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The document outlines the nature and types of formal reports, which are complex collections of data used at an official level, often detailing major projects. It categorizes reports into informational, analytical, and recommendation types, each serving distinct purposes such as presenting data, analyzing results, and advocating for specific actions. Examples of subject matter include new technologies, project advisability, and annual reviews.

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5 views5 pages

2

The document outlines the nature and types of formal reports, which are complex collections of data used at an official level, often detailing major projects. It categorizes reports into informational, analytical, and recommendation types, each serving distinct purposes such as presenting data, analyzing results, and advocating for specific actions. Examples of subject matter include new technologies, project advisability, and annual reviews.

Uploaded by

0502muhammad
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

• The formal report is the collection and interpretation of data and

information.

• The formal report is complex and used at an official level.

• It is often a written account of a major project.

• Examples of subject matter include new technologies, the advisability


of launching a new project line, results of a study or experiment, an
annual report, or a year old review of developments in the field.
TYPES OF FORMAL REPORT

They can be categorized as:


Informational reports

Analytical reports

Recommendation reports
INFORMATIONAL REPORTS

• Informational reports present results so readers can understand a


particular problem or situation.

• Example: Manager of a city’s website might prepare an


informational report for the city council; the report would provide
statistics on the number of people who pay their city water and
sewage bills online etc.

• Informational reports might:


A. Present information on the status of current research or of a
project.
B. Present an update of the operation in your division.
C. Explain how your organization or division does something.
D. Present the results of a questionnaire or research.
ANALYTICAL REPORTS

• This type goes a step beyond presenting results. Analytical reports


present results, analyze those results, and draw conclusions based on
those results.

• These reports attempt to describe why or how something happened and


then to explain what it means.

• Like informational reports, analytical reports can be formal or informal.

• Explain what cause a problem or situation – Present the results of a


traffic study showing accidents at an intersection – the report explains
what it means.
• Explain the potential results of a particular course of action.

• Suggest which option, action, or procedure is best.


RECOMMENDATION REPORTS

• This type advocate a particular course of action. This usually present


the results and conclusions that support the recommendations.

• This type is identical to analytical report.

• For example, your analytical report suggests using treatment X is


more efficient than treatments Y and Z. However, that does not
mean that you will use treatment X as cost and other considerations
might recommend treatment Y.

• What should we do about a problem?


• Should we or can we do something?
• Should we change the method or technology we use to do
something?

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