Topic 5: PRESENTATION PACKAGES
A presentation package is a software package used to display information in form of a slide
show. It provides the resources necessary to give a professional presentation for meetings,
lectures, speeches or other similar situations. It enables graphic images to be inserted and
manipulated in slide show.
Examples of presentation package are:
➢ Microsoft PowerPoint
➢ Lotus Freelance graphics
➢ AstoundGem draw
➢ Lotus Show
➢ Kingsoft
➢ Adobe Persuasion
Features of Presentation Package
1. Creation of slides: slides titles are used to define the information on the slide as well as
create a navigational outline for the presentation.
2. Insertion of pictures: Pictures can be inserted into the presentation by using a layout with
a picture place holder shape, pictures can also be used as background for presentation
graphics.
3. Insertion of video and audio: some presentation packages include objects such as sound
clip animated graphics, video clips or other media objects, these objects are generally added
to emphasize the content of the presentation or provide an alternative means of delivering
information.
4. Animation: Customize animation is often added to a slide show. It can be used to delay the
appearance of bullet points on the screen. The can help to keep audience focused on what is
being presented.
5. Slide show: the slide show has different views, they are: From beginning or F5, from current
slide or shift + F5.
6. Custom slide: This creates or plays a custom slide show displays only the slides you select.
7. Set up slide show: It shows set up advance option such as kiosk mode
8. Slide transition: this can be set to govern how one moves from one slide to another.
Microsoft PowerPoint
Microsoft PowerPoint is a presentation program that is incorporated in Microsoft Office suite
package. It is used to create and display information inform of slides.
Components of PowerPoint
1. Title Bar: it displays the name of the currently working presentation. PowerPoint
names presentation start with Presentation1.
2. Outline and Slides Tab: The slides tab gives you a thumbnail view of all the slides in
the presentation and allows to rearrange their order; the outline tab adds textual content to the
slides in an outline format.
3. The Ribbons and the Tabs: The Ribbon contains buttons for all the different functions
that you have access to in PowerPoint. The Ribbon is divided into a series of Tabs that group
the buttons, making it easier to navigate. Sometimes some extra Tabs will appear that are only
shown when you work with certain elements, such as charts and Tables.
4. 4. Slide Pane: Area where you build the slides for your presentation
Starting a presentation with Microsoft PowerPoint
A PowerPoint presentation consists of slide that can contain text, graphic, charts and other data
types. When you load PowerPoint, you can start with a blank presentation or you can begin
from a template or use the Auto Content Wizard.
• It is always advisable to start presentation with blank presentation because it is more
flexible and enables one focus on the content first rather than the appearance. After
choosing blank presentation
• Select layout from slide dialog box you can choose any one from the following options.
o Slide with titles and bullets.
o Titles only.
o Titles and clip Art etc.
• Click OK
Saving a Microsoft PowerPoint Presentation
Microsoft PowerPoint has two save commands
(a) Save
(b) Save As (both commands are in file menu)
When saving in PowerPoint, take the following cautions
• Naming convention
• Use short file name
• 8 letter words is preferred: The following characters cannot be used in naming a “ppt
file”: @, $, = , ?, 1, etc.
• Alphabets and numbers can be used
Saving format
• ppt (default format)
• Pots
• JPEG
• ppsx (slide show)
• ppsm
A presentation is normally saved as name “.ppt” file type. However, PowerPoint show with the
extension of name .pps is also a useful file type, so that your file can be able to run regardless
of operating system. You can also create your own template and save it as pot file.
PowerPoint Views
PowerPoint has three major views
1. Normal View
2. Slide Sorter View
3. Slide Show View
1. Normal View: This consists of three panes such as slide pane, note pane and outline pane.
2. Slide Sorter: This allows one to add slides, move and delete slides. It displays multiple slides
and enable one quickly change their order in the presentation.
3. Slide Show: This is a full screen display of each page in a presentation. It is called the
preview. The three buttons at down-right of the window can be used to change the slide view.
Inserting Slide Content
When you open Microsoft PowerPoint, the first item presentation is a slide. It contains a title
(large box) and subtitle (small box) section.
Type “my first presentation” in the title and content section, type your name and class in the
subtitle section. This is the first slide of the presentation.
Insert an additional slide with the “Title and Content” layout. As an example, type definition
of computer hardware in the title section, type the meaning of computer hardware in content
section.
Insert a new slide with the title and content layout. In the title section, type “examples of
computer hardware”. In the content section, hit the “Enter” key to ensure that each example has
a bullet point.
Insert a new slide with title and content layout. In the title section type diagrams of computer
hardware. Click in the content section and go to insert and clip art.
Press the F5 key to view the presentation press the down arrow key to advance to the down
arrow key to advance to the next slide.
Benefits of Power Point
➢ It enhanced audience engagement
➢ It provides efficient information organization
➢ It helps in collaboration and sharing options
➢ It is used to prove professionalism and credibility
➢ It saves time and convenient
➢ It is easy to use and accessible
➢ It provides visual appeal and aesthetic design.