Job Analysis

Employee Personal Data

Work Location: Head Office ☐ Factory

Company: Alexandria Sanitation Company
☒ (Field-based)

Employee Name: Hiring Date:

Direct Manager Name: Date starting the job:

Direct Manager Title: Fleet/Transportation Mechanical

Subordinates (If found): None
Campaign Manager

Job Purpose:

What is the purpose of your job inside the company in terms of execution and the effect on other
company jobs?

1-To safely and efficiently operate company vehicles to transport personnel, equipment, and materials
to various work sites (treatment plants, pumping stations, network maintenance locations) across
Alexandria.

2-To ensure the timely delivery of supplies and support to field teams, enabling them to perform critical
tasks such as unblocking sewage networks, maintaining equipment, and responding to emergencies.

3- To maintain assigned vehicles in a clean, safe, and operational condition, directly impacting the
company's ability to respond to service requests and emergencies, especially during periods of heavy
rain and flooding.

Task: 1. Transporting Personnel and Materials

Description: Driving company vehicles (e.g., trucks, vans, buses) to transport maintenance crews,
engineers, and necessary tools or equipment from the central garage or depot to various operational
sites like pumping stations, treatment plants, and network repair locations across the city.
Results: Field teams and their equipment arrive safely and on time at their designated work locations.

Regularity: Daily

Required Tools for the job: Company vehicle (truck/van), valid driver's license, company ID, keys, vehicle
logbook, mobile phone/radio for communication.

Time taken to accomplish the task: Varies (4-8 hours per day) depending on the number of trips and
distances.

Surrounding Environment: Working in a vehicle, exposed to all weather conditions. Driving in congested
city traffic, industrial areas, and potentially rough or flooded roads, especially during winter (e.g.,
Alexandria's rainy season).

Issues that might arise if not completing the task: Delays in maintenance and repair work, leading to
service disruptions (e.g., sewage backups). Crews and resources would be stranded, causing significant
operational inefficiency.

How to measure the task accomplishment? Trip logs signed by supervisor or crew leader; daily
completion of assigned transport schedule; no complaints of lateness from field teams.

Task: 2. Emergency Response for Flood and Rain Events

Description: Operating vehicles during emergencies, such as the heavy rain and flooding mentioned on
the company's website. This includes transporting specialized pumping units, emergency crews, and
safety equipment to critical locations to support "mobilization to face the rainy season" and minimize
negative impacts.

Results: Rapid deployment of emergency resources to flood-affected areas, helping to mitigate property
damage and public disruption.

Regularity: As needed (can be daily or on-call during the winter/wet season, which is a critical period for
the company).

Required Tools for the job: Company vehicle, potentially a larger truck for towing pumps,
communication radio/phone, high-visibility vest, safety boots, and possibly a GPS to navigate flooded
areas.

Time taken to accomplish the task: Variable, from a few hours to a full shift or longer during major
weather events.

Surrounding Environment: High-stress environment, working in adverse weather (heavy rain, wind,
potential flooding). Driving may be on flooded roads with reduced visibility. Potential for work outside
normal business hours (nights, weekends).

Issues that might arise if not completing the task: Delayed response to flooding, exacerbating public
safety hazards and property damage. Failure to support critical infrastructure, leading to operational
failures at key pumping stations.

How to measure the task accomplishment? Successful deployment as per emergency dispatch records;
completion of tasks during weather events as logged by the emergency operations center.
Task: 3. Vehicle Maintenance and Reporting

Description: Performing pre-trip and post-trip inspections (checking fuel, oil, water, tires, lights).
Reporting any mechanical issues, accidents, or damage to the Fleet/Transportation Manager
immediately. Ensuring the vehicle is kept clean and serviced according to the schedule. Completing
vehicle logbooks accurately for fuel usage, mileage, and destinations.

Results: Vehicles are safe, reliable, and available for use, minimizing downtime and ensuring the safety
of all personnel.

Regularity: Daily

Required Tools for the job: Inspection checklist, logbook, basic cleaning supplies.

Time taken to accomplish the task: 30-60 minutes per day, plus additional time for scheduled
maintenance as coordinated with the garage.

Surrounding Environment: Work is performed in the vehicle depot/garage area, which may be exposed
to weather and vehicle fumes.

Issues that might arise if not completing the task: Vehicle breakdowns causing work stoppages. Unsafe
vehicles leading to accidents. Higher repair costs due to neglected maintenance. Inaccurate records for
fuel and usage.

How to measure the task accomplishment? Completed and submitted vehicle inspection forms and
logbooks; vehicle availability rate; absence of preventable breakdowns; positive feedback from the Fleet
Manager.

Task: 4. Supporting Logistics and Material Delivery

Description: Transporting essential supplies, spare parts, and equipment (e.g., pipes, pumps, safety gear,
and potentially "sanitation units" for other governorates as per the company's activities) from central
warehouses to various project sites or to other company facilities across Alexandria.

Results: Project sites and workshops have the necessary materials to continue their work without
interruption. Supports inter-company collaboration (e.g., supplying parts to Matrouh).

Regularity: Weekly / As needed

Required Tools for the job: Company truck, possibly with a tail-lift or crane; loading/unloading assistance
(may be from warehouse staff or crew), delivery manifest.

Time taken to accomplish the task: 2-4 hours per trip, depending on the destination.

Surrounding Environment: Warehouse and construction site environments; involves loading and
unloading, requiring physical effort and adherence to safety protocols.

Issues that might arise if not completing the task: Work stoppages at construction or maintenance sites
due to lack of supplies. Inefficient use of warehouse space. Delays in critical infrastructure projects.

How to measure the task accomplishment? Delivery manifests signed by the receiving party; completion
of daily transport requests from logistics.
Task: 5. Driving VIPs and Management

Description: On occasion, transporting senior management (like the Board Chairman, as mentioned in
company news) or visiting officials to meetings, site visits, or press events in a professional, safe, and
timely manner. This requires a higher level of discretion, professionalism, and vehicle presentation.

Results: Ensures the safe and dignified transport of company leadership, supporting their ability to
conduct official business, attend events, and oversee field operations.

Regularity: Occasionally / As needed

Required Tools for the job: A well-maintained, clean vehicle (e.g., sedan or SUV), professional attire,
knowledge of city routes, a high degree of punctuality.

Time taken to accomplish the task: Variable, based on the itinerary of the official being driven.

Surrounding Environment: Standard road conditions, often with tighter schedules and a need for
professionalism.

Issues that might arise if not completing the task: Negative reflection on the company's professional
image. Delays in critical meetings or official events, potentially impacting project approvals or public
relations.

How to measure the task accomplishment? Direct feedback from management; punctuality for
scheduled pick-ups and drop-offs; flawless vehicle presentation.

Communication Channels for the Job (Horizontal & Vertical)

Vertical Up: Reports to Fleet/Transportation Manager on vehicle status, incidents, and completed tasks.

Vertical Down: Receives daily schedules and instructions from the Fleet/Transportation Manager or the
logistics coordinator.

Horizontal: Communicates with field crews (technicians, engineers) regarding transport logistics and
arrival times. Interacts with warehouse staff for loading/unloading.

Job Authority:

Financial Authorities:

Cash Payment limits, approvals for purchasing or payments, assets managemen

Petty Cash: Authorized to receive a small petty cash advance (e.g., up to EGP 500) for emergency fuel,
minor vehicle washes, or urgent roadside repairs, subject to receipt submission.

Fuel Management: Authorized to fuel company vehicles using designated fuel cards or logs; responsible
for ensuring fuel consumption aligns with mileage logged.

Asset Custody: Acts as a custodian for the assigned vehicle and its equipment (e.g., jack, spare tire,
communication radio). Responsible for reporting any damage or loss immediately.

Administration Authorities:

Hiring approval, Penalty, Admin approvals (permission, leaves, etc..), Performance Management

Leave Requests: Authority to request planned annual or sick leave through the direct manager, ensuring
coverage for critical operational periods (e.g., rainy season).

Overtime Approval: Required to obtain pre-approval from the Fleet/Transportation Manager before
working overtime, especially for emergency flood responses or after-hours site visits.

Performance Input: Provides self-assessment input for performance reviews; may provide feedback on
the reliability and safety of assigned vehicles to the Fleet Manager.

Technical Authorities:

Operational decision (final or mutual agreement)

Emergency Response: Authority to make immediate, independent decisions regarding route safety
during emergency flood deployments (e.g., deciding a road is impassable and reporting it) to ensure
crew safety.

Vehicle Maintenance: Authority to make minor on-the-spot decisions regarding vehicle safety (e.g.,
pulling over for a tire change) but requires approval from the Fleet Manager for major repairs or parts
replacements.

Load Security: Sole authority to determine if a load (equipment, materials) is secured safely and within
vehicle capacity before departure; can delay departure if safety standards are not met.
Personality Mental Physical

• Persistence: To navigate • Continuous • Strong Eye Sight: Essential

Alexandria’s heavy traffic and Concentration: Required for safe for safe operation, including
challenging road conditions, driving in congested city streets and night driving and navigating
especially during emergencies. during long shifts. during heavy rain.

• Finding Mistakes: Keen • Movement: Physical ability

• Work Under Pressure: Ability to
observation to perform vehicle to enter/exit the vehicle
remain calm and focused during
safety checks and identify potential frequently and assist with
emergency flood responses and
mechanical issues before they cause loading/unloading supplies
time-sensitive VIP transport.
breakdowns. or equipment.

• Holding: Physical strength

• Use Technology: Competence in
• Team Work: Close coordination to handle steering, secure
using mobile phones, radios, GPS
with maintenance crews, engineers, loads, and potentially
navigation apps, and basic vehicle
and warehouse staff. operate manual transmission
telematics.
vehicles.

• Presentable: Required for driving • Details Oriented: Accuracy in • Standing: Ability to stand
VIPs (management/government completing vehicle logbooks, for periods during
officials) and representing the delivery manifests, and inspection loading/unloading or while
company in public. reports. waiting at work sites.

• Good Listening: To receive clear • Persistent: Physical

• Planning & Organizing: Ability to
instructions from dispatchers, crew stamina to handle long hours
plan daily routes efficiently to
leaders, or management, especially of driving during
maximize fuel economy and time
in noisy environments or over emergencies or extended
management.
radio. shifts.

• Negotiation: Occasionally
required to coordinate access to
restricted or difficult-to-reach sites
with security or site supervisors.
Required Training, Experience, & Education:

1. Education:

o Basic literacy and numeracy (to read maps, logbooks, and safety signs).

o A valid, clean driver's license appropriate for the vehicle class (e.g., Egyptian driver's
license for heavy transport or light vehicles, depending on the assigned vehicle).

2. Experience:

o Minimum of 3-5 years of professional driving experience, preferably in a commercial,

industrial, or governmental organization.

o Proven experience driving in Alexandria’s urban and industrial environments is highly

preferred.

o Experience with emergency response logistics (e.g., civil defense, utility companies) is a
strong advantage.

3. Training:

o Defensive Driving Course: Certified training on safe driving techniques, hazard

perception, and accident avoidance.

o Vehicle Maintenance Basics: Training on pre-trip inspection procedures, checking fluids,

tires, and lights.

o Safety & Compliance: Company-specific training on safety protocols, PPE usage, and
emergency procedures (e.g., handling spills, securing loads).

o Customer Service: Basic training on professionalism when interacting with the public,
field crews, and VIPs.

4. Additional Requirements:

o Must pass a medical examination (including vision and hearing tests) and a practical
driving assessment.

o Willingness to work flexible hours, including nights, weekends, and public holidays,
especially during the rainy season (winter months).