Part-B Digital Documentation Class 10 Notes

Chapter 1: Introduction to Style

A style is a collection of formats which is used to change the appearance of specific

text, pages, frames and other elements in document.

Definition: A style is a set of formats which you want to apply to the document in
the term of formatting. Style helps to improve consistency in the document

Advantages of Style in Digital Document

 Provides consistency throughout the document
 Saves time and increases efficiency
 Allows for easy modifications
 Increase accessibility for readers.

LibreOffice Writer provides six different types of Style

1. Page Style – The page style contains the following elements: background,
borders, header and footer placement, page size, and margin.
2. Paragraph Style – The paragraph style contains: line spacing, tab stops,
borders and text alignment.
3. Character Style – This style used to work on blocks of letters instead of
complete paragraphs. Character Style include text color, text size,
highlighting text, or bold and italic formats.
4. Frame Style – Frames are like containers which help to hold text, graphics
and lists in a document. Frame Style includes formatting of the frame like size
of the picture, position of the text around the picture, border of the text, page
background, text background, watermark etc.
5. List Style – List style uses numbered and bullets.
6. Table Style – Table styles allow formatting options for tables, such as
borders, text inside the table, border color, and table format.
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Apply Style using Fill Format mode

Fill Format useful tools to apply style quickly in the document which helps format
window easy without going back to Style and Formatting windows every time.

Definition: Fill Format is a feature of LibreOffice Writer which helps to copy the
formatting from one text to the another text.
Create New Style using drag and drop
 A new style can be created by simply dragging and dropping a text selection
into the style and formatting window. First open the formatting and style
window. Select some text and drag and drop to the style and formatting
window, after that give the name of new style.

Updating a Custom Style

It will be better for you to use an updating style option to update the style rather than
creating a New style. To modify the existing style then follow the blow steps –

Load Styles (from a template or document)

You can copy style from the existing template or document. Once copied the style
from the other document will be listed in the Style and Formatting window. Follow
the steps to Load the Style –

Chapter 2: Working with Images

LibreOffice Writer allows you to work with images, shapes, charts and diagrams by
using various tools. The image file can be inserted in a document using the following
different ways.
 Using Image dialog box
 Using Drag and Drop Option
 Using Cut, Copy and Paste option
 Inserting an image by linking

Using Cut, Copy and Paste option – Another way to insert an image in the
document is by using copy and paste.

Inserting an image by linking – If multiple copies of the same image you want to
insert in the document then you can use image by linking. Image by linking is
beneficial to save the link of the image instead of inserting the image in the
document.

Modifying an Image
The Image toolbar is used to modify the Image in the Writer, Image toolbar is used
to resize, crop, delete and rotate the image.

Using the Image toolbar

The Image toolbar automatically appears when an Image is inserted in the document
or click on View > Toolbars > Image from the menu bar.
a. Image Filter in LibreOffice Writer – There are 11 different types of image
filters available which you can use to Filter the Image (Improve the quality of
Image).
 Invert – This Filter is used when the image is in gray scale and you want to
improve brightness like inverted.
 Smooth – Decrease the contrast of the image.
 Sharpen – Increases the contrast of Image.
 Remove Noise – Removes single pixels from the image.
 Solarisation – Solarisation is used to reverse the tone. Dark appears light and
light appears dark.
 Aging – Simulates the effect of time on a picture.
 Posterise – Makes a picture appear like painting by reducing colors in the
image.
 Charcoal Sketch – Changes image as charcoal sketch.
 Relief – Adjusts light source to create shadow.
 Mosaic – Joins a group of pixels into a single area of one color.

b. Image Mode in Image toolbar – There are three Image modes which we can
apply in Writer. a) Black and White b) Gray Scale c) Watermark
c. Flip Horizontal and Vertical in Image toolbar – You can flip the image
Horizontally or Vertically.
d. Image Rotation in Image toolbar – Image rotation is used to rotate the image in
a document.
e. Transparency in Image toolbar – Transparency is used to make the image
transparent.
f. Color in Image toolbar – You can adjust the color combination of the image
including adjustment of brightness, contrast and gamma.
Cropping Image in LibreOffice
Cropping tools are used when you want to cut unwanted areas of the image. To crop
the image first select the image and right click on it and from the pop up menu select
Picture and then click on Crop option.

You can control the image parameters using following tools –

Keep Scale/ Keep Image Size

The Keep Scale does not change the scale of the image it maintains the aspect ratio
of the original image after cropping but in keep image size the cropping results either
enlarge, reduce or distortion and the image size staying constant.
Difference between Scaling and Resizing
Images can be resized to change their dimensions (size of the image) without
affecting the contents. The contents will be stretched to the new dimensions when
the image is scaled.

Drawing Objects
If you want to create flowchart or any shapes in your document, then LibreOffice
Writer provides a Drawing Object feature in the document. To display the Drawing
Toolbar in the Writer, click on View > Toolbars > Drawing.

Resizing and Grouping objects

 Resizing – is a method in Writer which helps to reduce or enlarge the size of
the image. The most popular way to resize the image is using sizing handles,
these handles can be used to increase or decrease the size of the image.

 Grouping – LibreOffice Writer allows grouping methods to group multiple

objects in a single object without affecting their size and position.

Positioning Image in the Text

Positioning Image can be used for text and other images or drawing objects in the
document. In LibreOffice the positioning of an image is controlled by four settings.
 Arrangement
 Anchoring
 Alignment
 Text Wrapping

Arrangement – Arrangement is used to arrange the position of an image, drawing

object or text, if any image is overlapped or not arranged properly in writing in that
condition you can take the help of arrangement. There are six different types of
arrangement –
 Bring to Front
 Forward One
 Back One
 Send to Back
 To Foreground
 To Background

Note – First four settings can be applied on an image or drawing, but the last two are
available for drawings only.
Anchoring – Anchoring allows an image to retain its position to a page, paragraph,
character or frame.

Alignment – Allows the vertical or horizontal placement of the image with respect
to its anchor.

Text Wrapping – Wrapping allows the placement of image in relation to text.

Chapter 3: Advanced Features of Writer

Table of Contents (ToC)

The Index page (List of the page) of every book is known as table of contents,
LibreOffice Writer has a facility to create a table of contents automatically. The table
of contents takes entries or content from the headings of the document.

Hierarchy of Headings
Heading 1 through Heading 10 are the ten different heading types that LibreOffice
Writer supports. This heading is helpful when creating a table of contents because
its placement ensures that the correct heading styles Heading 1, Heading 2, Heading
3 and so on are positioned correctly, which also ensures that your table of contents
is created correctly. The elements for entries at that level are shown on the Structure
line. On the Structure line, every button denotes a single element. –
 The E# button represents the chapter number.
 The E button represents the entry text.
 The T button represents a tab stop.
 The # button represents the page number.
 The LS button represents the start of a hyperlink.
 The LE button represents the end of a hyperlink.

Template in LibreOffice Writer
A template is just like a model which is used to create another document. templates
reduce the workload and improve the work quality.

Definition: A template is a preset layout that helps to create professional and/or

formal documents easily

Creating a Template
You can create your own template for future use. Follow the steps given below to
create and save a template in Writer.
Using In-built/Saved Templates
LibreOffice allows the user to use in-built templates, online templates as well as the
template created and saved by us.

Using Online Templates

LibreOffice provides a wide range of online templates which can be downloaded
from the Internet. Once these templates are downloaded and installed on
the computer then they will appear in the Template window. To view the template
in Write then follow File > Templates > Manage Templates.

Track Changes Feature

Track Change is a powerful tool of LibreOffice, which allows the user to monitor
the changes made to a document from the other users, as well as user comments.
Track Change make reviewing a document easier and modification is tracked and
displayed.

Definition: Track Changes helps you to keep track of other users’ edits and
comments on a document.

The various buttons present on the Track Changes toolbar –

 View Track Changes – This button displays all the changes made in the
document by different users.
 Record Track Changes – Any character added to the document will be
displayed in a different color and any deletion done will be seen in strike-
through style.
 Previous Track Changes/Next Track Changes– Click on these buttons to
navigate between the changes made.
 Accept/Accept All Track Changes – Accept all the changes made to the
document.
 Reject/Reject All Track Changes – Clicking Reject Track Changes or
Reject All Track Changes button, respectively.
 Manage Track Changes – Which contains a detailed list of all changes made
to the document along with the author’s name and date and time of
modification.
 Insert Comment – This button is used to add a comment in a document.