Prepared by: Hanif khan (Hk) Youtube channel: Tutor
APPLICATION WRITING
Meaning of Application Writing
• Application writing means writing a formal request letter.
• It is written to ask for permission, help, leave, refund, or action.
• The language should be clear, polite, and respectful.
Example:
Writing an application to the principal for sick leave.
Language of Request
Application writing uses request language, which includes:
• Purpose (why you are writing)
• Circumstance (problem or situation)
• Action (what you want)
• Apology (if needed)
Example:
“I would appreciate it if you could grant me leave for two days.”
Format of a Short Application
Date
• Written at the top left corner
• Month should NOT be abbreviated
• Do NOT use st, nd, rd, th
Correct: 10 December 2015
Wrong: 10th Dec 2015
Recipient’s Name & Address
• Written below the date
• Use name or designation if name is unknown
Example:
The Principal
XYZ College
Karachi
Greeting / Salutation
• Use polite greetings
• Use surname if name is known
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Prepared by: Hanif khan (Hk) Youtube channel: Tutor
Examples:
• Dear Ms. Franklin
• Dear Sir or Madam
Subject Line
• Written after salutation
• Underlined
• Shows main purpose of the letter
Examples:
Subject: Application for Sick Leave
Subject: Request for Course Withdrawal
Body of the Application
(Use Four-Point Plan)
Purpose
Why are you writing?
Example:
“I am writing to inform you that I cannot continue my English course.”
Circumstance
Explain the situation or problem.
Example:
“Due to my full-time job and extended working hours, I am unable to manage my studies.”
Action
What do you want the reader to do?
Example:
“I kindly request permission to withdraw from the course.”
Apology (Optional)
Used when inconvenience is caused.
Example:
“I apologize for any inconvenience caused.”
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Complimentary Close
Depends on whether the name is known:
• Yours sincerely – if name is known
• Yours faithfully – if name is unknown
Other options:
• Respectfully yours (very formal)
• Sincerely (less formal)
Signature
• Written below the closing
• Include name and designation
Example:
Yours sincerely
HIRA ASIF
Student
Important Writing Tips
• Be to the point
• Use formal language
• Avoid slang or short forms
• Keep paragraphs clear
• Be polite and respectful
Example Situation (Simple)
Situation:
A student cannot continue an English course due to job workload.
Requested Action:
• Refund OR
• Permission to join next semester
Key Exam Points
✔ Application = formal request
✔ Always follow proper format
✔ Language must be polite
✔ Subject line is important
✔ Purpose–Circumstance–Action structure
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Prepared by: Hanif khan (Hk) Youtube channel: Tutor
MCQs: Application Writing (Moderate Level)
1. Application writing is mainly used to:
A. Entertain
B. Inform only
C. Make a formal request
D. Write stories
2. The date in an application should be written:
A. With abbreviations
B. With day suffixes
C. In informal style
D. Without abbreviations and suffixes
3. If the recipient’s name is unknown, the correct salutation is:
A. Dear Friend
B. Dear Madam
C. Dear Sir or Madam
D. Hello
4. The subject line of an application should:
A. Be very long
B. Be written at the end
C. Clearly state the purpose
D. Be optional
5. Which part explains why the letter is written?
A. Action
B. Purpose
C. Apology
D. Closing
6. “I would appreciate it if you could…” is an example of:
A. Informal language
B. Command
C. Language of request
D. Complaint
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7. The Four-Point Plan includes:
A. Greeting, body, closing, signature
B. Purpose, circumstance, action, apology
C. Date, address, subject, body
D. Introduction, middle, conclusion, end
8. Which closing is correct when the recipient’s name is known?
A. Yours faithfully
B. Yours sincerely
C. Best wishes
D. Thank you
9. The tone of an application should be:
A. Angry
B. Casual
C. Polite and formal
D. Humorous
10. Writing unnecessary details in an application should be:
A. Encouraged
B. Avoided
C. Compulsory
D. Appreciated
11. An apology in an application is used to:
A. Blame the reader
B. Show regret politely
C. End the letter
D. Give instructions
12. The signature in an application is written:
A. Before the body
B. After the closing
C. Below the date
D. After the subject
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13. Which is a correct subject line?
A. Hello Sir
B. I need leave
C. Application for Leave
D. How are you
14. “Please let me know your decision” is an example of:
A. Greeting
B. Purpose
C. Closing sentence
D. Signature
15. Application writing is part of:
A. Informal writing
B. Creative writing
C. Formal writing
D. Story writing
Answer Key
1-C
2-D
3-C
4-C
5-B
6-C
7-B
8-B
9-C
10-B
11-B
12-B
13-C
14-C
15-C