own data entry.
Semester I and year long 1. Do your own data entry.
courses, where applicable. 2. Print your registration fee
2. Register for courses listed on assessment invoice which is
• Year-Long Courses: When your faculty advising worksheet/ used in the financial clearance
registering for year-long form. process.
courses select registration
option for Year-Long courses. 3. Print your registration fee
(Registration Road Map assessment invoice which is
will say Enter Year-Long used to complete the financial
Courses). clearance process.
• If you have no other course
registration in Semester I
but only Year-Long course(s)
you must register during
semester 1 registration for
course REGS 1000.
• If you have other courses
including year long courses
to register for, there would be
No need to use REGS 1000
for the year long course.
Register as normal.
• Continuing students who
are awaiting results on
their Research Projects/
Theses etc. must register
every semester until the
results of the examination
are finalized and the
student awarded
NB. Check your records
regularly to ensure
that they are accurate
and up-to-date.
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Registration Guidebook for POSTGRADUATE Students REGISTRATION PROCESS
STEP 3 nEW
sTUDENT
cONTINUING
STUDENT
Financial YOU must: Same as
1. Use the student deposit slip and pay New
Clearance the appropriate fees at any branch of Student
Republic Bank Ltd.
NOTE: A Student is deemed to have registered
2. Ensure that the bank teller returns 2
for a course when his/her financial obligations
copies of the deposit slip to you.
to the University have been fulfilled.
If accessing a bank loan:
You will need a loan approval letter
REMINDERS:
signed and stamped on the Bank’s
• Tuition fees are payable at the beginning
letterhead. The letter must state the
of each semester. Please refer to the
amount of the loan and date your fees
registration fee assessment invoice. (Also
will be remitted to the University.
see financial information booklet for other
3. Staple the following documents
fees payable).
together:
• Only tuition fees are payable by
• Official UWI Registration fee
semester.
assessment invoice.
• All compulsory fees are payable in full at
• Evidence of payment of fees. (If
the beginning of the academic year.
you have not been admitted as a
• NB:Postgraduate students who are citizens
national of Barbados, Jamaica or
or Trinidad and Tobago are required to
Trinidad & Tobago you must also
submit GATE forms in Semester I only
provide evidence of how your
• NB:Students in programmes that
economic cost will be met).
run over three semesters must pay
• Copies of letters showing evidence
their tuition fees within the first
of funding e.g. bank loans,
two semesters. in other words
scholarships.
tuition fees are not payable in the
• GATE form required for Citizens
third semester
of Trinidad & Tobago ONLY
with copy of the New T&T Birth
Qualifying Students:
Certificate with PIN attached
• Students who are required to read for
• Receipt of payment of compulsory
undergraduate courses or are required
fees
to pass a special qualifying examination
• Evidence of payment of any
before registering for higher degrees,
outstanding balance(s).
will pay per credit fees for their Faculty.
4. Deposit the stapled documents in your
In addition all compulsory fees and a
faculty’s box (located on the Ground
qualifying examination fee of TT$50 are
Floor of the Administration Building).
payable upon registration at the beginning
Your registration fee assessment printout
of the academic year.
will be processed within 5 working
days of drop-off by our Bursary staff to
Project Only Fee:
ensure that you have paid the correct
• Nationals who are completing a project
fees. If for any reason we are unable
must pay a Project Only fee equivalent to
to process your registration form, we
50% of the Annual Full-Time tuition fee, in
will contact you provided that you have
addition to all compulsory fees.
given us a contact telephone number.
• Students not sponsored by the non-campus
5. Check online for financial clearance
contributing governments must pay a
within 5 working days of submitting
Project Only fee equivalent to 20% of the
your registration fee assessment
higher tuition fee.
invoice by logging on to the secure
• Students from other countries must pay a
area of the MYSTA website at
Project Only fee equivalent to 20% of the
[Link]
US dollar fee.
• If you have been awarded a government or
private scholarship, you must submit written
proof of your award each year. This must
be stapled to your registration form.
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REGISTRATION PROCESS Registration Guidebook for POSTGRADUATE Students
STEP 4 nEW
sTUDENT
cONTINUING
STUDENT
UWI Student Financial Clearance Received:
If you received financial clearance
Financial Clearance Received:
If you received financial clearance
ID Card proceed directly to JFK Lecture Theatre your Student ID Card will be
to have your photo taken on the date automatically revalidated.
designated for your Faculty to get your
Student ID Card [Refer to UWI ID Issue Changed Faculty or Enrolment
schedule below] Status?
No Financial Clearance Received: If you received financial clearance
If you did not receive financial and you have changed faculty or
clearance please check with our enrolment status or the date on your
Bursary Representatives, Ground Floor, ID has expired, proceed to the JFK
Student Administration Building for Lecture Theatre in accordance with
clarification. the UWI ID Issue Schedule [Refer
to UWI ID Issue schedule below] to
get your picture taken for a NEW
NOTE: ID card.
You MUST produce picture identification
(i.e. passport or National ID card) to No Financial Clearance Received:
obtain your UWI ID. If you did not receive financial
clearance please check with our
Bursary representatives, Ground
Floor, Student Administration Building
for clarification.
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