Due Diligence Fund (DDF)
Application for the 5th Call for Proposals
Short Proposal – Part B
Concept Note
This document is part B of the template intended for the first application step to the DDF.
The Short Proposal consists of two documents:
A. Applicant Information and
B. Concept Note.
General notes on Part B:
Please be as specific as possible and guide yourself with the key questions. You can use
bullet points to simplify the assessment of your project proposal despite the character
limit. Please do not exceed the word count.
Some fields are only mandatory for applicants for Funding Window B. All other applicants
may fill them in optionally.
We are aware that project proposals are not yet fully developed at this stage; please
base your responses on the current planning status and transparently indicate any
elements that are not yet finalised.
Both documents and all annexes must be sent jointly to ddf@[Link] before the deadline
on June 15, 2026. Please keep in mind the additional instructions provided in part
A.
I. GENERAL INFORMATION
Title of the project Please insert text in here.
max. 15 words
Project country, Please insert text in here.
region/city
Agricultural commodity Please insert text in here.
Please indicate which topic(s) and processes your project addresses the
most. Multiple selections are possible.
risk scoping & identification climate & biodiversity
HREDD topic(s)
prevention & mitigation measures gender equity & social inclusion
digitalisation & traceability living income & living wages
grievance mechanisms other:
Please insert text in here.
deforestation-free supply chains
The maximum funding period is 18 months. Earliest start is Jan 2027,
and latest end is June 2028.
Funding period (mm/yy- If the overall project duration exceeds the max. funding period, please
mm/yy) also indicate the extended project duration.
Please insert text in here.
A (EUR 50,000 – 124,999) B (EUR 125,000 –
Funding window
250,000)
II. PROJECT OUTLINE
A. Due diligence logic
Supply chain mapping:
Describe the project's supply chain as comprehensively as possible. Please explain the role and
position of each applicant within this chain. You may also use a diagram (attachment or insert in the
field below). max. 150 words
Please insert text in here.
Risk assessment and problem definition:
Summarize the key findings of your risk assessment and define the core problem the project aims to
address. Ensure that the problem definition is clearly derived from the identified risks.
Where relevant, explain how risks differ across groups, including gender-specific risks and other
forms of structural inequality (e.g. ethnicity, age, disability). max. 300 words
Please insert text in here.
Commercial partners’ involvement:
For each commercial partner, describe how they are connected to the identified risks and what
influence they have in preventing or mitigating them.
For further guidance please check section II. 2.3 of OECD’s Due Diligence Guidance for
Responsible Business Conduct. max. 150 words
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Target group:
Who are the (potentially or actually) affected rights holders that the project should target?
Estimates are sufficient. Description max. 50 words.
Direct beneficiaries (total): Please insert text in here.
Indirect beneficiaries (total): Please insert text in here.
% men: Please insert text in here.
% women: Please insert text in here.
% youth (age 15-35): Please insert text in here.
% children (under 15): Please insert text in here.
Description: Please insert text in here.
Internal HREDD integration:
How is this project embedded into each Commercial Partner’s (EU+ and Local) internal HREDD
processes? Which company-internal HREDD processes will be strengthened through the project?
max. 150 words
Please insert text in here.
B. Consortium governance
Project steering:
Describe your project steering team and roles of each applicant partner based on the current
planning status, if relevant, supporting entities. max. 150 words
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Please insert text in here.
Rightsholder engagement:
Please elaborate how rightsholders or their legitimate representatives are meaningfully engaged
during planning and implementation. Window B: indicate any foreseen formal role in governance.
max. 150 words
Please insert text in here.
C. Objective and measures
Project objective:
State the project objective and the main change expected by the end of the funding period. It must
be derived from the core problem that the project is expected to address. max. 40 words
Please insert text in here.
Project outputs and measures:
Describe the envisaged outputs and the key measures, including the target group and
implementation responsibilities. Where implementation responsibilities are not yet fully defined at
this stage, please indicate this and provide a brief explanation. Add or remove the fields below as
needed.
Include at least one gender-responsive or inclusive measure1, or briefly justify why this is not
applicable2. max. 250 words
Implementation
Outputs (O) and Activities (A) Short description
responsibility
Please insert text in here. Please insert text in here. Please insert text in
O1
here.
1
A gender-responsive activity addresses gender-based differences in needs, constraints, or risks and
contributes to reducing structural inequalities between women and men.
2
Justification for Window A only. Window B must have at least one gender-responsive or inclusive measure.
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Please insert text in here. Please insert text in here. Please insert text in
A1.1
here.
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A1.2
here.
Please insert text in here. Please insert text in here. Please insert text in
A1.3
here.
Please insert text in here. Please insert text in here. Please insert text in
O2
here.
Please insert text in here. Please insert text in here. Please insert text in
A2.1
here.
Please insert text in here. Please insert text in here. Please insert text in
A2.2
here.
Please insert text in here. Please insert text in here. Please insert text in
A2.3
here.
Please insert text in here. Please insert text in here. Please insert text in
O3
here.
Please insert text in here. Please insert text in here. Please insert text in
A3.1
here.
Please insert text in here. Please insert text in here. Please insert text in
A3.2
here.
Please insert text in here. Please insert text in here. Please insert text in
A3.3
here.
Gender equity and social inclusion:
Describe how gender-specific and intersectional considerations are integrated into the project’s
overall approach, e.g. by explaining how the project plans to address barriers to participation,
access, and benefit, and how it seeks to avoid unintended negative effects on different groups.
max. 150 words
Please insert text in here.
Monitoring:
Specify at least two SMART indicators to measure progress towards the project objective and
expected impact. Disaggregate the indicators where relevant. max. 80 words
Please insert text in here.
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Security situation:
Are you aware of any security concerns in the project region which could affect the project
implementation or the well-being of the target group? If yes, please provide context and elaborate
how you are planning to adequately prevent and/or mitigate these. max. 150 words
Please insert text in here.
D. Strategic Value
Innovation:
Explain what is new or significantly improved in the proposed approach, technology, method,
partnership model, or implementation practice. max. 150 words
Please insert text in here.
Scalability and replication potential:
Explain how the approach could be expanded, replicated, or taken up by other actors, regions, or
supply chains. Window B: Outline the explicit scaling concept. max. 150 words
Please insert text in here.
Additionality and co-funding rationale:
Explain why DDF funding is needed, what the commercial partners contribute, and what would likely
not happen without public support. Please also indicate whether any partner is already receiving
public funding for complementary activities. max. 100 words
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Please insert text in here.
III. PROVISIONAL BUDGET
A. Project costs and contributions
Overall project Costs (in EUR)
Please insert text in here.
Requested DDF Funding (in EUR)
Please insert text in here.
Own contribution (Commercial Partners (EU+) and special provisions):
Please state the expected level of the planned own contribution(s) of the Commercial Partner(s)
(EU+). For multiple partners, please make multiple entries. See section I. 4) of the Terms &
Conditions
Name Commercial Partner (EU+): Amount (EUR):
Please insert text in here. Please insert text in here.
Please insert text in here. Please insert text in here.
Please insert text in here. Please insert text in here.
Please insert text in here. Please insert text in here.
Additional voluntary contribution (other partners):
Name Other Partner: Amount (EUR):
Please insert text in here. Please insert text in here.
Please insert text in here. Please insert text in here.
Please insert text in here. Please insert text in here.
B. Budget overview DDF funding:
Please provide a rough breakdown of the estimated costs based on the current planning status of
the funding you are requesting by DDF:
Name designated funding recipient:
Please insert text in here.
Staff (only staff on payroll of company): EUR …
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External services (e.g. external service providers, trainers, venue rental, EUR …
catering, hotel, etc.):
Transportation/travel costs: EUR …
Procurement of goods: EUR …
Other costs/consumables: EUR …
Forwarding of Funds to third party recipients: insert name here EUR …
Administrative Costs EUR …
Estimated subtotal: EUR …
C. Budget overview Commercial Partner (EU+)
Please provide an indicative breakdown of the contribution each commercial partner plans to make,
based on the current planning status.
Copy and fill out the table separately for each commercial partner (EU+) 3. The own contribution may
be provided in the form of cash or in-kind contributions (e.g. staff time, provision of facilities, etc.).
Name 1st Commercial Partner (EU+):
Please insert text in here.
Company’s employees (prime costs): EUR …
External experts: EUR …
Travel expenses: EUR …
Training (training materials, rooms): EUR …
Monitoring: EUR …
Equipment and materials: EUR …
Estimated subtotal: EUR …
3
If there are more than three Commercial Partners (EU+), please use different colours or a “/” for a clear
distinction of the individual contributions.
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