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Chapter 2

The document outlines the uses and benefits of mail merge, including writing letters, mail shots, and invoices. It describes the components of mail merge, which consist of the main document, data source, and finished documents, and provides a step-by-step process for executing a mail merge. Key benefits include ease of modification, efficiency in producing multiple letters, and the ability to personalize communications.

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Eyad Mohamed Brakat
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6 views3 pages

Chapter 2

The document outlines the uses and benefits of mail merge, including writing letters, mail shots, and invoices. It describes the components of mail merge, which consist of the main document, data source, and finished documents, and provides a step-by-step process for executing a mail merge. Key benefits include ease of modification, efficiency in producing multiple letters, and the ability to personalize communications.

Uploaded by

Eyad Mohamed Brakat
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

ICT CHAPTER 2 REVISION

USES OF MAIL MERGE:


1-writing letters to customers
2-mail shot
3-invoices
4-schools

BENEFITS OF MAIL MERGE


1-easy to make change to every letter
2-once the mail has been set up thousands of letters
can be produced easily
3-much easier to proofread just one letter than
thousands of individual letters
4-letters can be sent to people who meet specific
criteria
5-a standard letter can be saved and reused
6-letters can be personalized 7-the same data
source can be reused – reducing the risk of errors
MAIL MERGE COMPONENTS
1-main document
2-data source
3-finished documents

MAIN DOCUMENT: information that is identical in


each copy such as the main body text , form letter ,
mailing label , envelope or directory
It is also a single document that stores addresses

DATA SOURCE: files or tablets that contain the data


that u will use to merge data into a merge
document ( the data will be the parts of the
documents that varies)

FINISHED DOCUMENTS: merged main documents


and data sources that creates your final product
Mail Merge steps in order:
1-Identify the main document type (Letters,
Envelopes, Labels, Directory).
2-Select the starting document.
3-Select recipients (choose the data source).
4-Insert merge fields (Name, Address, etc.).
5-Preview the results.
6-Finish & Merge (print or create the final
documents).

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