Discovering
Computers 2012
Your Interactive Guide
to the Digital World
Objectives Overview
Define the term,
Define the term, data
database, and explain Discuss the terms
integrity, and describe
how a database character, field, record,
the qualities of valuable
interacts with data and and file
information
information
Describe file Differentiate between a
maintenance file processing
techniques and approach and the
validation techniques database approach
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for Detailed Objectives Discovering Computers 2012: Chapter 10
Objectives Overview
Describe characteristics
Discuss the functions
of relational, object-
common to most
oriented, and
database management
multidimensional
systems
databases
Identify database design
guidelines and discuss
Explain how to access
the responsibilities of
Web databases
database analysts and
administrators
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for Detailed Objectives Discovering Computers 2012: Chapter 10
Databases, Data, and Information
Database Data Information
• Collection of • Collection of • Processed data
data organized unprocessed • Documents
in a manner items • Audio
that allows • Text • Images
access, • Numbers
retrieval, and • Video
• Images
use of that
data • Audio
• Video
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Discovering Computers 2012: Chapter 10
Databases, Data, and Information
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Discovering Computers 2012: Chapter 10
Figure 10-1
Databases, Data, and Information
• Database software, often called a database
management system (DBMS), allows users to:
Create a computerized Add, modify, and
database delete data
Create forms and
Sort and retrieve data
reports from the data
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Discovering Computers 2012: Chapter 10
Databases, Data, and Information
• Data integrity identifies the quality of the data
• Garbage in, garbage out (GIGO) points out the
accuracy of a computer’s output depends on the
accuracy of the input
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Discovering Computers 2012: Chapter 10
Databases, Data, and Information
• Valuable information should have the following
characteristics:
Accurate Verifiable Timely Organized
Cost-
Accessible Useful
effective
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Discovering Computers 2012: Chapter 10
The Hierarchy of Data
• Data is organized in layers
– Files, records, fields, characters
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Discovering Computers 2012: Chapter 10
Figure 10-2
The Hierarchy of Data
• A character is one byte
– Numbers, letters, space,
punctuation marks, or
other symbols
• A field is a combination
of one or more related
characters
– Field name
– Field size
– Data type
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Discovering Computers 2012: Chapter 10
Figure 10-3
The Hierarchy of Data
• Common data types include:
Text Numeric AutoNumber Currency
Date Memo Yes/No Hyperlink
Object Attachment
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Discovering Computers 2012: Chapter 10
The Hierarchy of Data
• A record is a group of related fields
– A primary key uniquely identifies each record
• A data file is a collection of related records
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Discovering Computers 2012: Chapter 10
Figure 10-4
Maintaining Data
• File maintenance refers to the procedures that
keep data current
Adding Modifying
records records
Deleting
records
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Discovering Computers 2012: Chapter 10
Maintaining Data
• Users add new records to a file when they obtain
new data
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Discovering Computers 2012: Chapter 10
Figure 10-5
Maintaining Data
• Users modify a record to correct inaccurate data
or update old data
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Discovering Computers 2012: Chapter 10
Figure 10-6
Maintaining Data
• When a record no longer is needed, a user deletes
it from a file
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Discovering Computers 2012: Chapter 10
Figure 10-7
Maintaining Data
• Validation compares data with a set of rules or
values to find out if the data is correct
Alphabetic/Numeric
Range check Consistency check
check
Completeness check Check digit Other checks
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Discovering Computers 2012: Chapter 10
File Processing Versus Databases
File processing system Database approach
• Each department has its • Programs and users share
own set of files data
• Used for many years • Reduce data redundancy
• Have data redundancy • Improve data integrity
• Isolate data • Share data
• Allows easier access
• Reduces development time
• Can be more vulnerable
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Discovering Computers 2012: Chapter 10
File Processing Versus Databases
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Discovering Computers 2012: Chapter 10
Figure 10-10
Database Management Systems
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Discovering Computers 2012: Chapter 10
Figure 10-11
Database Management Systems
• A data dictionary contains data about each file in
the database and each field in those files
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Discovering Computers 2012: Chapter 10
Figure 10-12
Database Management Systems
• A DBMS provides several tools that allow users
and programs to retrieve and maintain data in the
database Query language
Query by example
Form
Report generator
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Discovering Computers 2012: Chapter 10
Database Management Systems
• A query language consists of simple, English-like
statements that allow users to specify the data to
display, print, or store
• Query by example (QBE) provides a GUI to assist
users with retrieving data
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Discovering Computers 2012: Chapter 10
Database Management Systems
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Discovering Computers 2012: Chapter 10
Figure 10-13
Database Management Systems
• A form is a window on the screen that provides
areas for entering or modifying data in a database
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Discovering Computers 2012: Chapter 10
Figure 10-15
Database Management Systems
• A report generator allows users to design a report
on the screen, retrieve data into the report
design, and then display or print the report
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Discovering Computers 2012: Chapter 10
Figure 10-16
Database Management Systems
A DBMS provides means to
ensure that only authorized users
access data at permitted times
• Access privileges
• Principle of least privilege
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Discovering Computers 2012: Chapter 10
Database Management Systems
• A DMBS provides a variety of techniques to
restore the database to a usable form in case it is
damaged or destroyed
Backup Log
Recovery Continuous
utility backup
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Database Management Systems
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Discovering Computers 2012: Chapter 10
Figure 10-17
Relational, Object-Oriented, and
Multidimensional Databases
• A data model consists of rules and standards that
define how the database organizes data
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Discovering Computers 2012: Chapter 10
Figure 10-18
Relational, Object-Oriented, and
Multidimensional Databases
• A relational database
stores data in tables
that consist of rows and
columns
– Each row has a primary
key
– Each column has a
unique name
• A relationship is a link
within the data
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Discovering Computers 2012: Chapter 10
Figure 10-20
Relational, Object-Oriented, and
Multidimensional Databases
• Structured Query Language (SQL) is a query
language that allows users to manage, update,
and retrieve data
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Discovering Computers 2012: Chapter 10
Figure 10-21
Relational, Object-Oriented, and
Multidimensional Databases
• An object-oriented database (OODB) stores data
in objects
• Examples of applications appropriate for an
object-oriented database include:
Multimedia Groupware
database database
Computer-
Hypertext
aided design
database
database
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Discovering Computers 2012: Chapter 10
Relational, Object-Oriented, and
Multidimensional Databases
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Discovering Computers 2012: Chapter 10
Figure 10-22
Relational, Object-Oriented, and
Multidimensional Databases
• A multidimensional database can store data in more
than two dimensions of data
– Sometimes known as a hypercube
– Can consolidate data much faster than a relational database
• A data warehouse is a huge database that stores and
manages the data required to analyze historical and
current transactions
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Discovering Computers 2012: Chapter 10
Web Databases
• Databases on the Web allow you to:
Shop for
products or Buy or sell stocks Search for a job
services
Make airline Register for Check semester
reservations college classes grades
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Discovering Computers 2012: Chapter 10
Web Databases
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Discovering Computers 2012: Chapter 10
Figure 10-23
Database Administration
• It is important to have a carefully designed
database
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Discovering Computers 2012: Chapter 10
Figure 10-24
Database Administration
Database analysts and administrators are responsible
for managing and coordinating all database activities
Database Administrator (DBA)
Database Analyst (DA)
Creates and maintains the data
Decides on proper field
dictionary, manages security,
placement, defines data
monitors performance, and
relationship, and identifies
checks backup and recovery
users’ access privileges
procedures
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Discovering Computers 2012: Chapter 10
Database Administration
• Employees should learn
how to use the data in
the database effectively
– Interact with database
– Identify new data for the
database
– Maintain the database
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Discovering Computers 2012: Chapter 10
Figure 10-25
Summary
How data and
Methods for Assessing the
information are
maintaining high- quality of valuable
valuable assets to
quality data information
an organization
Advantages of Roles of the
Various types of
organizing data in database analysts
databases
a database and administrators
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Discovering Computers 2012: Chapter 10
Discovering
Computers 2012
Your Interactive Guide
to the Digital World
Chapter 10 Complete