CDI 5- Technical Writing 1
MODULE 15: Endorsement/SOI/Routing Slip Page 1 of 4
LESSON PROPER
Endorsement/ SOI /Routing Slip
Among men and women in uniform, a basic communication may not just be a
letter: it can be a message; it can be a memorandum from higher office. It is a
communication within a communication.
An endorsement letter is one of the ways in which a person can show his or her
support for another individual, a movement, group, or even a product. Perhaps the most
common use for letters like this is for employment purposes, such as when a person is
seeking a position within a company and asks for an endorsement letter in hopes of
improving his or her chances.
It becomes an integral part of the correspondence and is not withdrawn from the
basic communication to which it is appended. Regarding the content, it is meant to
furnish information, comment or recommendation on the matter at hand. The Use of the
third person in indorsement is prescribed to achieve objectivity. The person writing the
indorsement may refer to himself as "the writer", "the undersigned". or "this office" or by
his official title. After all, this is not a personal matter: it is an official one wherein the
sender acts on a particular problem in behalf of the agency he/she belongs to. No
complimentary close is used in endorsements. The signature and title being given
directly after the close of the indorsement.
In indorsement writing, unlike in ordinary letter writing, each paragraph may be
started single-spaced. Since this is not compulsory, double-spacing may be used. It will
be numbered consecutively, starting with
1ist" or "2nd'". Starting with the word "Respectfully" (whether Forwarded, Returned.
Referred, Transmitted).
The text, which is usually composed of one paragraph, should really be brief,
accurate and clear. In the different line of government agencies, there is a Standard in
the Operating Procedure (SOP) in paragraphing an indorsement text. The PNP Caters
to this procedure.
A communication being sent by indorsement to a superior office is always
"RESPECTFULLY FORWARDED" or "RESPECTFULLY SUBMITTED" and never
"REFERRED" or "TRANSMIITED."
If sent to an office of equal rank, it is "RESPECTFULLY TRANSMITTED."
Correspondence returned to an. office where it originated or where it has been recorded
is "RESPECTEULLY RETURNED" regardless of the rank of the two offices concerned.
An indorsement should be given useful and necessary information, comment or
recommendation on the matter at hand. The writer should avoid mere "FORWARDING"
or "RETURNING" indorsement. In some cases, an indorsement is being patterned to a
civilian letter with the following parts: Heading, Dateline, Inside Address, Salutation,
Body Complimentary Close and Signature.
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MODULE 15: Endorsement/SOI/Routing Slip Page 2 of 4
Figures 2—Endorsement Letter - Wisemen’s
Books Trading, Inc.
CASE OPERATION PLAN (COPLAN)
Case Operation Plan (COPLAN) refers to a preparatory plan on how to carry out
a case operation. Case operations refer to a definite target specific activity conducted in
relation to an intelligence project under which it is effected. Several case operations
may fall under one intelligence project. Case operation is the last resort measure to
pursue intelligence objectives when normal police operations fail.
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MODULE 15: Endorsement/SOI/Routing Slip Page 3 of 4
SUMMARY OF INFORMATION
(SOI) Summary of Information (SOI) is an intelligence report rendered regarding any
legal activity or violation of laws being observed by intelligence operatives within a given
area of responsibility. This is the usual basis of case operations hence information
received should be cared, validated, counter-checked, analyzed and evaluated.
Figure 3: Summary of Information
Source: Wisemen’s Books Trading, Inc
BACKGROUND INVESTIGATION REPORT
This intelligence report is very important in rendering the result of a background
investigation on any newly designated or appointed or assigned personnel of a
uniformed unit. Background investigation essentially involves records check and
neighborhood check regarding the personal background, present activities, previous
criminal records or administrative records and behavior of the subject in the community
especially in the place where he/she resides.
ROUTING SLIP
The Routing Slip is primarily aimed in transmitting papers from office to office within the
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MODULE 15: Endorsement/SOI/Routing Slip Page 4 of 4
Headquarters, or from branch to branch, within an office. It is never used to forward
papers to an agency outside of a Headquarters.
It is used to speed up transmittal of
correspondence direct to action without using a
brief, a DF or an endorsement.
However, when it is foster to stamp a
comment on a basic communication and this
comment is intended to form part of the record,
the Routing Sip will not be used. It is also used
for inter-office routine in the Headquarters for
the purpose indicated by the remarks printed on
the form. It may contain informal comments
which are not intended to be forwarded beyond
the addressee on the Slip. Because the Routing
Slip is ordinarily not filed, it will never be used
for approvals, disapprovals, concurrences, or
Figure 4: Routing Slip
other important actions or comments, no matter
how brief.
Some offices use a Routing Slip in plain white Source: Wisemen’s Books
Trading, Inc communication demanding immediate action. This colored paper will
thus indicate that the paper to which it is attached
must be given priority. To achieve greater efficiency in processing documents or
tracking them down, the DILG. thru its Memorandum Circular Number 92-18, has
issued guidelines and procedures in preparing a Routing Slip.
Some Instructions in Making Routing Slip:
1. A Routing Slip shall be attached to every document which needs to be acted upon;
2. The Routing Slip shall indicate the following information; CONTROL NUMBER,
ORIGINATING UNIT/OFFICE, TYPE OF DOCUMENT, DATE OF DOCUMENI,
SUBJECT MATTER (or particulars)
3. For purposes of tracking, each office/unit shall have its own documents control
number
4. Additional information shall indicate the DATE and TIME the documents is acted upon;
the name of the processor under the column FROM; the name of the person to whom
the document is referred to for further processing column TO; and a check mark on
the action taken from among those listed Routing
Slip; and,
5. The person to whom the document is released shall fill Up RELEASED and the
RECEIVED BY entries.