Controlling
[Link] Co. Area (OX06)
We have already defined it. Only check it.
[Link] Co. Code to CO. Area (OX19)
We have already defined it. Only check it.
[Link] Components in Co. Area (OKKP)
SPRO à Controlling à General Controlling à Organization à Maintain Controlling Area à
Maintain Controlling Area (Selection Menu)
If we want to activate real estate mgmt tick mark it. THEN PRESS BACK CLICK ON BASIC DATA
Click on COarea=CCode area
THEN PRESS BACK KEY
4. Maintain No Ranges for Controlling Document (KANK)
SPRO à Controlling ® General Controlling à Organization à Maintain Number Ranges for
Controlling Documents
AFTER SAVE IT PRESS BACK KEY
[Link] Version ( OKEQ)
Controlling ® General Controlling à Organization à Maintain Versions
DO THE SIMILAR FOR FY. 2016, 17 18 & 19
Cost Element Accounting
Step (1)Create Primary Cost Element in FI Area --Edit Cost Element (FS00)
Step (2)Create Primary Cost Element in CO Area (KA01)
SAP Menu-Accounting-Controlling-Cost Element Accounting-Master Data-Cost Element-Individual
Processing-Create Primary
Step (3) Create Secondary Cost Element (KA06)
Take cost element as 9420000
Step(4) Automatic Creation of Primary & Secondary Cost Element (for Existing GL A/c)
a)Automatic Creation of Cost element (OB13)
b) Make Default Settings (OKB2)
SPRO-Controlling> Cost element accounting> Master data> Cost elements> Automatic creation of
Primary and Secondary cost elements> Make default settings
c) Create Batch Input Session (OKB3)
Same Path
d) Execute Batch Input Session (SM35)
Press enter till the process ends.
It means the session has been completed successfully
d)Testing and Check (KA02)
Step (5) Automatic Creation of Primary & Secondary Cost Element (for New GL A/c)
a) Make Default Settings (OKB2)
Already done in earlier steps.
b) Change controlling Area (OB13)
* In order to make cost element mandatory for New GL creation we have to change the cont. Int. To
Automatic
C) Create GL Master (FS00)
Create 430013 Stationery Exp
310003 Sales Commission
Step(6)Change of Cost Element (KA02)
Once you post a transaction then you can’t change the cost element in the current period but you can
change it on the Next period.
Step(7)Delete Cost Element(KA04)
Once you post a transaction then you can’t change the cost element in the current period but you can
change it on the Next period. But validity from to is very important.
Step(8)Display Changes(KA05)
Step(9) Create Cost Element Groups (KAH1)
SAP Menu->Accounting->Controlling->Cost Element Accounting->Master data->Cost element
group->Create
CREATE AS ABOVE
Step(10) Change Cost Element Groups (KAH2)
Cost Center Accounting
Step(1)-Activate Cost Center Accounting in Controlling Area (OKKP)
SPRO->Controlling à General Controlling à Organization à Maintain Controlling Area à
Maintain Controlling Area (Selection Menu)
Step(2)Change Cost Center Standard Hierarchy ( OKEON)
SPRO->Accounting -> Controlling -> cost centre accounting -> master data -> Standard
Hierarchy -> Change
ENTER NAME AS COST CENTER INSTEAD OF PROFIT CENTER
DO THE SIMILAR STEPS FOR PLANT JAJPUR- PLANT 2
Step(3) Create Cost Center (KS01)
SAP Menu->Accounting->Controlling->Cost Center Accounting->Master Data->Cost Center-
>Individual Processing->Create
Testing-FB50
Step(4) Change Cost Center (KS02)
Do the same things for 81, 82, 83 and also for plant 2 if we created
CHECK AT FB50
Or we can check it in FB03
Step(5) Delete Cost Center (KS04)
Step(6) Block Cost Center (KS02)
Step(7) Unblock Cost Center (KS02)
Step(8)Display Cost Center(KS03)
Step(9)Display Changes in Cost Center(KS05)
Step(10)Create Cost Center Group(KSH1)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Master data-Cost Center Group-
Create
Activity Types
Activity types classify activity produced in a cost centre. E.g. Of activity types can be machine hours,
Labour Hours, etc. You link cost centers with activity types during the planning for activity output.
To plan and settle these activities, quantities are measured in activity units. The activity quantity is
valuated with a price (sometimes also referred to as the “activity price”). In Overhead Cost
Controlling, the costs involving the activity quantity of an activity type are managed separately in
fixed and variable proportions. You can manually enter prices for the activity types of a cost center, or
have the system calculate them based on the costs allocated to the activities. You can calculate prices
based both on planned and actual costs.
Activity Types are used to measure the output of an operation carried out at a work center e.g.
Machine Hours, labour hours, set up hours etc.
Step(1)Create Secondary Cost Elements(KA06)
Step(2)Create Activity Types(KL01)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Master data-Activity Types-
Individual Processing-create
Step(3) Create Activity Types Groups (KLH1)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Master data-Activity Type
Groups-Create
Follow the above steps and do like below
Statistical Key Figures
Statistical key figures are used to represent activities or statistics in a cost centre, profit centre
or order. They are measured in units of time or quantity.
The Statistical Key Figure is used as a basis for internal allocations, such as distribution and
assessment, and in key figure analysis e.g. cost per head. This is defined at Controlling Area level.
Several statistical key figures can be combined into groups. Statistical key figure groups can
be used wherever you need to process several key figures in one transaction. This could be in cost
centre planning, or in distribution and assessment.
There are only two types of Stat Key Figures (one period specific (total values) and one not
(fixed values)).
Step(1)Create Statistical Key Figures (KK01)
Master data->SKF->Individual Processing-Create
Step(2)Change Statistical Key Figures (KK02)
Step(3)Display Statistical Key Figures (KK03)
Step(4)Delete Statistical Key Figures (KK03DEL)
Step(5)Create Statistical Key Figures Group (KBH1)
Follow the above steps and do it as below
Cost Center Accounting
Within CCA, you use a statistical key figure (SKF) to distribute/ allocate one or more cost
center costs to various cost centers,e.g., the number of employees in the IT department.
The SKF may be a fixed value or a total value. With a fixed value SKF, values will carry over
to a future period, while a total value SKF is valid for a particular period.
Posting Of Planned Value (Manual Primary Cost Planning)
Both activity-independent (only to cost center) and activity-specific (to cost
center/activity type) primary costs are planned.
During activity-specific primary cost planning, you can split the figures into fixed and
variable costs. The System always updates the activity-independent costs as fully fixed.
Cost element can be planned monthly or planned yearly and distributed across such
period. Specify which plan version, period, cost center or CC group, cost element or cost
element group, activity types. We can have many versions of planning and one final version
as version 0.
Step(1) Set Planner Profile(KP04)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Planning-Set Planner Profile
OR WE CAN SET
Step(2) Maintain Planned Values for Cost Center (KP06)
SAP Menu -> Accounting -> Controlling -> cost center accounting -> planning -> cost and activity
inputs -> change
But we have to plan for current periods only so make it from 8 to 8 and save it.
Step(3) Display CC Planned Line Items (KSBP)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Information Systems-Reports for Cost
Center Accounting-Line Items-Cost Center Plan Line Items
Step(4) Display CO Planned Document (KABP)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Information Systems-Reports for Cost
Center Accounting-Line Items- Display CO Planned Document
Step(5)CO Actual Posting(FB60)
Actual postings Transferring Primary Cost from all Module on real-time to the Cost Centre.
Transferring Activity Type from PP Module at the time of production to the Cost Centre. Automatic
Account assignment, For certain cost elements, you can make the system to derive the cost center
assignment automatically.
Step(6)Cost Center Actual Line Items(KSB1)
SAP Menu-Accounting-Controlling-Cost Center Accounting-Information Systems-Reports for Cost
Center Accounting-Line Items-Cost Center Actual line items
Step(7)Display CO Document for Actual Cost(KSB5)
Same path
Step(8)Variance Cost Center Actual/Plan/Variance(S_ALR_87013611)
Accounting-Controlling-Cost Center Accounting-Information Systems-Reports for Cost Center
Accounting-Plan/Actual Comparision-Cost Center Actual/Plan/Variance
Before FI-CO Real Time Integration
Advertisement Cost born by Corporate but it belongs to two different Plant P1 & P2.
1)Change Cost Center Standard Hierarchy.(OKEON)
2)Actual Posting(FB60)
The controlling doc.
3)Checking FI (FAGLB03) and Co(KSB1)
OR
4)Reposting of Cost(KB11N)
It means the FI document is correct but the cost center is only to be changed.
5)Checking FI(FAGLB03) and CO(KSB1)
FI-CO Real Time Integration
Step(1) GL Master(FS00)
169500-FICO Real time Integration
AFTER
Step(2)Define Variant for Real-time Integration
SPRO-F/A New-F/A Global Setting New-Ledgers-Real time integration of Controlling-with FA-
Define Variants for real time integration
Step(3)Assign variants for real time integration to Company Code
Same path
Step(4)Define Account Determination for real time integration(OK17)
Same Path->Account determination for real time integration->Define Account deter
Step(5)Define Document type for entry view(OBA7)
Step(6)Define Document types for entry view in a ledger
Step(7)Define Document types for GL View
Step(8)Define Document number ranges for entry view (FBN1)
Upto Document Samepath-> Document No Ranges -> Documents in Entry View-> Define Document
No Ranges for Entry View
No. FY From No To No
06 2015 060000000000 069999999999
Step(9)Define Document number ranges for GL view (FAGL_DOCNR)
Upto Document Samepath-> Document No Ranges -> Documents in Entry View-> Define Document
No Ranges for General View
No. FY From No To No
06 2015 060000000000 069999999999
Step(10)Classify Document types for Document Splitting
Step(11)Actual Posting(FB60)
Step(12)Checking FI (FAGLB03) and Co(KSB1)
Step(13)Reposting of Cost(KB11N)
Step(14)Checking FI(FAGLB03),FB03 and CO(KSB1)
Allocation (Month end allocation)
Reposting we do day to day activities. Whenever there was any wrong postings.
Distribution Assessment
[Link] Cost Allocation [Link] & Secondary Cost Allocation
[Link] assessment Cost Element required [Link] Cost Element Required
3. Sending Object must be a Cost Center. [Link] & Receiving may be any Cost Object
Receiver any Cost Object.
[Link] of the Cost Element details will 4. Origin of the Cost Element details will not
appear. It will update Assessment CE. To
Appear in Sending & Receiving Object. overcome this we use Allocation Structure.
Distribution and Assessment
We need to define Cycle for both Assessment and Distribution.
Distribution with Fixed Percentage
[Link] Distribution(KSV1)
SPRO->Controlling->Cost Center Accounting->Actual Postings->Period-end Closing-Distribution-
Define Distribution
[Link] Posting in Cost Center(FB60)
[Link] (KSB1)
Origin of the Cost Element will appear in Distribution.
[Link] Run(KSV5)
SAP Menu->Accounting->Controlling->Cost Center Accounting->Period end Closing->Single
Function->Allocation->Distribution
[Link] (KSB1)
Distribution with Variable type Actual SKF
Create GL Master
430015 – Canteen Mat. Cost
430016 - Canteen Rent Cost
430017 - Canteen Salary Cost
430018 - Canteen Maintenance Cost
Do the similar steps for other GL acoount
[Link] Distribution(KSV1)
SPRO->Controlling->Cost Center Accounting->Actual Postings->Period-end Closing-Distribution-
Define Distribution
[Link] expenditure Posting (FB60)
[Link] Statistical Key figure(Actual Posting)(KB31N)
SAP Menu->Accounting->Controlling->Cost Center Accounting->Actual Posting->Statistical Key
figure->Enter
4 .Run Distribution Cycle(KSV5)
5. Testing (KSB1)
Plan Distribution with Fixed Percentage
1. Define Plan Distribution (KSV7)
SPRO->Controlling->Cost Center Accounting->Planning->Allocate->Distribution->Define
Distribution (KSV7)
2. Cost Center Plan Values (KP06)
Cost Center->Accounting->Controlling->Cost Center Accounting->Planning->Cost and Activity
inputs->KP06-Change
3. Execute Plan Distribution Cycle (KSVB)
SAP Menu->Accounting->Controlling->Cost Center Accounting->Planning->Allocation-
>Distribution
4. Testing(KSBP)-Display Plan Cost Line Item(KABP)
Plan Distribution with Variable type Plan SKF
[Link] Plan Distribution(KSV7)
SPRO->Controlling->Cost Center Accounting->Planning->Allocate->Distribution->Define
Distribution(KSV7)
[Link] Center Plan Values(KP06)
Cost Center->Accounting->Controlling->Cost Center Accounting->Planning->Cost and Activity
inputs->KP06-Change
[Link] Plan Statistical Key figure(KP46))
SPRO->Controlling->Cost Center Accounting->Planning->Statistical Key Figure->Change
4 .Run Plan Distribution Cycle(KSVB)
[Link](KSBP)-Display Plan Cost Line Items for Cost Center
Plan Assessment with Fixed Percentage
1)Create Assessment Cost Element(KA06)
SPRO->Controlling->Cost Center Accounting->Planning->Allocations->Create Assesment Cost
Element
2)Define Plan Assessment(KSU7)
3)Post Cost Center Plan Values(KP06)
4)Run Plan Assessment Cycles(KSUB)
SAP Menu-Accounting-Controlling-CCA-Planning-Allocations-KSUB-Assessment
5)KSB1