PDFReader User Guide
PDFReader User Guide
User Guide
Copyright
All rights reserved. This material may not be reproduced, displayed, modified or
distributed in any form or by any means, electronically or manually, without the express
prior written consent of iTech Development Systems.
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Contents
3 Contents
19 Reorder
27 Chapter 6 Settings
Contents 4
Welcome to PDF Reader Pro Edition
for iPad
PDF Reader Pro is a powerful and easy to use PDF Reader for the iPad that enables you to
open, read, annotate, and send PDF files (large or small) on the go.
The PDF Reader Pro app is intuitive and very easy to use. But even if you can figure out
most of the product on your own, this guide is here to help when you can’t.
The iPhone version of PDF Reader Pro was selected as a finalist on the 2009 “Best App
Ever Award” in the categories “Most Useful App” and “Best Productivity Enhancer” .
Boldface type is used to indicate items you tap or select. This includes buttons, menu
items, dialog options, keyboard keys, and icons.
When screenshots are displayed, any instructions for working with the functionality
displayed in that screenshot follows below the screenshot.
PDF Sync for Mac allows you easily manage your files
and folders directly from your Mac. Changes you make
are automatically synchronized the next time you
connect your iPad to your Mac, all your files are always up to date and available on your
Mac and iPad.
PFDSync works similar to the USB sharing feature but with a very big advantage: PDFSync
also allows you to transfer complete folder and sub folder structures.
Please refer to the last pages of this guide for some PDFSync screenshots.
Contents 6
Getting Started
PDF Reader Pro is designed to be the all-in-one PDF solution for your iPad. The reader
not only allows you to read, send, and print your PDFs, but also facilitates collaboration
thanks to its annotation and sharing options. You can organize your PDF in folders, create
new PDFs from photos and sync your files to your dropbox or other cloud services from
within the app.
Chapter 2 and 3 provide an overview of PDF Reader Pro and explains how to open and
read your first PDF. If you are a first time user, these chapters are the place to start. If
you are already familiar with the application you may want to skip ahead to other
chapters.
Opening a PDF
To open a PDF, tap the name of the PDF in the list of files.
If you open a PDF for the first time, it will open on the first page. If you have had a PDF
open before, it will open on the last page you viewed before closing it.
Close a PDF
To close a PDF, tap the icon on the far left of the toolbar. This will close the file and
take you back to the files and folders overview.
When you open the same PDF again, it will open on the last page you were viewing.
To toggle between full width and full page display, tap the icon in the toolbar. To
display 2 pages side by side, tap the icon.
Swipe or Tap
The standard setting is swipe. You can change the Settings to also allow moving to
another page by tapping the page. Note that turning on tapping does not disable
swiping. In other words, it’s either swipe only, or swipe and tap both.
Swipe
Move your finger from right to left over the screen (=swipe) to move to the next page.
Move your finger from left to right over the screen to move to the previous page.
Note that the standard setting is horizontal scrolling. You can change it to vertical
scrolling in the Settings. Vertical scrolling requires swiping up and down.
Tap
Tap your finger close to the right edge of the screen to move to the next page. Tap your
finger close to the left edge of the screen to move to the previous page.
Note that the standard setting is horizontal scrolling. You can change it to vertical
scrolling in the Settings. Vertical scrolling requires tapping close to the top and bottom of
the screen.
Slider
The slider is always visible on the far right side of the screen. Press down the
slider button and slide it up or down to move backward or forward through
the pages. The page numbers will be displayed as you slide the button.
You can also tap your finger anywhere on the slider to quickly jump to another
page.
Jump to page
Tap the icon on the far right of the toolbar to enter a page number. You will be
taken to that page instantly.
A new bookmark always applies to the page you are currently on.
To create a new bookmark, tap the icon in the toolbar. You will be asked to name
your bookmark. Type a name and tap Done on the keyboard. The bookmark will be
saved. You will be able to access your bookmarks from the files and folders overview
(shows all your bookmarks), but also from within the PDF (shows only the bookmarks
pertaining to that PDF).
Accessing bookmarks
For an overview of the bookmarks within a PDF, open the PDF and tap the icon on
the toolbar. The Outlines pane will open, detailing the contents of the PDF. The third tab
in the pane is the Bookmarks tab. Tap it to show the list of bookmarks in the document.
Tap a bookmark to be taken to the correct page of the PDF.
To close the bookmarks pane, tap the icon on the toolbar again.
To manage and view all your bookmarks (for all your documents) see Manage
bookmarks.
If multiple levels of contents are available, an arrow will be displayed on the left of the
item in the contents list. Click the arrow to expand the list.
Click the name of an item to open the corresponding page of the PDF.
To close the outlines pane, tap the icon on the toolbar again.
To close the search pane, tap the icon on the toolbar again.
Emailing a PDF
To email a PDF, tap the icon in the toolbar. PDF Reader Pro will open a draft
message and attach the PDF. Enter the recipient’s name and a message (if required) and
tap the Send button. Your message will be send and you will be returned to the PDF.
To cancel sending a message, tap the Cancel button and select Delete Draft or Save
Draft. You will be returned to the PDF.
Annotating text
When reading and reviewing PDF documents, there may be many reasons why you
would like to annotate the text: things to remember, corrections, topics to be discussed,
etc. PDF Reader Pro gives you the ability to highlight and underline text, add arrows,
lines and shapes, and to add notes, stickies, and signatures.
Note that any annotations you add will be automatically saved the moment you close the
PDF. If you would like to keep a “clean” version of the document and an annotated
version, you should make a copy of the document first.
To access the annotation options, open the annotation toolbar by tapping the icon in
the main toolbar.
Note that highlight, underline and strike out always use the color that was used last
time for that annotation type.
Delete annotation
To delete highlights, lines, notes, shapes, or drawings, tap the object and select Delete
from the pop up that opens. It will be deleted instantly.
Move annotation
To move lines, shapes, or drawings, tap the object and select Move from the pop up that
opens. Drag the object to the desired location and tap the Done Moving button in the
annotation toolbar.
Thickness of free highlights and free drawings needs to be set before creating the object,
by using the slider on the color menu.
Shapes
To insert a shape, tap the corresponding icon, select the color from the color toolbar that
opens, and then draw the shape where you want it to appear. Click the Done button to
finish drawing.
Tapping a shape opens a popup that allows you to change its color and line thickness,
and to move or delete the shape.
Note
To insert a note, tap the Note icon and then tap where you want the note to appear.
Type the text for the note. When you are done, tap the Hide Keyboard button. The text
of a note is always visible. A note is more prominent than a stickie.
Tapping a note opens a popup that allows you to change its color and font size, to edit
the contents and to move or delete the note.
Stickie
To insert a stickie, tap the Stickie icon and then tap where you want the stickie to
appear. Type the text for the stickie. When you are done, tap the Hide Keyboard button.
A stickie is indicated by a yellow text balloon, but the actual text is not visible.
You can change the color of a stickie in the same way you change color for shapes and
highlight, but the new color is only visible when the stickie is open. Closed stickies are
always yellow.
Tapping a stickie opens a popup that allows you to change its color, to open it for editing
and to move or delete the note.
Printing
To print your PDF tap the icon in the toolbar. A
dialog will open for you to select the printer, the page
range and the number of copies.
Reflow Mode
To view a plain text version of the PDF you are reading, tap the icon in the toolbar.
The PDF will be displayed without any colors, or formatting.
Rotating a PDF
There are two options for rotating a PDF—the current page only, or the entire document
(all pages).
To rotate the current page to the left, click in the toolbar. To rotate the current page
to the right, click in the toolbar.
To rotate the entire document to the left, click in the toolbar. To rotate the entire
document to the right, click in the toolbar.
File management includes creating folders, moving and deleting files, renaming files, etc.
This chapter describes all of PDF Reader Pro’s file management functionality.
To open the file management functionality, tap the wrench icon in the toolbar of the
files and folders overview.
A file management toolbar will open at the bottom of the screen, and on the right of
every file and folder a selection button and a move button will be visible.
The wrench icon you used to access the file management options changes into a Done
button. Tap this button when you are finished and want to view your files or access the
contents of your folders.
Create folder
To create a folder, tap the Create folder icon in the file management toolbar. A text box
will appear for you to enter the folder’s name.
Copy
To copy a file (or folder) to another folder, select it first by tapping the circle on the right.
A checkmark will appear .
Then tap the Copy icon in the file management toolbar to open a dialog that allows you
to select the folder you would like to copy the file to.
Select the correct folder and tap Confirm to copy the file.
Move
To move a file (or folder) from one folder to another folder, select it first by tapping the
circle on the right. A checkmark will appear .
Delete
To delete a file (or folder), select it first by tapping the circle on the right. A checkmark
will appear .
Then tap the Delete icon in the file management toolbar. A warning message will appear
asking you to confirm the action. Tap Ok to confirm.
Email
To email a file (or folder), select it first by tapping the circle on the right. A checkmark
will appear .
Then tap the Email icon in the file management toolbar. A draft message will open,
including the attachment. Add the recipient’s information and a message and click Send
to send the email.
Rename
To rename a file (or folder), select it first by tapping the circle on the right. A checkmark
will appear .
Then tap the Rename icon in the file management toolbar. A dialog will pop up for you
to enter the new file name. Tap the dialog’s Rename button to confirm.
Select All
If you need to perform the same action to a great number of files (e.g. move them to the
same folder), it may be quicker to use the Select All option than to select all files
separately.
Tap Select All to select all files and folders. Then manually deselect the ones (if any) you
want to exclude.
Deselect All
If you have selected a great number of files and want to deselect them, it may be quicker
to use the Deselect All option than to deselect all files separately.
Open
To open a file in another program, select it first by tapping the circle on the right. A
checkmark will appear .
Then tap the Open in icon in the file management toolbar. A dialog will pop up for you to
select from a list of installed programs that can read PDF files. Tap a program name to
open the PDF in it.
This chapter explains the advanced options that can be accessed from the files and
folders overview screen as shown below.
Managing bookmarks
There are two ways to view and use your bookmarks—from the files and folders
overview screen and from within a PDF. This section of the manual explains how to
manage bookmarks from the files and folders overview.
Filter bookmarks
If you have a lot of bookmarks, quickly finding the right one can be a little tricky. The
filter field just below the toolbar will help you find bookmarks by reducing the number of
bookmarks displayed. Type (part of) the bookmark name and tap the Search button on
your keyboard to reduce the number of items on the list.
To remove the filter, tap the cross that appears on the far right inside the filter field.
Deleting bookmarks
To delete a bookmark, make sure you are in the files and folders overview screen.
Open your list of bookmarks, by tapping the icon on the far left of the toolbar.
In the bookmarks overview, tap the Edit button on the far right (the button will change
into a blue Done button).
Note that when you delete a PDF from PDF Reader Pro, all bookmarks pertaining to that
file will also be deleted.
Enter URL
If you do know the exact URL of the PDF you would like to download, use the Enter URL
option. Use the input field to enter the exact URL and tap Go on your keyboard. PDF
Reader Pro will instantly start downloading the file.
Tap the Add button to enter your login details and connect to a service. Your files and
folders on the service will be displayed.
To delete your contact details for a service, tap the Edit button, tap the Delete icon on
the left, and tap the Delete button on the right.
To access your cloud service, tap the icon for that service. You will be logged in and be
able to browse your files and folders.
Turn on Wifi in the toolbar and copy the address that appears in the toolbar into your
web browser address bar. Make sure to copy the address exactly as it shows on your
iPad (note the colon before the last number).
The list of files on your iPad will be displayed in the browser. Click a file name to open it.
Upload to iPad
To upload a file from your computer to your iPad, click the Browse... button in your
browser, select the file from your computer and click Upload. The file will be uploaded to
your iPad and added to the list of files in PDF Reader Pro.
Connect your iPad to iTunes, select your device on the left and click Apps in the
horizontal menu along the top. Scroll down to the file sharing section. You will see all
apps listed that allow file sharing. Select PDF Reader Pro from the list of apps to view all
the files on your iPad.
To remove the filter, tap the Cancel button that appears next to field when you start
typing.
Editable forms
With PDF Reader Pro you can enter data into PDF editable forms and save your data.
Open the form, fill out your data by tapping in any text field and have PDF Reader Pro
save your changes automatically when you close the file.
This chapter covers the PDF Reader Pro general settings that apply to all files.
To open the settings screen, tap the gear wheels icon in the toolbar. The settings screen
will open.
Tap the PDFReader button in the toolbar to leave the settings screen. Any changes to the
settings will be saved automatically upon exiting this screen.
Highlight links
Turning on highlight links will clearly indicate all links in your PFDs with a colored border.
Vertical scrolling
The standard setting is horizontal scrolling (and right and left swiping). If you prefer to
scroll vertically (and swipe up and down) turn vertical scrolling on.
Full screen
The standard setting is for PDF Reader Pro to display the toolbars (top and bottom) and
the page slider in reading mode. To create more space for the document and hide the
toolbars and slider, turn full screen on.
The moment you open a new PDF, you will see the toolbar for about two seconds, after
which it will disappear and use the full screen to display the PDF.
Tap the centre of the screen with two fingers to show the toolbar. Tap the centre of the
screen with two fingers again to hide the toolbar again.
PDF Reader Pro allows you to create your own PDFs from photos you have stored on
your iPad.
To create your own PDFs, set the mode switch in the files and folder overview to Scan. A
blank screen will open with three buttons in the bottom toolbar.
Tap the film roll button to select images from your photo album. You images will be
added to the list of images to be included in the PDF. Note that you have to add the
images in the order you want them to appear in the PDF, because the order cannot be
changed after selecting the images.
You can create the PDF immediately by tapping the Make PDF button, or you can edit
your images before you do.
For every image you have to option to crop the image, adjust the brightness, adjust the
contrast and toggle between color and black/white.
Editing images
To edit an image, tap the image in the list of images you have selected for your scan. It
will be opened in the edit window.
Note that editing images in PDF Reader Pro scan mode does not affect the images in your
photo albums, nor does it add the edited images as new files to your albums. The effects
of any editing are limited to PDF Reader Pro.
Tap a black and white circle and hold it until the little circle attached to it matches its
size. Then drag the corner to the desired location. Crop the image to your liking and tap
Done in the toolbar to save your changes. To discard your changes or start over, tap
Cancel. Alternatively, tap Scan at the bottom of your screen. This will discard any
changes and return you to the overview screen.
Note that cropping may distort your images because everything outside the four
cropping lines will be deleted from the image, but the image shape will remain a
rectangle.
Black/white
The last button on the toolbar allows you to toggle between color and black/white
images. The image will be processed and you will see the result. Click Done to save the
result or tap the black/white button again to return to the color version of your image.
Note that you cannot bring back the colors of an image once you have saved it to
black/white by clicking the Done button.
Make PDF
After you have selected and edited the images for your PDF, you are ready to create it.
Tap the Make PDF button in the toolbar to bring up the dialog below.
Clear images
While working on creating your PDF, you may want to delete one image from the list.
After you have created your PDF, you may want to delete all the images from the scan
list. Both options are available.
PDFSync
If you like PDF Reader Pro, you may also like PDFSync for
Mac – a bonus app for our PDF Reader Pro for iPad users.
PDF Sync for Mac allows you easily manage your files and
folders directly from your Mac. Changes you make to
your files are automatically synchronized the next time
you connect your iPad to your Mac, so that all your files
are always up to date and available on your Mac and
iPad.
PFDSync works similar to the USB sharing feature but with a very big advantage: PDFSync
allows you to transfer complete folder and sub folder structures.