NOTICE INVITING TENDER

Office of District Manager

Odisha State Civil Supplies Corporation Ltd. (OSCSC)
Nayagarh (District)
Phone: 06753-252439
TENDER No. 1025 Dated: 26.02.2026
Cost of Tender Document :- Rs.11800/- Inclusive of GST.
Online Tenders are invited from eligible bidders for selection and appointment of
Handling Contractor (Labour works) for handling of food grain (Rice, Wheat etc) at all
the Rice Receiving Centres (RRCs) (except in those PEG godowns where godown owner is
undertaking handling work) of Nayagarh district.
From Date 02.03.2026
1 Availability of tender documents Downloadable from website: [Link],
[Link]&[Link]
On dt. 06.03.2026 At. 11:00 AM
2 Date, time and venue for pre-bid conference. Place. Office of the District Manager, OSCSC
Ltd., Nayagarh.
Through e-Procurement Portal:
Last date and time for online submission of
3 [Link]
completed Tender Documents with enclosure
Up to 05:00 PM of dt. 17.03.2026.
On dt 18.03.2026 at 11:00 AM
Date, time and venue for opening of
4 Place. Conference Hall of Collectorate,
Technical Bid by the Tender Committee
Nayagarh.
Date, time and venue of submission of On dt. 18.03.2026. at 12:00 PM
5 original documents in support of scanned Place. Conference Hall of Collectorate,
copies uploaded in the portal for verification Nayagarh.
Date & time of Financial Bid opening by the
6 Tender Committee (Only of Technically To be announced after technical bid evaluation.
Qualified Bidders)
Venue of the opening of Technical &
7 Conference Hall of Collectorate, Nayagarh.
Financial Bids
Tenders are to remain open for acceptance for
8 Validity Period 180 days inclusive of date of opening of tender.

Language of the Tender The tender should be prepared by the bidder in

9
English language only.
(i) OSCSC Ltd.: -
District Manager :-No.9438200054
10 Help Desk telephone no Accounts Head . No. 9437201429
(ii) State Procurement Cell:-0674-2530998 /
18003456765

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N.B: 1. If the office happens to be closed on the date of opening of tenders,
tenders will be opened on the next working day in the same time.
2. District Tender Committee reserves the right to cancel any/ all of the
tenders at any time without assigning any reason thereof.
3. Further details can be obtained in the website [Link].
4. The bidder must deposit Tender Document Fee and EMD at the time of
submission of tenderthrough online payment gate way service.
5. Any amendment/ cancellation/ re-tender/ corrigendum please refer to the
website [Link],[Link] &[Link].

District Manager
OSCSC Ltd., Nayagarh

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 SAMPLE TENDER PAPER
(Handling Contractor)

OFFICE OF THE DISTRICT MANAGER

ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
__NAYAGARH DISTRICT.
Tender No.1025 /Date.26.02.2026
TENDER DOCUMENTS

Cost of Tender Paper – Rs. 11800/- (Rupees Eleven Thousand Eight Hundred only)
inclusive of GST.
INVITATION TO TENDER & INSTRUCTION TO BIDDERS
FOR
APPOINTMENT OF HANDLING CONTRACTOR (LABOUR WORKS) FOR
HANDLING OF FOODGRAINS (RICE, WHEAT etc) AT ALL THE RRCs (EXCEPT IN
THOSE PEG GODOWNS WHERE GODOWN OWNER IS UNDERTAKING
HANDLING WORK)OF NAYAGARH DISTRICT IN THE STATE OF ODISHA.
1. GENERAL INFORMATION
1.1 Odisha State Civil Supplies Corporation Ltd. (OSCSC Ltd.) intends to appoint
handling contractor (labour works) for handling of foodgrains at all the
RRCs(except in those PEG godowns where godown owner is undertaking
handling work) of Nayagarh district of the State of Odisha.
1.2 The bidders shall be fully acquainted with the number of RRCs operated in the
district & past trend of handling of foodgrains at those RRCs. The bidder may
go through the number of RRCs operated in the district & quantity of foodgrains
handled in those RRCs in the year 2024-25as at APPENDIX-I.
1.3 The quantity of foodgrains to be handled in the year 2025-26 & 2026-27may
vary as per the allotment of such foodgrains by Govt. of Odisha and
procurement in the districts. Moreover, the existing RRCs can be relocated in
addition to or in place of existing RRC as per the requirement and availability of
suitable godowns. In such a situation, the contractors shall be bound to perform
all the services/duties and execute all the works as per terms and conditions
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 and rates of contract. They shall not be entitled to make any claim whatsoever
against the Corporation for compensation/revision of rates or otherwise due to
increase/decrease in the number of RRCs, or handling volume, or any
discrepancy in the size and location of RRCs found later on, or on the ground
that theworkers employed by him are demanding higher rates of wages if load
involved in certain operation(s) is more or the bags to be handled are heavier.
1.4 The Bidders must get themselves fully acquainted with the handling operation to
be taken up at RRCs, their size & locations, quantum of work and prevailing
conditions at RRCs relating to matters such as Labour Union, rates of handling
charges of the labours at godowns of the Corporation, hired godowns as well as
CWC/OSWC, all statutory dues payable to labours etc. before submission of
tender and rates quoted by them for various handling operations as
mentioned below shall be deemed to have been done after such
acquaintance.
1.5 Handling operations required to be performed under the contract have been
categorized in two parts viz. Part-I Receipts/Dispatch services and Part-II other
services.
Part – I Receipt/Dispatch services –
a) Unloading of stock from the vehicles of the Level-I or State Level Transport
Contractor, carrying by head-loads/change of head load or wherever
necessary by using hand-trolleys, carts etc. and stack should be formed in
block wise for easy counting inside the godown. The stack size will be 20 ft.
X 30 ft. i.e. capacity of 174 MT of 3480 bags of 50Kgs or as per direction of
DoFPD issued from time to time.
b) Carrying the procured stock during delivery of CMR by Custom Millers from
the platform/weighment scale point by head-loads/change of head loador
wherever necessary by using hand-trolleys, carts etc. and stack should be
formed in block wise for easy counting inside the godown .The stack size
will be 20 ft. X 30 ft. i.e. capacity of 174 MT of 3480 bags of 50Kgor as per
direction of DoFPD issued from time to time.
c) Stack breaking, carrying the stock by head-loads/change of head loador
wherever necessary by using hand-trolleys, carts etc. and loading to the

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 vehicle of Level-I or Level-II or State Level Transport Contractor of OSCSC
Ltd. or any other Transport Contractors.
The contractor shall arrange required number of labours for quick
handling operation.
Part – II Other services as and when required – Collection of spillage
foodgrains, cleaning of stock, bagging as per the standard weight, stitching as
per specification for utilization under PDS, weighment etc. as indicated in detail
at Clause- XX of Technical Bid shall be rendered by the contractor without
payment of any separate remuneration for such services.
1.6 The Corporation has prescribed rates for each of the service described in Part –
I which are shown in the FINANCIAL BID(Schedule of Rates) annexed to the
form of Tender. No separate remuneration shall be paid for the services
described in Part – II. The bidders are required to quote rates for all the services
as per BoQ format.
1.7 In case the rates are quoted in a manner other than mentioned above, the
tenders are liable to be rejected. The bidders should not incorporate any
condition in the tenders as conditional tenders will be summarily rejected.
1.8 Original documents as per the Checklist (APPENDIX-II) shall be produced by
the bidder on the date and time of opening of tender paper or date and time as
decided by the District Tender Committee.
1.9 The bidder has to submit the Appendices & Annexures with seal and signatures
on each and every page.
1.10 The bidder shall read all the instructions and guidelines carefully before filling
up the all the Schedules / Annexures, Documents of tender papers and
submitting the same so that there will be no ambiguity later on.
1.11 All the instructions to bidders, terms and conditions governing contract
along with its annexures & appendices shall form part of the Agreement
and any violation of the provisions prescribed hereunder shall be
construed as violation of the agreement.
1.12 The Bid not accompanied with all the Schedules / Annexures, Documents as
detailed at Checklist (APPENDIX-II) intact and duly filled in & signed shall be
liable for rejection.
1.13 The validity period of bid will be 180 days inclusive of date of opening of tender.

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2. Submission of Proposal (On-line):
i. Online Bidding Process: The tender documents uploaded by the Tender
Inviting Authority (TIA) in the website [Link] will appear in the
section of “Upcoming Tender” before the due date of tender sale. Once the due
date has arrived, the tender will move to “Active Tender” Section of the
homepage. The publication of the tender will before specific period of time till the
last date of submission of tenders as mentioned in the ‘Notice Inviting Tender’
after which the same will be removed from the list of Active tenders. Any bidder
can view or download the tender documents from the website. Potential bidders
participating in the bidding process will be required to submit a detailed Technical
Bid & Financial Bid in response to the Tender Call Notice.
ii. Special Instructions to the Bidders for the e-submission of the online bids
through this e-Procurement Portal
a. Bidder should do Online Enrolment in this Portal using the option Click Here to
Enroll available in the Home Page. Then the Digital Signature enrolment has
to be done with the e-token, after logging into the portal. The e-token may be
obtained from one of the authorized Certifying Authorities such as eMudhraCA
/GNFC/IDRBT/ MtnlTrustline/ Safe Scrpt/ TCS.
b. Bidder then logs into the portal giving user id / password chosen during
enrolment.
c. The e-token that is registered should be used by the bidder and should not be
misused by others.
d. DSC once mapped to an account cannot be remapped to any other account. It
can only be Inactivated.
e. The Bidders can update well in advance, the documents such as certificates,
purchase order details etc., under My Documents option and these can be
selected as per tender requirements and then attached along with bid
documents during bid submission. This will ensure lesser upload of bid
documents.
f. After downloading / getting the tender schedules, the Bidder should go through
them carefully and then submit the required documents as per the Appendices

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 & Annexures with seal and signatures on each and every pageotherwise, the
bid will be rejected.
g. The BOQ template must not be modified/replaced by the bidder and the same
should be uploaded after filling the relevant columns, else the bidder is liable
to be rejected for that tender. Bidders are allowed to enter the Bidder Name
and Values only.
h. Bidder, in advance, should prepare the bid documents to be submitted as
indicated in the tender schedule and they should be in PDF/XLS formats. If
there is more than one document, they can be clubbed together.
i. The bidder reads the terms and conditions and accepts the same to proceed
further to submit the bids.
j. The bidder has to submit the tender document(s) online well in advance before
the prescribed time to avoid any delay or problem during the bid submission
process.
k. There is no limit on the size of the file uploaded at the server end. However,
the upload is decided on the Memory available at the Client System as well as
the Network bandwidth available at the client side at that point of time. In order
to reduce the file size, bidders are suggested to scan the documents in 75-100
DPI so that the clarity is maintained and also the size of file also gets reduced.
This will help in quick uploading even at very low bandwidth speeds.
l. It is important to note that, the bidder has to Click on the Freeze Bid Button, to
ensure that he/she completes the Bid Submission Process. Bids which are not
Frozen are considered as Incomplete/Invalid bids and are not considered for
evaluation purposes.
m. The Tender Inviting Authority (TIA) will not be held responsible for any sort of
delay or the difficulties faced during the submission of bids online by the
bidders due to local issues.
n. The bidder may submit the bid documents online mode only, through this
portal. Offline documents will not be handled through this system.
o. At the time of freezing the bid, the eProcurement system will give a successful
bid updation message after uploading all the bid documents submitted and
then a bid summary will be shown with the bid no, date & time of submission

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 of the bid with all other relevant details. The documents submitted by the
bidders will be digitally signed using the e-token of the bidder.
p. After the bid submission, the bid summary has to be printed and kept as an
acknowledgement as a token of the submission of the bid. The bid summary
will act as a proof of bid submission for a tender floated and will also act as an
entry point to participate in the bid opening event.
q. Successful bid submission from the system means, the bids as uploaded by
the bidder is received and stored in the system. System does not certify for its
correctness.
r. The bidder should see that the bid documents submitted should be free from
virus and if the documents could not be opened, due to virus, during tender
opening, the bid is liable to be rejected
s. The time that is displayed from the server clock at the top of the tender Portal,
will be valid for all actions of requesting bid submission, bid opening etc., in
the e-Procurement portal. The Time followed in this portal is as per Indian
Standard Time (IST) which is GMT+5:30. The bidders should adhere to this
time during bid submission.
t. All the data being entered by the bidders would be encrypted at the client end,
and the software uses PKI encryption techniques to ensure the secrecy of the
data. The data entered will not be viewable by unauthorized persons during
bid submission and not viewable by any one until the time of bid opening.
Overall, the submitted bid documents become readable only after the tender
opening by the authorized individual.
u. During transmission of bid document, the confidentiality of the bids is
maintained since the data is transferred over secured Socket Layer(SSL) with
256 bit encryption technology. Data encryption of sensitive fields is also done.
v. The bidders are requested to submit the bids through online eProcurement
system to the TIA well before the bid submission end date and time (as per
Server System Clock).
iii. Submission of Tender: For submission of Tenders through the e-Tender Portal:
[Link], the bidder shall upload the scanned copy/copies of
document in prescribed format wherever warranted in support of eligibility criteria

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 and qualification information. If required, the TIA reserves the right to invite the
bidders to produce the original documents in support of the scanned copies of
documents, statements etc. uploaded in the portal on the specified date. Bid
documents may be scanned with 75-100 dpi with black and white option. Any
addendum /corrigendum /correction issued shall be part of the tender documents
and shall be notified in the website and the bidder is required to take those into
account before submitting the tender by the due date. The Officer inviting tender
will provide entire tender document along with annexures and enclosures in the
portal. The bidder shall carefully go through the document and prepare the
required documents and upload the scanned documents in Portable Document
Format (printable in A4 size paper) to the portal in the designated locations of
Technical Bid. The bidder will fill up the rates/financial quotes in designated Cell
and upload the same in designated locations of Financial Bid (BoQ) and no other
format shall be used to upload the Financial Bid. Mentioning of rate anywhere in
the Bid documents other than the designated location of Financial Bid (as
prescribed in the specified location only in the protected Bill of Quantities online
BoQ in “.xls” format) by the bidder shall result in disqualification of the bidder. Use
of DSC of appropriate class shall effect submission of [Link] bidder has
to digitally sign and upload the required bid documents one by one as indicated in
the tender document along with Letter of Proposal and Tender Submission
Undertaking as per format given in the Tender Document. The bidder needs to
upload the required documents, annexures for consideration of his tender. The
uploaded tender documents become readable only after the tender opening by the
authorized bid openers. All credentials, documents and copies of certificate /
information called for shall be submitted along with the Tender. Furnishing
scanned copy of all required documents is mandatory otherwise his/her tender
shall be declared as non-responsive and thus liable for rejection.
iv. Online Deposit of Tender Fees & Earnest Money Deposit: The bidder shall
deposit the Tender Fees & Earnest Money Deposit at the time of submission of
tender through online payment gate way service, following to the process as per
Works Department Office Memorandum vide Letter No.17254 dated 05.12.2017
(Copy of the Office Memorandum is attached).

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v. Deadline for Submission of Tender: The online submission will remain active till
the last date and time of tender submission. Once the date and time (Server date
and time) is over, the bidder will not be able to submit the tender. The date and
time of tender submission shall remain unaltered even if the specified date for the
submission of tenders declared as a holiday for the Officer Inviting the Tender by
the Tender Calling Authority otherwise extended expressly.
vi. Late Tenders: The system shall reject submission of any tender through portal
after closure of the receipt time. For all-purpose the server time displayed in e-
tender portal shall be the time to be followed by the bidder and concerned officers.
In the case of any failure, malfunction, or breakdown of the electronic system used
during the e-tender process, the tender inviting authority shall not accept any
responsibility for failures or breakdowns other than in those systems strictly within
their own control.
vii. Modification and Withdrawal of Tenders: In the e-Tender Portal:
[Link], it is allowed to modify the bid any number of times
before the final date and time of submission. The bidder shall have to log on to the
system and resubmit the documents as asked for by the system including the price
bid. In doing so, the tenders already submitted by the bidder will be removed
automatically from the system and the latest tender only will be admitted. But the
bidder should avoid modification of tender at the last moment to avoid system
failure or malfunction of Internet or traffic jam or power failure. If the bidder fails to
submit his modified tenders within the designated time of receipt, the tender
already in the system shall be taken into consideration. In the e-Tender Portal,
withdrawal of tender is allowed before expiry of the closure time of the tender. But,
in such case, the bidder has to furnish a letter for its withdrawal with appropriate
reasons, addressing to the Tender inviting Authority and the same scanned
document need to be uploaded to portal in the respective tender before the
closure date and time of receipt of the tender. The system shall not allow any
withdrawal after expiry of the closure time of the tender. After opening of technical
bid, no withdrawal of tender is allowed. If the bidder withdraws his/her tender, the
Earnest Money Deposit will be forfeited.

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viii. Opening Of Tenders: The tender will be opened through e-tender Portal:
[Link], on the mentioned location,date and time indicated.
Specified date and time of opening of tender can be modified issuing a
corrigendum to this effect in the portal, if necessary. It shall be duty of prospective
bidder to refer the web portal continuously for any corrigendum’s etc. to the tender.
The bidders who participated in the online tendering can witness opening of the
tender from any system remotely logging on to the portal with the DSC. Bidders
are not required to be present during the tender opening to witness the process.
But the bidder shall be at liberty to be present either in person or through an
authorized representative. The authorized representative shall furnish the
authorization letter duly executed by the bidder. If the date of opening of tender
happens to be a holiday, the tender will be opened at the same time on the next
working day following the holiday. The Technical evaluation of all the tenders will
be taken up as per the information furnished by the Bidder. But evaluation of the
tender does not exonerate the bidders from checking their original documents and
if at a later date the bidder is found to have misled the evaluation through wrong
information, action shall be taken against the bidder which includes but not limited
to forfeiture of Earnest Money Deposit or Security Deposit as the case may be.
After technical evaluation of the tender and selection of the technically qualified
Bidders, the financial bids of the technically qualified bidders only shall be opened
(online) on the due date and time of opening to be notified after technical bid
evaluation.
ix. Format of the Tender: The Tender shall be submitted in two parts:
(a) Part I : Technical Bid
(b) Part II : Financial Bid
a. Contents of Technical Bid: The bidder must submit the particulars / valid
documents as detailed in Check List (Appendix-II) completed in all respect
online within the timeline as set out in the Notice Inviting Tender failing
which the tender shall be treated as incomplete and disqualified in
Technical Bid.
b. Contents of Financial Bid:

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 i. The bidder must upload the Financial Bid online as prescribed in the
specified location only in the protected Bill of Quantities online BoQ (in
“.xls” format).
ii. The bidder shall submit the financial bid online.
iii. Mentioning of rate anywhere in the bid documents other than the
designated location of financial bid (online BoQ) by the bidder shall result
in disqualification of the bidder.

x. Signing of Tender:The Bidder shall digitally sign on all statements,

documents and certificates uploaded by him, owning responsibility for their
correctness/authenticity as per IT Act [Link] any of the information
furnished by the Bidder is found to be false/fabricated/bogus/invalid, Tender
Inviting Authority shall have the right to disqualify him/her without giving any
notice or reason without prejudice to the other rights like forfeiture of EMD or
summarily terminate the contract with forfeiture of Security Deposit, as the
case may be, and may take any other steps that the Tender Inviting
Authoritymay have under the Contract and Law which includes debarment
on participating in any tender of OSCSC for a period of 05 years.
3. PRE-BID CONFERENCE &CLARIFICATIONS
a. Tender Inviting Authority shall hold a pre-bid meeting with the prospective
bidders on Date 06.03.2026 at Office of the District Manager, OSCSC Ltd.,
Nayagarh.
b. The Bidders will have to ensure that their queries for Pre-Bid meeting should
reach to District Manager through e-mail (cso-nay@[Link]) on or before Date
06.03.2026.
c. The queries should necessarily be submitted in the word or excel file in the
following format:

Tender Document Content of Tender

Sl. Reference(s) requiring Points of
N (Section & Page Clarification(s) clarification
o Number(s))
.
1.
2.
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 d. District Office shall not be responsible for ensuring that the bidders' queries
have been received by them. Any requests for clarifications post the indicated
date and time may not be entertained by the Nodal Agency.
e. Responses to Pre-Bid Queries and Issue of Corrigendum/Addendum (if any).
The Nodal Officer notified by Tender Inviting Authority (TIA) will endeavour to
provide timely response to all queries. However, Tender Inviting Authority (TIA)
makes neither representation nor warranty as to the completeness or accuracy
of any response made in good faith, nor does Tender Inviting Authority (TIA)
undertake to answer all the queries that have been posed by the bidders. At any
time prior to the last date for receipt of bids, Tender Inviting Authority (TIA) may,
for any reason, whether at its own initiative or in response to a clarification
requested by a prospective Bidder, modify the tender Document by a
corrigendum or addendum.
The Corrigendum/Addendum (if any) will be posted on the website
[Link], [Link]&[Link]. Pre-bid queries
clarification shall be forwarded to the respective bidders.
Any such corrigendum/Addendum shall be deemed to be incorporated
into this tender.
f. The bidders while submitting the proposal should submit duly signed copy of
corrigendum/addendum along with it.
g. In order to provide prospective Bidders reasonable time for taking the
corrigendum/addendum into account, Tender Inviting Authority (TIA) may, at its
discretion, extend the last date for the receipt of tenders.
4. OTHER TERMS & CONDITIONS:
4.1 The contract, if any, which may eventuate from this tender, shall be governed by
the terms and conditions of contract as contained in the invitation/instructions to
the bidder and provisions contained in the tender documents.
4.2 The district is the unit for the purpose of this tender. The bidder is to quote ratesfor
each item of service which will be applicable for all the RRCs of the district.
4.3 A bidder can participate in the tender process for any number of districts,
but cannot be appointed in more than 01 (one) district. S/he is required to

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 upload a declaration about the districts where s/he has participated/shall
participate, as per format at Annexure-7.
The instructions to be followed for submitting the tender papers are set out
below:
4.4 Information about Bidder:The bidders must furnish full, precise, correct and
accurate details in respect of information asked for in the tender documents.
4.5 Signing of tender papers: Person or persons signing the tender papers
shallstate in what capacity, he is or they are signing the tender, e.g. as sole
proprietor of a firm or Director etc. of a Limited company or as a partner of a
Partnership firm. The names of all the partners should be disclosed and the
tender paper shall be signed by all the partners or their duly appointed attorney,
having authority to bind all the partners in all matters pertaining to the contract.
Self-attested copy of the registered partnership deed shall be uploaded with the
tender papers. In case of a limited company, the names of the Directors shall be
mentioned and it shall be certified that the person signing the tender is
empowered to do so on behalf of the limited company. A copy of the Board
resolution of the company authorizing the person who will sign the tender paper
on behalf of company shall be uploaded.
4.5.1 The persons signing the tender form or any document forming part of the
tender, on behalf of another or on behalf of a firm, shall be responsible to
produce a registered power of attorney duly executed in his favour, stating that
he/she has authority to bind such other person or the firm as the case may be,
in all matters pertaining to the contract. If the person, so signing the tender, fails
to produce the said registered Power of Attorney, his tender papers shall be
liable for rejection, without prejudice to any other rights of the Corporation under
the Law and EMD paid by him/her will be forfeited.
4.5.2 The Registered “Power of Attorney” shall be signed by all the partners in the
case of partnership concern; by the proprietor in the case of a proprietary
concern, and by the person who by his signature can bind the company in the
case of a limited company.
4.5.3 However, a sole proprietor of a proprietorship firm who himself/herself-signs the
tender paper need not furnish any Power of Attorney.

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4.5.4 The successful bidder shall ensure that the necessary documents authorizing
the person who has signed the tender to bind his / her firm or the company
have been filed and registered as per the provision of law.
5. PREREQUISITES FOR TENDER (QUALIFICATION CONDITIONS):
The bidder shall upload following documents, affidavit and information along
with those required under Checklist (Appendix-II) for consideration of his tender
paper during scrutiny of Technical Bid.
5.1 The bidder shall furnish certificate from any Nationalised or Scheduled Bank
indicating his/her financial capability for an amount not less than Rs.25.00
Lakhs. The bidder is to furnish financial capability certificate issued not prior to
03 months from publication of tender as per the sample format enclosed at
Annexure-3.
5.2 The bidders shall have experience in Rake handling/ handling/ handling and
transportation in any Manufacturer/ PSU/ Govt. Department/ Govt. Agency/
PSU/ Public Limited Company/ Private Limited Company dealing in the field of
fertiliser, foodgrains, cement, sugar, coarse grain or any other commodity. The
bidder should have carried out, in immediate preceding three financial years i.e.
2022-23, 2023-24&2024-25 at least having the average annual turnover of the
work of value:

Rs. 12,62,733/- (Rupees Twelve Lakh Sixty Two Thousand Seven Hundred
Thirty Three), 12.5% of the estimated value of the contract to be awarded, in
one single contract.

OR

Rs. 25,25,465/- (Rupees Twenty Five Lakh Twenty Five Thousand Four
Hundred Sixty Five), 25% of the estimated value of the contract to be awarded,
in multiple contracts.

Estimated Value of Contract for this tender purpose has been

determined as follows:

EVC = [(Monthly allotment of foodstock (rice & wheat) under NFSA, SFSS,
MDM,WBNP& Other Schemes of RRC1 in Qtl. X Rs8.55 PerQtl. X 2)
Xremaining months of biennial year 2025-27]+[(Monthly allotment of foodstock

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 (rice & wheat) under NFSA, SFSS, MDM , WBNP& Other Schemes of RRC2 in
Qtl. X Rs.08.55 Per Qtl. X 2) X remaining months of biennial year 2025-27] + ….
So on for all RRCs.
The bidders shall furnish experience certificate in the prescribed
proforma enclosed at Annexure-4 from the concerned organisation.

5.3 In lieu of the experience certificate, the bidder may furnish an additional security
deposit equivalent to 50% of the security deposit due to the bidder at the time of
execution of agreement.
In such case, the bidder shall upload an undertaking along with the
tender documents to the effect that “in lieu of experience certificate s/he shall
submit additional security deposit equivalent to 50% of the security deposit due
to him/her in shape of e-Bank Guarantee(e-BG)/ Demand Draft issued from
any Nationalised/ Scheduled Bank in favour of the District Manager, OSCSC
Ltd., Nayagarh at the time of execution of agreement for the entire agreement
period”.
5.4 The bidder shall furnish an affidavit in the prescribed format (enclosed at
Annexure-5) declaring that He/She or the company/firm or any of it’s director/s
or partner/s have not been convicted by any court of law NOR any
criminal/vigilance case(s ) is/are pending in his /her name or in the name of his
firm (sole proprietorship/ partnership/company) before any court of Law and
his/her firm has/have never been black listed by any State/Central Government
PSU, State/Central Government Agencies or by State Government/Central
Government.
5.5 The bidder shall furnish an affidavit in the prescribed format(enclosed
atAnnexure-6) declaring that there is no common commercial interest of his
family members or partners along with their family members or directors along
with their family members, as the case may be, for consideration of her/his
appointment under this tender.
5.6 The bidder shall submit the copies of the labour license from Competent
Authority as required under the provisions of “The Contract Labour
(Regulation & Abolition) Act, 1970”.

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5.7 The bidder shall furnish a Declaration in the prescribed format (enclosed at
Annexure-7) declaring about the districts where s/he has participated/shall
participate.
5.8 The bidder shall furnish an affidavit in the prescribed format (enclosed at
Annexure-8) on tender submission and abiding by the terms and conditions of
tender.
5.9 The bidder shall furnish copy of EPF / ESI Code Number, if applicable.
5.10 A bidder having no prior experience of handling operation, as detailed at Clause
– 5.2, may submit the tender without copies of labour license& EPF/ ESI Code
Number. In such case, if the bidder is found successful after opening of
Financial Bid, he/she shall be allowed to execute agreement but he has to
furnish copy of the labour license under the provisions of “The Contract Labour
(Regulation & Abolition) Act, 1970 &copy of the EPF/ ESI Code Number if
applicable before entering upon any work under the contract, failing which the
contract executed with him/her shall be terminated along with forfeiture of
Security Deposit and selection shall be made from among other bidders
qualified in the Technical Bid at the risk and cost of the defaulting contractor.
5.11 Due to non-finalization of tender, a contractor who has been appointed as
Handling Contractor in the current biennial year 2023-25 or continuing on
extension basis, the contractor shall be eligible to participate in the tender for
biennial 2025-27. On his/her selection in the tender process, he/she has to
withdraw from the current assignment prior to execution of agreement.
5.12 In case the bidder is a firm/company, copy of registration certificate issued by
the Competent Authorities as provided under the statute, is to be furnished.
5.13 The bidder shall furnish Income tax return copy for the last three financial years
i.e. FY-2022-23, FY-2023-24 &FY-2024-25and copy of PAN Card & GST
Registration Certificate.
5.14 The bidder shall furnish statement from his banker for his financial transactions
for last three months proceeding to the publication of Tender Call Notice.
6. DISQUALIFICATION CONDITIONS:
6.1 No person shall be appointed as Handling Contractor under this tender process, if
he /she or any of his/her or the Director or proprietor or partner family members

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 has a commercial interest in a business relating to Handling Contractor/ Level-II
Transport Contractor / MDM Transport Contractor / SNP Transport Contractor /
PEG Go-down Lessor and/or custom milling of rice for OSCSC Ltd. for the district
and its neighboring district with common boundary for which s/he intends to apply
under this tender.
[The terms ‘Family’ & ‘Commercial Interest” have been defined in detail
at Clause-I of the PART-I Technical Bid]
6.2 Any person/firm/company who has been blacklisted/debarred in any manner
whatsoever by any State/UT and/or Central Government in India / any PSU on any
ground including but not limited to indulgence in corrupt practice ,fraudulent
practice ,coercive practice, undesirable practice or restrictive practice in the last
five years up to the date of submission of bid or the blacklisting shall be in force till
the submission of the bid, if awarded, prior to said five years will be ineligible.

Either the company/firm or any of it’s director/s or partner/s have been

convicted by any court of law or any criminal /vigilance cases pending against them
before court of law will be ineligible.

6.3 Any bidder whose contract with the Corporation has been terminated by the
Corporation before the expiry of contract period at any point of time during last 5
years, will be ineligible.
6.4 Bidder whose earnest money deposit and/or security deposit has been forfeited
by the Corporation or any State/Central Government PSU, State/ Central
Government Agencies during the last 5 years will be ineligible.
6.5 While considering ineligibility arising out of any of the above clause, incurring of
any such disqualification in any capacity whatsoever (even as a proprietor,
partner in another firm, or as director of a company etc.) will render the bidder
disqualified.
6.6 Corporation reserves the right not to consider any person/firm/company having
any dispute with OSCSC or whose operation is found unsuccessful by the
Corporation during his previous assignment in order to protect its interest.

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7. EARNEST MONEY DEPOSIT (EMD):
7.1 Each tender must be accompanied by an EMD of Rs.5,05,093/- (Rupees Five
Lakhs Five Thousand Ninety Three) equivalent to 5% of the estimated value of
contract, in online mode. In case the tender submitted is not accompanied by
EMD, the tender paper shall be summarily rejected.
7.2 The bidder shall be permitted to bid on the express condition that in case he
resiles, or modifies his offer or terms and conditions thereof, after submitting his
tender, for any reason whatsoever during the tender process or any of the
information furnished by him/her is found to be incorrect or false, Earnest
Money deposited by him shall stand forfeited, without prejudice to any other
rights and remedies of the Corporation under the contract and the law & the
bidder will be liable for any loss suffered by the Corporation on account of its
withdrawal/modification etc. besides forfeiture of EMD. He will also be debarred
from participating in any tender with the Corporation for a period of Five years.
7.3 Earnest money shall be forfeited in the event of the bidder’s failure (after the
acceptance of his tender) to furnish the requisite security deposit by the due date
to take up the work, without prejudice to any other rights and remedies of
Corporation under the contract and law.
7.4 The EMD furnished by the bidders shall be refunded after finalization of tender.
No interest shall be payable on the amount of earnest money.
8. SECURITY DEPOSIT:
8.1 The successful bidders shall furnish security deposit for handling operation in
following manner.
8.1.1 A sum of Rs. 5,05,093/- (Rupees Five Lakhs Five Thousand Ninety Three)
equivalent to 5% of the estimated value of the contract, in form of Demand
Draft / e-Bank Guarantee(irrevocable and unconditional ) issued from any
Nationalised/ Scheduled Bank issued in favour of the District Manager,
OSCSC Ltd., [Link] case of e-Bank Guarantee it shall be enforceable
till six months after the expiry of the contract period.
8.1.2 If applicable, additional sum of Rs.2,52,547/- (Rupees Two Lakh Fifty Two
Thousand Five Hundred Forty Seven) equivalent to 50% of the security
deposit as required at Clause – 8.1.1

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8.2 Security Deposit furnished by the contractor shall be subject to the terms and
conditions contained in this tender document and the Corporation shall not be
liable for payment of any interest on the security deposit or any depreciation
thereof, whatsoever.
8.3 The bidder may quote rate Below the Schedule of Rates (BSoR), the successful
bidder has to submit additional security deposit at the time of execution of
agreement as per Works Department Office Memorandum No.173/ W dated
03.01.2026 attached with tender document.
9. SCHEDULE OF RATE (SoR).
Sl.
Handling Service Rate per Qtl.
No.
Unloading of stock from the vehicles of the Level-I or State
Level Transport Contractor, carrying by head-loads or by
using hand-trolleys, carts etc. and stack should be formed in
a blockwise for easy counting inside the godown .The stack 8.55
size will be 20 ft. X 30 ft. i.e. capacity of 174 MT of 3480
bags of 50Kgsor as per direction of DoFPD issued from time
to time.
Carrying the stock during delivery of CMR by Custom Millers
from the platform/weighment scale point by head-loads or by
using hand-trolleys, carts etc. and stack should be formed in
b blockwise for easy counting inside the godown .The stack 6.41
size will be 20 ft. X 30 ft. i.e. capacity of 174 MT of 3480
bags of 50Kgsor as per direction of DoFPD issued from time
to time.
Stack breaking, carrying the stock by head-loads or by using
c hand-trolleys, carts etc. and loading to the vehicle of Level-I 8.55
or Level-II or State Level Transport Contractor

N.B.
Collection of spillages, foodgrains, cleaning of stock, bagging as per the
standard weight, stitching as per specification for utilization under PDS,
weighment etc. as indicated in detail at Clause- XX of Technical Bid shall be
rendered by the contractor without payment of any separate remuneration for
such services.
10. QUOTING OF RATES:
i. The bidder shall quote rate inclusive of all taxes, duties, cess etc. confirming that
no other charges would be payable to him/herin the BoQ Format as follows.
Page 20 of 74
 At the Schedule of Rates given in the Financial Bid, or
At above the Schedule of Rates given in the Financial Bid (ASoR), or
At below the Schedule of Rates given in the Financial Bid (BSoR);
ii. Quoting of lowest rate does not confer any right for selection of the bidder at the
rate quoted. In view of urgency in handling & transportation of essential
commodities (foodgrains), the District Level Tender Committee may further
examine the reasonableness of the offered rate and ask the lowest bidder for
reduction of rate for early finalisation of tender process.
iii. In case of multiple bidders quoting the same lowest rate, Lowest (L1) bidder
shall be selected through a transparent system of lottery.
iv. In case no rate is quoted or the rate quoted is found to be exorbitantly higher
than the Schedule of Rates, the district may go for retender.
11. OPENING OF TENDERS:
i. The tender shall be opened in Conference Hall of Collectorate, Nayagarh
(Place) on the date and time indicated. Specified date and time of opening of
tender can be modified issuing a corrigendum to this effect in the portal, if
necessary. It shall be duty of prospective bidder to refer the web portal
continuously for any corrigendum’s etc. to the tender.
ii. The bidders who participated in the online tendering can witness opening of the
tender from any system remotely logging on to the portal with the DSC. Bidders
are not required to be present during the tender opening to witness the process.
But the bidder shall be at liberty to be present either in person or through an
authorized representative. The authorized representative shall furnish the
authorization letter duly executed by the bidder.
iii. The Technical evaluation of all the tenders will be taken up as per the information
furnished by the Bidder. But evaluation of the tender does not exonerate the
bidders from checking their original documents and if at a later date the bidder is
found to have misled the evaluation through wrong information, action shall be
taken against the bidder which includes but not limited to forfeiture of EMD or SD
as the case may be.
iv. After technical evaluation of the tender and selection of the technically qualified
Bidders, the financial bids of the technically qualified bidders only shall be opened
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 (online) on the due date and time of opening to be notified after technical bid
evaluation. However, Financial Bid not be opened in case of single bid, either
before technical evaluation or after technical evaluation. In such case fresh tender
shall be floated as per Works Department Office Memorandum No.16/W
dated.01.01.2015.
12. EVALUATION OF TENDER:
i. Submission of the tender shall be deemed to have been done after careful
study and examination of the tender document with full understanding of its
implications.
ii. Failure to comply with the requirements of any paragraph or any clauses of the
tender shall render the tender incomplete which is liable for rejection.
iii. Authentication of Tenders: The signatory to the tender shall be as per the
provisions outlined in Para – 4 of this tender document.
iv. Criterion for Evaluation: Tenders for this contract will be assessed in
accordance with the Least Cost Based Selection (LCBS) system. All the
tenders will be evaluated on the basis of the eligibility criteria.
v. Evaluation of Financial Bid:The Financial Bids submitted online as per the
prescribed format by the technically qualified bidders will be opened and the
L1bidder will be the preferred bidder.

13. CORRUPT PRACTICES:

Any bribe, commission, or advantage offered or promised by or on behalf, of the
bidder to any officer or servant of the Corporation shall (in addition to any
criminal liability which the bidder may incur) debar his tender from being
considered. Canvassing in any form on the part or on behalf of the bidder shall
also make his tender liable for rejection.
14. ACCEPTANCE OF TENDER:
The bidders are required to proceed to office of District Manager, OSCSC Ltd.,
Nayagarh at their own expenses and without any obligation, if called upon to do
so, by the District Manager, OSCSC Ltd, (or any Officer authorized to act on his
behalf). The District Manager, OSCSC Ltd, reserves the right to reject any or all
tenders without assigning any reason there of and does not bind himself to
accept the lowest or any tender. He also reserves the right to accept the tender
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 for any or all the offers. Acceptance of tender shall be communicated through
the portal. The successful bidder shall be advised of the acceptance of his
tender by a letter/ e-mail. Where acceptance is communicated by e-mail the
same shall have to be acted upon immediately, without waiting for the post copy
in confirmation.
15. EXECUTION OF AGREEMENT:
15.1 The successful bidder shall enter into an agreement with the District Manager,
OSCSC Ltd., Nayagarh district in the prescribed format.
15.2 The Agreement shall be typed on a Non-Judicial Stamp Paper worth Rs.100/-
only.
15.3 Execution of agreement shall be made on furnishing of required security deposit
& two-passport size photograph duly self-attestedwithin the stipulated time
mentioned in Letter of Intent (LoI).
15.4 The Agreement shall be executed within one week of the acceptance of tender or
any such extended time, if any, duly extended by the Tender Inviting Authority
failing which the Contract shall be liable to be terminated solely at the discretion
of District Manager, OSCSC Ltd., Nayagarh district with approval of the Collector.
In such case the Earnest Money Deposit of the bidder shall stand forfeited.
15.5 In genuine case, the Tender Inviting Authoritycan allow more time to the
successful bidder to furnish any document / certificate wanting at the time of
execution of agreement.
15.6 Opening of price bid and consequential selection of any bidder will not entitle him
for claiming execution of agreement or work allotment, the same will be
undertaken by OSCSC only on availability of work and requirement of OSCSC.
15.7 All the instructions to bidders, terms and conditions governing contract
along with its annexures & appendices shall form part of the Agreement
and any violation of the provisions prescribed here under shall be
construed as violation of the agreement.
16. OTHERS:
16.1 In case of any clear indication of cartelization, the Tender Committee shall reject
the tender(s) and forfeit the EMD.

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16.2 If the information given by the bidder in the Tender Document and its Annexure
and Appendices are found to be false/incorrect at any stage, Tender Inviting
Authority (TIA) shall have the right to disqualify/ summarily terminate the contract,
without prejudice to any other rights that the District Manager may have under
the contract and lawas per Clause-2(x) of tender documents.
16.3 OSCSC Ltd. district reserves the right to amend the tender conditions at any time
during the currency of contract, which shall be binding on the contractors

District Manager
OSCSC Ltd., Nayagarh

Page 24 of 74
 PART-I

DETAILED TERMS AND CONDITIONS GOVERNING CONTRACT FOR

FOR HANDLING OF FOODGRAINS AT RRCs
TECHNICALBID

Odisha State Civil Supplies Corporation Ltd., Bhubaneswar intends to appoint

handling contractor (labour works) for handling of foodgrains at RRCs run by OSCSC
Ltd., Nayagarh district of the State of Odisha for the financial year 2025-26 & 2026-27.
I. DEFINITIONS:
a. The term ‘Contract’ shall mean and include the notice inviting tender, the
invitation to tender, incorporating the instruction to tender, the tender documents,
its annexure and schedules, acceptance of tender and such general and special
conditions as may be added to it as & when required.
b. The term ‘Bidder’ shall mean and include the person or persons, firm or
company with whom the contract has been made including their heirs, executors,
administrators, successors and their permitted assigns, as the case may be;
c. The terms ‘Corporation’&‘OSCSC Ltd.’shall mean the Odisha State Civil
Supplies Corporation Limited established under Indian Companies Act 1956 and
shall include its Managing Director and its successor or successors and assigns.
d. The term ‘Managing Director’ shall mean the Managing Director of the
Corporation or any authorized officer to act on his behalf for a specific work.
e. The term ‘Govt.’shall mean Govt. in Food Supplies & Consumer Welfare
Department of Govt. of Odisha, Bhubaneswar.
f. The term ‘District Manager’ shall mean the District Managers of the OSCSC
Ltd., working in Revenue District.
g. The term ‘District Tender Committee’ shall mean the committee formed as
such by the Collector of the district for opening of tender and finalization of
Handling Contractor and to take decision on all the related matters.
h. The term ‘Foodgrains’ for this contract shall mean and include Rice, Wheat,
Sugar, Dal, Edible Oil, Salt, Potato, Onion & Ragi or any other packaged
commodity as decided by the Corporation/ District Tender Committee packed in
50 k.g. HDPP bag or jute gunny bag or in packet of any weight.

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i. The term ‘Rice’ shall mean and include the custom milled rice or rice packed by
custom miller in 50 kg jute gunny bags after milling of the paddy received from
the Corporation or rice lifted from the Food Corporation of India.
j. The term ‘Wheat’ shall mean and include the wheat packed in 50 [Link] bag
or jute gunny bags.
k. The term ‘Bag’ for this contract shall mean and include package of foodgrains
packed in 50 kg. HDPP bag or jute gunny bag or in packet of any weight.
l. The term ‘Rice Receiving Centre-cum-Departmental Storage Centre (RRC)’
shall mean the storage centre run by the Corporation for receipt, storage and
delivery of foodgrains with HDPP bag or jute gunny bag or any other package
commodity. This shall include Corporation own godown, hired godown, hired
godown managed through CWC/OSWC, godowns of CWC/OSWC under
occupation of the Corporation & godowns constructed under PEG scheme. In
case the godown owner is undertaking handling work, the bidder on appointment
as Handling Contractor will do the handling work in all RRCs of the district except
in those PEG godowns.
m. The term ‘Handling Contractor’ shall mean & include a contractor appointed by
theDistrict Manager, OSCSC Ltd. For handling foodgrains at RRCs.
n. The term ‘Weighment’shall mean weighment of foodgrains with HDPP bag or
jute gunny bags.
o. The term ‘Nonperforming / Defaulting Contractor’ shall mean a contractor who
fails to discharge his/her legitimate obligation / duty / responsibility as per terms
of agreement.
p. The term ‘Family’ shall mean
a. parent
b. husband/wife
c. sons/daughters (including adopted children) and their spouse
d. full blood siblings (brothers & sisters from common parents) and their
spouse
p. The term ‘Commercial Interest’ shall mean a business, partnership or company
for the operation as Handling Contractor/ Level-II Transport Contractor/

Page 26 of 74
 MDM or SNP Transport Contractor/ PEG Go-down lessor and/or Custom Miller
for OSCSC Ltd. for the district for which one intends to apply under this tender
and all neighbouring districts with common boundary.
II. PARTIES TO THE CONTRACT:
a. The Parties to the contract are the Contractor and the OSCSC Ltd., represented
by its District Manager of the concerned district or any other officer authorized
and acting on his behalf.
b. The person signing, the tender or any other documents forming part of the
tender, on behalf of any other person or a firm shall be deemed to warrant that he
has authority to bind such other person or the firm as the case may be in such
matters pertaining to the contract. If, at any stage, it is found that the person
concerned has no such authority, the District Manager, OSCSC Ltd., Nayagarh,
may, without prejudice to other civil or criminal remedies, terminate the contract
and hold the signatory liable for all costs and damages.
c. Notice or any other action to be taken on behalf of the OSCSC Ltd. may be
given/ taken by the District Manager, OSCSC Ltd., Nayagarh or any other officer
so authorized and acting on his behalf.
III. CONSTITUTION OF CONTACTOR(S):
a. Contractor shall at the time of submission of tender declare whether they are
Sole Proprietary concern or registered partnership firm or private limited
company or a public limited company in India. The composition of the
partnership names and addresses of all partners, names and addresses of all
Directors of Companies shall also be indicated. The Contractor shall also
nominate a person in whose hands the active management and control of the
work relating to the contract during the tenure of contract would lie. The
persons so nominated shall be deemed to have power of Attorney from the
contractors in respect of the contract and whose acts shall be binding on the
contractor.
b. The contractor, during currency of the contract shall not make any change in the
constitution of the firm without prior approval of Corporation in writing, failing
which the Contract shall be forthwith liable for termination treating it as breach
of contract by the Contractor with consequences following there from.

Page 27 of 74
 c. The contractor shall notify to the Corporation the death/ resignation of any of
their partner/ directors immediately on the occurrence of such an event. On
receipt of such notice, the Corporation/Collector shall have the right to terminate
the contract, if it deems so fit.

IV. SUBLETTING:
The contractor shall not sublet, transfer or assign the contract or any part there
[Link] the event of the contractor contravening this condition, the District Manager
shall be entitled to place the contract elsewhere on the contractor account and at
his / her risk and the contractor shall be liable for any loss or damage, which the
Corporation may sustain in consequence or arising out of such replacing of the
contract. The Corporation also reserves the right to blacklist the Contractor for 5
years.
V. RELATIONSHIP WITH THIRD PARTIES:
OSCSC LTD. does not assume liability for any third party claims for damages
arising out of this Agreement.
VI. LIABILITY FOR PERSONNEL:
Selected bidder shall bear sole responsibility for payment of its Personnel
performing the Services under this assignment. The OSCSC Ltd, in no way be
responsible for any claims, rights of any of Selected bidder’s
personnel/employees deployed under this agreement. In respect of any of
Selected bidder employees/personnel, Selected bidder will bear exclusive
responsibility for the payment of wages to the persons engaged by it in
compliance of all the statutory obligations under all related legislations as
applicable to it from time to time including but not limited to Minimum Wages
Act, Employees provident fund, ESI Act etc. and all taxes including but not
limited to income tax, National Insurance or social security contributions within
any relevant jurisdiction, pension benefits, any health or other welfare benefits,
and any other liability, deduction, contribution, assessment or claim arising
from or made in connection with payments made by OSCSC Ltd. to selected
bidder. Selected bidder may agree that it will defend, indemnify and hold
harmless OSCSC Ltd, and its officers, employees, successors and assigns
against any Claims made by a relevant tax or any other statutory authority

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 relating to selected bidder’s fees, tax, insurance or benefits arising out of or in
connection with selected bidder’s performance of this assignment.
VII. BRIBES, COMMISSION, CORRUPTION ETC:
Any bribe, commission, gift or advantage given, promised or offered by or on
behalf of the contractor or any one of their partners/ Directors/ Agents or servant
or anyone else on their behalf to any officer, servant, representative or agent of
the Corporation or any person on his or their behalf for showing or for bearing
favour or disfavour to any person in relation to the contract, shall be subject to
the cancellation of this contract or any other contract with Corporation also to
payment any loss or damage resulting from such cancellation by the contractor.
VIII. PERIOD OF CONTRACT:
a. The contract shall remain in force from the date of execution of agreement till 31st
March’2027 or such later date as may be decided by the District Manager with the
approval of the Collector.
b. The District Manager with the approval of the Collector reserves the following
rights.
i. To extend the period of contract not more than 50% of the original contract
period with the approval of next higher authority subject to satisfactory
performance and in case of need without price escalation or as per the OGFR
rule amended from time to time.
ii. If OSCSC Head Office requires to extend the agreement period with the
intervention of court by virtue of an order (Interim/Final) passed in a writ
petition filed by the existing contractor request for enhancement of any
charges for such extending period can not be entertained in the absence of
competitive price.
iii. To terminate the contact at any time in case of non-satisfactory performance
or violation of the contract by giving 2 (two) months’ notice in writing to the
contractor at their last known place of residence /business and the contractor
shall not be entitled to any compensation by reason of such premature
termination. In such an event the handing contractor shall render complete
account of CMR/any other foodgrains and any other information / documents
in his custody and also arrange to complete that particular assignment as per
the direction of the District Manager.

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 iv. To award similar works on the basis of said contract on mutual agreement with
other contractor in case of termination of agreement of the defaulting
contractor for the remaining period of existing contract (if any) at approved L 1
rate
IX. SECURITY DEPOSIT:
a. On acceptance of the tender, the successful bidder shall be required to furnish
the prescribed noninterest bearing security deposit within a week from the date of
issue of Letter of Intent (LoI) in the manner as mentioned at Clause-8 of Tender
Document duly executed in favour of District Manager, OSCSC Ltd., Nayagarh
within such time as may be allowed, failing which the contract shall be terminated
and EMD shall be forfeited.
b. The District Manager shall not be liable for payment of any interest on the
Security Deposit or any depreciation thereof for the entire period as is held by the
Corporation.
c. The security deposit shall be refunded to the contractors only after due and
satisfactory performance of the services and on completion of all obligations by
the contractor under the terms & conditions of the contract/agreement and on
submission of a No Demand Certificate, subject to such deduction from, the
security as may be necessary for making good of the Corporation’s claims
against the contractor.
d. It is the responsibility of the Contractor to ensure performance of all the
provisions of the contract as well as the terms & conditions as laid down in the
tender document to the full satisfaction of the OSCSC Ltd. In the event of non-
performance or violation of any provision of the contract by the Contractor, the
security deposit shall be forfeited and the balance work would be done at his risk
and cost. He shall also be blacklisted and debarred from participating in the
future tender of the OSCSC Ltd. for a period of five years.
X. LIABILITY OF CONTRACTORS FOR LOSSES ETC. SUFFERED BY
CORPORATION.
a. The contractor shall be liable for all costs, damages, charges and expenses
suffered or incurred by the Corporation for any services under this contract or
breach of any terms thereof or their failure to carry out the work within time and
for all damages or losses occasioned to the Corporation due to any act whether

Page 30 of 74
 negligent or otherwise of the contractors themselves or their employees. The
decision of the District Manager regarding such failure or of the contractor and
their liability for the losses, etc. suffered by Corporation shall be final and binding
on the contractor.
b. The Corporation shall reimburse themselves of any damages, losses, charges,
costs or expenses suffered or incurred by them due to contractor's negligence
and un-workmanlike performance of service under the contract or breach of any
terms thereof. The total sum claimed shall be deducted from any sum due or
which at any time hereafter may become due to the contractors under this or any
other contract with the Corporation. In the event of the sum which may be due
from the Corporation as aforesaid being insufficient, the balance of the total sum
claimed and recoverable from the contractors shall be deducted from the security
deposit furnished by the contractors. If this sum is also found not to be sufficient
to cover the full amount claimed by the Corporation, the contractor shall pay to
the Corporation on demand, the remaining balance of the aforesaid sum claimed.
c. In the event of default on the part of the contractor in providing other services
mentioned in the tender paper efficiently and to the entire satisfaction of the
District Manager or any officer acting on his behalf, the District Manager shall,
without prejudice to other rights and remedies under this agreement, have the
right to recover, by way of liquidated damages from the contractor, a sum of such
rupees per day or part of a day of the default, as the District Manager in his
absolute discretion may determine, subject to the total liquidated damages during
the currency of the contract not exceeding 50% of the handling charges. The
decision of the District Manager in the matters whether the contractor has
committed such default or failed to perform any of such services efficiently and is
liable to pay any liquated damages and as to the quantum of such liquidated
damages shall be final and binding on the contractor
XI. SUMMARY TERMINATION:
a. In the event of the contractor having been adjudged insolvent or going into
liquidation or winding up their business or making arrangements with their
creditors or failing to observe any of the terms and conditions governing the
contract, the District Manager with the approval of the Collector shall be at liberty
to terminate the contract forthwith without prejudice to any other rights or

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 remedies under the contract and to get the work done for the unexpired period of
the contract at the risk and cost of the contractor and to claim from the
contractor any resultant loss sustained or costs incurred.
b. The nonperforming /defaulting contractor who has been convicted during the
subsistence of the contract in any criminal case amounting to moral turpitude /
vigilance case / cases pending or disposed of against the contractor by any quasi
judicial forum / is blacklisted by any State or Central Government, by State or
Central Agency or Undertaking during contract period, the Agreement executed
with the contractor shall be terminated forthwith without prejudice to other rights
& remedies or may be suspended/banned from trade relation/black listed for a
period up to 5 years based on the gravity of non-performance/default of the
contractor, by the Collector whose decision in the matter shall be final and
binding.
c. Besides, a contractor, whose transport license is cancelled during the
contract period, may be suspended/ banned for trade relation/ blacklisted
for a period up to 5 years by the Collector whose decision in the matter
shall be final and binding.
d. The District Manager with the approval of the Collector shall also have, without
prejudice to other rights and remedies, the right to terminate the contract
forthwith in the event of breach of any of the terms and conditions of the contract
and to get the work done for the unexpired period of the contract, at the risk and
cost of the contractor and/or forfeit the security deposit.
e. The contractor shall be responsible to supply adequate and sufficient labours and
carrying out any other services under the contract in accordance with the
instructions issued by the District Manager or any officer acting on his behalf
within the time specified. If the contractor fails to supply the requisite number of
labours, the District Manager with approval of the Collector shall, at his sole
discretion without terminating the contract, be at liberty to engage other labours
at the risk and cost of the defaulting contractor, who shall be liable to make
good to the Corporation all additional charges, expenses, cost or losses that the
Corporation may incur or suffer thereby. The contractor shall not, however, be
entitled to any gain resulting from entrustment of the work to another party. The
decision of the Collector shall be final and binding on the contractor.

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XII. ENGAGEMENT OF NEW HANDLING CONTRACTOR ON FAILURE OF
OPERATIONS BY THE EXISTING HANDLING CONTRACTOR:
i. In case the approved Contractor fails to sign the agreement by depositing
Security deposit due to any reason, the District Tender Committee shall have
right to negotiate with the 2nd lowest bidder to operate at the lowest approved
rate (L1). In case the 2nd lowest bidder disagrees to operate at the lowest
approved rate (L1), the District Tender Committee cancel the bidding process
and re-invite the bids for assignment.
ii. In case the approved existing Contractor fails to perform during currency of the
contract due to any reason, the District Tender Committee shall have right to
negotiate with the 2nd lowest bidder qualified in Technical Bid to operate at the
lowest approved rate (L1). In case the 2nd lowest bidder disagrees to operate at
the lowest approved rate (L1), the District Tender Committee cancel the bidding
process and re-invite the bids for assignment for the unexpired period of
contract at the risk and cost of the defaulting contractor which includes but not
limited to blacklisting for 05 years.
XIII. SET OFF:
Any sum of money due and payable to the contractor (including security deposit
refundable to them) under this contract may be appropriated by the Corporation
and set-off against any claim of the Corporation for the payment of any sum of
money arising out of or under any other contract made by the contractor with the
Corporation.
XIV. BOOK EXAMINATION:
The contractor shall, whenever required, produce or cause to be produced, for
examination by the District Manager or any other officer authorized by him on his
behalf, any cost or other accounts, book of accounts, vouchers, receipts, letters,
memorandum or writings or any copy of or extract from any such document and
also furnish information and returns, verified in such manner, as may be required
relating to the execution of this contract or relevant for verifying or ascertaining
the cost of execution of this contract. The decision of District Manager on the
question of relevancy of any documents information or return shall be final and
binding on the contractor.
XV. VOLUME OF WORK
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 a. Subject as hereinafter mentioned, the Corporation do not guarantee any definite
volume of work or any particular pattern of service at any time or throughout the
period of the contract. The mere mention of any item of work in this contract
does not by itself confer a right on the contractor to demand that the work
relating to all or any item thereof at the concerned RRC should necessarily or
exclusively be entrusted to him.
b. The Corporation/Collector shall also have the exclusive right to appoint one or
more contractors at any time viz at the time of award of the contract and/or
during the tenure of contract for any or all the services mentioned hereunder and
to divide the work in between such contractors in any manner that the
Corporation may decide and no claim shall lie against the Corporation by reason
of such division of work.
c. The particulars given in the APPENDIX-I are intended merely to give the bidders
an idea of approximate quantum of work to facilitate and to meet the own
assessment for giving quotation in accordance with condition of the contract.
XVI. REMUNERATION:
a. The contractor shall be paid the handling charges as per the rates finalized in
respect of the services described in Clause – XX and performed by them.
b. The payment shall be made only for net quantity of foodgrains handled. No
payment shall be made on the weight of gunny bags used as container of
foodgrains.
c. If the contractor is required to perform any service in addition to those specifically
provided for in the contract, the contractor’s remuneration for the same will be
paid at the rates as negotiated and fixed on mutual agreement.
d. The question whether a particular service is or is not covered by any of the
services specifically described and provided for in the contract, or is not auxiliary
or incidental to any of such services, shall be decided by the District Manager
with approval of the Collector, whose decision shall be final and binding on the
contractor(s).
e. No shortage shall be allowed to the contractor during handling of foodgrains. In
case of any shortages during handling of foodgrains the same shall be recovered
from bills/security deposit of the contractor.
XVII. SUBMISSION OF BILLS AND PAYMENT:

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 a. The Contractor shall submit bills to the District Manager monthly by 15th of the
succeeding month for the work handled in a month. Payment will be made by the
District Manager on submission of bills, in duplicate duly supported by work
certificate issued by the District Manager or an officer acting on his behalf, as the
case may be for the purpose.
b. The contractor shall submit all their claim bills not later than two months from the
date of expiry of the contract so that the refund of the security deposit may be
speeded up. In order to facilitate fast disposal of bills, the contractors are advised
to submit their bills fortnightly.
c. The payment shall normally be made by the Corporation within 30 days of
submission of complete set of bills. The Corporation shall not be liable for
payment of any interest on any bill outstanding for payment.
d. Payment shall be made on realizing the cost of shortage/ damage at the
prescribed rate.
e. The contractor shall enclose the copy of Challan form in support of payment of
EPF contribution and ESI contribution, wherever applicable,with the successive
wage bill to the District Manager failing which the handling bills will not be
disbursed. Payment shall be made only after verification of genuineness of the
challan by the District Manager.
f. The bills shall be submitted and processed through Online Billing Management
System (OBMS) and payment will be made through PFMS platform for which the
following details shall be provided by the contractors at the signing of the
contract:-
(1)Cancelled Cheque
(2)PAN No.
(3) GST registration copy
g. Income Tax (TDS) shall be recovered from payment and Service Tax if
applicable shall be borne by the Handling Contractor/ OSCSC [Link] per Service
Tax Rules.
XVIII. FORCE MAJEURE:
The contractor will not be responsible for delays which may arise on account of
reasons beyond his control of which the Collector shall be the final judge. Strikes
by contractor’s workers on account of any dispute between the contractor and

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 their workers as to wages or to otherwise shall not be deemed to be a reason
beyond the contractor’s control and the contractor shall be responsible for any
loss or damage which the Corporation may suffer on this account.
XIX. LAWS GOVERNING THE CONTRACT:
The contract shall be governed by the appropriate laws of Government of India
& Government of Odisha and the language of the contract shall be English.
XX. SERVICES TO BE RENDERED BY THE CONTRACTOR:
Handling operations required to be performed under the contract have been
categorized in two parts viz. Part – I Receipts/Dispatch services and Part – II
other services.
Part – I Receipt/Dispatch services –
a) Unloading of stock from the vehicles of the Level-I or State Level Transport
Contractor, carrying by head-loads/change of headloador wherever
necessary by using hand-trolleys, carts etc. and stack should be formed in
blockwise for easy counting inside the godown .The stack size will be 20 ft.
X 30 ft. i.e. capacity of 174 MT of 3480 bags of 50Kgs or as per direction of
DoFPD issued from time to time.
b) Carrying the procuredstockduring delivery of CMR by Custom Millers from
the platform/weighment scale point by head-loads/change of headloador
wherever necessary by using hand-trolleys, carts etc. and stack should be
formed in blockwise for easy counting inside the godown .The stack size
will be 20 ft. X 30 ft. i.e. capacity of 174 MT of 3480 bags of 50Kgs or as per
direction of DoFPD issued from time to time.
c) Stack breaking, carrying the stock by head-loads/change of headloador
wherever necessary by using hand-trolleys, carts etc. and loading to the
vehicle of Level-I or Level-II or State Level Transport Contractor of OSCSC
or any other Transport Contractor.
The contractor shall arrange required number of labours for quick
handling operation.
Part – II Other services as and when required as indicated in detail belowshall
be rendered by the contractor without payment of any separate remuneration
for such services.

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a. Stacking of bags containing foodgrains in the Shed/Platform/Ground wherever
necessary, as required while performing the services of loading, unloading etc.
shall be deemed to be included in the relevant services and no separate
remuneration shall be payable for such stacking.
b. Kacha or interim stacking whether inside or outside the godowns wherever
necessary in the services of physical verification and standardization, cleaning,
drying, filling etc. shall be deemed to be included in the relevant service and no
separate remuneration for such kacha stacking will be paid on any account.
c. Similarly, carriage of bags whether by change of headloads or by using hand-
trolleys, hand-cart or any other mode of carriage, provided by the contractors,
shall be deemed to be included in the relevant services and no separate
remuneration shall be paid for such carriage.
d. WEIGHMENT:
The Contractor shall, with their labours and scales, weigh such number of bags
of foodgrains, as may be required, whenever necessary. No separate
remuneration shall be paid for such service. Weighment of foodgrains as
described above shall be done in conjunction with any other service like receipt,
dispatch/delivery etc. either at godown or anywhere else as directed by the In-
charge of RRC or an officer acting on his behalf.
e. PHYSICAL VERIFICATION:
The contractor shall, with their labour and scales weigh such number of bags of
foodgrains as may be required for physical verification and no separate
remuneration shall be paid for such service.
f. STANDARDISATION:
The contractor shall, with their labour and scales and under their supervision,
standardize such number of bags of foodgrains, as may be required by the In-
charge of RRC or an Officer acting on his behalf. Standardization shall be
deemed to include carrying bags from stacks to weighing scales, cutting open the
mouth of the bags putting bags on the scales, putting in or taking out grains from
each bag as may be necessary in order that each bag contains the standard
weight of foodgrains as fixed by the In-charge of RRC or an officer acting on his
behalf, removing the bags from the scales; restitching the bags with at-least 16
stitches on each bag, doing kacha stacking inside or outside the godown as and-

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 where necessary, carrying the standardized bags and stacking up to specified
height or loading into trucks or any other vehicle as directed. The standardized
bags shall be stacked in the same godown or in another godown, as directed by
the In-charge of RRC or an Officer acting on his behalf. No separate
remuneration shall be paid for such service.
g. FILLING GUNNIES WITH LOOSE GRAINS TO A PRESCRIBED WEIGHT,
STITCHING AND STACKING/ LOADING DELIVERY:
Contractor shall, whenever necessary, make heap (or Palla) of any loose grains,
sweepings, damaged grains, etc., available in the godowns or anywhere else and
fill the same into empty gunny bags. The filled bags shall be carried to scales,
bring it to the prescribed standard weight, stitched with at least 16 stitches and
stacked or dispatched/delivered, as required.
h. CLEANING:
The contractor shall, as and when required, with their labour, clean the
foodgrains, sweepings etc. Cleaning shall be deemed to include destacking the
bags, weighing them to ascertain the pre-cleaned weight, carrying them to the
place assigned for cleaning, filling the cleaned grains in bags, weighing them to a
standard weight prescribed by the In-charge of RRC or any officer acting on his
behalf, stitching the bags firmly with at least 16 stitches and carrying the
standardized bags and stacking them up to specified height or loading them into
trucks/transport vehicles as directed, collecting the refraction, filling them in bags
as directed, weighing them and stacking up to specified height or
loading/delivering them as directed. No separate remuneration shall be paid for
such service.
i. DRYING OF DAMAGE FOOD GRAINS:
The contractor shall undertake drying of damaged foodgrains, whenever
required. Drying shall he deemed to include carrying foodgrains bags, from
stacks or anywhere else from the godown, cutting open the mouth ofthe bags
spreading the food grains inside or outside the godown and after drying filling
loose grains into empty gunnies up to a prescribed weight, stitching and stacking
the bags in the same or another godown up to specified height or
loading/delivering them as directed. No separate remuneration shall be paid for
such service.

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 j. REBAGGING:
The contractor shall rebag loose grains or the contents of unserviceable bags
into new bags supplied by the Corporation. Rebagging shall be deemed to
include breaking the stacks, emptying contents of unserviceable gunnies, making
a palla if necessary, filling new bags up to a prescribed weight, stitching them,
doing kacha stacking inside or Outside the godowns, as and when necessary,
and stacking them up to specified height or delivering/dispatching as directed.
k. COLLECTION OF SCATTERED BAGS:
The contractors shall as and when required remove/collect the scattered bags
from the godowns and stack them in the same or another godownup to specified
height.
l. BUNDLING OF EMPTY GUNNIES:
The contractor shall collect the empty gunnies released after various operations,
rebagging, cleaning etc; and bundle them into bundles of 25 or 50 each, as
directed by the In-charge of RRC or an officer acting on his behalf. The bundles
shall be neatly made to allow verification and the twine required for tying or
stitching the outer surface of the bundles shall be supplied by the contractor. The
bundles so made, shall be carried to the place assigned for storage of empty
gunnies, and stacked in accordance with the instructions of the In-charge of
RRCor an officer acting on his behalf. No separate remuneration shall be paid for
such service.
m. Loading/ unloading of Bamboo Mats, crates, tarpaulins, gunny bales or
fumigation covers/ meant for covering.
n. Shifting/ transfer of filled bags with grains etc. from one truck/vehicle to another
truck/vehicle.
XXI. DUTIES AND RESPONSIBILITIES OF THE CONTRACTOR:
a. The contractor is required to keep continuous & close liaison with the officials in
charge of RRC, Level-I, Level-II & State Level Transport Contractors, any other
Transport Contractor, Custom Millers, District Manager and other officials in
respect of programme of handling operation of foodgrains and ensure complete
care of the stocks from the time of its handling at godwon till it is loaded to the
vehicles of the Transport Contractors or unloading from the vehicles of the
Transport Contractors/ Custom Millers to stacking in godown.

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b. The contractor shall always be bound to act with reasonable diligence and in a
businesslike manner and to use such skill as expected of man of ordinary
prudence in the conduct of their activities.
c. The contractor shall engage competent and adequate staff and labour to the
satisfaction of Corporation for ensuring efficient handling of foodgrains, and
furnishing correct and up to date position/information/progress of work statement
and accounts.
d. The contractor shall be responsible for the good conduct of their employees and
shall compensate the Corporation for losses arising from neglect, carelessness,
want of skill or misconduct of themselves, their servants or agents or
representatives. The District Manager/RRC In-charge shall have the right to ask
for the removal of any employee of the contractors, who in his opinion, is
hampering the smooth execution of the work and his decision regarding losses
caused by neglect and misconduct, etc; of the contractor, their servants or agents
or representatives shall be final and binding on the contractor.
e. The contractor shall intimate the District Manager or other Officers authorized to
act on his behalf, the name of one or more responsible representative(s)
authorized to act on their behalf in day to day working of the contract. It shall be
the duty of those representative(s) to call at the RRCin-charge or an officer acting
on his behalf, every day and generally to remain in touch, with them, to obtain
information about the programme of arrivals of foodgrains at RRC and to report
the progress of work, etc and generally to take instructions in the matter.
f. The contractor shall take adequate steps and necessary precautions to avoid
wastage or damage to the foodgrains stock during handling at the RRC. The
contractor shall be liable for any loss which the Corporation may suffer from any
loss in quantity and quality of stock handled by him. The decision of the District
Manager on such loss shall be final and binding on the contractor.
g. The handling contractor shall be responsible for the safety of the foodgrains in
course of handling. They shall take precautions to ensure that the foodgrains is
not damaged while handling. They shall be liable to make good the value of any
shortage, wastage, losses or damage to the foodgrains during handling as
prescribed by the OSCSC Ltd.

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h. The Handling Contractor shall carry adequate number of weighing scale for
weighment of stock in case of necessity.
i. The contractor shall provide their own planks and supporting bags to serve as
ladders for the purpose of loading/unloading into/from trucks/carts or stacking. No
filled bags with foodgrains shall be used in the operation.
j. The Handling Contractor shall ensure that labours do not use large hooks for
handling foodgrains bags at any stage. The use of hooks other than those, if any,
approved by the Corporation shall render the contract liable for cancellation. The
contractor shall also be liable to make good to Corporation, if any losses caused
by the use of unauthorized hooks. The decision of the District Manager on such
losses shall be final & binding.
k. The contractor shall be required to re-stack the bags without payment of any
extra charges if the directions for stacking the bags are not observed by them or
if the stacking is faulty and not to the satisfaction of the In-charge of the RRC.
l. The contractor shall also be responsible for any loss which the Corporation may
suffer on account of the bags not being properly stacked. In case the falling of
stacks happens to be within three months from the date of original Stacking of
bags and for such restacking of bags, no remuneration shall be allowed to the
contractor. The decision of District Manager regarding such loss shall be final
and binding on the contractors.
m. The contractor shall at the time of standardization, cleaning etc; ensure that the
mouth of each bag is cut open cautiously and with utmost care, so as to avoid
any damage or loss to the bags and wastage of foodgrains. The contractor shall
be liable for any loss to the Corporation on this account and the decision of the
District Manager in the matter shall be final and binding on the Contractor.
n. In carrying out the various operations involving carriage of bags inside or, outside
godowns, it is desirable that the use of wheeled contrivances like hand trolleys
are progressively introduced for the alleviation of the lot of the labours. Such
hand trolley or wheeled contrivances will be supplied to the labours by the
contractors at their own cost. No extra remuneration, whatsoever for the use of
hand trolleys etc. for carriage of bags shall be payable as it shall be deemed to
be included in the rates provided for the relevant services.

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 o. The contractor shall be responsible for performing all or any of the services
detailed in and arising out of this contract also at night without any additional
remuneration, whenever required by the District Manager or an Officer acting on
their behalf.
p. The contractor shall, whenever required, supply petromax lamps for carrying out
work during night.
q. The contractor shall be liable for all costs, damages, charges and expenses
suffered or incurred by the Corporation due to the contractor’s negligence and
un-workman like performance of any service under this contract or breach of any
terms thereof or their failure to carry out the work with a view to avoid incurrence
of damage to foodgrains and for all damages or losses occasioned to the
Corporation or in particular to any property or plank belonging to the Corporation
due to any act whether negligent or otherwise of the contractors themselves or
their employees. The decision of the District Manager regarding such failure of
the contractor and their liability for the losses etc. suffered by Corporation shall
be final and binding on the contractor.
r. The contractor shall guarantee the handling of assigned quantity within the
stipulated time, failing which the entire Security Deposit may be forfeited at the
discretion of the District Manager.
s. The contractor shall make video graph of the handling operations at the RRCs as
per direction of the District Manager, OSCSC Ltd. and furnish the soft copy to the
District Manager along with claim bill.
t. Failure to comply any or all of the conditions of the agreement shall render the
contractor to liquidate damages on account of such failure in addition to forfeiture
of the security money. The Corporation/Collector also reserves the right to take
recourse to any legal action against defaulting contractor in addition to forfeiture
of security money and liquidated damages.
XXII. DISPUTE RESOLUTION &JURISDICTION OF THE COURT
In the event of any dispute covering or arises out of this contract/agreement the
jurisdiction of the court shall be at concerned revenue district & it is hereby
expressly agreed that neither party shall be competent to bring any case/suit in
regard to the matters covered by this agreement at any place outside concerned
revenue district.

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 DISPUTE RESOLUTION:

a. Any dispute or difference of opinion arising out of this Agreement or in connection

with its implementation or execution, which cannot be settled amicably between
the parties hereto through dialogue or discussion, shall be finally settled exclusively
by Arbitration. The dispute shall be referred to the sole arbitration of a person to be
appointed mutually by both the parties and arbitration shall be held under the
provisions of the Arbitration and Conciliation Act, 1996 or any re-enactment,
modification or amendment thereto. The arbitration proceedings shall be conducted
at Bhubaneswar only. Any award by the sole arbitrator shall be final and binding
upon both parties thereto. The fee (if any) or expenses of the Arbitration
proceeding shall be borne by the parties equally.
b. It is expressly agreed & declared by & between the parties hereto that all amount
due to the Corporation under this contract, if not paid in time, shall be recoverable
under Odisha Public Demand Recovery Act-1962 (Odisha Act-1 of 1963) or through
the competent civil court & shall bear interest @18% per annum from the date when
such payment falls due up to the date of final recovery. Besides criminal action shall
also be taken against the defaulting contractor in appropriate court of law by
following the provisions of Law in force.
c. For all disputes apart from the matters at (a) above, the Hon’bleHigh Court of
Orissa has got the exclusive jurisdiction to try the matter.

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 APPENDIX-I

RRC WISE STOCK HANDLED IN YEAR 2024-25

Name of the District: Nayagarh

Name and location of the RRCs & Stock Handled

*Approximate
*Management quantity of
Sl. Name of the Location Capacity
(OSCSC/CWC/ foodgrains handled
No. RRC (Block/ ULB) (In Qtl.)
OSWC) during 2024-25
(Fig. In Qtl.)

1 RRC-cum- Odagaon 53,790 OSCSC 12,29,567.74

DSC, Gotisahi

RRC-cum-
2 DSC, Odagaon 20,000 OSCSC 7,29,575.91
Kadalibandha

3 OSWC, Odagaon 1,00,000 OSWC 17,83,024.74

Kanakata

*N.B.
1. The particulars given above are intended merely to give the bidders an idea of
approximate quantum of work to facilitate and to meet the own assessment for giving
quotation in accordance with condition of the contract. It should be clearly
understood that no guarantee is given that all the items of work as shown in the
annexure to tender shall be required to be performed.
2. The quantity of foodgrains to be handled in the year 2025-26 & 2026-27 may vary
from the above particulars.

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 APPENDIX-II
CHECKLIST
DOCUMENTS TO BE UPLOADED
Put “ √ ”
Sl. No. Name of the Document
mark
1 Letter of Proposal&Tender Submission Undertaking – Annexure-1

2 Particulars of the Bidder- Annexure-2

Capability Certificate from the Bank (In the model format as at
3
Annexure-3)
Certificate of experience on handling of food grains (In the model
format as at Annexure-4)
4
Or
Undertaking in lieu of the prescribed experience
Affidavit mentioning that s/he / firm / company is neither blacklisted
5 nor convicted in any criminal or vigilance case(s) pending against
the Bidder (In the model format as at Annexure-5)
Affidavit on no common commercial interest of family members or
6 partners along with their family members or directors along with
their family members (In the model format as at Annexure-6)
7 Declaration in the format given at Annexure-7
Affidavit on tender submission and abiding by the terms and
8
conditions of tender (In the model format as at Annexure-8)
Certified copy of Partnership Deed/ Certificate of Registration, as
9
applicable
Registered Power of Attorney in submitting the tender paper on
10
behalf of the Partnership firm/ Company
Statement of Bank Account for last three months preceding to
11
publication of Tender Call Notice.
Copy of last three years Income tax return for the Assessment
12 Years such as FY-2022-23, FY-2023-24 &FY-2024-25, copy of
PAN Card& GST Registration Certificate.
Copy of document in support of deposit of Tender Document Fee &
13
EMD
Copy of the labour license issued under the provisions of “The
14
Contract Labour (Regulation & Abolition) Act, 1970” if any
15 Copy of EPF/ESI Code Number if any

16 Appendix II duly filled in and signed.

17 Signed copy of corrigendum / Addendum if any as per Clause-3(f)

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N.B:
1. The scanned copies of documents in PDF format (printable in A4 Size paper)
shall be submitted online alongwith the tender, otherwise the bidder shall be
treated as disqualified in TECHNICAL BID.
2. It is the responsibility of the bidder to upload all the required supporting
documents as detailed in this tender documents failing which his/her bid shall be
treated as non-responsive.
3. All documents to be singed and self-attested by the Bidder and affidavits are to be
submitted in original

Date: Signature of Bidder/ Authorized person

Place: Name:
Seal:

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 Annexure-1
Letter of Proposal & Tender Submission Undertaking
(To be submitted in the letter head of the bidder)

To:
The Chairman, District Tender Committee,
Odisha State Civil Supplies Corporation Ltd.

Dear Sir,
I/We submit the E-tender for appointment as handling contractor
at……………………………….District..

1. I/We have thoroughly examined and understood instructions to bidders, terms and conditions
governing contract given in the notice inviting tender, invitation to tender titled as General Information,
Instructions to Bidders and those contained in general conditions of contract and its appendixes, and
schedules and agree to abide by them. I/We offer to work at the rates given in the prescribed Bill of
Quantities (BoQ) for all services mentioned in tender documents.
2. I/We agree to keep the offer open for acceptance up to a period so decided by the District Manager.
I/We shall be bound by communication of acceptance of the offer dispatched within the time and I/We
also agree that, if the date up to which the offer would remain open be declared a holiday for the
Corporation, the offer will remain open for acceptance till the next working day.
3. In the event of my/ our tender being accepted, I/We agree to furnish a security deposit as per terms of
the tender.
4. I/We do hereby declare that the entries made in the tender and annexures/ schedules attached
therein are true and also that I/We shall be bound by the act of my/our duly constituted attorney Shri
_________________________ whose signature is appended hereto in the space specified for the
purpose and of any other person who in future may be appointed by me/us instead to carry on the
business of the concerned, whether any intimation of such change is given to the District Manager,
OSCSC Ltd. or not.
5. I hereby declare that no contract entered into by me, my Firm/Company with the Corporation or
State/Central Government PSU, State/ Central Government Agencies or State Government/Central
Government, has been terminated before the expiry of the contract period at any point of time during
the last five years.
6. I hereby declare that the Earnest Money Deposit and/or Security Deposit has not been forfeited or
adjusted against any compensation payable, in the case of any contract entered into by me/my
firm/company/us with Corporation or State/Central Government PSU State/ Central Government
Agencies or State Government/Central Government during last 5 years.
7. I hereby declare that I have not been penalized in last 05 years by OSCSC Head Office or by District
Manager of any district for any violation of the terms and contract, including inordinate delay in
lifting/delivery of stock.
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8. I hereby declare that I have not been convicted at any time by a Court of Law in any criminal /
vigilance case.
9. Required documents as per Appendix-II (Checklist) are enclosed with this tender duly filled and
signed.
I/we certify that all information furnished by me/us is correct and true and in the event that
the information is found to be incorrect/untrue, Corporation shall have the right to disqualify him/her
without giving any notice or reason without prejudice to the other rights like forfeiture of EMD or
summarily terminate the contract with forfeiture of Security Deposit, as the case may be, and may
take any other steps that the Corporation may have under the Contract and Law which includes
debarment on participating in any tender of OSCSC for a period of 05 years.

Yours faithfully,

Signature of bidder / constituted attorney

Capacity in which signing

Name :
Address :
Date :

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 Annexure-2

PARTICULARS OF THE BIDDER

APPOINTMENT OF HANDLING CONTRACTOR (LABOUR WORKS) FOR HANDLING OF
FOODGRAINS (RICE, WHEATetc) AT ALL THE RRCs (EXCEPT IN THOSE PEG GODOWNS WHERE
GODOWN OWNER IS UNDERTAKING HANDLING WORK) OF THE
DISTRICT
Recent
Photograph

1. Name of the bidder: ________________________________________________

2. Name of Proprietor/ Partner/ Director:
__________________________________________________________________
________________________ (Names of all Directors/ Partners shall be
mentioned)
3. Full Address of Registered Office (with Pin Code)
______________________________________________________________ &
Police Station______________________________________________ Telephone
No. ___________________________________
Mobile No: _______________________________________
FAX No.: ________________________________________
E-Mail Address: _____________________________________
4. Full address of Operating/ Branch Office (with Pin Code):
__________________________________________________________________
__________ & Police Station ______________________________________
Telephone No: ______________________
Mobile No: _________________________
FAX No: __________________
E-Mail Address: ______________________________________
5. Name, telephone no./ Mobile No./ Email address of Authorized officer/person to
Coordinate with the office of the District
Manager:__________________________________________________________
__________________________________________________________________
________
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6. Banker of the Bidder: (Attach certified copy of statement of A/c for the last three
month)____________________________________________________________
__________________________________________________________________
7. Address & Telephone Number of Banker: _________________________________
__________________________________________________________________
8. Registration No in the case of Company:_________________________________
9. PAN No. & year of filing the latest return: ________________________________
10. GSTIN Number issued by Govt;-______________________________________
11. Additional information, if any _______________________________________
(Attach separate sheet, if required)

Yours faithfully,

Signature of bidder with seal

Name :
Address :
Date :

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 Annexure-3
Capability Certificate

Bank:
Branch:

Phone No. ……………………………………

E Mail ……………………………………
Letter No. ………………………………… Date ……………….

To
District Manager,
Odisha State Civil Supplies Corporation Ltd.
____________.

This is to certify that to the best of our knowledge and information,

Mr./Mrs.…………………………………………………residing at ………………… (Full
address), a customer of our bank, in our opinion and based on the records produced,
can be considered good/worth up to a sum of Rs …………………. (Rupees
………………. ……………………………Lakhs only) and has financial ability to meet the
expenses up to the amount indicated above.
It is clarified that this information is furnished without any responsibility on our part
in any respect whatsoever more particularly either as guarantor or otherwise. This
certificate is issued at the specific request of the customer for furnishing the same to
you.

Branch Manager/Authorised Signatory

(Seal & Signature)

(The above Certificate to be issued in Letter Head of the concerned Bank)

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 Annexure-4

Experience Certificate

This is to certify that as per information available on record,

M/s________________ of____________________ (full address), is a rake handling/
handling contractor/handling and transport contractor of this organization as indicated
below.
Sl. Natur Plac Prod Agreem Total Financi Volu Value Perform Remar
No e of e of uct ent/ period al Year me of of ance of ks
. work wor handl Contrac of work work the
k ed t/ Work contract handl execut contract
Order (from ed (in ed or
No. & ….to MT) (inRs.)
Dt. ……)

Office Seal Seal& Signature of Authorised Officer

*Note: -
a. Total handling charges/ handling and transportation charges whether paid or
payable is to be mentioned.
b. Strike out whichever is not applicable.
c. For the purpose of calculation of work handled by Bidders, work carried out by
all the partners of the bidders will be taken into consideration.

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 Annexure-5

Before the Executive Magistrate/ Notary Public Sri

AFFIDAVIT
I,
Sri/Smt.____________________________________agedabout___________S/o.
/D/o./W/o.______________________________________________Proprietor/Partner/Di
rector ofM/s.___________________________At-
______________Po_______________________, P.S-________________,Dist-
____________________ do hereby solemnly affirm and state as follows:

1) That pursuant to the Notice Inviting Tender dt.__________ of OSCSC Ltd. for
appointment of Handling Contractor, I/my firm/company am/is an intended bidder
to participate in the said tender process.
2) That as per terms & conditions of the tender documents, I am to declare that, I/my
firm/company have not been blacklisted/debarred in any manner whatsoever by
any State/UT and/or Central Government in India / any PSU on any ground
including but not limited to indulgence in corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice in the last five years
up to the date of submission of bid or the blacklisting shall not be in force till the
submission of the bid, if awarded, prior to said five years.
3) That, I/my firm/ company nor any of the director/s nor partner/s has been
convicted by any court of law or any criminal/ vigilance cases pending against us
before any Court of Law.
4) That this affidavit is required to be produced with tender paper before the District
Manager, OSCSC Ltd. _________ District.
5) Also, it is to undertake herewith that in case it is found any such misrepresentation
to the above mentioned fact, OSCSC shall have the right to cancel / reject the bid
document submitted with respect to this tender or disqualify the bid without further
notice.
6) That the facts stated above are true to the best of my knowledge and belief.
7) That the facts stated above are true to the best of my knowledge and belief. if the
above declaration is found false/ not true during the scrutiny of tender or the

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 currency of the contract, I shall be liable for punishment for such breach of the
contract as per Clause-2 (x) of tender documents

Identified by me
Deponents
Advocate
The above deponent being present before me & duly identified by
Sri__________________________ Advocate states on oath that the facts stated above
are true to the best of his/her knowledge.

Deponent
Executive Magistrate/
*Strike out whichever is not applicable.
Notary Public____________

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 Annexure-6

(DECLARATION OF FAMILY MEMBERS/ PARTNERS/ DIRECTORS)

Before the Executive Magistrate/ Notary Public Sri

AFFIDAVIT
I Sri_________, Aged about______, Son/Daughter/Wife of Sri ________,
Proprietor/Partner/Director of _________, do hereby solemnly affirm and declare as
follows.
I am aware of the fact that the term ‘Family’ shall mean
i. Parent
ii. husband/wife,
iii. sons/daughters (including adopted children)and their spouse,
iv. Full blood siblings (brothers & sisters from common parents)and their spouse.
and
No person shall be appointed as Handling Contractor under this tender process, if
he /she or any of his/her or the Director or proprietor or partner family members has a
commercial interest in a business relating to Handling Contractor/ Level-II Transport
Contractor / MDM Transport Contractor / SNP Transport Contractor / PEG Go-down
Lessor and/or custom milling of rice for OSCSC Ltd. for the district and its neighbouring
district with common boundary for which s/he intends to apply under this tender.
I am also aware that commercial interest shall include a business, partnership of
company for the operation as Handling Contractor/ Level-II Transport Contractor / MDM
Transport Contractor / SNP Transport Contractor / PEG Go-down Lessor and/or custom
milling of rice for OSCSC Ltd. for the district and its neighboring district with common
boundary for which s/he intends to apply under this tender.
I further declare that I or following members of my Family are having common
Commercial interest in the following districts in the State of Odisha.
Bidder self / My Family Members
Operating
Sl. Operating Operating
Biennial
No Name Relation district Business
Year

* This table is applicable if the bidder is having self / any of his/her family members
having commercial interest
OR
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 I declare that I/ any of my family member/Partner(s) along with his/her/their family
members/Director(s) along with his/her/their family members have no commercial interest
with any Handling Contractor/ Level-II Transport Contractor / MDM Transport Contractor /
SNP Transport Contractor / PEG Go-down Lessor and/or custom milling of rice for OSCSC
Ltd. for the district and its neighboring district with common boundary for which s/he
intends to apply under this tender.
** The above paragraph is applicable if the bidder self / any of his/her family
members having no commercial interest.
I also declare that once awarded the contract, I will carry out the operations on my
own and no part of the work will be sub-let officially or not.
If the above declaration is found false / not true during the scrutiny of tender or
during the currency of the contract, I shall be liable for punishment for such breach of the
contract and my agreement shall also be liable for termination. Apart from above, my
EMD/Security Deposit shall also stand forfeited.

Identified by me
Deponents
Advocate
The above deponent being present before me & duly identified by
Sri__________________________, Advocate states on oath that the facts stated above are
true to the best of his/her knowledge.

Deponent Executive Magistrate/Public Notary

(The above Affidavit shall be made in a Non-Judicial Stamp Paper worth Rs.10/-)

N.B. :In case of Company or Partnership Firm all the Directors or Partners as the case may be,
shall submit separate affidavit by each Director or Partner.

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 Annexure-7

DECLARATION TO BE FURNISHED BY THE BIDDER ALONGWITH TENDER

DOCUMENT

I ______________________ hereby declare that I have participated/ shall

participate in the tender for appointment as Handling Contractor of OSCSC Ltd. in the
following districts.
Sl. No Name of the districts

I am aware that as per terms and conditions of the tender I will not be appointed
as Handling Contractor in more than 01 (one) district.

Place: Signature of the bidder

Date: Name of the bidder:

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 Annexure-8
Before the Executive Magistrate/ Notary Public Sri
AFFIDAVIT

I, Sri/Smt.____________________________________ aged about___________

S/o./D/o./W/o.______________________________________________Proprietor/
Partner/ Director of M/s.___________________________At-______________Po-
_______________________, P.S-________________,Dist-
____________________ do hereby solemnly affirm and state as follows:

1) That pursuant to the e-tender call notice dt.________ of OSCSC Ltd. for selection
and appointment of Handling Contractor (labour works) for handling of food grain
(Rice, Wheatetc) at all the Rice Receiving Centres (RRCs) of ____________
district in the State of Odisha, I/my firm/company am/is a bidder and I am
participating in the said tender process.
2) That I/We have thoroughly examined and understood instructions to bidders
contained in the e-tender No._______________________ Dated.___________
and subsequent corrigendum issued, terms & conditions governing contract
given in the notice inviting tender, invitation to tender titled as General
Information, instructions to bidders i.e. (those contained in general conditions of
contract, its appendixes, and schedules) consisting of ________ pages and
agree to abide by them.
3) That I/we hereby agree to submit and upload digitally Appendix-II and
Annexures (1 to 8) only. And the original of the documents will be produced
before the tender committee as specified in the NIT.
4) That this affidavit is submitted for transportation of food grain for
_____________ district.
5) That the facts stated above are true to the best of my knowledge and belief. if
the above declaration is found false/ not true during the scrutiny of tender or the
currency of the contract, I shall be liable for punishment for such breach of the
contract as per Clause-2 (x) of tender documents.
Identified by me
Deponents
Advocate
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 The above deponent being present before me & duly identified by
Sri__________________________, Advocate states on oath that the facts stated
above are true to the best of his/her knowledge.

Deponent Executive Magistrate/Public Notary

(The above Affidavit shall be made in a Non-Judicial Stamp Paper worth Rs.10/-)

Page 59 of 74
 PART-II

FINANCIAL BID

INSTRUCTIONS

Sl.
Handling Service Rate per Qtl.
No.
Unloading of stock from the vehicles of the Level-I or State
Level Transport Contractor, carrying by head-loads or by
using hand-trolleys, carts etc. and stack should be formed in
a block wise for easy counting inside the godown .The stack 8.55
size will be 20 ft. X 30 ft. i.e. capacity of 174 MT of 3480
bags of 50Kgs or as per direction of DoFPD issued from time
to time.
Carrying the stock during delivery of CMR by Custom Millers
from the platform/weighment scale point by head-loads or by
using hand-trolleys, carts etc. and stack should be formed in
b block wise for easy counting inside the godown .The stack 6.41
size will be 20 ft. X 30 ft. i.e. capacity of 174 MT of 3480
bags of 50Kgs or as per direction of DoFPD issued from time
to time.
Stack breaking, carrying the stock by head-loads or by using
c hand-trolleys, carts etc. and loading to the vehicle of Level-I 8.55
or Level-II or State Level Transport Contractor

N.B.
Collection of spillages,foodgrains, cleaning of stock, bagging as per the
standard weight, stitching as per specification for utilization under PDS,
weighment etc. as indicated in detail at Clause- XX of Technical Bid shall be
rendered by the contractor without payment of any separate remuneration for
such services.
a) Rate for handling shall be mentioned as prescribed in the specified location only in
the protected Bill of Quantities (online BoQ). Mentioning of rate anywhere in the
Bid documents other than the designated location of Financial Bid (online BoQ) by
the bidder shall result in disqualification of the bidder. Rate includes all taxes,
duties, cess etc. and no other charges would be payable.
b) Rate shall be quoted for handling of Foodgrains at either Schedule of Rate (SoR) or
Above Schedule of Rate (ASoR) or Below Schedule of Rate (BSoR).

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c) Only the FINANCIAL BID of a qualified bidder on scrutiny of TECHNICAL BID shall
be considered and opened.
d) Bidders are to submit only the original BoQ (in .xIs format) uploaded by Officer
Inviting Tender after entering the relevant fields without any alteration/ deletion /
modification.
e) Multiple BoQ submission for a district by bidder shall lead to rejection of tender.

f) Instruction for Filling-up of BoQFormats:-

The details of instruction for filling-up of BoQ format is given as under.
1. The bidder is required to follow the SoR mentioned in the tender document.
2. The SoR has been reflected in the BoQ format in the text row.
3. The bidders are required to fill-up the BoQ format in the active cells only.
4. The bidder is required to move its cursor to the row mentioned as ‘Quoted Rate in
Figures’ and then move to the select option to choose any one of the drop-
downbox i.e. ‘excess’ or ‘less’.
5. Then the bidder shall move to the next column i.e. ‘Percentage rate’ to choose the
percentage option then enter a valid percentage rate.
6. Such valid percentage rate shall mean either excess or less as pre-filled by the
bidder.
7. In case the bidder desires to quote the rate at par with the SoR, then the bidder
needs to quote 0% in the desired column on selecting either ‘excess’ or ‘less’ in
the drop-down box.
8. In case the bidder fails to quote any percentages in the desired active cell or
leaves the cell as blank, then the bid shall be treated as non-responsive bid or
cancelled bid.
9. The rate to be quoted in percentile only in the prescribed ‘BoQ’ format only. Such
percentile quoted in the desired column shall be the decision factor to find out the
L1bidder in the tendering process. The rate quoted other than the BoQ format
shall not be considered at this end.
10. Any further clarification as will be required by the bidder during the bidding
process or during filling up of BOQ format, may contact the Tender Inviting
Authority (TIA) during official hour. The BoQtemplate is given below for reference
only.

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