Notes on Microsoft PowerPoint 2016

1. Creating a New PowerPoint Presentation (PPT)

What it is: This is the very first step. A new presentation is your blank canvas. You can start
from scratch with a completely blank design or use a pre-designed template to give your
presentation a professional look from the beginning.
How to do it:
1. Open the Microsoft PowerPoint 2016 application.
2. You will be greeted with the Start Screen.
3. To start from scratch, click on Blank Presentation. This will open a new presentation with
a single 'Title Slide'.
4. Alternatively, you can choose one of the many Templates shown on the start screen.
​ Templates have pre-set colours, fonts, and layouts to help you get started quickly.
​ A screenshot of the PowerPoint 2016 start screen showing the "Blank Presentation"
[Image:
​ and various design templates.]
option

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2. Adding to a Presentation (Adding New Slides)

What it is: A presentation consists of a series of slides. After your title slide, you need to add
more slides to build your content. PowerPoint offers various slide layouts to fit different types of
content (e.g., text, pictures, charts).
How to do it:
1. Go to the Home tab on the ribbon at the top.
2. In the Slides group, click the top half of the New Slide button. This will add a new slide
with the default 'Title and Content' layout.
3. For more control: Click the bottom half of the New Slide button (the part with the text
and a small arrow). A dropdown menu will appear showing different layouts like 'Two
​ Content', 'Comparison', 'Picture with Caption', etc. Choose the one that best suits the
​ content you want to add.
[Image: The "Home" tab is highlighted, with an arrow pointing to the "New Slide" button in the
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"Slides" group.]

3. Text Colours

What it is: Changing the colour of your text helps in making important points stand out,
improving readability, and matching the overall design theme of your presentation.
How to do it:
1. Click inside a text box and highlight the text you wish to change.
2. On the Home tab, look for the Font group.
3. Click the small arrow next to the Font Color button (It looks like the letter 'A' with a

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 coloured bar underneath it).
4.​ A palette of colours will appear. Hover your mouse over any colour to see a live preview.
5.​ Click on your desired colour to apply it. For more options, click 'More Colors...'.
Example: You can make a heading dark blue to match your company logo and emphasize a
key statistic by making it red.

4. Fill-colors & 5. Fill Effects (for objects like shapes and text boxes)

What it is:
●​ Fill-color: This is the solid background colour inside an object, like a shape (rectangle,
circle) or a text box.
●​ Fill Effects: These are more advanced fills beyond a single solid colour. This includes
gradients (a smooth blend of two or more colours), textures (like marble or wood), and
even using a picture as a background.
How to do it:
1.​ Click on the shape or text box you want to modify. When you select it, a new tab called
Format will appear at the top. Click on it.
2.​ In the Shape Styles group, click on Shape Fill.
3.​ For a solid Fill-color: Simply choose a colour from the palette that appears.
4.​ For Fill Effects: In the same Shape Fill dropdown menu, you can select:
○​ Picture...: To fill the shape with an image from your computer.
○​ Gradient: To create a smooth blend between colours.
○​ Texture: To apply a pre-made texture like wood, paper, or water.
[Image: The "Format" tab is shown, with an arrow pointing to the "Shape Fill" button. The
dropdown menu showing color options, Picture, Gradient, and Texture is visible.]

6. Line-styles & 7. Line Effects (for objects)

What it is: This refers to the border or outline of an object. You can change its colour, thickness
(weight), and style (e.g., solid, dashed, or dotted). These effects help define shapes and make
them stand out from the background.
How to do it:
1.​ Select the shape or text box.
2.​ Go to the Format tab.
3.​ In the Shape Styles group, click on Shape Outline.
4.​ A dropdown menu will appear where you can customize the line:
○​ Color: Pick a colour for the outline from the palette.
○​ Weight: Choose how thick you want the line to be.
○​ Dashes: Select a line style, such as a dotted or dashed line.
Example: You could put a thick, dashed, blue border around a picture to make it look like a
postage stamp.

8. Object Effects (Shape Effects)

What it is: These are special visual effects that add depth and style to your objects (shapes,
pictures, text boxes). This includes effects like shadows, reflections, glows, and 3D rotations.
How to do it:
1.​ Select the object.
 2.​ Go to the Format tab.
3.​ In the Shape Styles group, click the Shape Effects button.
4.​ A menu will drop down with several categories:
○​ Shadow: Adds a shadow behind your object.
○​ Reflection: Creates a mirror image below your object.
○​ Glow: Adds a coloured halo around your object.
○​ Bevel: Makes the object appear raised or 3D.
○​ 3-D Rotation: Rotates the object in 3D space.
5.​ Hover over the options to see a live preview before you click to apply one.

9. WordArt

What it is: WordArt is a feature that allows you to create stylized, decorative text. It’s a quick
way to turn ordinary text into an eye-catching graphic, perfect for presentation titles.
How to do it:
1.​ Go to the Insert tab.
2.​ In the Text group, click on the WordArt button (It looks like a slanted, outlined 'A').
3.​ A gallery of different WordArt styles will appear. Click on the one you like.
4.​ A placeholder text box will be inserted into your slide. Type your desired text.
5.​ You can further customize your WordArt using the options in the Format tab, just like any
other object (e.g., Text Fill, Text Outline, Text Effects).

10. Animation Effects

What it is: Animations are visual effects applied to individual items on a slide. They control how
objects appear, move, or disappear. Using animations can help you control the flow of
information and keep your audience engaged. Do not confuse this with Transitions, which
apply between slides.
Types of Animations:
●​ Entrance: Controls how an object enters the slide (e.g., Fly In, Fade).
●​ Emphasis: Draws attention to an object already on the slide (e.g., Pulse, Spin).
●​ Exit: Controls how an object leaves the slide (e.g., Fly Out).
How to do it:
1.​ Select the object (e.g., a text box, picture, or shape) that you want to animate.
2.​ Go to the Animations tab.
3.​ Choose an animation effect from the gallery. The green stars are Entrance effects, yellow
are Emphasis, and red are Exit.
4.​ Once applied, a small number will appear next to the object, indicating its place in the
animation sequence.
5.​ To manage the timing and order of multiple animations, click on the Animation Pane on
the Animations tab.
Example: You can have three bullet points appear one by one as you talk about them, using the
"Appear" entrance animation on each.

11. Using Transition Effect

What it is: A transition is the visual effect that plays when you move from one slide to the next
during a presentation. A good transition can make your presentation flow smoothly.
How to do it:
1.​ In the slide thumbnail pane on the left, select the slide you want to apply the transition to.
(i.e., this is the effect you will see as this slide appears).
2.​ Go to the Transitions tab.
3.​ Browse the gallery of transition effects and click on one to apply it (e.g., Push, Fade,
Wipe). PowerPoint will show you a quick preview.
4.​ On the right side of the transitions gallery, you can click Effect Options to change the
direction of the transition (e.g., Push from the left, Wipe from the top).
5.​ You can adjust the Duration to make the transition faster or slower.
6.​ If you want the same transition for your entire show, click the Apply to All button.
Example: Using the "Push" transition makes it look like the new slide is pushing the old one off
the screen, which can be effective for showing a sequence or progression.

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