EXPERIMENT  4

MS-WORD
MS-WORD is the part of the bigger package called MS-OFFICE. We can do much more than
word processing.

What is word processing?

Word processing is a software package that enables you to create, print and save document for
future retrial and reference creating a document involves typing by using a keyboard and saving
it editing a document a document involves correcting the spelling mistakes if any deleting or
moving words sentence or paragraph.

Advantages of word processing:

Word processor over a conventional type writer is that a word processor enables you to may
change to a document without retyping the entire document.

Features of word processing:

1. Text is typing into the computer which allows alteration to be made easily
2. Word and sentence can be inserted or deleted.
3. Paragraph or text can be copy/move throughout the documents.
4. Margins and page length can be adjusted as desired.
5. Spelling can be checked and modify through the spell check facility.
6. Multiple documents/files can be merged.
7. Multiple copies of letters can be generated with different address through the male merger
facility.

Some commands of a word processing package:

1. Soft Word.
2. WordStar.
3. WordPerfect.
4. Microsoft word.
5. Footer.
6. Header.
Important components of the screen:

1. Title bar: - The title bar displayed the name of the currently active word document like other
windows applications.
2. Toolbar: - Word has a number of tool bar that help you perform task faster and with great
easy two of the most commonly toolbar are the formatting toolbar and the standard toolbar.
3. Ruler bar:- the ruler bar allows you to format the vertical alignment of text in a document.
4. Status bar:- The status bar displays information about the currently activate document. This
includes the page no. that you are working.
5. Scroll bar:- This bar helps scroll the content or body of document.
6. Work space:- The work space is the document windows where you enter/type the text of
your document.
7. Main menu:- The word main menu is displayed at the top if the screen.
Saving New Document

Once you are done with typing in your new Word document, it is time to save your document to
avoid losing work you have done on a Word document. Following are the steps to save an edited
Word document −

Step 1 − Click the File tab and select the Save As option.

Step 2 − Select a folder where you will like to save the document, Enter the file name which
you want to give to your document and Select the Save Asoption, by default it is
the .docx format.
Step 3 − Finally, click on the Save button and your document will be saved with the entered
name in the selected folder.

Saving New Changes

There may be an instance when you open an existing document and edit it partially or
completely, or an instance where you may like to save the changes in between editing of the
document. If you want to save this document with the same name, then you can use either of the
following simple options −

 Just press the Ctrl + S keys to save the changes.

 Optionally you can click on the floppy icon available at the top left corner and just above
the File tab. This option will also help you save the changes.

 You can also use the third method to save the changes, which is the Save option
available just above the Save As option as shown in the above screenshot.
If your document is new and it was never saved so far, then with either of the three options,
Word will display a dialogue box to let you select a folder, and enter the document name as
explained in case of saving new document.

View Buttons

The group of five buttons located to the left of the Zoom control, near the bottom of the screen,
lets you switch through the Word's various document views.

 Print Layout view: This displays pages exactly as they will appear when printed.

 Full Screen Reading view: This gives a full screen view of the document.

 Web Layout view: This shows how a document appears when viewed by a Web
browser, such as Internet Explorer.

 Outline view: This lets you work with outlines established using Word‘s standard
heading styles.

 Draft view: This formats text as it appears on the printed page with a few exceptions.
For example, headers and footers aren't shown. Most people prefer this mode.
 EXPERIMENT  5

MS Excel

Introduction to Microsoft Excel 2007

Microsoft Excel is a very powerful tool for you to use for numeric computations and analysis
Excel can also function as a simple database but that is another class. Today we will look at how
to get starting with Excel and show you around the neighborhood sort of speak.

Starting MS-Excel 2007

 To start Microsoft Excel:

 Click once on the Start button on the bottom left corner of the screen.
 Click on All Programs.
 Move the cursor to the new menu on the right and then click on Microsoft Office 2007.
 Move the cursor to the next menu that opens and click Microsoft Office excel 2007.
 A blank document will appear on the screen.

Main screen of a Microsoft Excel 2007 Document

This is a workbook. A workbook is a collection of worksheets (spreadsheets) and macros.
By default, Excel creates 3 worksheets in a new workbook. The worksheets are designated at the
bottom part of the window where you see the file folder-like tabs. The tabs are named
Sheet1,Sheet2 and Sheet3. If you click on Sheet2, you will be in Sheet2 and not Sheet1 so you
need to be aware of which worksheet you are in.

Office Fluent user interface

In Excel 2007, the new Office Fluent user interface replaces the traditional menus and
toolbars from previous versions of Excel with a single mechanism designed to help users find the
right features more efficiently.

The interface contains three main components:

 Office Button
 Quick Access Toolbar
 Ribbon
Open a New Workbook

Sometimes you have to create a new workbook.

1. Click on the Office Button
2. Click on New
You are now able to open recently used or new workbooks from this panel. You can also open
up templates that are available with Excel or ones that you create. If you click on Blank
Workbook, Excel will create a new workbook for you.

What are Columns, Rows, and Cells?

 Columns are the vertical markers in the worksheet and are denoted by the alphabet i.e. A,
B, C.
 The rows are the horizontal markers in the worksheet and are denoted by numbers i.e. 1,
2, 3.
 Cells are the single box that you get where the column and row intersect i.e. A1, B3, and
C2.
You will often need to know the cell reference. The cell reference is the cell‘s name and you can
find that by looking at the toolbar. This means that the cell that is selected is named C28.

Selecting a cell
1. We are going to select C28. Look for the C column.
2. Look for the Row number 28.
3. You may use your finger to follow the column C down to where row 28 is.
4. Once you have located it, click on it.
5. Look at the toolbar; the cell reference box should say C28. If it does not, try again.
6. After you have done this, click on a different cell and note the cell reference box.

Selecting a group of cells A4 to D10

1. Click on the first cell A4
2. Click and Hold the mouse button down. Drag the cursor down to D10.
3. Let go of the mouse button.
4. If you did it correctly, you should see a Highlighted box around those cells. If not, try again.
Please see the picture on the next page.
Basic data entry, fill handle

From the example, we have numeric (year, numbers) and text (months) entered as data in our
worksheet. Let us practice by re-creating the example on our own.

Method 1

1. Click on cell A2 to select it.

2. Type in 1981 and hit Enter. Notice by hitting Enter, we automatically move down to the
next row. (we can also do the same by hitting the down arrow)
3. Click on cell B1 to select it.
4. Type in January and hit Tab. By hitting Tab (or right arrow), we move to the next
column.
We can continue to doing this to enter the data from 1981 to 1992 and so on, but Excel provides
us with a tool to complete sequences.

Method 2:

1. Click on cell A2 to select it.

2. Type in 1981 and hit Enter.
3. Type in 1982, and then select both cells A2 and A3.
4. Move your mouse cursor over the fill handle (small black box on the bottom right of the,
active cell) so that the cursor turns into a cross.
5. Click and drag the fill handle down to the cell desired.
Copy, Cut, Paste

You can Copy, Cut and Paste anything into your worksheet. You can copy from one worksheet
to another worksheet in another book. Let‘s concentrate on the basics. We are going to copy cells
D4 to H9.

Cut/Copy and Paste to the same worksheet

1. Using the same worksheet, select cells A4 to D10.

2. Use CTRL-c to copy and CTRL-x to cut the selected cells.
3. Click on cell E29. It should be blank
4. Use CTRL-v to paste the data.

You can also use the toolbar shortcuts for cut/copy/paste as the functionality is the same.

Insert & delete columns, rows, and cells

Have you ever entered all of your data and realized that you are missing an entry in the middle of
the worksheet? If yes and you did not know how to add columns or rows, it would be really
difficult to fix. Well, there is an easier method.
You can insert columns, rows, or cells in any spot on your worksheet.

Using the sort feature

We want to insert a new row for Anne Frank‘s contact information between John Doe 1. And
Fred Johnson but this time we will create her record in line 5.

1. Select cells A1 to G5
2. Go to the Data tab, then click on Sort
3. In the sort option window, use the pull down boxes to select the sort criteria. In this case
we want to sort by Last Name, ascending order A-Z, then click on OK.

Delete columns and rows

We all make mistakes. It is very easy to remove a column or rows.

1. Select the column or row that you want to delete.
2. Point at the highlighted column name or row name and right click.
3. A pop-up menu should appear
4. Select Delete
5. The column or row should be gone.
Inserting & deleting new worksheets

There will be many times when you need to add a whole worksheet rather than columns or rows.

Insert a worksheet

1. Right Click on the tabs where the name of the worksheets are.
2. Click on Insert
3. Select what kind of insert you want from the window.
4. To move the worksheet, click and hold the left mouse button on the worksheet tab. Drag
the tab to where you want it to be placed. Note: you can only move the worksheet tabs to
the left or right.

Delete a worksheet

1. Click on the tab of the worksheet that you want to delete.

2. Right Click on the same tab of the worksheet
3. Click on Delete

Printing

Printing your worksheets out to a printer would be a nice thing to know how to do. If the
information that you have on the worksheet fits on an 8.5‖x11‖ paper, you have no trouble
printing your worksheet out. The problem arises when you have a larger worksheet. You may
have noticed that your worksheet has dashed lines running down and across it; this is your print
area.
 EXPERIMENT  6

MS-POWER POINT
The presentation software is used for creation of the slides and to display the information
in form of presentation software are easy to use and provide an alternative to other older types of
visual aids like hand drawn slides, black board, posters, hand outs or overhead transparency. A
presentation software provide tool like editor that allows insertion and formatting of text and
methods for inserting and manipulating graphics images along with sound and visual effects.

Features of MS-Power point:

1. Design.
2. Flexibility.
3. Animation.
4. Presentation.
5. Effects.
6. Multimedia.
7. Integration.
Presentation terminology:
1. Audience hangouts.
2. Free hand drawing.
3. Object.
4. Outline.
5. Placeholder.
6. Slides.
7. Speaker‘s notes.

Starting the MS-Power point:

1. Using the start menu.
(a) Click on start button.
(b) Click at programs.
(c) Click on MS-Office sub menu.
2. By using shortcuts.
User can use these facilities if the icon of the software has been created and it put on
desktop.
3. By using Microsoft office bar.
4. Menu bar and menu.
5. Screen of MS-Power point.

Screen of MS Power Point:

1. Title bar: The title bar displayed the name of the currently active word document like
other windows applications.
2. Toolbar: Word has a number of tool bar that help you perform task faster and with great
easy two of the most commonly toolbar are the formatting toolbar and the standard
toolbar.
3. Ruler bar: The ruler bar allows you to format the vertical alignment of text in a
document.
4. Status bar: The status bar displays information about the currently activate document.
This includes the page no. that you are working.
5. Scroll bar: This bar helps scroll the content or body of document.
6. Work space: The work space is the document windows where you enter/type the text of
your document.
7. Main bar: The word main menu is displayed at the top if the screen.
 EXPERIMENT  7

Web browser & E-Mail

A web browser is a software application which enables a user to display and interact with
text, images, videos, music, and other information that could be on a website. Text and images
on awe page can contain hyperlinks to other web pages at the same or different website. Web
browsers allow a user to quickly and easily access information provided on many web pages
atman websites by traversing these links. Web browsers format HTML information for displays
the appearance of a web page many differ between browsers.

Purpose:

Web browser defines the application software that is designed for the Web browser is
used to run the software application that allows retrieving, presenting and traversing the
information from one place to another Web browser provides the resources using the WWW
(World Wide Web) this can be identified by URI (Uniform Resource Identifier).Web browser
fetches the data like web page, image, video or other piece of content from the server and
displays it accordingly Web browser uses hyperlinks to display the resources and allow the users
to navigate their browsers user to access and retrieve the documents using the Internet.

Protocols and Standards

Web browsers communicated with web servers primarily using HTTP (hypertext transfer
protocol) to fetch web pages. HTTP allows web browsers to submit information to web servers
as well as fetch web pages from them. Pages are identified by means of a URL (uniform resource
locater), which is treated as an address, beginning with ―[Link] for HTTP access. The file format
for a web page is usually HTML (hyper-text markup language) and is identified in the HTTP
protocol. Most web browsers also support a variety of additional formats, such aspen, PNG, and
GIF image formats, and can be extended to support more through the use of plug-in. The
combination of HTTP content type and URL protocol specification allows webpage designers to
embed images, animations, video, sound, and streaming media into a webpage, or to make them
accessible through the web page.

Popular Browsers

1. Firefox

Firefox is a very popular web browser. One of the great things about Firefox is that it is
supported on all different OSs. Firefox is also open source which makes its support group Avery
large community of open source developers. Firefox is also known for its vast range of
plugins/add-ons that let the user customize in a variety of ways. Firefox is a product of the
Mozilla Foundation. The latest version of Firefox is Firefox [Link] of Firefox‘s most prominent
features includes: tabbed browsing, a spell checker, incremental find, live bookmarking, a
download manager, and an integrated search system that uses the user‘s favorite search engine.
Like mentioned before, one of the best things about Firefox is its vast amount of plugging/add-
ons. Some of the most popular include No Script (script blocker), Foxy Tunes (controls music
players), Ad block Plus (ad blocker), Stumble Upon (website discovery), Down Them All!
(Download functions), and Web Developer (web tools).

2. Internet Explorer

Internet Explorer (IE - created by Microsoft) is a very prominent web browser for the
Windows. IE is the most popular web browser. It comes pre-installed on all Windows computers.
The latest version of IE is IE7 with IE8 in beta. IE was designed to view a broad range of web
pages and to provide certain features within the [Link] almost fully supports HTML 4.01, CSS
Level 1, XML 1.0, and DOM Level 1. It has introduced a number of proprietary extensions to
many of the standards. This has resulted in number of web pages that can only be viewed
properly using IE. It has been subject to many security vulnerabilities just like Windows has.
Much of the spyware, adware, and viruses across the Internet are made possible by exploitable
bugs and flaws in the security architecture of [Link] are drive-by downloads come into play
(see computer security lesson for more details on that).

3. Others

Safari (created by Apple) is a very popular web browser among Apple computers. Safari
is also the native browser on the phone and iPod touch. Safari is available for Windows, but has
not reached a very high level of Windows users since. In May 2008 Safari controlled 6.25% of
market share among all web browsers. Opera (created by the Opera Software Company) is
another fairly popular web browser. It handles common Internet-related tasks. Opera also
includes features such as tabbed browsing, page zooming, mouse gestures, and an integrated
download manager. Its security features include phishing and malware protection, strong
encryption when browsing secure web sites, and the ability to easily delete private data such as
cookies and browsing history. Opera runs on Windows, OS X, and Linux.

E-mail:

E-mail (electronic mail) is the exchange of computer-stored messages by

telecommunication. (Some publications spell it email; we prefer the currently more established
spelling of e-mail.) E-mail messages are usually encoded in ASCII text. However, you can also
send non-text files, such as graphic images and sound files, as attachments sent
in binary streams. E-mail was one of the first uses of the Internet and is still the most popular
use. A large percentage of the total traffic over the Internet is e-mail. E-mail can also be
exchanged between online service provider users and in networks other than the Internet, both
public and privateer-mail can be distributed to lists of people as well as to individuals. A shared
distribution list can be managed by using an e-mail reflector. Some mailing lists allow you to
subscribe by sending a request to the mailing list administrator. A mailing list that is
administered automatically is called a list server‘s-mail is one of the protocols included with the
Transport Control Protocol/Internet Protocol (TCP/IP) suite of protocols. A popular protocol for
sending e-mail is Simple Mail Transfer Protocol and a popular protocol for receiving it is POP3.
Both Netscape and Microsoft include an e-mail utility with their Web browsers.

How to Create a Email

Gmail has been increasing in popularity since it was first introduced in 2004. With the
decline of Yahoo!, AOL, and Hotmail, more and more people are moving to Google‘s services.
Creating a Gmail account is quick and easy, and also provides you access to other Google
products such as YouTube, Google Drive, and Google Plus.

Creating Your Account

Suppose if u want to open your account on [Link]. Then follow the steps given below
Open a Web browser (internet explorer or Google chrome or Mozilla etc.)write in address bar
[Link] and you will get below image Now click on "CREATE AN ACCOUNT", as
shown in below (check the red arrow) .After clicking on "CREATE AN ACCOUNT‖ button you
will get a window as shown in below image Fill all the details, here the user name is the desired
user ID which you want to create. after felling all the details click on "Next step" Button (check
the red arrow)after next step it will ask for Phone number for verification, enter cell phone
number and click on next now click on "next step " button and you will get you inbox Cong‘syou
have created your new Gmail ID Enjoy your new Gmail account. You're finished! Click on
"Continue to Gmail" to access your inbox, read your emails, and write new ones.

Use of Email
Email is one of the most important forms of communication in today's digital age. It's the way
that millions (if not billions) of people stay in touch with each other. Luckily, this form of near-
instant communication is completely free. Make a free email account today to starts sending and
receiving email immediately. Read on below the jump for detailed instruction son registering a
new email account with several of the internet's most popular email providers. Go to [Link].
The first step to creating an email account with Gmail, Google's free email service, is to visit
Gmail's main site. Type "[Link]" into your browser's navigation bar, or, alternatively, type
"Gmail" into your search engine of choice and click the relevant result. The email is actually
used to transfer messages between one to another. It is also used for:-

1. Group discussion by making groups in hotmail, yahoo, etc

2. Stay in touch with users attached in the group.
3. Transmitting documents through attachments
4. Group email to multiple users
5. Convenient way of sending job application.
6. Easy method of advertisement.
7. Receiving conformation of service.
8. Service subscription