Kabarak University

DEPARTMENT OF COMPUTER SCIENCE & IT

UNDERGRADUATE PROPOSAL & PROJECT PAPER

GUIDELINES

BACHELOR OF CS/INTE/COSF/BMIT/BBIT

Month, year
1.0 INTRODUCTION
The project is a partial fulfilment of the Bachelor of Computer Science (CS), Information
Technology (INTE), Business Information Technology (BBIT), and Management
Information Technology (BMIT) degrees offered in the department of Computer Science
and Information Technology (CS/IT) of Kabarak University. The students are expected to
write a well-articulated proposal and project implementation in chapter format, with a
length of 15,000 words. The proposal will be undertaken during the first semester of 4th
year and implementation during second semester and implementation will be done in the
subsequent semester for those students that succeeded in the proposal stage. This guideline
will therefore guide students on how to go about the various stages of project proposal and
implementation.

2.0. OBJECTIVES
The main objectives of the undergraduate project proposal and implementation are
summarized as follows:
a) To provide students with the opportunity to integrate the knowledge and skills
developed in their various programs;
b) To provide students with the independent study and to develop the ability to organize
work with a view to achieve specific goal and
c) To undertake an academic project based on sound Technology, Business and
Innovation Management principles and intellectual reasoning.

3.0. THE PROJECT PROCESS

The objective of this course is…..

4.0. PROJECT PAPER

Upon the supervisors’ approval of the detailed project proposal and implementation,
students should proceed to prepare their project documentation under the supervisor’s
guidance; the document should
a) Be written in past tense
b) Have a minimum of 35 and maximum of 50 pages of the main document
c) Have an appendix; a Minimum of 10 pages and Maximum of 20 pages and which
consists of at least 4 pages of important and necessary code.
5.0. PROJECT PAPER ORGANIZATION
The Project paper should consist of three main parts;

a) The preliminary pages or front end

• This includes elements such as the title page, dedication, abstracts in,
acknowledgements, declaration form, table of contents, list of tables, figures
and abbreviations.
b) The text or main body, usually divided into parts – chapters and sections
c) The supplementary pages or back end.
• The supplementary pages consist of references and appendices or annexes.

5.1. PROJECT PAPER SECTIONS

5.1. TITLE PAGE
• Should have the correct title, student details, and the degree programme with a
statement on
What the project should fulfil
Refer to sample in Appendix A

5.2. DECLARATION PAGE

The page contains the student’s declaration of the originality of the Project Report.
This declaration page must be signed by the student.

The declaration page is to follow the format and content as shown in Appendix B

5.3. DEDICATION PAGE (OPTIONAL)

Students may include an optional dedication for the Project Report. The dedication
must be brief, not more than one paragraph and must not contain any number, chart
or photograph. Refer to sample in Appendix C

5.4. ACKNOWLEDGEMENT PAGE (OPTIONAL)

Here you have the opportunity to thank the various people who have helped in the
development of the project. It might include specific individuals who have given
information, offered insights, or generally been supportive. Gratitude may be expressed to
groups of people, like those who were studied, or fellow students.

Refer to sample in Appendix …

5.5. TABLE OF CONTENT
− Table of content identifies the contents and organization of document. It is made up
of

 section headings
 page numbers

− The rubric should be in title case and single spaced.

− The chapter titles should be in caps and bold.
− The table of contents should be organized to match the headings and subheadings and
page numbers up to maximum three (3) levels.
− The table of content SHOULD BE GENERATED using the respective word
processor.

5.6. LIST OF TABLES

− Section consists of list of the table used in the report, indicating table no, its title and
page no found.

5.7. LIST OF FIGURES / ILLUSTRATIONS

− The figures may include graphs, photographic illustrations, maps and drawings.
− These should be labeled as per serializations without including the Chapters in which
they are found e.g. the first figure in chapter one should be labeled as Figure 1 and if
the next Figure is in Chapter Three it should be labeled Figure 2 and so on)

5.8. DOCUMENT CHAPTERS

− This section contains the problem domain and solution domain of your projects. The
entire document is made up of four chapters as outlined below.
− Learners should read the sections carefully to understand and implement every
instruction to the latter.
− Utilize chapter one, two and three are for project proposal and chapter four for
project implementation
 CHAPTER ONE
Should be between a Minimum of 2 pages and Maximum of 3 pages and consist of the
following sections

Introduction
− Introduction of the project area; brief introduction to of the problem and the
solution to the problem; what it is, how it operates

1.1 Background of the Study

− Should be a minimum of ½ pages and maximum of 1 page
− It should consist of detailed background information about the project/ study area
and about the client. It should be clear on what business the client is involved in
relation to the researcher’s area of study, and how operations are currently
shepherded.

1.2 Problem Statement(s)

− This section is consisted of the problems the researcher/study intends to

address. The problem should be clearly stated in the light of the project
research and its contribution to the solution. Preferably, the problem should
originate from the background of the study (how operations are currently
handled). each problem should give a brief explanation of how the problem is
initiated by the current organization operations or functions.

1.3 Objectives:

− Clear, concise “SMART” objectives should be provided including project/

research and system development related objectives.
(S - Specific, M - Measurable, A - Achievable, R- Realistic/Relevant, T- Time
bound)

1.3.1 General objective

Objectives section consist of one general objective (always the topic of the
study)
1.3.2 Specific objectives
A minimum of three and a maximum of four specific objectives numbered
using roman numbers. Key words like Investigate, develop, design, deploy and
analyze should be used to list objectives

1.4 Research questions

− Well-articulated research questions to be derived from the research questions.
Should be equivalent to the number of specific objectives

1.5 Significance of the study;

− Student should justify their project by indicating the interestingness and
challenge that the project presents, the timeliness of the idea, the possible
advantages that realization of such a project would bring.

1.6 Scope and Limitation of the Study

− A brief description of the project scope – what was covered and what was not
and why?
 CHAPTER TWO: LITERATURE REVIEW

− It should have a minimum 3 pages and maximum 5 pages

− The literature review should not be just a compilation or reproduction of the works
of others. It requires the student to examine and comment critically on the literature
relevant to the student’s project area or area of research.
− Its content should be as follows

Introduction
− This section includes
− A topic sentence that states the broad topic of your project
− The following sentence should state what is to be included/excluded
− Final sentence that signals list of key topics that will be used to discuss the
selected sources

2.1 Review of objective one

2.2 Review of objective two and so on ….

2.3 Concept map

Diagram to show the independent and dependent variables of your system from
the literature review gap
 CHAPTER THREE: METHODOLOGY

− This is a minimum of 4 and Maximum of 5 pages.

Introduction to the chapter

− Provide an outline of the contents of the chapter

3.1 Research methodology/Research design used.

Discuss the type research methodology/research design used with respect to the
research area of the study.

3.2 Data collection methods used.

− Describe the tools used for data collection with respect to the research area of the
study.

3.3 Design Diagrams

3.3.1 Compulsory: The following design diagrams should be included in the

methodology section
− Context Diagram
− Level 1 DFD
− Use Case Diagram

3.3.2 Optionally: The following diagrams may be included in the

methodology section, for projects that require font end
(UI)/back end(Database)
▪ ERD
▪ UI low/high fidelity prototypes

3.4 Research Ethics

− Demonstrate how you will observe ethical issues related to researching human
subjects/participants e.g confidentiality, anonymity, soliciting informed consents.
 CHAPTER FOUR: SYSTEM IMPLEMENTATION AND
DEPLOYMENT

− This is a Minimum of 8 pages and Maximum of 10 pages.

− This chapter describes the coding, testing and deployment of the project; this marks
the beginning of the SOLUTION domain
− This chapter is made up of the following content;

4.1 Introduction

4.2 System architecture

4.3 Front end development (you can put some code extract)

4.4 User interface Design

4.5 User Interface modules (screenshot + explanation)

4.6 Back end development

4.1.1 Database Design models

4.1.2 Tables (if any) or data models CSV file Artff etc.

4.1.3 Code testing

4.7 Deployment methods

4.8 Conclusion and Future work

 5 .9 REFERENCE

− This is a minimum of 1 page and Maximum of 2 pages.

− References are the detailed description of resources from which information or ideas were
obtained in preparing the Project Report. The details of every references cited in the text,
published or unpublished, must be listed alphabetically in this page.

− The APA system of referencing should be used

Example

REFERENCES

A, R. A., & V, K. R. (2012). Data Mining: An effective tool for yield estimation in the

agricultural sector. International Journal of Emerging Trends & Technology in Computer

Science (IJETTCS), 1(2), 75-79.

Albahar, M. A. (2015). Aspect Oriented Software Engineering. International Journal of

Engineering, Management & Sciences (IJEMS), 2(4), 29-31.

Armstrong, L. L. (2016). R.E.A.L. Therapy: Rational Emotive Attachment–Based Logotherapy

for Families. The Family Journal: Counseling and Therapy for Couples and Families,

24(2), 164-173.

Government of the United Kingdom. (1983). The mental health Act 1983. London: Government

of the United Kingdom.