GENERAL SPECIFICATION
These provisions establish the overarching standards, regulatory compliance, and quality
requirements for the project:
1. WORKMANSHIP AND TECHNICAL ACCURACY
Provision Specification Details
Standard of The contractor/engineer shall perform services with the care and skill
Care ordinarily used by members of the subject profession practicing under similar
circumstances at the same time and in the same locality.
Technical The owner shall not be responsible for discovering deficiencies in the technical
Accuracy accuracy of services. The contractor must correct such deficiencies without
additional compensation.
Testing of The Engineer-in-Charge is entitled to have tests carried out for any materials
Materials supplied, even if proof of quality was provided. All costs for testing and
consumed materials shall be borne by the contractor.
Standard Upon awarding, the contractor must furnish a Standard Operating
Procedures Procedure (SOP) for the operation and maintenance of the premises within
15 days.
2. SITE MANAGEMENT AND ENVIRONMENTAL CONDITIONS
Provision Specification Details
Site All debris, scrap, or "malba" generated during construction must be safely
Cleanliness disposed of outside the premises or as directed. No extra payment will be made
for lead, transportation, or loading.
Natural No compensation shall be paid for damage caused by rain, wind, storms,
Calamities floods, earthquakes, or other natural calamities. The contractor must make
good such damages at their own cost.
Storage of Materials must be stored only at places approved by the Engineer-in-Charge.
Materials The contractor is solely responsible for their storage and safe custody.
Site Security The contractor is responsible for safeguarding their own materials and work.
No labor hutments or living quarters are permitted on the premises.
3. LABOR COMPLIANCE AND SAFETY
Provision Specification Details
Biometric The contractor shall install a Biometric Attendance Machine for their
Attendance workforce. Attendance records must be submitted with each monthly running
bill.
Minimum The contractor must strictly adhere to the Minimum Wages Act and is
Wages responsible for any revisions issued by the government during the contract
tenure.
Safety All necessary personal safety equipment (gumboots, non-sparking shoes,
Equipment helmets, gloves, and safety lights) must be kept available and maintained in a
condition suitable for immediate use.
Insurance The contractor must provide periodic proof to the Engineer-in-Charge that all
Proof required insurance policies are active and premiums have been paid.
4. FINANCIAL AND ADMIONISTRATIVE PROVISIONS
Provision Specification Details
Escalation Rates accepted shall remain firm until the completion of the work and shall
not be subject to any change or escalation, even during extended periods,
except for statutory wage revisions.
Inclusivity of Quoted rates are deemed inclusive of all materials, labor, tools, plant,
Rates transportation, taxes (except GST), duties, insurance, and POL (Petrol, Oil,
Lubricants).
Statutory All applicable statutory deductions, including TDS and Works Contract
Deductions Tax, will be made from all due payments to the contractor.
Force Majeure Delays or failures in performance caused by occurrences such as Acts of God,
war, expropriation, fires, or floods shall not constitute default or give rise to
damage claims.
5. DOCUMENTATION AND RECORDS
• Ownership of Documents: All drawings, specifications, and "as-built" record
drawings remain the property interest of the owner/lead engineer, including copyrights
and the right of reuse.
• Maintenance of Logs: The contractor must maintain log books, complaint registers,
and worker diaries, which shall be checked regularly by the Site-In-Charge.
• As-Built Drawings: The contractor is responsible for preparing Record Drawings
depicting the completed project based on all addenda, change orders, and field
clarifications made during construction.
DETAILED SPECIFICATIONS
❖ EARTHWORK:
o Excavation: Mechanical or manual excavation in foundation trenches or drains
(not exceeding 1.5m in width or 10 sqm on plan), including dressing of sides
and ramming of bottoms.
o Disposal: Getting out the excavated soil and disposal of surplus soil within a
lead of 50m and lift up to 1.5m.
❖ CONCRETE WORK (PCC & RCC):
o Base Concrete: Providing and laying cement concrete of grade 1:4:8 (1 cement
: 4 coarse sand : 8 graded stone aggregate 40mm nominal size) for the base and
up to plinth level.
o Reinforced Concrete: Specified grade RCC (e.g., 1:1.5:3) for foundations,
footings, and bases of columns.
o Formwork: Provision of centering and shuttering, including strutting and
propping, for all mass concrete and RCC works.
❖ MASONRY AND REINFORCEMENT:
o Brickwork: Use of common burnt clay F.P.S. (non-modular) bricks of class
designation 7.5 in cement mortar 1:4 for foundations and the plinth.
o Steel Reinforcement: Use of Thermo-Mechanically Treated (TMT) bars of
grade Fe-500D or more, including straightening, cutting, bending, and binding.
❖ FINISHING AND FLOORING:
o Plastering: 12mm thick cement plaster for external surfaces and manholes.
o Painting: Internal walls finished with plastic emulsion paint and external
surfaces with synthetic enamel paint (two or more coats) or melamine polishing
on wood work.
o Flooring: Providing and laying vitrified floor tiles (size 600x600 mm) on 20mm
thick cement mortar 1:4, with water absorption less than 0.08%
❖ WATER SUPPLY, SANITARY, AND DRAINAGE:
o Piping: Installation of CPVC pipes for hot and cold water supply and heavy-
duty PVC pipes (6 Kg) for sewer lines.
o Drainage: 150mm diameter S.W. pipes and non-pressure NP2 class RCC pipes
with collars.
o Manholes: Construction of brick masonry manholes with S.F.R.C. covers and
frames (HD-20 grade) weighing not less than 182 kg.
❖ STEEL AND ROOFING:
o Structural Steel: Built-up sections, trusses, and framed work including cutting,
hoisting, and applying a priming coat of approved steel primer.
o Roofing: Precoated galvanized iron profile sheets (0.50mm thickness) with zinc
coating, epoxy primer, and polyester top coat.
NOTICE INVITING TENDER (NIT)
Name of Work: Construction of a G+1 Residential Building (including Living, Dining,
Kitchen, 4 Bedrooms, Foyer, and Car Porch as per architectural plan).
1. Type of Contract: This project is designated as a Sealed Item Rate Tender. Only rates
quoted for each item in the Schedule of Quantities shall be considered for evaluation. Any
tender containing percentages above or below the rates is liable to be rejected.
2. Key Tender Details:
S. Description Details
No.
1 Estimated Cost Rs. 45,00,000/- (exclusive of GST).
2 Earnest Money Deposit Rs. 90,000/- (approx. 2%) or a Bid-Securing Declaration in
(EMD) lieu of EMD.
3 Completion Time 180 Days from the 10th day after the date of written orders to
commence.
4 Validity of Offer Minimum period of 120 to 150 days from the date of opening
of tenders.
5 Performance Security 3% of the accepted tender/awarded cost to be deposited
within 10 days of the Letter of Award.
3. Minimum Eligibility Criteria: Intending tenderers must have satisfactorily completed
similar works (defined as "execution of civil works only") during the last 7 (seven) years
ending on the previous day of bid submission. Qualifying benchmarks include:
• Three similar works each costing not less than 40% of the estimated cost; or
• Two similar works each costing not less than 50% of the estimated cost; or
• One similar work costing not less than 80% of the estimated cost.
4. Submission of Tender: Tenders must be submitted in two separate sealed envelopes:
• ENVELOPE – I (Technical Bid): Shall contain EMD, registration for GST, PAN/TAN cards, and
proof of work experience.
• ENVELOPE – II (Price Bid): Shall contain only the Schedule of Quantities (BOQ) with prices.
Conditional offers or the presence of the price bid inside the technical envelope will lead to summary
rejection.
5. Site Inspection: Tenderers are advised to inspect and examine the site and its surroundings
to satisfy themselves as to the nature of the ground, subsoil, and means of access before
submitting their tenders. Non-familiarity with site conditions will not be accepted as a reason
for extra claims.
6. Award of Work: The Corporation/Owner does not bind itself to accept the lowest tender
and reserves the right to reject any or all tenders without assigning any reason. The work shall
be awarded to the lowest bidder (L-1) subject to the fulfillment of technical experience and
other contractual conditions.
7. Agreement: The successful bidder shall be required to enter into a formal agreement on a
non-judicial stamp paper of requisite value within ten days from the date of receipt of the
acceptance work order
GENERAL CONDITIONS OF CONTRACT
The General Conditions of Contract (GCC) for the G+1 residential building project,
synthesized from the provided tender and agreement documents, are as follows:
1. Definitions and Interpretations
❖ Contract: Includes the tender documents, specifications, designs, drawings,
instructions issued by the Engineer-in-charge, and the formal agreement.
❖ Site: The land or other places on, into, or through which work is to be executed under
the contract.
❖ Contractor: The individual, firm, or company undertaking the works, including their
legal representatives and permitted assignees.
❖ Engineer-in-charge: The technical officer who supervises and is in charge of the
works.
❖ Works: All extra, additional, altered, or substituted works required for the performance
of the contract.
2. Scope and Workmanship
• Works to be carried out: The project includes all labor, materials, tools, plant,
equipment, and transport required for the full execution and completion of the building
in accordance with good practice and recognized principles.
• Standard of Care: Services must be performed with the care and skill ordinarily used
by members of the subject profession practicing under similar circumstances.
• Quality of Materials: All materials provided must conform to the specifications laid
down in the contract; the Engineer-in-charge may request proof of quality or conduct
tests at the contractor’s cost.
3. Site Inspection and Sufficiency of Tender
• Site Inspection: The contractor must inspect and examine the site and its surroundings
to satisfy themselves regarding the nature of the ground, subsoil, means of access, and
risks before submitting a tender.
• Sufficiency: The contractor is deemed to have satisfied themselves as to the correctness
and sufficiency of their tender rates, which must cover all obligations under the
contract.
4. Document Priority and Discrepancies
In case of discrepancies, the following Order of Preference shall be observed:
1. Formal Agreement
2. Letter of Award
3. Schedule of Quantities (Price Bid)
4. Drawings
5. Special Conditions of Contract
6. General Conditions of Contract (GCC)
5. Financial Securities
• Performance Security: The successful bidder must deposit a security (e.g., 3% of the
awarded cost) within 10 days of the Letter of Award.
• Security Deposit: A deduction (typically 5%) will be made from each running bill until
the total reaches the required security amount.
• Refund: Securities are generally refunded after the expiry of the Defects Liability
Period (usually 12 months), provided no demands are outstanding.
6. Variations and Extra Items
• Power to Alter: The Engineer-in-Charge has the power to make alterations, omissions,
or additions to the original specifications and drawings.
• Pricing: Rates for extra or substituted items will be derived from the nearest similar
item in the Schedule of Quantities or determined based on market rates if no similar
item exists.
7. Time and Delays
• Time as Essence: Completion within the stipulated period is the essence of the
contract.
• Liquidated Damages: If the contractor fails to complete the work on time, they shall
be liable to pay liquidated damages (e.g., 0.5% of the contract value per week, up to a
maximum of 10%).
• Extension of Time: Extensions may be granted for delays caused by Force Majeure,
abnormally bad weather, or other causes beyond the contractor's control.
8. Labor and Statutory Compliance
• Labor Laws: The contractor must comply with all applicable laws, including the
Minimum Wages Act, Child Labour Act, and Workmen’s Compensation Act.
• Safety Code: The contractor must arrange for safety provisions (scaffolding, fencing,
etc.) at their own expense as per the standard safety code.
• Insurance: The contractor is required to maintain "All Risk" and "Third Party"
insurance policies.
9. Termination of Contract
The contract may be terminated if the contractor defaults on work progress, fails to comply
with terms after notice, or becomes insolvent. Upon termination, the owner may take
possession of the site and complete the work at the risk and cost of the contractor.
10. Dispute Resolution
• Mutual Consent: Attempts should be made to settle issues through mutual consent.
• Arbitration: Unresolved disputes shall be referred to a Sole Arbitrator appointed by
the competent authority (e.g., CMD or Director). The venue of arbitration is typically
the city where the agreement was signed.
The Special Conditions of Contract (SCC) for the G+1 residential building project, as derived
from the project-specific provisions in the sources, include the following:
1. Precedence and Site Conditions
• Precedence: In the event of any discrepancy, contradiction, or conflict between the
General Conditions of Contract (GCC) and these Special Conditions of Contract (SCC),
the provisions of the SCC shall prevail.
• Site Visit: The contractor is required to visit the site and satisfy themselves as to the
conditions under which the work is to be performed, including the nature of existing
structures and equipment.
• Restrictions: During work at the site, restrictions may be imposed by the Engineer-
in-Charge or local authorities regarding safety and security, which the contractor must
follow without extra payment.
2. Labor and Accommodation
• Labor Hutments: No labor hutments or temporary structures for living are allowed
within the premises. All laborers must leave the site after the day's work is completed.
• Livery and Identification: The contractor must provide uniforms/liveries (e.g., full
sleeve shirts, pants, leather shoes) to all workers at their own cost. All personnel must
be properly identified by badges while on duty.
• Biometric Attendance: The contractor shall install a Biometric Attendance Machine
to record the presence of their workforce, and these records must be submitted with
monthly bills.
3. Financial and Rate Provisions
• Firm Rates: All rates quoted by the bidder shall remain firm for the entire contract
period and any extended periods. No escalation will be paid even in an extended period.
• Inclusivity of Rates: Quoted rates are deemed to be all-inclusive, covering materials,
labor, transportation, loading/unloading, taxes, insurance, and POL (Petrol, Oil,
Lubricants).
• GST: Rates shall be quoted exclusive of GST, which will be released separately upon
submission of documentary proof of remittance.
4. Technical and Material Standards
• Specifications: Work must be executed according to the latest
CPWD/IS/Manufacturer specifications.
• Material Testing: All materials must be of the best available quality; the contractor is
responsible for necessary testing as per specifications, and all testing charges shall be
borne by the contractor.
• Civil Infrastructure: All auxiliary civil works, such as providing scaffolding, drilling
holes, and making good any damages, are part of the scope and will not be paid for
separately.
5. Risk and Liability
• Natural Calamities: No compensation shall be paid for damage caused by rain, floods,
earthquakes, or other natural calamities; the contractor must make good such damages
at their own cost.
• Execution at Risk and Cost: If the contractor fails to complete the work or progress
is unsatisfactory, the owner reserves the right to rescind the contract and execute the
balance work at the risk and cost of the contractor.
• Debris Disposal: The contractor must safely dispose of all debris and scrap generated
during execution outside the premises as directed by the Engineer-in-Charge.
6. Insurance and Statutory Compliance
• Mandatory Policies: Before commencing work, the contractor must obtain and deposit
a Contractors "All Risk Policy", "Third Party" insurance, and a policy under the
Workman Compensation Act, 1923.
• Statutory Dues: The contractor is fully responsible for compliance with EPF, ESIC,
and Bonus requirements as per prevailing government norms. Proof of these deposits
(Challans) must be submitted with monthly bills.
ALTERNATE DISPUTE RESOLUTION
1. Informal Resolution and Mutual Consent
• Settlement by Mutual Consent: As a primary step, any issues or disputes not
specifically clarified in the contract should be settled through mutual consent between
the contractor and the owner’s representative (such as the Warden or Engineer-in-
Charge).
• Deciding Authority: In cases of varying or conflicting provisions within the contract
documents, the Accepting Authority (e.g., CMD or Director) shall be the final
deciding authority regarding the document's intention.
2. Mediation
• Mandatory Mediation: All unresolved disputes between the parties may first be
subject to mediation.
• Procedure: Either party may invoke mediation by sending a certified notice describing
the dispute. If the parties cannot agree on a mediator within 30 days, they may petition
a local court to appoint one.
• Costs: The costs of mediation shall be borne equally by both parties, who must
cooperate fully with the mediator’s attempts to resolve the claim.
3. Arbitration
• Reference to Arbitrator: If disputes relating to the contract’s meaning, workmanship,
or performance cannot be settled, they shall be referred to a Sole Arbitrator.
• Appointment: The arbitrator shall be appointed by the competent authority of the
organization (e.g., the Chairman-Cum-Managing Director or the Deputy Director of the
Institute).
• Finality of Award: The award given by the arbitrator shall be final, conclusive, and
binding on all parties to the contract.
• Legal Framework: Arbitration proceedings shall be governed by the Arbitration and
Conciliation Act, 1996, including any statutory modifications or re-enactments.
• Venue and Costs: The venue of arbitration will typically be the city where the
agreement was executed (e.g., New Delhi or Kanpur), and the costs shall be borne by
the parties as decided by the arbitrator.
4. Jurisdiction
• Local Courts: Should the ADR processes fail, the courts in the city where the contract
is signed (e.g., New Delhi or Kanpur) shall have exclusive jurisdiction to entertain
applications or proceedings.
• Litigation Trigger: In some agreements, if a dispute is not resolved within 100 days
of the initial notice, parties may then commence formal litigation.