PFLNG 3 SDN BHD

PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND

COMMISSIONING (EPCC) FOR ZLNG PIPELINE PROJECT

TENDER NO.: RFP-000000077999

SECTION 1: INSTRUCTIONS TO BIDDER

SECTION 1-2: REQUIREMENTS FOR TECHNICAL PROPOSAL

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TABLE OF CONTENTS
2.0 REQUIREMENTS FOR TECHNICAL PROPOSAL................................................................ 3
2.1 T1 – INTRODUCTION AND PURPOSE............................................................................... 4
2.2 T2 – CLARIFICATION CORRESPONDENCES.................................................................... 4
2.3 T3 – BIDDER’S DECLARATION .......................................................................................... 4
2.4 T4 – PERFORMANCE BOND AND PARENTAL GUARANTEE ........................................... 7
2.5 T5 – BIDDER BACKGROUND AND EXPERIENCE ............................................................. 7
2.6 T6 – PROJECT EXECUTION PLAN ..................................................................................... 8
2.7 T7 – HEALTH, SAFETY AND ENVIRONMENT .................................................................. 25
2.8 T8 – OTHER INFORMATION FROM BIDDER .................................................................. 25
2.9 T9 – FINANCIAL CAPABILITY .......................................................................................... 26
2.10 T10 – UNPRICED COMMERCIAL ..................................................................................... 26
2.11 T11– ALTERNATIVE PROPOSAL ...................................................................................... 26
2.12 T12 – TECHNICAL PROPOSAL CHECKLIST.................................................................... 27
ATTACHMENT 1-2-1 ................................................................................................................... 28
FORM OF TENDER 28
ATTACHMENT 1-2-2 ................................................................................................................... 30
BIDDER’S PARTICULARS 30
ATTACHMENT 1-2-3 ................................................................................................................... 33
FORM OF COMPLIANCE 33
ATTACHMENT 1-2-4 ................................................................................................................... 34
FORM OF QUALIFICATIONS/DEVIATIONS 34
ATTACHMENT 1-2-5 ................................................................................................................... 36
SECRECY DECLARATION 36
ATTACHMENT 1-2-6 ................................................................................................................... 37
INSPECTION OF SITE 37
ATTACHMENT 1-2-7 ................................................................................................................... 38
BREAKDOWN OF MALAYSIAN PARTICIPATION 38
ATTACHMENT 1-2-7A................................................................................................................. 39
BREAKDOWN OF FOREIGN CONTENT AT SASARAN PENTING NEGARA 39
ATTACHMENT 1-2-8 ................................................................................................................... 40
LETTER OF UNDERTAKING FOR PERFORMANCE SECURITY 40
–PERFORMANCE BOND 40
ATTACHMENT 1-2-9 ................................................................................................................... 41
LETTER OF UNDERTAKING FOR PERFORMANCE SECURITY – 41
PARENTAL GUARANTEE 41
ATTACHMENT 1-2-10 ................................................................................................................. 42
SUMMARY OF COMPANY EXPERIENCE 42
ATTACHMENT 1-2-11 ................................................................................................................. 44
RESUME TEMPLATE 44
ATTACHMENT 1-2-12 ................................................................................................................. 46
SUMMARY OF KEY PERSONNEL EXPERIENCE 46
ATTACHMENT 1-2-13 ................................................................................................................. 47
LETTER OF COMMITMENT FROM KEY PERSONNEL (to be submitted on BIDDER’s
Letterhead) 47
ATTACHMENT 1-2-14 ................................................................................................................. 49
VENDORS / SUBCONTRACTOR LIST 49
ATTACHMENT 1-2-15 a) ............................................................................................................. 50
WORK BREAKDOWN STRUCTURE (WBS) 50
ATTACHMENT 1-2-15 b)............................................................................................................. 51
WORK BREAKDOWN STRUCTURE (WBS) Productivity Norm (Sample) 51

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ATTACHMENT 1-2-15 c) ............................................................................................................. 53

MANPOWER LOADING AND EQUIPMENT LOADING 53
ATTACHMENT 1-2-15 d)............................................................................................................. 54
SAMPLE: WEEKLY REPORTING TEMPLATE 54
ATTACHMENT 1-2-16 ................................................................................................................. 56
TEMPLATE FOR REGULATORY APPROVAL PLAN 56
ATTACHMENT 1-2-17 ................................................................................................................. 57
HSE COMPLIANCE FORM 57
ATTACHMENT 1-2-18 ................................................................................................................. 57
HSE QUESTIONNAIRE 57
ATTACHMENT 1-2-19 ................................................................................................................. 69
SAMPLE OF CREDIT FACILTIES 69
ATTACHMENT 1-2-20................................................................................................................. 70
SUMMARY OF ALTERNATIVES 70
ATTACHMENT 1-2-21 ................................................................................................................. 71
KNOW-YOUR-CUSTOMER (KYC) QUESTIONNAIRE 71
ATTACHMENT 1-2-22 ................................................................................................................. 73
TECHNICAL PROPOSAL CHECKLIST 73

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2.0 REQUIREMENTS FOR TECHNICAL PROPOSAL

BIDDER shall submit the complete TECHNICAL PROPOSAL in the Attachment
Section of SMART by GEP. Concurrently, BIDDER shall also extract and upload
the relevant portion of the technical proposal into the Questionnaire Section in
SMART by GEP.
BIDDER shall submit a Technical PROPOSAL which clearly describes all matters
that form part of BIDDER’s proposal, excluding prices. The Technical PROPOSAL
shall be in full compliance with the ITB and shall be prepared with the following
table of contents and numbering:
T1 Introduction and Purpose
T2 Clarification Correspondences
T3 BIDDER’s Declarations
T3.1 Form of Tender
T3.2 BIDDER’s Particular
T3.3 Statement of Compliance
T3.4 Statement of Qualifications/Deviation
T3.5 Secrecy Declaration
T3.6 Inspection of SITE
T3.7 Litigation History
T3.8 Malaysian Participation
T3.8A Foreign Labour at Sasaran Penting Negara
T3.9 Know Your Customer Questionnaire
T4 Bid Validity and Bonds
T4.1 Letter of Undertaking for Performance Bond
T4.2 Letter of Undertaking for Principal/Parental Guarantee
T5 BIDDER Experience and Background
T5.1 BIDDER Experience
T5.2 Proof of Commitment
T5.3 Delegation of Authority
T6 Project Execution Plan
T6.1 Project Organization
T6.2 Project Key Personnel
T6.3 Basic Engineering Design (BED) & Site Verification
T6.4 Compliance with Specifications, Codes & Standards
T6.5 Detailed Engineering Plan
T6.6 Procurement Plan
T6.7 Subcontracting Plan
T6.8 Mobilization, Set Up and Demobilization Plan
T6.9 Construction Plan
T6.10 Project Planning and Control Plan
T6.11 RFSU, Commissioning and Performance Testing Plan
T6.12 Proposed Manpower & Equipment Loading
T6.13 Training Plan
T6.14 Risk Management Plan
T6.15 Regulatory Approval and Liaison with Other Parties
T6.16 Quality Management Plan
T7 HSSE Management
T7.1 HSSE Management

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T7.2 HSE Performance Records

T8 Other Information (Not Applicable)
T9 Financial Capabilities
T9.1 Project Financial Planning
T9.2 Financial Statements
T10 Technical Information
T11 Alternative Proposal
T12 Technical Proposal Checklist

2.1 T1 – INTRODUCTION AND PURPOSE

BIDDER shall submit a cover letter introducing the BIDDER and stating its
purpose in this PROPOSAL based on the INVITATION TO BID (ITB). BIDDER shall
also submit their corporate/organisation profile in this section.

2.2 T2 – CLARIFICATION CORRESPONDENCES

BIDDER shall submit a complete copy of clarification correspondences and log
listing all correspondences between COMPANY and BIDDER during the bidding
period.

2.3 T3 – BIDDER’S DECLARATION

T3.1 – FORM OF TENDER
BIDDER is required to sign and submit the Form of Tender as per ATTACHMENT
1-2-1 (FORM OF TENDER).

T3.2 – BIDDER’S PARTICULARS

BIDDER shall provide the completed BIDDER’s Particulars as per ATTACHMENT
1-2-2 (BIDDER’S PARTICULARS) and to ensure all supporting documents are
attached. BIDDER is required to include any further details or information if
deemed required that will enable COMPANY to better understand the BIDDER’s
PROPOSAL.

T3.3 – STATEMENT OF COMPLIANCE

BIDDER shall indicate full compliance of its BASE PROPOSAL with the
requirements of the ITB by completing the Form of Compliance included as
ATTACHMENT 1-2-3 (STATEMENT OF COMPLIANCE).

T3.4 – STATEMENT OF QUALIFICATIONS/DEVIATIONS

BIDDER shall state qualification/deviation (if any) to the requirements of the ITB
by completing the Form of Qualifications/Deviations included as ATTACHMENT
1-2-4 (FORM OF QUALIFICATION/DEVIATIONS).
This includes any deviation/exception on the following subjects:

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1. Technical aspects
2. General Terms and Conditions
3. HSE
BIDDER may offer deviations; however, these must be consistent with the
essential requirements of the SPECIFICATIONS with the objective to provide for
lowest cost options and/or shorter schedule. The benefit to COMPANY shall be
elaborated in BIDDER’S proposal.
Any BIDDER’s ALTERNATIVE PROPOSAL containing such deviations that are not
in the 'Statement of Deviations' may be disqualified and rejected by
COMPANY.

T3.5 – SECRECY DECLARATION

BIDDER is required to sign the Secrecy Declaration as per ATTACHMENT 1-2-5
(SECRECY DECLARATION).

T3.6 – INSPECTION OF SITE

BIDDER shall confirm in ATTACHMENT 1-2-6 (INSPECTION OF SITE) that the
BIDDER shall be deemed to have inspected and examined the SITE and to have
full and complete knowledge of the conditions existing along the SITE and its
surroundings and to have satisfied itself as to the nature of the ground and to
have taken into account any information in connection therewith including but
not limited to the following:
1. SITE conditions, layout and accessibility;
2. Presence and proximity of structures and adjacent facilities that may affect
or interfere with construction, e.g. buildings, piping, pipelines, drainage,
road, ditches, canals, power transmission lines, etc.;
3. availability of utilities such as water, power, telecommunication;
4. availability of transportation facilities and access;
5. Tie-ins requirements and locations;
6. local environmental conditions and seasonal weather pattern;
7. availability of local workers and suppliers of goods and services;
8. local trade practices, customs and laws;
9. requirements of all local, government and regulatory authorities;
10. Health, safety and environmental requirements and construction
techniques; and
11. Laydown and storage area

T3.7 – LITIGATION HISTORY

BIDDER shall declare if BIDDER is currently and/or in the last five (5) years been
involved in litigation. The declaration shall be stated in the ATTACHMENT 1-2-
2 (BIDDER’S PARTICULAR) of this Article. If BIDDER is currently involved in
litigation, the details shall be provided to COMPANY accordingly.

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BIDDER shall provide details of any potential or actual or threatened litigation,

arbitration or other disputes (including industrial tribunal actions) affecting your
company or any person for whose acts of defaults your company may be
vicariously liable which, to your company’s knowledge (whether in Malaysia or
elsewhere) is currently involving your company or such other person, or is
contemplated, or foreseeable.

T3.8 – MALAYSIAN PARTICIPATION

BIDDER shall provide a specific breakdown of the Malaysian Participation of its
PROPOSAL in accordance with ATTACHMENT 1-2-7 (BREAKDOWN OF
MALAYSIAN PARTICIPATION).
BIDDER shall complete the forms in ATTACHMENT 1-2-7 (BREAKDOWN OF
MALAYSIAN PARTICIPATION) by providing PROPOSAL content by percentage
for each scope of WORKS or scope of supply as appropriate. BIDDER shall not
duplicate any figures shown on such forms so that summation of all percentages
shown shall add to 100%.

BIDDER, as much as possible, shall maximize Malaysian Participation pa in the

manpower involved throughout the CONTRACT PERIOD.

T3.8A – FOREIGN LABOUR AT SASARAN PENTING NEGARA

Further to the breakdown of Malaysian Participation captioned in T3.8 above,

BIDDER, where applicable, shall provide additional breakdown of Foreign
Content of its PROPOSAL in accordance with ATTACHMENT 1-2-7A
(BREAKDOWN OF FOREIGN CONTENT AT SASARAN PENTING NEGARA).

The proposed Foreign Content shall comply with the requirements stipulated by
the Malaysian Ministry of Home Affairs in accordance with Jawatankuasa Pusat
Sasaran Penting (JPSP) Directive 2012 as well as all laws and regulations related
to and/or in connection with JPSP Directive 2012.

BIDDER, as much as possible, shall maximize Malaysian Participation in the

manpower involved throughout the project execution.

T3.9 – KNOW YOUR CUSTOMER (KYC) QUESTIONNAIRE

BIDDER shall complete and submit the KYC Questionnaire as appended in

ATTACHMENT 1-2-21 (KYC QUESTIONNAIRE).

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2.4 T4 – PERFORMANCE BOND AND PARENTAL GUARANTEE

T4.1 – LETTER OF UNDERTAKING FOR PERFORMANCE BOND

BIDDER shall submit a letter of undertaking to provide the Performance Bond
from the Bank in the format in ATTACHMENT 1-2-8 (LETTER OF
UNDERTAKING FOR PERFORMANCE SECURITY – PERFORMANCE BOND).
Alternatively, BIDDER may submit Letter of Undertaking for Performance Bond
from the BIDDER with supporting letter from the Bank.

The value of the Performance Bond shall be five percent (5%) from the
CONTRACT PRICE.

T4.2 – LETTER OF UNDERTAKING FOR PARENTAL GUARANTEE

If BIDDER relies on its parent for any part or performance of the WORKS or when
requested by COMPANY, BIDDER shall submit a letter of undertaking to provide
Parental Guarantee (if any) in the format specified in ATTACHMENT 1-2-9 :
LETTER OF UNDERTAKING FOR PARENTAL GUARANTEE.

2.5 T5 – BIDDER BACKGROUND AND EXPERIENCE

T5.1 – BIDDER EXPERIENCE

BIDDER shall complete and submit the summary of Bidder experience as

appended in ATTACHMENT 1-2-10 (SUMMARY OF COMPANY EXPERIENCE).

BIDDER shall provide a copy of a Letter of Award, Purchase Order or Agreement

indicating the required the above experience.

T5.2 – PROOF OF PARTNERSHIP COMMITMENT

In the event that BIDDER will be participating as a Joint Venture or Consortium,

BIDDER shall submit a signed JV/Consortium agreement between all members
of the Joint Venture or Consortium. The agreement shall clearly indicate each
party commitment in undertaking the works should BIDDER be awarded and
clearly demonstrate the demarcation of works between the parties.

T5.3 – DELEGATION OF AUTHORITY (If Applicable)

In the event that BIDDER will be participating as a Joint Venture or Consortium,

BIDDER shall provide a Letter of Delegation of Authority stating the personnel
authorized on behalf of the Joint Venture or Consortium.

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2.6 T6 – PROJECT EXECUTION PLAN

BIDDER shall have submitted the Project Execution Plan (PEP) of the WORK.
BIDDER shall update as necessary the PEP. The content of the PEP shall be
reviewed and approved by COMPANY. The PEP shall address the following as
minimum:
• General project execution;
• PROJECT scope;
• Organisation chart and resource plan
The PEP shall also explain the key principals of the following PROJECT Activities:
• Project Management Plan
• PEP Objectives
• Summary of PEP
• Project objectives
• Engineering Execution Plan
• Procurement & Subcontracting Execution Plan
• Construction Execution Plan
• Pre-Commissioning & Commissioning Execution Plan
• Organization Chart
• Risk Management Plan
• Interface Management Plan
• Permitting Plan
• Project Close-Out & Handover Plan
• HSSE Management Plan
• Quality Management Plan
• Regulatory Approval Plan
• Project Control and Reporting Plan
• Preservation plan and extended warranty plan

Further instructions relating to each of the above topics are in accordance

with EXHIBIT 2 - SUMMARY SCOPE OF WORKS

The CONTRACTOR shall indicate and specify its strategies to successfully,

execute the WORK. CONTRACTOR shall comply with these requirements
during the execution of the WORK.

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T6.1 – PROJECT ORGANISATION

BIDDER shall submit a chart indicating the overall organisation that are proposed
for the execution of the WORKS.

BIDDER shall provide organisation charts for all the positions and personnel that
BIDDER will provide for each phase of the PROJECT from EFFECTIVE DATE of
CONTRACT until completion of PROJECT. The organisation charts detailing the
positions to support each function shall be accompanied by a manpower
projection plan defining the planned duration for each position. The organisation
chart shall consist but not limited to the following:

Project Team to determine. Below as an example*

1. Project Manager
2. Engineering Manager
3. Construction Manager
4. QAQC Manager
5. Commissioning Manager
6. Safety Health Officer (SHO)
7. Environment Officer (EO)
8. Pipeline Designer
9. Project Engineer
10. Project Planner / Control
11. Liaison Officer

The chart shall show detailed organization indicating availability of Engineering,

Procurement, Construction and Commissioning and shall include the Quality
Assurance, and Health, Safety and Environment (HSE) functions.

BIDDER shall provide a full explanation of the lines of reporting, authority and
communication within:

1. Parent/ corporate organisation for each Joint Venture/Consortium

members as required in Section 1 Part 1: Instruction to Bidders.

2. BIDDER's proposed Consortium/Joint Venture PROJECT organization

3. BIDDER's proposed PROJECT organisation for each of the following:-

a. Engineering phase
b. Procurement phase

c. Construction phase

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d. Commissioning phase

BIDDER shall include the following:

1. A description of the PROJECT Management Organisation for all locations

where the WORK is to be carried out during all phases of the PROJECT
including all involvement of the Consortium members, sub-consultant etc.
BIDDER shall provide an Organization Chart to identify key management and
support personnel for the proposed organisation for each location where the
WORK is performed. BIDDER shall clearly identify which key personnel are
full time and those, which are part-time in the proposed organisation.

2. Understanding of the key issues and identification of the critical success

factors for PROJECT organisation during Engineering, Procurement,
Construction and Commissioning to meet the requirements of the
PROJECT.

3. Role and responsibilities of the key personnel and highlight the changes in
the roles and responsibilities through the various stages of the PROJECT to
ensure successful execution or WORKS.

4. Approach to communication and co-ordination with the different work

locations and its proposal to ensure that quality and consistency are
maintained throughout the work centres and through all phases of the
PROJECT.

5. Details of any proposal to SUBCONTRACT any part engineering, or assign

work to subsidiary or affiliate companies.

6. Proposed method and procedure describing the transfer of roles and

responsibilities between all phases (engineering, construction,
commissioning and handing over to COMPANY) will be executed.

7. Details regarding the mobilisation and demobilisation of its PROJECT

Organisation.

8. BIDDER shall indicate firmly the Joint Venture/Consortium Leader (if any) and
shall describe roles and responsibilities of the Leader in all phases of project
executions.

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T6.2 – PROJECT KEY PERSONNEL DETAILS

BIDDER shall provide resumes of the for the required KEY PERSONNEL in the
table showed below. The resume shall show the name with photo, age (in years),
nationality, proposed position for the Project, current position and duration in
position and description, responsibilities, authority, qualification and experience
of keys personnel it proposes to employ in the execution of the WORK and also
copy of required certification and academic qualification ie. PhD, Master,
Degree, etc.

The organization chart shall consist at minimum the KEY PERSONNEL as per
EXHIBIT 15 (CONTRACTOR’S ORGANIZATION & KEY PERSONNEL
REQUIREMENTS). BIDDER shall clearly identify which KEY PERSONNEL are full
time and those, which are part-time in the proposed organisation.

POSITION MINIMUM EXPERIENCE REQUIRED

• Minimum eight (8) years’ experience in Project Management,

Project Manager • Minimum five (5) years’ experience as Project Manager and has
completed one (1) EPC/EPCIC/EPCI/EPCC/ LSTK/PCC oil &
gas pipeline project.

• Minimum eight (8) years’ experience in Engineering,

• Minimum five (5) years’ experience as Engineering Manager
Engineering
and has completed one (1) EPC/EPCIC/EPCI/ EPCC/LSTK oil &
Manager
gas pipeline project,
• Possesses an Engineering Degree qualification.

• Minimum eight (8) years’ experience in Construction with

minimum five (5) years’ experience as Construction Manager,
Construction
Manager • Has completed at least minimum one (1) onshore oil & gas
pipeline EPC/EPCIC/EPCI/ EPCC/LSTK/PCC project as
Construction Manager.

• Minimum eight (8) years’ experience in QA/QC,

• Minimum five (5) years’ experience as QA/QC Manager and has
QAQC Manager completed one (1) EPC/EPCIC/EPCI/ EPCC/LSTK oil & gas
pipeline project,
• Possesses an Engineering Degree qualification.

• Minimum eight (8) years’ experience in pipeline commissioning

Commissioning
Manager • Minimum five (5) years’ experience as Commissioning Manager
in EPC/EPCIC/EPCI/ EPCC/LSTK/PCC industry

• Minimum five (5) years’ experience as SHO in Construction

Safety Health Industry
Officer (SHO)
• Registered and Certified with DOSH & NIOSH

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POSITION MINIMUM EXPERIENCE REQUIRED

• Possesses degree qualification in any discipline

• Minimum three (3) years’ experience as SHO in oil and gas

Environment
Officer (EO) • Possesses diploma qualification in Environment
Management/Science/Engineering

• Minimum five (5) year’s experience as pipeline designer in

Pipeline Designer
EPC/EPCIC/EPCI/EPCC/LSTK /PCC project

• Minimum eight (8) years’ experience in Project Management,

• Minimum five (5) years’ experience as Project Engineer and has
Project Engineer
completed one (1) EPC/EPCIC/EPCI/EPCC/LSTK /PCC project,
• Possesses degree qualification

• Minimum ten (10) years in project planning and scheduling

• Minimum five (5) years’ experience as Project
Controller/Planner in oil & gas project, EPCC/EICIC/Pipeline,
Project Planner /
well versed in development of L3 resources loaded schedule in
Controller
Primavera P6 and familiar with PETRONAS Planning &
scheduling requirements
• Moderate user for PRIMAVERA (latest version)

• Minimum 5 years’ experience as liaison officer; and

• Experience in managing regulatory approval process at
Liaison Officer minimum one (1) of construction projects in Sabah for the last
5 years (2018 – 2023)
• Local Sabahan

All key personnel shall be able to communicate and write in English fluently.
BIDDER may use the ATTACHMENT 1-2-11 (RESUME TEMPLATE) as a template
for the resume.
T6.2.1 – LETTER OF COMMITMENT FOR KEY PERSONNEL
BIDDER shall provide a letter of commitment as per ATTACHMENT 1-2-13
LETTER OF COMMITMENT FROM KEY PERSONNEL ensuring that all KEY
PERSONNEL shall be available at the point of EFFECTIVE DATE until INITIAL
ACCEPTANCE.

The list of KEY PERSONNEL shall be referred to EXHIBIT 15 CONTRACTOR

ORGANIZATION AND KEY PERSONNEL REQUIREMENT.

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T6.3 – BASIC ENGINEERING DESIGN (BED) AND SITE VERIFICATION

COMPANY has made a diligent effort to ensure the accuracy of the drawings,
data sheets, specifications, codes and standards. However, their accuracy is not
guaranteed and BIDDER is responsible to check, verify and advice COMPANY
should there be any changes, to complete the WORKS.

Information such as parameters, numbers, figures and size in documents of

SECTION 2-1: (SCOPE OF WORKS) are minimum requirements. BIDDER shall
do sufficient engineering at the bid stage to ensure that the design is appropriate.

The BED document and drawings as included in the ITB are indicative only of the
magnitude of the WORKS and the arrangement of the equipment, as anticipated
by COMPANY. They are of a preliminary nature and in no way are to be
considered “Approved for Construction.”

BIDDER shall state and elaborate their understanding of the BED documents and
drawings during PROPOSAL preparation.

In the Report Summary, BIDDER to demonstrate that they have performed a

preliminary engineering as part of their PROPOSAL to demonstrate BIDDER’s
engineering competency, confirm acceptance of COMPANY design basis, data
and supplied material, and to establish technical basis for BIDDER’s Commercial
Proposal. BIDDER, hereunder, confirm that they have:

1. Checked and verified all data and designs during this verification report and
confirm acceptance of same;

2. Confirm BED data completeness and suitability for further development

Detailed Engineering Design Package;

3. Deemed to have made all due allowances, within their CONTRACT PRICE,
schedules and Scope of Work for the WORKS.

BIDDER shall state compliance to this requirement and elaborate in BIDDER’s

execution plan.

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T6.4 – COMPLIANCE TO SPECIFICATIONS, CODES AND STANDARDS

BIDDER shall ensure that BIDDER has read, understood and fully comply
with the Specifications, Codes and Standards as specified in SECTION 2-1:
(SCOPE OF WORKS) and SECTION 2-2: (TECHNICAL REQUIREMENTS). Any
deviation shall be highlighted in ATTACHMENT 1-2-4 (FORM OF
QUALIFICATION & DEVIATIONS).

T6.5 – DETAILED ENGINEERING DESIGN

BIDDER shall provide a detailed overall engineering plan for each discipline i.e
Process, Mechanical, Piping, Civil & Structural, Instrument & Control, and
Electrical. The plan shall describe all activities and explain the execution of
detailed engineering and as a minimum include but not limited to the followings:

1. Execution Plan covering Overall Project Engineering and all other

engineering and design resources for the proposed organization for each
phase of the PROJECT.
2. Interface between disciplines within Engineering Team.
3. Understanding of the key engineering issues and identifies the critical
engineering success factors.
4. Document Control System which includes the methods by which design
documentation and Vendor documentation will be handled.
5. Planning and implementation of stringing activities for dimensional control
e.g. Surveys etc. in completing the Engineering activities.
6. Description of engineering / design consistency checking process and the
different phases of engineering in terms of procedure, work practices and
systems.
7. Proposed list of detailed design deliverables e.g. list of Approved for
Construction (AFC) drawings and documents.

T6.6 – PROCUREMENT PLAN

BIDDER shall provide a detailed Procurement Plan in accordance with EXHIBIT

6 (PROCUREMENT) of SECTION 2-1: (SCOPE OF WORKS) and summary which
describes the main features of the procurement execution plan including:
1. BIDDER’s Procurement Organization Chart shows line of authority and
communication within Project Organization Chart with clear scope of work
and function. Bidder’s procurement organization shall demonstrate
adequacy of its manpower resource and ability to execute procurement
function of major equipment and long lead items as well for sub-
contracting services.
2. Details of all pre-award procurement strategy including sourcing from
Malaysian and non-Malaysian vendors. BIDDER shall also observe the
requirements on Category Items.

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3. Description to indicate that BIDDER’s selection of vendors for procurement

and subcontracting equipment, materials, items/services in compliance with
ITB requirements including subcontractor list and major equipment
suppliers.
4. A description of post-award procurement strategy including expediting,
inspection, delivery, custom clearance, storage, spare parts and handling of
EQUIPMENT, material and supplies.
5. A list of proposed vendor or suppliers together with the specific brand and
manufacturing origin of all EQUIPMENT shall be provided. Based on the list
submitted BIDDER to identify major and long lead EQUIPMENT for this
PROJECT. BIDDER shall provide the list of all major items/vendor(s)/sub-
contractor(s) to be used in the PROJECT.
6. Material control and surplus and scrap management.

T6.7 – PROCUREMENT AND SUBCONTRACTING

BIDDER shall not subcontract the Project Management scope.

BIDDER shall provide full details of any proposal to SUBCONTRACT any part or
WORK to subsidiary, affiliate companies or other parties in accordance to
provisions set forth in the SECTION 2-A (GENERAL TERMS AND CONDITIONS)
and EXHIBIT 6 (PROCUREMENT) of SECTION 2-1 (SCOPE OF WORKS).

BIDDER shall list all proposed PROCUREMENT AND SUBCONTRACTING or

each scope of WORKS and the contracting strategy in Sub-contracting Plan.
SUBCONTRACTORS & VENDOR for main packages to submit detail of its
company information using the same attachment for Bidders Particular
ATTACHMENT 1-2-2 (BIDDER PARTICULARS) and to ensure all supporting
documents are attached accordingly.

The final selections of PROCUREMENT AND SUBCONTRACTING are subject to

COMPANY approval. BIDDER shall describe the subcontractor’s & VENDOR’s
capability and experience that would qualify them to carry out such the
subcontracted WORKS.

Any vendors / subcontractor list shall be highlighted in ATTACHMENT 1-2-

14 (VENDOR / SUBCONTRACTOR LIST).

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T6.8 – MOBILISATION, SET-UP AND DEMOLISATION PLAN

BIDDER shall describe the location planned for its engineering, procurement,
fabrication, and testing including the fabrication yard/ warehouse/ office
location. BIDDER to submit information on its office, warehouse and fabrication
yard ownership, location, equipment and facilities.

BIDDER shall also in detailed describe the site mobilisation and demobilisation
including planning in establishing the site facilities.

T6.9 – CONSTRUCTION PLAN

BIDDER shall demonstrate his capability to undertake the WORKS by providing

the construction sequence and any special construction techniques that will be
used to undertake the WORKS.
The Construction Plan shall be practical and with sufficient detail to demonstrate
the sequence of construction activities including at minimum:

a. Site mobilisation plan including manpower and equipment deployment

to SITE, graphical and written description of site layout, main site access,
proposed temporary laydown area, material storage area, and
construction material;

b. Piping fabrication, civil and piping works, tie-in, installation of USM, GC

and valves, construction of new GMS and tie-in and modification works
at existing KOC and BOC SCADA system.

c. BIDDER shall provide detailed construction plan to demonstrate the

practical sequence, proven method and proper coordination for the
WORKS.

BIDDER shall assess the SITE conditions, provide its assessment on the
constructability and identify construction requirements and methods for the
work execution.

BIDDER to identify suitable construction method specific to each location

including consideration on the following;

a) Pre-requisite prior to construction commencement:

i. Site preparation;
ii. Traffic management, access to ROW (referring to road
reserve and utility corridor also) and laydown, temporary
access/road diversion for public;

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iii. Requirement for protection to public e.g. hoarding

installation, wash through, noise monitoring, etc.; and
iv. Engagement with adjacent community or stakeholders

b) During construction:

i. Equipment layout;
ii. Protection to existing pipeline and nearby facilities;
iii. Method of construction; and
iv. Mini stockpile locations/storage area.

c) Post construction:
i. Reinstatement inside and outside of ROW e.g. utilities
and road; and
ii. Management/closure of complaints/issues

BIDDER shall also in detailed describe the site mobilisation and demobilisation
including planning in establishing the site facilities.

BIDDER shall also describe in details the management and handling requirement
of the COMPANY’s supplied item.

T6.10 - PROJECT CONTROL PLANNING PACKAGE

T6.10.1 – PROJECT PLANNING PLAN

BIDDER shall provide the detailed documentation developed for the PROJECT
with all the information necessary to establish, monitor and control all the
various functions and activities required to complete the PROJECT to meet the
SCHEDULE. This shall include a description by BIDDER of how the WORKS has
been scheduled to complete the PROJECT in line with PROJECT
SPECIFICATION.

BIDDER shall provide a description of BIDDER’s proposed PROJECT reporting

methods and progress measurement procedures to be applied during the
execution of the PROJECT in-line with EXHIBIT 4: PROJECT CONTROL AND
REPORTING

Submission shall include:

1) Description of overall project control planning and reporting for the
project.
2) Work Breakdown Structure (WBS) demonstrating understanding of the
scope. The WBS shall include all Phases, Scope, Discipline and Elements.

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This is required to demonstrate that BIDDER has a full appreciation of the

scope of the WORKS.
3) Project SCHEDULE Level 3 (Management) with resource loading in
Primavera (P6.18 or latest version) inclusive of all major activities and
milestones (starting from EFFECTIVE DATE until INITIAL ACCEPTANCE).
The Project SCHEDULE shall have sufficient details (activities and key
milestones).
4) Critical Path Network (CPN) in diagrammatic network. Minimum critical
path schedule with resource loading.
5) Resource Management e.g. histogram showing direct and indirect
manpower (with trade) and equipment.
6) Progress Measurement and progress measuring method with sample work
progress measurement for each phase of the PROJECT i.e. PM, E, P, C, C.
7) S-Curve for each phase i.e. PM, E, P, C, C and Overall with weightage
distribution.
8) Schedule Basis Memorandum - to document all planning assumptions,
decisions, scope of WORKS, agreed milestones used in the preparation of
the schedule which is like a document forms the framework on which the
Project SCHEDULE is built, documenting the premises, assumptions,
exceptions, and exclusions represented in the Project SCHEDULE
9) Productivity Norms used in the proposed project schedule as per
Attachment (ATTACHMENT 1-2-15 a) WORK BREAKDOWN STRUCTURE
(WBS) - Productivity Norm Sample)
10) Weekly Reporting and Monthly Progress Report Template as similar to
sample provided. (ATTACHMENT 1-2-15 d) SAMPLE: Weekly Reporting
Template)

BIDDER shall refer to EXHIBIT 4 PROJECT CONTROL AND REPORTING for

details.

T6.10.2 – PROJECT SCHEDULE

BIDDER shall submit the Project Schedule (Level 3) and meet PROJECT duration
within 44 months (shall refer to EXHIBIT 3 SCHEDULE OF WORK) with
optimized sequences of activities to demonstrate the ability to complete works
and overall schedule for planning purposes in developing of the proposed
schedule, BIDDER can assume CONTRACT shall be effective on QUARTER 1
(Q1) 2024.

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BIDDER shall prepare and submit the following schedules in Primavera P6

format:

i. Overall Project Schedule which includes the overall planning of the

project from the day of award to the completion of the PROJECT. The
schedule shall consist of major activities (but not limited to) such as
Engineering, Procurement, Construction, MECHANICAL COMPLETION,
COMMISSIONING, INITIAL ACCEPTANCE and FINAL ACCEPTANCE. The
activities in the schedule shall be properly sequenced, resource loaded
and complete analysis of critical path activities.

ii. Project Schedule which includes the detail of all construction activities,
BIDDER shall demonstrate its understanding on the execution of WORKS
and the plans to achieve the completion of WORKS. The activities in the
schedule shall be properly sequenced, resource loaded and complete
analysis of critical path activities. The schedule shall be of a minimum
LEVEL 3 Work Breakdown Structure (WBS).

BIDDER shall use ATTACHMENT 1-2-11 (WORK BREAKDOWN STRUCTURE

(WBS)) to detail out all the proposed WBS. The WBS shall include all Phases,
Plants, Scopes, Disciplines and Elements. This is required to demonstrate that
has a full appreciation of the scope of the WORK.

BIDDER schedule shall take in consideration the plant Shutdown Schedule.

BIDDER shall consider the followings constraints / windows and indicate in the
PROJECT SCHEDULE:-

a) Monsoon season
b) Other construction activities during Turnaround of the plants (if Applicable)
c) Festive seasons
d) Regulatory requirements
e) Existing plant & facilities requirements and compliances

BIDDER shall submit a complete table of Manpower Planning from day one of
the project until the Final Documentation submission. The table shall consist of
labour requirements showing category-wise break-up of the labour force and
productivity, for each month of execution period.

BIDDER shall submit the direct/indirect manpower loading by discipline/trade in

the specified format in ATTACHMENT 1-2-15 b) (MANPOWER LOADING AND
EQUIPMENT LOADING).

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T6.11 - COMMISSIONING AND PERFORMANCE TESTING PLAN

The COMMISSIONING plan shall demonstrate the sequence of commissioning

activities including, but not limited to;

1. COMMISSIONING Organisation Chart that indicate the number and

classification of personnel (including VENDOR’s personnel) to be involved,
their organisation and responsibilities. CONTRACTOR shall demonstrate to
COMPANY that its proposed key personnel are skilled and experienced in
the COMMISSIONING of utility facilities;

2. Procedures for the co-ordination of the COMMISSIONING of the

FACILITIES.

3. VENDOR support plan and Mobilisation/Demobilisation schedule.

4. COMMISSIONING schedule, including activity descriptions, highlighting

the sequence of COMMISSIONING, any construction predecessors and
durations;

5. EQUIPMENT required;

6. Tests to be carried out that will verify the design function and performance
of EQUIPMENT, COMPANY systems, control systems and safety systems.
This shall include site performance tests of the FACILITIES;

BIDDER shall provide the COMMISSIONING Execution Plan which shall include
COMMISSIONING programme, COMMISSIONING planning and schedule,
COMMISSIONING team organisation, COMMISSIONING risk assessment,
performance test programme, training programme and Operation and
Maintenance Manual.

COMMISSIONING and PERFORMANCE TEST which shall include manpower

histogram showing planned manpower levels for each month of
COMMISSIONING by process or plant unit, skill group category, inclusive of
categories for supervision, vendor interfacing and field office staff.

BIDDER shall describe how the performance of each FACILITIES will be carried
out during COMMISSIONING and PERFORMANCE TEST phase. The
COMMISSIONING and PERFORMANCE TEST plan shall be practical and have
sufficient detail to demonstrate the sequence of COMMISSIONING and
PERFORMANCE TEST activities.

BIDDER shall provide preliminary and sufficient information of EQUIPMENT and

tools to be used during COMMISSIONING and PERFORMANCE TEST. BIDDER
shall provide preliminary criteria of acceptance for COMMISSIONING and
PERFORMANCE TEST activity and testing methods for assessing the acceptance

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criteria. Sampling, testing and analysing work required during the

PERFORMANCE TEST shall be the responsibility of BIDDER.

BIDDER shall assist and provide the evidence for Pre-Activity Safety Review
(PASR) programme.

BIDDER shall provide a description of the training envisaged for Operation and
Maintenance Personnel as part of its handover plan including VENDOR and start-
up trainings.

BIDDER shall provide a description on handling/disposal procedures for waste

generated during COMMISSIONING and PERFORMANCE TEST activities.

T6.12– PROPOSED MANPOWER & EQUIPMENT LOADING

BIDDER shall submit overall project manpower and EQUIPMENT loading

showing planned manpower and man-hour level by skill category, type of
EQUIPMENT (own, rental and to be purchased) and numbers of EQUIPMENT
required, which is sufficient for execution at all phase of the WORKS.

BIDDER shall provide manpower loading histograms showing the total

manpower available for the Engineering, Procurement, Construction and
Commissioning, Defects Liability Period phases of the WORKS.

BIDDER shall state its current and anticipated workload compared to available
resources for the 56 MONTHS. BIDDER’s submission shall include the following
as a minimum:-

1) Project description;

2) Project value;

3) Man-hours utilization;

4) Project duration;

5) Expected to complete;

6) Project location; etc.

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T6.13 – TRAINING PLAN

BIDDER shall provide a description of the training program envisaged for

COMPANY personnel. The description shall include a proposed SCHEDULE of
training activities and the locations of the proposed training activities.

BIDDER shall provide a description of the training envisaged for Malaysian

workers who will be utilized in the execution WORK.

BIDDER shall identify a qualified individual who will be dedicated to carry the
responsibility of coordinating and reporting to COMPANY on the planning, status
and progress of the Training Program. BIDDER shall propose the Training
Program and the frequency accordingly.

T6.14 – RISK MANAGEMENT PLAN

BIDDER shall provide the information on the best practices on how BIDDER
manages the anticipated risk face during execution of this PROJECT. Apart from
BIDDER’s best practices, BIDDER shall provide the plan on the BIDDER’s
personnel participation and assistance to COMPANY in COMPANY’s Value
Management Programs. The Value Management Programs will cover the
following but not limited to;

1) Project Risk Assessment

2) Project Independent Review and Peer Review Session

3) Constructability reviews

4) Smooth Start Up Program (SSP)

5) CONSTRUCTION Risk Assessment

6) COMMISSIONING Risk Assessment

7) Project Lesson Learnt

8) External Quality and HSE Audits

BIDDER shall identify ten (10) most critical risks based on BIDDER’s assessment
and previous experiences that will impact the PROJECT. BIDDER shall also
provide the anticipated action plan that will be implemented to mitigate the
identified risks.

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T6.15 – REGULATORY APPROVAL PLAN AND LIAISON WITH OTHER

PARTIES

BIDDER to confirm compliance with relevant Malaysian Government

Regulations and Local Authorities e.g. Fire Department, DOSH, DOE, EC etc.

BIDDER shall provide an outline description of the plan to manage and control
the regulatory approvals processes. The outline plan should be sufficiently
detailed to enable COMPANY to be assured that the activity will be expeditiously
handled and cordial relationships will be maintained with the regulatory agencies
involved.

BIDDER’s submission shall include the list of approvals to be requested and

obtained by BIDDER from any government and/or local authorities required for
the PROJECT.

BIDDER comply and responsible for securing all necessary permits and ensuring
all regulatory requirements are met i.e. Site Registration, Blasting etc. BIDDER
shall develop the Regulatory Approval Plan as per ATTACHMENT 1-2-16
(TEMPLATE FOR REGULATORY PLAN).

BIDDER shall also describe its plan in liaising with various other parties such as
other contractor appointed by COMPANY related to the PROJECT.

T6.16 - QUALITY MANAGEMENT PLAN

BIDDER shall submit a copy of a valid ISO 9001 quality certification in which
covers the project scope. If BIDDER is a joint venture or consortium, each key
member of the JV / consortium shall have its own quality certification.

BIDDER shall submit a Project Quality Management Plan (PQMP) that contain
the overview of how the quality planning, quality assurance program, and quality
control activities are being organized and implemented to meet requirements.

The following items shall be included in the Project Quality Management Plan;

1) Project Quality Policy statement

2) PROJECT quality objectives

3) Quality organisation chart- which shows Quality Manning levels of the

BIDDERS covering Quality Manager, Quality Engineers and Inspectors.

4) Quality Personnel responsibilities

5) Quality Management System brief

6) PROJECT Procedures – a list of set of plans and procedure to demonstrate

compliance with the PROJECT SPECIFICATION and the requirements of
ISO 9001: 2015

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7) Design and development including control of design change

8) Externally provided processes , products and services

9) Production and service provision

10) Identification and traceability

11) Preservation

12) Control of nonconforming products

13) Monitoring and measurements

14) PROJECT Audit – a preliminary audit schedule , which includes audit

activities in accordance with the timing of activities set within the PROJECT
schedule. In addition, the PROJECT audit schedule shall identify separately
the key SUBCONTRACTOR, VENDOR that the BIDDER intends to audit

BIDDER shall also submit an uncontrolled copy of a previous Quality Plan in its
PROPOSAL.

BIDDER shall provide its shop inspection plan on the approach to facilitate
factory inspections detailing the inspection level relating to specific equipment
and the authorisation process which shall include interfacing with the COMPANY
and any third party engaged

BIDDER shall provide its Clean Built Program on maintaining a clean build in
respect to pipeline, piping and equipment. This shall include measures for
cleaning during fabrication of piping, transportation of piping spool and
EQUIPMENT, pipeline construction, preservation at site. The program shall
include methods proposed to clean the pipeline with acceptance criteria.

BIDDER shall provide proposed overall Inspection Test Plan (ITP) for this
PROJECT. The proposed ITP shall include inspection requirement as specified in
relevant specification, codes and standards in this ITB. BIDDER shall also provide
the plan on the BIDDER’s personnel participation in the inspection activities of
this PROJECT.

BIDDER shall submits its Quality Records of Pipeline, Piping welding rejection
rate (by joints and length) from previous projects for the past 3 years.

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2.7 T7 – HEALTH, SAFETY AND ENVIRONMENT

T7.1 – HSE EXECUTION PLAN

BIDDER shall comply with COMPANY standard HSE contract clause in EXHIBIT
11 (HSE REQUIREMENTS) of SECTION 2-1 (SCOPE OF WORKS) and submit
BIDDER’s concurrence as per ATTACHMENT 1-2-17 (HSE COMPLIANCE
FORM).
The HSE Plan shall be comprehensive and in accordance with the ITB
requirements and demonstrates that the Bidder understands and will implement
a comprehensive HSE Plan.

Bidder shall provide the followings:

• HSE Management System
• HSE Policy
• HSE Objective
• HSE Target
The HSE Programme shall highlight the following elements:
• Policy Statement
• Organization
• Process safety (design safety philosophy)
• Fabrication Safety
• Plan & Procedures
• Implementation & Monitoring
• Audit & Management Review
• HSE Performance Reporting

BIDDER shall also be required to respond to the HSE Questionnaire in

ATTACHMENT 1-2-18 (HSE QUESTIONNAIRE) and provide the required
evidence in relation to the questionnaires.

T7.2 - HSE PERFORMANCE RECORD

BIDDER shall submit its safety record including Loss Time Injury Frequency (LTIF)
and Regulatory non-compliances for their previous projects for the past 3 years
that BIDDER has implemented. The record must show good safety performance
from their previous projects.

2.8 T8 – OTHER INFORMATION FROM BIDDER

BIDDER shall provide the following typical documents for COMPANY’s
assessment on BIDDER’s understanding on the scope of WORKS:
a) PFD
b) P&ID
c) Footprint
d) List of Proprietary Equipment

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BIDDER should include any other non-commercial information it feels will

enable COMPANY to better understand or appreciate its PROPOSAL.

2.9 T9 – FINANCIAL CAPABILITY

T9.1 – PROJECT FINANCING PLAN

BIDDER shall submit a Project Financing Plan. BIDDER shall in detail describe the
methods used to finance the project.

T9.2 – FINANCIAL STATEMENT

BIDDER shall submit copies of its company’s latest audited financial statements
and copies of those for its parent or affiliated company and any other
background information which would be helpful in the analysis of its company
for the past three (3) years. BIDDER shall also submit proof of available existing
credit facilities and Statement of Accounts for the past six (6) months.
BIDDER shall submit the status of credit facilities as per ATTACHMENT 1-2-19
(SAMPLE OF CREDIT FACILITIES) which to be duly endorsed by the issuing
bank.

2.10 T10 – UNPRICED COMMERCIAL

BIDDER shall include in its Technical PROPOSAL an Un-priced copy of its
Commercial PROPOSAL including any cover letters, comments or conditions
included with the Commercial PROPOSAL.
The copy shall be an exact copy and complete set of the Commercial PROPOSAL
with the exception of the prices which shall not be shown. Instead, against each
line item, BIDDER shall insert “Priced” or “Un-priced” whichever is applicable to
correspond with the priced copy of the Commercial Proposal. Failure to comply
with the requirement may cause BIDDER’s PROPOSAL to be rejected.
No prices or cost are to be shown in the Technical and Un-priced PROPOSAL.

2.11 T11– ALTERNATIVE PROPOSAL

BIDDER shall detail all proposed alternatives, if any, and summarize on the
Summary of Alternatives form, ATTACHMENT 1-2-20 (SUMMARY OF
ALTERNATIVES). Any alternatives not included in ATTACHMENT 1-2-20
(SUMMARY OF ALTERNATIVES) will not be considered by COMPANY.
BIDDER shall submit proposal meeting the requirement of ITB as BASE
PROPOSAL. However, BIDDER is encouraged to submit ALTERNATIVES
PROPOSAL that could bring advantage or value creation in case it will result in,
for example lower cost, faster delivery, ease of fabrication etc. COMPANY
reserve its right to accept or not to accept the proposed ALTERNATIVE
PROPOSAL.

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The ALTERNATIVE proposal shall be part of this Technical Proposal which will be
submitted together in the Attachment section of SMART by GEP.

2.12 T12 – TECHNICAL PROPOSAL CHECKLIST

BIDDER should use and submit ATTACHMENT 1-2-22 (TECHNICAL PROPOSAL
CHECKLIST) as an indicative of Technical Proposal content submissions.

END OF SECTION 1-2

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ATTACHMENT 1-2-1
FORM OF TENDER
(to be submitted on BIDDER’s Letterhead)
To:

The Secretary
Tender Committee,

Sir,

1. Under and subject to the Instructions To Bidders annexed hereto, we the

undersigned, do hereby bid and offer to execute and perform the WORKS as
described or to be inferred from the Conditions of the Contract and its
attachments and exhibits thereof, and to be undertaken and provided by us in
conformity with the scope of WORKS and subject to the said Conditions of
Contract based on the CONTRACT PRICE referred to and listed in the
Commercial Proposal attached hereto.

2. We undertake, if our proposal is accepted, to commence the WORKS in

accordance with the Conditions of Contract from the EFFECTIVE DATE of the
CONTRACT as specified in the Letter of Award

3. We agree that our proposal shall remain valid and shall not be withdrawn for a
period of hundred and twenty (120) days from the bid closing date and it shall
remain binding upon us and may be accepted by COMPANY at any time before
the expiry of the said validity period. We recognise that COMPANY has the right
to extend the validity period as COMPANY may think fit.

4. It is understood that COMPANY reserves the right to reject this proposal without
assigning any reason and to accept any proposal of its choice either in whole
or in part.

5. In the event of COMPANY’s acceptance of our proposal, we agree to execute a

formal contract with COMPANY based on the SECTION 2-A: GENERAL TERMS
AND CONDITIONS of the ITB Documents.

Dated this ......................day of .........................2023.

Signature : ...................................................

Name : ....................................................

In the Capacity of : ...................................................

Duly authorized to sign for and on behalf of :

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.......................................................................
(Company's Stamp & Address)
Signature of Witness : ...................................................

Name : ...................................................

Designation : ...................................................

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ATTACHMENT 1-2-2
BIDDER’S PARTICULARS
(to be submitted on BIDDER’s Letterhead)

Private and
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1. Full name and place of incorporation of company:

...............................................................................................................................................

...............................................................................................................................................

...............................................................................................................................................

2. Particulars of registration with Construction Industry Development Board

(CIDB) and other governing bodies such as DOSH, PKK, MOF etc. registration
details. BIDDER to provide the registration supporting documents.

Name of Department / Authority Licence Type / Registration No

Class

a) ………………………………………… ……………. ……………………

b) ………………………………………… ……………. ……………………

c) ………………………………………… ……………. ……………………

3. BIDDER to provide confirmation document of the Malaysian SST Registration

No.

4. BIDDER to provide ISO 9001: 2008 certification or equivalent quality

qualification.

5. Is your company a local affiliate or subsidiary of an overseas parent company?

(YES / NO)

If yes, BIDDER to provide the detail and to complete the Parental Guarantee
Form as attached in ITB.

.......................................................................................................................................

.......................................................................................................................................

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6. Has your company entered into any agency relationship agreements with firms
not operating in Malaysia? If yes, please give specific details as to the name of
these companies and services you offer them:

...................................................................................................................…………………

.......................................................................................................................................

.......................................................................................................................................

7. List of contract presently being performed.

Clients' Name Value Description of Date of

Project/Work Completion

a) ………………… ………...…… ………………………… ………………

b) ………………… ………...…… ………………………… ………………

c) ………………… ………...…… ………………………… ………………

d) ………………… ………...…… ………………………… ………………

e) ………………… ………...…… ………………………… ………………

f) ………………… ………...…… ………………………… ………………

8. List of similar contracts executed in the past 5 years.

Description of Clients' Name Value Start -

Project/Work Completion
Date
a) ………………… …………………………… ………...…… ……………

b) ………………… …………………………… ………...…… ……………

c) ………………… …………………………… ………...…… ……………

d) ………………… …………………………… ………...…… ……………

e) ………………… …………………………… ………...…… ……………

f) ………………… ………………………… ……………… ……………

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9. Please provide any further details or information useful in the evaluation of your
company:

...............................................................................................................………………

...............................................................................................................………………

...............................................................................................................………………

10. BIDDER to state whether company has been or currently involved in any
litigation? (YES / NO)

If yes, BIDDER shall provide details of any potential or actual or threatened

litigation, arbitration or other disputes in separate sheets of paper.

.....................................................................................................................……………

........................................................................................................……………………..

11. If the BIDDER is a joint-venture, partnership or consortium, the individual

partner/companies are currently involved in litigation (YES/NO)

If the above answer is YES, please give details in separate sheets of paper.

12. If the BIDDER is a joint-venture partnership or consortium, the individual

partner/companies have in the last five years been involved in litigation.
(YES/NO)

If the above answer is YES, please give details in separate sheets of paper.

We ................................................................. (Name of BIDDER) hereby declare that all the

information above is accurate.

AUTHORIZED SIGNATURE : _________________________________

NAME : _________________________________

DESIGNATION : _________________________________

DATE : _________________________________

COMPANY : _________________________________

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ATTACHMENT 1-2-3
FORM OF COMPLIANCE
(to be submitted on BIDDER’s Letterhead)

To:

The Secretary
Tender Committee,

Dear Sir,
Having examined the Invitation to Bid Documents (and Addenda and Clarifications
thereto), this is to warrant that this PROPOSAL hereby fully complies with all the
provisions of the Invitation to Bid.

Signed: __________________________

Designation: __________________________

Company: ___________________________

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ATTACHMENT 1-2-4
FORM OF QUALIFICATIONS/DEVIATIONS
(to be submitted on BIDDER’s Letterhead)

State INCREASE,
(REDUCTION) or
Section / Statement
Statement in the BIDDER’s reason NO CHANGE on
Paragraph Proposed by
ITB for deviation BASE
Reference BIDDER
PROPOSAL
PRICE

We hereby comply with all paragraphs of this ITB including Form of Agreement unless
otherwise stated above.

Signed: __________________________

Name: __________________________

Designation: __________________________

Company: ___________________________

Important Note:
1. No deviation shall be brought out in the priced Commercial Proposal other
than those as listed in this form.

2. This price column to be submitted together with the Priced Commercial

Proposal. For the copy to be submitted with the Un-Priced Commercial

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Proposal, this column shall indicate "REDUCTION", "INCREASE" or "NO

CHANGE" only.

3. Each item is to be priced independently.

STATE NIL IF NO DEVIATION(S) / QUALIFICATION(S) IS PROPOSED

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ATTACHMENT 1-2-5
SECRECY DECLARATION
(to be submitted on BIDDER’s Letterhead)
The Secretary
Tender Committee,

Dear Sir,

SUBJECT : SECRECY DECLARATION

TENDER NO : RFP-000000077999

_________________________, a company and/or consortium organised and existing

under the laws of _______________ (hereinafter called “BIDDER”), hereby declares,
undertakes, warrants and represent to PFLNG 3 SDN. BHD a company organised and
existing under the Laws of Malaysia having its registered office at <Insert address> that
BIDDER:
1. shall use all specifications, drawings, data and all other information (hereinafter
collectively called “COMPANY Information”) furnished by COMPANY to BIDDER
only for the purpose of preparing its PROVISION OF ENGINEERING,
PROCUREMENT, CONSTRUCTION AND COMMISSIONING (EPCC) FOR ZLNG
PIPELINE PROJ ECT (TENDER NO.: RFP- 0 0 0 0 0 0 0 779 99 ) Invitation To Bid
Document; and

2. shall keep all COMPANY’s Information strictly confidential and shall not disclose the
nature of such to any other party (other than for the purpose of 1.0 above in which
case BIDDER shall ensure that any such third party shall undertake obligations
similar to those herein undertaken by BIDDER) except such information which
BIDDER can prove, to COMPANY’s satisfaction, is available to the public, or was in
writing and already in its lawful possession at the time COMPANY’s Information was
furnished to BIDDER, or rightfully received from a third party.

In witness whereof this SECRECY DECLARATION has been duly executed by BIDDER
the _________ day of _________ 2023. (the date of issuance of ITB document)

Signed : ___________________
For and on behalf of : ___________________
Name of BIDDER : ___________________
Date : ___________________

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ATTACHMENT 1-2-6
INSPECTION OF SITE
(to be submitted on BIDDER’s Letterhead)
The Secretary
Tender Committee,

Sir,

SUBJECT : ACKNOWLEDGMENT OF INSPECTION OF SITE

TENDER NO : RFP-000000077999

We hereby confirm that we have visited and examined the SITE and surrounding areas
for the Project. We have considered all factors which may impact construction of the
system or which may require special construction technique. We have taken all other
measures to satisfy ourselves as to the requirements of the ITB and the CONTRACT.
We understand the full nature and scope of the WORKS we are required to perform
reasonably and contingently, in the engineering, procurement, construction and
commissioning of the WORKS.

The definitions in the ITB shall apply mutatis mutandis herein.

Signed : _________________________________
Designation : _________________________________
Company : _________________________________

Witnessed by COMPANY

Signed : _________________________________

Designation : _________________________________

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ATTACHMENT 1-2-7
BREAKDOWN OF MALAYSIAN PARTICIPATION
(to be submitted on BIDDER’s Letterhead)

TOTAL
DESCRIPTION
(By percentage)
1. Bumiputera

2. Other Malaysian

3. Foreign

4. Percentage to Total Proposal Price ( Item 1 + 2 + 3)

5. Bumiputera Content (Item 1 / Item 4 X 100) %

6. Malaysian Content (Item 1+2 / Item 4 X 100) %

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ATTACHMENT 1-2-7A
BREAKDOWN OF FOREIGN CONTENT AT SASARAN PENTING NEGARA
(to be submitted on BIDDER’s Letterhead)

TOTAL
DESCRIPTION
(By percentage)
1. Bumiputera

2. Other Malaysian

3. Foreign

4. Percentage to Total Proposal Price ( Item 1 + 2 + 3)

5. Foreign Content (Item 1 / Item 4 X 100) %

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ATTACHMENT 1-2-8
LETTER OF UNDERTAKING FOR PERFORMANCE SECURITY
–PERFORMANCE BOND
(to be submitted on BIDDER’s Letterhead)

To:

The Secretary
Tender Committee,

“STRICTLY CONFIDENTIAL”

TENDER : PROVISION OF ENGINEERING, PROCUREMENT,

TITLE CONSTRUCTION AND COMMISSIONING (EPCC) FOR ZLNG
PIPELINE PROJECT
TENDER NO : RFP-000000077999

LETTER OF UNDERTAKING FOR PERFORMANCE BOND

Dear Sir,

We, ................................................................................................... (name of BIDDER) hereby

undertake to provide the irrevocably and unconditionally Bank Guarantee for
Performance Bond from issued by a reputable international commercial bank
acceptable to COMPANY in the format set out in SECTION 2-1 (SCOPE OF WORKS) if
our PROPOSAL is accepted and subsequently, awarded the CONTRACT.

Signed :
Designation :
Company :
Date :

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ATTACHMENT 1-2-9
LETTER OF UNDERTAKING FOR PERFORMANCE SECURITY –
PARENTAL GUARANTEE
(to be submitted on BIDDER’s Letterhead)

To:

The Secretary
Tender Committee,

“STRICTLY CONFIDENTIAL”

TENDER : PROVISION OF ENGINEERING, PROCUREMENT,

TITLE CONSTRUCTION AND COMMISSIONING (EPCC) FOR ZLNG
PIPELINE PROJECT
TENDER NO : RFP-000000077999

LETTER OF UNDERTAKING FOR PARENTAL GUARANTEE

Dear Sir,

We................................................................................................... (Name of Parent Company)

having a registered office at ……………………………………………………………………………………….
(hereinafter called “GUARANTOR”) hereby irrevocably and unconditionally undertake
to furnish the PARENTAL GUARANTEE as required and in the form and upon terms and
conditions as therein contained in the in SECTION 2-1 (SCOPE OF WORKS) if our
PROPOSAL is accepted and subsequently, awarded the CONTRACT.

Signed :
Designation :
Company :
Date :

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ATTACHMENT 1-2-10
SUMMARY OF COMPANY EXPERIENCE
(to be submitted on BIDDER’s Letterhead)

No. Description (Bidder to specify / provide)

1. Does the Bidder or Joint Venture/Consortium partner has experience in performing any EPCC
work in PETRONAS for the past 10 years (2013 – 2023):

Please tick ‘YES’ or ‘No’.

Yes
No

Bidder or Joint Venture/Consortium partner to attach documentary evidence of the

contract/project experience for the items listed above for Company reference e.g., Letter of Award,
Contract, Agreement, Work Order, PO, SO, Licenses, Certificate of Practical Completion,
Certificate Making Good Defects, etc.

2. Does the Bidder or Joint Venture/Consortium partner has experience in performing any EPCC
onshore pipeline project in the last 10 years (2013-2023).

Please tick ‘YES’ or ‘No’.

Yes
No

Bidder or Joint Venture/Consortium partner to attach documentary evidence of the

contract/project experience for the items listed above for Company reference e.g., Letter of Award,
Contract, Agreement, Work Order, PO, SO, Licenses, Certificate of Practical Completion,
Certificate Making Good Defects, etc.

3. Does the Bidder or Joint Venture/Consortium partner has the experience in performing EPCC work
as main contractor for the works involve the following:
Onshore gas or oil pipeline project with pipe size ≥ 16” and length ≥ 10km project in the last 10
years (appointed as main contractor only)

Please tick ‘YES’ or ‘No’.

Yes
No

Bidder or Joint Venture/Consortium partner to attach documentary evidence of the

contract/project experience for the items listed above for Company reference e.g., Letter of Award,
Contract, Agreement, Work Order, PO, SO, Licenses, Certificate of Practical Completion,
Certificate Making Good Defects, etc.

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No. Description (Bidder to specify / provide)

4. Does the Bidder and/or at least one Contractor’s JV/Consortium partner has valid registration for:
i. DOSH (KPD01 Talian Paip Darat) and
ii. CIDB G7/PKK Class A

Please tick ‘YES’ or ‘No’.

Yes
No

Bidder or Joint Venture/Consortium partner to attach documentary evidence e/g., copy of

certificate, license, or any related document.

5. Bidder to submit a list of past or current experience in accordance to Question No.1 until 4 above
as per the table below format.

Client/
Project Type of Line pipe Award Project Value DOSH
No. Owner of CIDB
Name Contract size Date (RM) Million Registration
the Project
Bidder to Bidder to
state state project
experience >RM20Mil
related with
building
(commercial
/ industrial)
e.g., ABC project EPCC / EPCC pipe size PETRONAS [Link] RM25Mill (KPD01 Talian G7
onshore 20” and Paip Darat)
pipeline length
20km

Bidder or Joint Venture/Consortium partner to attach documentary evidence of the

contract/project experience for the items listed above for Company reference e.g., Letter of
Award, Contract, Agreement, Work Order, PO, SO, Licenses, Certificate of Practical Completion,
Certificate Making Good Defects, etc.

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ATTACHMENT 1-2-11
RESUME TEMPLATE
(to be submitted on BIDDER’s Letterhead)

<PROPOSED POSITION FOR THIS PROJECT>

PROFESSIONAL SUMMARY OF <INSERT

<INSERT NAME HERE> PHOTO>

PERSONAL PARTICULARS PERSONAL PARTICULARS

<DD> <MON>
DOB :
<YEAR>
AGE : XX
MARITAL Structure:
: Single / Married
STATUS 1. Highlights of past experience
GENDER : Male / Female (size, scale, job scope)
2. Current Roles and
NATIONALITY :
Responsibilities (scope of
LANGUAGES : Spoken: SERVICES)
e.g. English –
proficiency
Written
e.g. Chinese –
proficiency
QUALIFICATIONS
e.g. BSc (Civil), University of Melbourne

SKILL PROFILE
e.g. Staff Engineer – Pipeline design

OTHER EXPERIENCES

PROFESSIONAL AFFILIATION

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e.g. Board of Engineers Malaysia

PMP Professional

Detailed Experience
By order of recent first
<Position name>
<Period>
<Company>
Key Task & Responsibilities:
1.
2.
3.

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ATTACHMENT 1-2-12
SUMMARY OF KEY PERSONNEL EXPERIENCE
(to be submitted on BIDDER’s Letterhead)

WORKING EXPERIENCE
(YEAR) NUMBER OF
NO. NAME DESIGNATION QUALIFICATION IN COMPLETED
Total
PROPOSED PROJECT3
Experience1
POSITION2
1 KHAIRUL Project BSc. Engineering 12 5 years 1 project (ABC
AMIN Manager (2017-2022) Project)
(Example)

Note: BIDDER to ensure that the summary herein tallies with the CV provided.

1
Please include total number of years working experience in relevant field

2
Please include total number of years working in the proposed position for this WORKS

3
Please include the Project Name and Client Name

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ATTACHMENT 1-2-13
LETTER OF COMMITMENT FROM KEY PERSONNEL
(to be submitted on BIDDER’s Letterhead)

TENDER TITLE : PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION

COMMISSIONING (EPCC) FOR ZLNG PIPELINE PROJECT
TENDER NUMBER : RFP-000000077999
SUBJECT : LETTER OF COMMITMENT FROM KEY PERSONNEL

Dear Sir / Madam,

We ................................................................................................... (Insert BIDDER’s name) hereby

undertake to provide the following KEY PERSONNEL that possess the minimum
experience as per below table:

PROPOSED
POSITION MINIMUM EXPERIENCE REQUIRED CANDIDATE AND
HIS/HER INITIAL

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PROPOSED
POSITION MINIMUM EXPERIENCE REQUIRED CANDIDATE AND
HIS/HER INITIAL

Authorized Signatory :

Name of Signatory : …………………………………………………………………………………………………..

Designation : …………………………………………………………………………………………………..

Company Stamp :

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ATTACHMENT 1-2-14
VENDORS / SUBCONTRACTOR LIST
(to be submitted on BIDDER’s Letterhead)

The list herein shall not constitute the approval from the COMPANY. The final selection of
the VENDORS or SUBCONTRACTOR shall be subject to COMPANY’s approval during
CONTRACT execution.

PETRONAS EXPERIENCE2
SCOPE OF NAME OF
LICENSE /
NO. VENDOR/ SUB-
WORK REGISTRATION WITH PETRONAS EXTERNAL
CONTRACTOR
(YES/NO)1
SUBCONTRACTORS

VENDORS

Note:

1
Please attach a copy of the license / registration

2
Please attach relevant supporting documents

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ATTACHMENT 1-2-15 a)
WORK BREAKDOWN STRUCTURE (WBS)
(to be submitted on BIDDER’s Letterhead)

Level 0 Level 1 Level 2 Level 3 Level 4

Project Project Management
Management Governance Discipline Deliverables
(Example) Authority Approval
Process
Mechanical Static
Mechanical Rotating
Mechanical Piping
Engineering Deliverables
Electrical
(Example)
Instrument & Control
Civil & Structure
Process Safety
Other (if applicable)
Equipment/ LLI Pre-Bidding
Bulk Material Bid / Evaluate / Deliverables
Procurement
(Vendor and Sub- Award
(Example)
Contract Manufacturing and
(Miscellaneous / Others Delivery
(EPCC) FOR Activities &
ZLNG Mobilization Deliverables –
PIPELINE Civil & Structural refer productivity
PROJECT Mechanical norm
Piping
Area(s) Electrical
Instruments &
Construction Telecomm
(Example) Pipeline -
Fabrication
Others
GMS Metering Station
Pipeline – Onshore
Pipeline – Nearshore
Other (if applicable)
Pre-Commissioning Sub-System Deliverables
GMS Metering Station Sub-system
System definition /
Pipeline – Onshore
Commissioning deliverables
(Example) Pipeline – Nearshore
Other (if applicable)
GMS Metering Station

Note: BIDDER to propose minimum LEVEL 4 Work Breakdown Structure (WBS)

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ATTACHMENT 1-2-15 b)
WORK BREAKDOWN STRUCTURE (WBS) Productivity Norm (Sample)

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ATTACHMENT 1-2-15 c)
MANPOWER LOADING AND EQUIPMENT LOADING
(to be submitted on BIDDER’s Letterhead)

(SAMPLE)

BIDDER shall submit and specify the percentage of manpower allocation for BIDDER’s
current and future workload in graphical form as the sample provided in Figure 1 below.
Figure 1: Manpower Allocation for Current and Future Projects sample

This EPCC Project

2017

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ATTACHMENT 1-2-15 d)
SAMPLE: WEEKLY REPORTING TEMPLATE

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ATTACHMENT 1-2-16
TEMPLATE FOR REGULATORY APPROVAL PLAN
(to be submitted on BIDDER’s Letterhead)

No Regulatory Body/ Application Type Timeline Remarks

Agency
Ex: DOSH PTI/PTO 2 months 1. Meeting with the
after Agency PIC
(Applicable/relevant (Applicable/relevant contract 2. Early notification to
agency to execute agency to execute award agency
the WORK) the WORK) 3. Engagement
OR session with
Officials
Oct 2015
(List of activities
(can be in planned to expedite
the form of the application
month or process)
timeline)

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ATTACHMENT 1-2-17
HSE COMPLIANCE FORM
(to be submitted on BIDDER’s Letterhead)

To:

The Secretary
Tender Committee,

Dear Sir,
Having examined EXHIBIT 11: HSE REQUIREMENTS, this is to warrant that this Bid
hereby fully complies with all the HSE provisions as stated by the ITB.

Signed :
Designation :
Company :
Date :

ATTACHMENT 1-2-18
HSE QUESTIONNAIRE

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Questionnaire Items Responses

Section 1: Leadership and Commitment

a) How are senior managers
personally involved in HSE
management for example
objective-setting and
1.1 Commitment to HSE monitoring?
aspects through b) Provide evidence of
leadership commitment at all levels of
the organisation?
c) How do you promote a
positive culture towards HSE
matters?

Section 2: Policy and Strategic Objectives

a) Does your company have an
HSE policy documents?

If the answer is YES please

attach a copy.
b) Who has overall and final
responsibilities for HSE in
your organization?
c) Who is the most senior
person in the organization
responsible for this policy
2.1 HSE policy
being carried out at the
documents
premises and on site where
his employees are working?
Provide name and title.
d) Itemise the methods by
which you have drawn your
policy statement to the
attention of all your
employees?
e) What are your arrangements
for advising employees of
changes in the policy?

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Questionnaire Items Responses

a) Does your company have
strategic HSE objectives?

If the answer is YES please

attach acopy.
2.2 HSE contract
b) Itemise the methods by
strategic objectives
which you have
communicated your
strategic HSE objectives to
the attention of all your
employees?
Section 3: Organisation, Responsibilities, Resources, Standards and
Documentation
a) How is your organisation
structured to manage and
communicate HSE
effectively?
b) Do HSE meetings promote
HSE
awareness?
3.1 Organisational c) Do client and contractor
structure for HSE
meet regularly to discuss
management
and action any interface
situations?
d) What provision does your
company make for HSE
communication meetings?
Please provide an
organisation chart.
a) Have the managers and
supervisors at all levels who
3.2 HSE Training of will plan, monitor, oversee
managers, supervisors and carry out the work
and HSE critical position received formal HSE training
holders in their responsibilities with
respect to conducting work
to HSE requirements?

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Questionnaire Items Responses

b) If YES please give details.
Where the training is given
in-house please describe the
content and duration of
courses. Please provide an
example of training matrix.
c) How have you identified
areas of your company’s
operations where specialised
training is required, for
instance training related to
health hazard such as
radiation, asbestos and
chemicals?
d) What specialist HSE
resources does your
organisation have available?
e) How does your company
provide HSE specialised
training for HSE staff?
a) What arrangements does
your company have to
ensure new employees have
knowledge of basic industrial
HSE, and to keep this
knowledge up to date?
b) What arrangements does
your company have to
ensure new employees also
have knowledge of your HSE
3.3 General HSE training
policies, practices and
company requirements?
c) What arrangements does
your company have to
ensure new employees have
been instructed and have
received information on any
specific hazards arising out
of the nature of the
activities?

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Questionnaire Items Responses

d) If training is provided in-
house, please give details of
content
a) Does your organisation have
a
competence system in
place?
If YES, please describe the
3.4 Competence scope and content of your
assurance
competence system.
b) What arrangement does
your company have to
ensure existing staff HSE
knowledge is up to date?
a) Does your company have a
contractor management
process or system?

If YES, provide an outline of

the process.
b) How do you assess
contractors, HSE
3.5 Contractor competence or HSE
management process
performance?
c) Where do you define the
companystandards you
require your contractors to
meet?
d) How do you ensure these
standards are met and
verified?
a) How do you identify new
industry orregulatory
standards that may be
3.6 HSE standards applicable to your activities?
b) Is there an overall structure
for producing, updating and
disseminating standards?

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Questionnaire Items Responses

c) Are your company standards
aligned with OGP/industry
guideline orrecommended
practices? If YES state which
one.

Section 4: Risk Management

a) How does your company
identify hazards, assess risk,
4.1 Risk assessment and control and mitigation
control consequence, to a level as
low as reasonably
practicable?
a) Do you have specific policies
and programmes on specific
health hazards e.g.
substance abuse, blood
borne pathogens, malaria
pandemic disease etc.
b) What type of health hazards
(chemical, vibration, noise,
radiation, etc) are
associated with the scope of
4.2 Health hazards
your services? Explain how
occupational health hazards
are identified, assessed and
controlled.
c) What systems are in place to
control these hazards and
monitor the effectiveness of
these controls? Is worker’s
regular exposure monitoring
part of these systems?
a) What type of safety hazards
(mechanical guarding, work
at height, lifting and
4.3 Safety hazards hoisting, confined space
entry, explosive atmosphere
etc.) are associated with the
scope of your services?

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Questionnaire Items Responses

b) What systems are in place to
control these hazards and
monitor the effectiveness of
these controls?
a) What type of logistics
hazards (land transport, air
transport, marine
transport, material handling
etc.) areassociated with the
4.4 Logistics hazards
scope of yourservices?
b) What systems are in place to
control these hazards and
monitor the effectiveness of
these controls?
a) What type of environmental
hazards (chemical spill,
atmospheric emission,
waste disposal etc.) are
4.5 Environmental associated with the scope of
hazards your services?
b) What systems are in place to
control these hazards and
monitor the effectiveness of
these controls?
a) What type of security
hazards (terrorism, hostage
taking, robbery, hostile local
population etc.) are
associated with the scope of
4.6 Security hazards
your services?
b) What systems are in place to
control these hazards and
monitor the effectiveness of
these controls?
a) What type of social hazards
are associated with the
4.7 Social responsibility scope of your services?
hazards
b) What systems are in place to
control these hazards and

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Questionnaire Items Responses

monitor the effectiveness of
these controls?

Section 5: Planning and Procedures

a) Do you have a company
HSE-MS manual (or
operations manual with
integrated HSE
requirements) which
describes in detail your
company approved HSE
5.1 HSE operations
working practices relating to
manual
your work activities?

If the answer is YES please

attach acopy of HSE
Management System
including the associated
procedures.
a) How do you ensure that
infrastructure, plant and
equipment used within your
operations (own premises,
5.2 Infrastructure and
client site, or at other
equipment integrity
locations) are correctly
certified, registered,
controlled and maintained in
a safe working condition?
a) How do you manage
changes and assess
5.3 Management of
associated risks e.g.
Change
personnel, equipment,
processes, documentation?
a) What arrangements does
your company have for
5.4 Emergency planning emergency planning and
and response response?
b) Which emergency situations
are included?

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Questionnaire Items Responses

Section 6: Implementation and Performance Monitoring

a) What arrangements does
your organisation have for
monitoring the
implementation of your HSE-
MS?
b) How does your company
assure theimplementation of
work procedureswithin your
work-site operations
[Link] with
procedure, toolboxtalks,
safety meetings,
6.1 HSE-MS supervision, job
implementation and observations?
active performance
c) How do you monitor
monitoring of work
activities employee HSE performance
e.g. hazard identification
systems, HSE participation?
d) What active HSE monitoring
is performed (i.e. where no
incident has occurred?)?
e) How do you report and
correct deficiencies
identified?
f) How do you communicate
the results of active
performance monitoring to
relevant personnel?
a) Has your company received
any award for HSE
6.2 HSE performance performance achievement?
achievement awards
If the answer is YES please
attach a copy.
6.3 HSE performance a) How is health performance
monitoring monitored and recorded?

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Questionnaire Items Responses

b) How is environmental
performance
monitored and recorded?
c) How is security performance
monitored and recorded?
d) How and what near miss
incidents are reported?
e) How often is HSE
performance
reviewed? By whom?
f) How is logistics performance
monitored and reported?
g) Do you record vehicle
incidents?
a) What types of HSE incident
are
investigated?
b) What process is used to
investigate HSE incidents?
c) Who conducts HSE incident
6.4 HSE incident investigations?
investigation and follow d) How are the findings of an
up incident investigation
followed up to ensure
effective prevention of
recurrence?
e) How is incident learning
communicated to all
relevant personnel?
a) Has your company suffered
any statutory notifiable
incidents in the last five
years (safety, occupational
6.5 Statutory notifiable health and environmental)?
incidents or Non-
compliance
Answer with details including
notices
dates, country and location,
summary ofincident and
follow-up preventative
measures taken.

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Questionnaire Items Responses

Section 7: HSE Auditing and Management Review of HSE-MS

a) Do you have a written
procedure for HSE auditing?

If YES, please attach copy.

b) Who is involved in
conducting HSE audits? How
are audit team members
selected to have specific
expertise and be
independent from the
activities being audited?
What are the qualifications
7.1 Audits required for auditors?
c) How does your company
schedule HSE audit and what
scope of auditing is covered?
E.g. internal, regulatory
compliance,
supplier/contractor,
HSEmanagement system
implementation.
d) How does management
follow up onaudit findings
and ensure effective close
out of action items?
a) Do you have a written
procedure for management
review of the HSE-MS? If
yes, please attach a copy
b) How often are HSE-MS
7.2 Management review reviews conducted and who
and follow up is involved in the process?
c) How are identified actions
and
improvement efforts
recorded and tracked to
effective completion?

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Questionnaire Items Responses

Section 8: HSE Management – Additional Features

a) Please provide information
8.1 Certification of your on any certification which
HSE-MS you have received from
certification bodies
b) Describe the nature and
extent of your company’s
8.2 Membership of
participation in relevant
associations
industry, trade, and
governmental organisations.
c) Does your organisations
(globally, regionally or
locally) have any HSE
8.3 Additional
features or arrangement not
features of your HSEMS
described elsewhere in your
response to the
questionnaires?

Section 9: Company Specific Information

HSE records and documentation shall be submitted by the bidders:

1. HSE Management System including the associated procedures.

2. Latest 3-year injurious incident frequency, i.e.:

• Fatal Accident Rate (FAR),
• Lost Time Injuries Frequency (LTIF),
• Total Recordable Case Frequency (TRCF), and
• Total Recordable Occupational Illness Frequency (TROIF)

3. Latest 3-year records of dangerous occurrences, e.g.:

• Loss of Primary Containment (LOPC), i.e. chemical or gas or oil spill.
• Major Fire and etc.

4. Latest 3-year HSE Training Records.

5. Latest 3-year HSE Plan, including records of implementation of plan.

6. Latest 3-year HSE legal non-compliance, if any

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ATTACHMENT 1-2-19
SAMPLE OF CREDIT FACILTIES
(to be submitted on Banker’s Letterhead)
From:
________________ (Bank Name)
________________
________________
________________

To:
________________ (Contract COMPANY Name)
________________
________________
________________

Re: Credit Facilities granted to ______________________________ (company

name).

The above subject matters are referred.

The credit facilities granted to the above company as at ___________ (date) are as
below:

Outstanding/Utilized
Facilities Approved Limit Available Credit
Amount
Bank Guarantee

Bank Overdraft

Letter of Credit
Bankers
Acceptance

Others:
(Please specify)

Total

Thank you,

…………………………
( ) – Sign by Bank Officer accompany with Bank Official Stamp.

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ATTACHMENT 1-2-20
SUMMARY OF ALTERNATIVES

________________________________________________________________
(To be filled in by BIDDER)

__________________________________________________________________

Signed : ________________________

Designation : ________________________

Company : ________________________

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ATTACHMENT 1-2-21
KNOW-YOUR-CUSTOMER (KYC) QUESTIONNAIRE

The PETRONAS Code of Conduct and Business Ethics (“CoBE”) sets out PETRONAS’ core
principles with respect to ethics and integrity, competition, sanction and export control, and
data privacy.

As part of our commitment, PETRONAS expects its contractors, subcontractors, consultants,

agents, representatives and others performing work or services for or on behalf of the Group
to comply with all applicable laws and the relevant parts of the CoBE and any other relevant
guidelines or manual when performing such work or services.

Therefore, before PETRONAS engages a third party, we are obligated to conduct appropriate
third party due diligence to understand the business and background of our prospective
business counter parties to ensure that we are dealing with parties that subscribe to the same
values and ethical standards of integrity as PETRONAS in the conduct of their business.

Please complete the following questionnaire, using additional pages where necessary, and
return a scanned, signed copy to the PETRONAS focal person in charge. If you subsequently
learn that any of the information provided below is incorrect or incomplete, please correct or
complete it (as applicable) and notify us as soon as possible.

SECTION A: COMPANY INFORMATION

NO QUESTIONS RESPONSE
1 Full legal name (and any previous legal names and/or trading names).

2 Country of incorporation.

3 Date of incorporation and registration number.

4 Registered address.

5 Telephone number.

6 Nature of the Company’s business.

7 Please provide a copy of the Company’s annual report or other

publications describing the Company’s activities.

8 Please provide the following details:

a. Shareholder(s);
b. Ultimate beneficial owner(s);
c. Percentages held and jurisdiction/nationality of each
shareholder; and
d. Jurisdiction(s) of residence of each ultimate beneficial owner(s).

9 Please provide the following details of each current director:

a. Full Name
b. Nationality
c. Date of Birth

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SECTION A: COMPANY INFORMATION

NO QUESTIONS RESPONSE
10 List of “key” employees, contractors and consultants of the Company
who will be involved with or has an existing commercial relationship
with PETRONAS.

11 Does the Company outsource or intend to outsource any of its services

in relation to the proposed arrangement with PETRONAS?

If yes, please set out details of the third party contractors. Please note
that any outsource arrangement in relation to the transaction requires
PETRONAS prior consent.

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ATTACHMENT 1-2-22
TECHNICAL PROPOSAL CHECKLIST

No Section and Description Related Document Submitted (/)

T1 Introduction and Purpose
T2 Clarification Correspondences
T3 BIDDER’s Declarations
T3.1 Form of Tender Attachment 1-2-1
T3.2 BIDDER’s Particular Attachment 1-2-2
T3.3 Statement of Compliance Attachment 1-2-3
T3.4 Statement of Attachment 1-2-4
Qualifications/Deviation
T3.5 Secrecy Declaration Attachment 1-2-5
T3.6 Inspection of Site Attachment 1-2-6
T3.7 Litigation History
T3.8 Malaysian Participation Attachment 1-2-7
T3.9 Know your Customer Attachment 1-2-21
Questionnaire
T4 Performance Bond and Parental
Guarantee
T4.1 Letter of Undertaking for Attachment 1-2-8
Performance Bond
T4.2 Letter of Undertaking for Attachment 1-2-9
Parental Guarantee
T5 BIDDER Experience and Background
T5.1 BIDDER Experience Attachment 1-2-10
T5.2 Proof of Partnership
Commitment
T5.3 Delegation of Authority
T6 Project Execution Plan
T6.1 Project Organization
T6.2 Project Key Personnel Attachment 1-2-12
T6.3 Basic Engineering Design (BED)
& Site Verification
T6.4 Compliance with Specifications,
Codes & Standards
T6.5 Detailed Engineering Plan
T6.6 Procurement Plan
T6.7 Subcontractors & Suppliers
T6.8 Mobilization, Set Up and
Demobilization Plan
T6.9 Construction Plan
T6.10 Project Planning and Control Attachment 1-2-15
Plan
T6.11 RFSU, Commissioning and
Performance Testing Plan
T6.12 Proposed Manpower & Attachment 1-2-15
Equipment Loading

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T6.13 Training Plan

T6.14 Risk Management Plan Attachment 1-2-15
T6.15 Regulatory Approval and Liaison
with Other Parties
T6.16 Quality Management Plan
T7
T7.1 HSSE Execution Plan Attachment 1-2-17
Attachment 1-2-18
T7.2 HSSE Performance Records
T8 Other Information
T9 Financial Capabilities
T9.1 Project Financial Planning
T9.2 Financial Statements Attachment 1-2-19
T10 Unpriced Commercial Proposal
T11 Alternative Proposal Attachment 1-2-20
T12 Technical Proposal Checklist Attachment 1-2-22

END OF ATTACHMENTS

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