MYP Coordinator Routine Plan (Weekly, Monthly, Term-Wise)
WEEKLY ROUTINE
Focus: Oversight, communication, reflection, curriculum monitoring, and teacher/student
support.
Focus Area Weekly Tasks Purpose / IB Alignment
Curriculum All unit planners already checked; Standard C1, C2, C4 –
Monitoring maintain spot checks only when new units Coherence of written, taught,
start or major changes are made. assessed curriculum.
- Check inquiry questions, ATL skills, and
assessment criteria alignment.
Collaborative - Facilitate or attend subject group / Standard C1 – Collaborative
Planning interdisciplinary meetings (rotational planning time.
schedule).
- Capture action points for ATL and
differentiation improvements.
Teacher Support - Conduct formal/informal classroom Standard C4 – Approaches to
walkthroughs (2–3 per week). Teaching; teacher mentoring.
- Provide brief feedback using a shared
reflection format.
Student - Check in with homeroom or learning Standard B2.8 – Student
Development support teachers on student wellbeing. wellbeing and learner
- Track Service as Action logs or Personal development.
Project mentor meetings.
Communication & - Send weekly update email to staff. Standard B1.5 – Internal
Liaison - Share IB resources (ATL, unit exemplars, communication and alignment.
articles).
Leadership Admin - Review upcoming events or deadlines Standard B1 – Programme
(assessment cycles, PTMs, IDUs). leadership and organization.
- Update MYP “Action Tracker” (goals,
next steps, responsibilities).
MONTHLY ROUTINE
Focus: Monitoring progress, professional learning, reflection on programme health, and
community engagement.
Focus Area Monthly Tasks Purpose / IB Alignment
Curriculum - Audit one subject group’s vertical and Standards C1, C2 – Ensuring
Coherence horizontal articulation. curriculum continuity.
- Host a “Unit Reflection Meeting”
using teacher evidence and student
work.
Professional - Schedule a PD workshop (rotation: Standards B2.2, B2.3 – Teacher
Development differentiation, ATL, inquiry, inclusion, growth and resources.
IDUs).
- Update teacher PD tracker and
encourage goal reviews.
Assessment - Standardize marking sessions or Standard C4 – Consistency in
Oversight moderation of tasks (sampling assessment practices.
portfolios).
- Review Assessment Policy adherence
through teacher reflections.
Student & Parent - Conduct student voice panel or Standard C3, B2.10 –
Engagement agency session (focus: ATL, wellbeing, Communication and
Personal Project). community building.
- Release a parent newsletter or
organize an orientation.
Reflective - Facilitate “Reflective Practice Circle” Standard B1.2 – Continuous
Leadership to discuss successes and challenges. programme improvement.
- Update Programme Development
Plan (PDP) with data and next steps.
Evaluation & Data - Analyse formative data trends and Standard C4, C3 – Data-
Analysis ATL skill progression. informed learning decisions.
- Identify intervention plans with
teachers.
TERM-WISE ROUTINE
Focus: Strategic review, policy coherence, IB documentation, and long-term planning.
Focus Area Term Tasks Purpose / IB Alignment
Programme - Collect evidence for IB self-study Standards A and B1 –
Evaluation file and PDP review. Alignment and ongoing
- Facilitate the “Programme Vision evaluation.
Workshop”.
Policy Review - Review one policy once a year Standard B1.3, B1.4 – Policy
(Assessment, Academic Integrity, implementation and
Inclusion, or Language). transparency.
- Gather feedback and conduct
mini-workshop for teacher
awareness.
Interdisciplinary - Coordinate one IDU Day or Standard C2.1 –
Learning (IDUs) interdisciplinary cycle. Interdisciplinary learning
- Review IDU reflections and ATL implementation.
linkages.
Personal Project - Conduct Personal Project timeline Standard C4.4 – Authentic
Supervision checks (proposal → mentor assessment leadership.
feedback → report readiness).
- Prepare submission
documentation for IB moderation
(Term 2).
Faculty Appraisal & - Meet teachers for mid-year goal Standard B2.3 – Teacher
Support reviews and reflections. reflection and mentoring.
- Identify PD priorities for next term
based on classroom walkthrough
evidence.
Community & - Facilitated PYP–MYP–DP vertical Standard B1.5 – IB
Continuum Building alignment conversation. continuum and
- Run parent orientation for communication.
transition years (MYP 1 and MYP 5).
Tracking Tools to Maintain
MYP Action Tracker: Spreadsheet to log goals, actions, responsibilities, and progress
(aligned to S&P standards).
Teacher PD & Feedback Log: Organises observations, PD sessions, and reflections.
(MOM)
Unit Plan Tracker: Records planners reviewed per week/month with notes.
ATL & Tracker: Monitors selected students’ skill development each term.
PDP Review Log: Aligns strategic goals to yearly priorities under the IB self-study
framework.