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The document outlines the key components of technical and business report writing, emphasizing the importance of planning, structure, and style. It details the report writing process, including audience identification, objective definition, and organization of ideas, along with a recommended format for reports. Additionally, it highlights effective communication techniques, such as clear language and well-structured paragraphs.

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3 views5 pages

Course Code

The document outlines the key components of technical and business report writing, emphasizing the importance of planning, structure, and style. It details the report writing process, including audience identification, objective definition, and organization of ideas, along with a recommended format for reports. Additionally, it highlights effective communication techniques, such as clear language and well-structured paragraphs.

Uploaded by

alishbamukhtar1530
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd

Course Code: ENGL-2111

Instructor: Ms. Qurat ul Ann

TECHNICAL & BUSINESS REPORT WRITING

Business Report Writing Topics


1. Planning
2. Structure & Content
3. Style
Planning
A report is directed towards:
 Systematically answering a question or questions.
 May involve recommendations but will certainly involve evaluating
information and drawing conclusion.
The report writing process
1. Identify your audience
2. Define your objective(s)
3. Organize your ideas, relating this to relevant theory
Structure & Content
• The majority of your perceived ability comes from how you communicate
• This DOES NOT mean that you shouldn’t research!!
• Research is a key ingredient.
Report format
1. Title page
2. Abstract/Executive Summary
3. Table of contents
4. Introduction
5. Discussion
6. Conclusions
7. Recommendations
8. References

Covering page
Table of contents

Executive summary
• Purpose
• Scope
• Main points
• Conclusions
• Recommendations (consult assessment requirements
Introduction
 Purpose and scope
• Main points
• Structure of the report

Discussion
Main body of the report
State how it is organised up front
• Headings clearly identify the content
• Incorporates relevant theory
• Integrate theory with specific ‘context’ related issues
• Well referenced
Conclusion
• No new material introduced
• Follows logically from the Discussion
Conclusions section should give:
• Key points
• NOT just another Executive Summary
Recommendation
• Consult the assessment criteria as to whether recommendations are
required
• Are suggestions for possible actions based on the discussion section of
the report
Reference
• The reference section lists all resources from where data are taken.
Style
• Blank line between paragraphs
• Left-justified or blocked
• Font, font size & margins-see individual module booklets.
Easy to read
• Clear, concise language
• Short sentences
• Use examples where appropriate to illustrate argument.
Effective paragraphs
Place information where it will be seen:
• First and last paragraphs
• The start of the paragraph
Keep paragraphs simple:
• Short paragraphs
• Each paragraph should contain one main point

End of Lecture

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