Personnel Areas

The personnel area is an organizational unit that represents a specific area of the enterprise and is
organized according to aspects of personnel, time management and payroll. A personnel area is divided
into several personnel subareas. Please note that the personnel subareas contain the business
characteristics. To assign the business characteristics, you must have set up at least one personnel
subarea for each of your personnel areas even if you do not use personnel subareas in your enterprise
structure.

When you define the personnel areas, the setting up of the enterprise structure has begun. You assign
characteristics to these personnel areas in subsequent IMG steps. These steps are dealt with in the IMG at
the same time they are established in a business sense.

Example

Company X has three production plants in Germany: Hamburg, Cologne and Berlin. In the SAP System
these would constitute three personnel areas.

Personnel Subareas
A personnel subarea is an organizational unit that represents a specific area of the company organized
according to certain aspects of personnel, time management and payroll. The following business subtasks
belong to the personnel subarea:

 Defining of pay scale and wage type structure

 Defining planned working hours

 Defining appraisal criteria

Example

The Berlin site of Company X is physically separated by a railroad line. This could mean that two different
tax or employment offices are responsible for the respective areas. In this case, you would define a
personnel area "Berlin" and two personnel subareas

Employee Groups
The employee group allows you to divide your employees into groups and allows you to define their
relationship to the enterprise. The following essential organizational functions can be carried out using the
employee group:

 generating default values when entering data; for example, for the payroll accounting area or for
the basic pay of the employee

 generating a selection criterion for evaluations

 generating a unit for the authorization check

Example

You want to distinguish your employees between persons actively employed, pensioners and early retirees.

Employee Subgroups
The employee subgroup represents a subdivision of the employee group. When you define employee
subgroups, you are essentially begun to set up your personnel structure. Features are allocated to this in
later steps. These steps are dealt with at the spot where they are established in a business sense.

The following business subtasks are provided among other things:

 specification of processing in payroll accounting

 specification of validity of primary wage types

 specification of validity of work schedules

 specification of validity of pay scale groups

 specification of validity of time quota types

Example

Within the employee group Active, you want to distinguish between industrial workers, pay scale
employees, trainees and executive employees. This distinction enables you to do the following:

 you can carry out evaluations for which certain employee subgroups can be included or excluded.

 Certain personnel administrators should only be allowed to edit the data of certain employee
subgroups.

 Depending on the employee subgroup, you can generate different default values in master data
processing (for example, executive employees have entitlement to more leave than pay scale
employees).

Payroll Area
A payroll accounting area (which is often abbreviated to payroll area) is an organizational unit containing all
of the employees for whom the payroll runs at the same time.

Use
The payroll usually runs for payroll accounting areas. Each payroll accounting area determines the specific
dates for which the payroll runs, the earliest payroll period for which retroactive accounting is possible,
retroactive accounting recognition, and the periods for which the payroll runs.

Period Parameters
The period parameter determines how often payroll is run for a payroll accounting area. Each payroll
accounting area is assigned one period parameter. Payroll periods are defined for each period parameter.

Examples of standard values are monthly, weekly, and bi-weekly.

Use
The period parameter determines the period to be accounted.

Examples
Period parameter 01 stands for monthly payroll accounting.

Period parameter 01 is assigned the following payroll periods:

Payroll period Meaning

Date modifier
Modifier used to associate additional date types with a
payroll calendar. You can create additional dates in addition
to the standard payroll period interval dates for each period
within a payroll calendar. For example, additional dates may
include period pay date or disposition date (date funds are
made available to employee's account

Time Constraint
Field that contains the time constraint for each infotype or subtype. The time constraint determines how
often records can be present at the same time. The system uses time constraints internally to ensure data
integrity.
The values have the following meaning:

0 = May only be present once

This time constraint allows:

 A maximum of one infotype record of the same type for the same object at the same time.

 No changes to the record

1 = Without gaps

This time constraint allows:

 A maximum of one infotype record of the same type for the same object at the same time.

 No gaps in time between valid records.

 Changes to the record

Example: an object must always have a short name. This information must always be present, without
gaps, but it can be changed.

Restriction: Time constraint '1' is not supported for the Relationships infotype (IT1001).

2 = With gaps

This time constraint allows:

 A maximum of one infotype record of the same type for the same object at the same time.
  Gaps in time between valid records

Example: a position can only have one Vacancy infotype record at a time.

3 = Unlimited

This time constraint allows:

 Several infotype records of the same type for the same object at the same time.

 Gaps in time between valid records

Example: All subtypes of infotype 1001 (Relationships) with the relationship direction top down (when
delivered). For example, the Sales department can be related to several positions at the same time.