* * *

- NOTES OF WEIGHT AND BALANCE -

1. Explanation loadsheet.

2. Load control IATA codes.

3. The Loading Instruction Report ( LIR ).

4. L.M.C. ( Last Minute Changes ).

5. Post – dispatch : operational messages.

2nd Edition. October 2011. [Link]

1. EXPLANATION LOADSHEET.-

- CHECKED : Loadsheet agent's signature.

- APPROVED : Captain's signature accepting all the loadsheet data.

- DATABASE month/year : Version of the loadsheet program.

- EDNO : Loadsheet edition number.

- FROM/TO : Departure station and first destination of the flight.

- FLIGHT : Flight number.

- VERSION : Flight configuration.

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- CREW : Number crew : in cockpit / in cabin, excluding crew travelling as
passengers.

- DATE : Date of issue.

- TIME : Local time of issue.

- LOAD IN COMPARTMENTS : Total WEIGHT in compartments ( baggage

weight, cargo, E.I.C. and mail ), excluding all items included in the DRY
OPERATING WEIGHT, followed by their DISTRIBUTION per compartment.

- PASSENGER : In the WEIGHT field, the total passenger weight calculated

according to company procedures. In the DISTRIBUTION field, their distribution
by gender : total number of males/females/children/infants. Some company
procedures request only information about total number of
adults/children/infants. Just below, the passenger distribution per class
( Bussines / economic, etc. ) exluding infants not occupying seats.

- TTL : Total number of passengers + infants.

- CAB : Weight of personal belongings carried in the cabin when were not
included in PASSENGER WEIGHT.

- TOTAL TRAFFIC LOAD : Total weight of passengers, baggage, cargo, mail

and E.I.C. ( any equipment in compartment ) not included in the DRY
OPERATING WEIGHT.

- DRY OPERATING WEIGHT ( D.O.W. ) : Weight of the aircraft ready to

flight prior to load the traffic load and fuel. The Dry Operating Weight is the
Basic Weight plus any operational item : crew, crew bags, flight equipment,
pantry ( catering equipment, food, beverages, etc. ).

- GRP : Code of the pantry to be used in the flight. NOTE : GRP : MOD means
a D.O.W. or a D.O.I. modified and normally not in use. The reason of that must
be reflected at the end of the loadsheet in the supplementary information for
crew and operations knowledge.

- ZERO FUEL WEIGHT ACTUAL : Weight of the aircraft without fuel.

Summary of Dry Operating Weight and total Traffic Load.

- TAKE-OFF FUEL : Fuel at Take-Off. Amount of fuel on board less the fuel
consumed before Take-Off. Taxi fuel is not included.

- TAKE-OFF WEIGHT ACTUAL : Actual weight at take-off. Taxi fuel has been
burned and it is not included.

2nd Edition. October 2011. [Link]

- TRIP FUEL : The estimated fuel consumption between take-off and intended
landing.

- LANDING WEIGHT ACTUAL : The estimated weight at the time of landing.

Actual Take-Off Weight less the Trip Fuel.

- MAX : Maximum structural weights permitted at : Zero Fuel Weight, Take-Off

Weight and Landing Weight.

- ADJ : Actual weights adjusted after L.M.C. ( Last Minute Changes ).

- L : Indicator showing which of the maximum weight values is limiting the

allowed traffic load.

- UNDERLOAD : Margin of remaining load. Difference between maximum and

actual gross weight indicated by L.

- BI = Basic Index. Moment index corresponding to the Basic Weight of the

aircraft.

- DOI = Dry Operating Index. Moment index to a given D.O.W.

- DLI = Dead Loaded Index. Summary of DOI and the moment index of the
load in holds.

- LIZFW = Loaded Index at Zero Fuel Weight. Index referring to the actual
Zero Fuel Weight.

- LITOW = Loaded Index at Take - Off Weight. Index referring to the actual
Take - Off Weight.

- LILAW = Loaded Index at Landing Weight. Index referring to the actual

Landing Weight.

- MACTOW = Center of gravity at take-off in % MAC.

- MACLAW = Center of gravity at landing in % MAC.

- MACZFW = Center of gravity at zero fuel in % MAC.

- STAB TO = Stabilizer trim setting at take-off.

- MACTOW LIMITS = Balance limits at TOW in % MAC.

- LIZFW LIMITS = Balance limits at ZFW in index units.

- TRIM BY CABIN AREA = Passengers trimmed by cabin area according to the

information provided by Check-in department ( actual seating distribution ).

2nd Edition. October 2011. [Link]

- FREE SEATING = Passengers trimmed according to a proportional distribution
by cabin area. Crew must be notified. To be use in the case of no seat
assignment at Check-in.

- SPECIAL PAX DISTRIBUTION = Passengers trimmed in accordance with a

special distribution to help bring the center of gravity of the aircraft to the
desired point. Cabin attendants will direct the passengers to their seats
according to the distribution on the loadsheet.

- LOADMESSAGE AND CAPTAINS INFORMATION BEFORE L.M.C. :

Message to be transmitted by departure station no later than 15 minutes
after take-off including Last Minute Changes.

- SI = Supplementary Information such as EET ( Flight time ), WCHS, fuel ballast,

etc.

2. LOAD CONTROL IATA CODES.-

All specials and special load, such as AVI, HUM, AOG has to be indicated
with the respective IATA code.

- AOG : Spare parts required for aircraft on ground followed by loading position
and weight. Example : AOG/1/150

- AVIH : Live animals loaded in hold.

- BAL : Ballast loaded in hold.

- BED : Stretcher installed in cabin followed by the number of seats occupied.

- BCW : Crew bags.

- CAO : Cargo aircraf only. Dangerous goods loaded in a compartment with

access visitable in flight. Not permitted with passengers on board.

- CAT : Cargo Attendant.

- COM : Comail. Company mail followed by loading position and weight.

- CSU : Catering equipment loaded in holds not used on flight.

- DAA : Delivery at aircraft. Example : baby strollers.

- DHC : Dead head crew. Crew positioning to / from duty occupying passenger
seats travelling with free ticket. Also a PRF, but not PAD.

2nd Edition. October 2011. [Link]

- EIC : Equipment in compartment, not included in DOW/DOI followed by
loading position and weight.

- EXP : Expedite ( rush bags ) followed by loading position and pieces.

- FKT : Flight kit.

- HUM : Human remains in coffin.

- NIL : No items loaded.

- PAN : Pantry.

- PER : Perishable cargo.

- PAD : Passenger Available for Disembarkation. Industry staff travelling with

free ticket or reduced fare.

- PRF : Industry staff travelling with free ticket or reduced fare.

- VAL : Valuable cargo.

3. Loading Instruction Report ( LIR ).-

The Loading Instruction Report ( LIR ) must be issued for each departing flight
and performed only by the trained load control personnel. Signature is required.

The Loading Instruction is handed over to the person responsible for

supervising loading in holds. Load must be distributed in the compartments in
accordance with the Loading Instruction. Deviations from the loading instruction
must be previously approved by the load controller.

When loading is finished the person supervising the loading process will note in
the report section the quantity and weight or number of pieces of each load
that has been loaded in each hold. For empty holds a “NIL” remark must be
written down.

“ALL”, “REST” and blank cells are not acceptable in the report section.

Before the acceptance of the loadsheet, the signed LIR shall be handed over to
the crew to contrast if the actual cargo load and their weight distribution
showed on the loadsheet is correct or not.

The original form remains with the station file ( min. 3 months ), one copy with
the head loader and one copy with the commander.

2nd Edition. October 2011. [Link]

4. L.M.C. ( Last Minute Changes ).-

The loadsheet has to reflect the actual loading stat of the aircraft prior to
departure. Any small discrepancy can be corrected by personnel with
experienced in load control checking the tolerances given by the underload,
balance conditions and the L.M.C. Company procedures. Otherwise the issue of
a new loadsheet is mandatory.

2nd Edition. October 2011. [Link]

5. POST – DISPATCH.-

- Operational load messages : LDM, CPM and UCM.

- All flight documents has to be stored at the departure station a

minimum of three months.

Operational load messages must be dispatched, no later than 15 minutes

after take-off using standard IATA format.

5.1. LDM message ( Load Distribution Message ).-

Example :

XG AMSAPXH BCNOWVY
.BCNAPXH
LDM
VY5172/[Link].A320P.Y180.2/05
-AMS.153/1/2.T1794.3/624.4/[Link]/[Link]/[Link]/0.B138/1794
.C0.M0.E0

Explanation :

It's a Load/Distribution message for VY5172 issued in Barcelona on 4th month.

Aircraft registration EC-HQI. Aircraft type A320P ( A320 palletized ). Seating
configuration of Y180 where "Y" denoting economy class. 2/05 is the crew
configuration : 2 flight deck member and 5 cabin crew.

Destined for Amsterdam, there are 153 adults, 1 child and 2 infants.

In the holds, there is a total of 1794 kgs : 624 kgs in hold 3 and 1170 kgs in
hold 4.

There are 154 passengers on board ( excluding infants ). 0 PRF. 0 DHC. Bags
138 and their weight = 1794 kgs. Cargo 0 kgs. Mail 0 kgs. EIC 0 kgs.

5.2. CPM message ( Containers / Pallets Message ).-

Only for flights operated by palletized aircraft to inform about the uld's ( unit
load devices ), position, destination, gross weight and content.

2nd Edition. October 2011. [Link]

Example :

XG AMSAPXH BCNOWVY
.BCNAPXH
CPM
VY5172/[Link]
-11/N
-12/N
-13/N
-31/AKH12341VY/AMS/392/B
-32/AKH12342VY/AMS/392/B
-41/AKH/12343VYAMS/665/B
-42/AKH12344VY/AMS/665/B
-5/N

5.3. UCM message ( Uld Control Message ).-

Only for flights operated by palletized aircraft to inform about the uld's ( unit
load devices ) arriving and departing from station in order to control the stock
of uld's.

Example :

XG AMSAPXH BCNOWVY
.BCNAPXH
UCM
VY5172/[Link]
IN
.AKH12346VY.AKH12347VY
OUT
.AKH12341VY.AKH12342VY.AKH12343VY.AKH12344VY

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E-mail : loadcontrol@[Link]

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2nd Edition. October 2011. [Link]